Privacy Act of 1974; Systems of Records, 54423-54444 [2010-22140]

Download as PDF wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices than $10,000 to or from the United States (31 CFR 103.33(a)–(c)). Banks and non-bank financial institutions must also maintain records related to, and include certain information as part of, funds transfers or transmittals of funds involving more than $3,000 (31 CFR 103.33(e)–(f), and 103.33(g)). The required records must be maintained for five years (31 CFR 103.38). This is a reallocation from 1506–0009. Affected Public: Private Sector: Businesses or other for-profits. Estimated Total Reporting Burden: 2,139,000 hours. OMB Number: 1506–XXXX. Type of Review: New Information Collection. Title: Purchases of bank checks and drafts, cashier’s checks, money orders and traveler’s checks (31 CFR 103.29 and 31 CFR 103.38). Description: Financial institutions must maintain records of certain information related to the sale of bank checks and drafts, cashiers checks, money orders, or traveler’s checks when the sale involves currency between $3,000–$10,000. The records must be maintained for a period of five years and be made available to Treasury upon request. This action accounts for PRA burden previously listed under 1506– 0009. Affected Public: Private Sector: Businesses or other for-profits. Estimated Total Reporting Burden: 456,750 hours. OMB Number: 1506–XXXX. Type of Review: New Information Collection. Title: Reports of certain domestic coin and currency transactions (31 CFR 103.26 and 103.33(d)). Description: Upon a finding that additional reporting or recordkeeping is necessary to carry out the purposes, or prevent the evasion, of the Bank Secrecy Act, Treasury may issue an order requiring financial institutions or groups of financial institutions in certain geographic locations to report certain transactions in prescribed amounts for a limited period of time (31 CFR 103.26). Financial institutions subject to a geographic targeting order must maintain records for such period of time as the order requires but not more than 5 years (31 CFR 103.33(d)). Although the burden is stated as an annual burden in accordance with the Paperwork Reduction Act, the estimated annual burden is not intended to indicate that there is a geographic targeting order in effect throughout a year or in each year. Affected Public: Private Sector: Businesses or other for-profits. VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 Estimated Total Reporting Burden: 6,800 hours. OMB Number: 1506–XXXX. Type of Review: New Information Collection. Title: Reports of transactions with foreign financial agencies (31 CFR 103.25). Description: Treasury may, by regulation, require specified financial institutions to report transactions by persons with designated foreign financial agencies. This recordkeeping requirement was previously reported under 1506–0009. Affected Public: Private Sector: Businesses or other for-profits. Estimated Total Reporting Burden: 1 hour. Bureau Clearance Officer: Russell Stephenson (202) 354–6012, Department of the Treasury, Financial Crimes Enforcement Network, P.O. Box 39, Vienna, VA 22183; (202) 354–6012 OMB Reviewer: Shagufta Ahmed, Office of Management and Budget, New Executive Office Building, Room 10235, Washington, DC 20503; (202) 395–7873. Robert Dahl, Treasury PRA Clearance Officer. [FR Doc. 2010–22143 Filed 9–3–10; 8:45 am] BILLING CODE 4810–02–P DEPARTMENT OF THE TREASURY Privacy Act of 1974; Systems of Records Department of the Treasury. Notice of systems of records. AGENCY: ACTION: In accordance with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a, the Department is publishing its Privacy Act systems of records. SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No. A–130, the Department has completed a review of its Privacy Act systems of records notices to identify minor changes that will more accurately describe these records. Such changes throughout the document are editorial in nature and consist principally of changes to system locations and system manager addresses, and revisions to organizational titles. The Treasury-wide notices were last published in their entirety on August 1, 2005, at 70 FR 44178. The President’s Identity Theft Task Force’s Strategic Plan recommended that all federal agencies publish a routine use for their systems of records SUMMARY: PO 00000 Frm 00129 Fmt 4703 Sfmt 4703 54423 allowing for the disclosure of information in the course of responding to a breach of data maintained in a system of records. On May 22, 2007, the Office of Management and Budget (OMB) issued M–07–16 ‘‘Safeguarding Against and Responding to the Breach of Personally Identifiable Information.’’ It required agencies to develop and implement breach notification policies within 120 days. As part of that effort, the Department published on October 3, 2007 at 72 FR 56434 a new routine use for all Treasury systems of records. The routine use permits the Department to disclose information ‘‘to appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.’’ The routine use will facilitate an effective response to a confirmed or suspected breach by allowing for disclosure to those individuals affected by the breach, as well as to others who are in a position to assist in the Department’s response efforts, either by assisting in notification to affected individuals or otherwise playing a role in preventing, minimizing, or remedying harms from the breach or compromise. The Emergency Economic Stabilization Act of 2008 (EESA), Public Law 110–343, at section 121 created the Special Inspector General for the Troubled Asset Relief Program (SIGTARP). SIGTARP exercises all duties and responsibilities of an Inspector General with respect to the purchase, management, and sale of assets by the Secretary of the Treasury under any program established by the Secretary under ESSA. It is responsible for coordinating and conducting audits and investigations of any program established by the Secretary under EESA. SIGTARP is being added under the headings ‘‘system location’’ and E:\FR\FM\07SEN1.SGM 07SEN1 54424 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices ‘‘system manager(s)’’ to each system of records as appropriate. A routine use found in a number of Treasury-wide systems of records notices, permitting disclosure of information in response to a subpoena has been revised. The revision limits the disclosure of records from a system of records to those disclosures made in response to a court order. The systems notices are reprinted in their entirety following the Table of Contents. Systems covered by this notice: This notice covers all systems of records adopted up to November 2, 2009. Dated: August 30, 2010. Melissa Hartman, Acting Deputy Assistant Secretary for Privacy, Transparency, and Records. Department of the Treasury Table of Contents Treasury .001—Treasury Payroll and Personnel System Treasury .002—Grievance Records Treasury .003—Treasury Child Care Tuition Assistance Records Treasury .004—Freedom of Information Act/ Privacy Act Request Records Treasury .005—Public Transportation Incentive Program Records Treasury .006—Parking and Carpool Program Records Treasury .007—Personnel Security System Treasury .008—Treasury Emergency Management System Treasury .009—Treasury Financial Management Systems Treasury .010—Telephone Call Detail Records Treasury .011—Treasury Safety Incident Management Information System (SIMIS) Treasury .012—Fiscal Service Public Key Infrastructure TREASURY .001 Treasury Personnel and Payroll System—Treasury. SYSTEM LOCATION: wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Employees, former employees, and applicants for employment, in all Treasury Department bureaus and offices. (2) Employees, former employees, and applicants for employment of Federal agencies for which the Treasury Department is a cross-services provider. CATEGORIES OF RECORDS IN THE SYSTEM: SYSTEM NAME: The Shared Development Center of the Treasury Personnel/Payroll System is located at 1750 Pennsylvania Avenue NW., Suite 1300, Washington, DC 20220. The Treasury Personnel System processing site is located at the Internal Revenue Service Detroit Computing Center, 985 Michigan Avenue, Detroit, MI 48226. The Treasury Payroll processing site is located at the United States Department of Agriculture National Finance Center, 13800 Old Gentilly Road, New Orleans, LA 70129. The locations at which the system is maintained by all Treasury components and their associated field offices are: (1) Departmental Offices (DO): VerDate Mar<15>2010 a. 1500 Pennsylvania Ave., NW., Washington, DC 20220. b. The Office of Inspector General (OIG): 740 15th Street, NW., Washington, DC 20220. c. Treasury Inspector General for Tax Administration (TIGTA): 1125 15th Street, NW., Suite 700A, Washington, DC 20005. (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., NW., Washington, DC 20220. (3) Office of the Comptroller of the Currency (OCC): 250 E Street, SW., Washington, DC 20219–0001. (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., Washington, DC 20228. (5) Financial Management Service (FMS): 401 14th Street, SW., Washington, DC 20227. (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., Washington, DC 20224. (7) United States Mint (MINT): Avery Street Building, 320 Avery Street, Parkersburg, WV. (8) Bureau of Public Debt (BPD): 999– E Street, NW., Washington, DC 20239. (9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 22183– 0039. (10) Office of Thrift Supervision (OTS): 1700 G St., NW., Washington, DC 20552. 15:24 Sep 03, 2010 Jkt 220001 Information contained in this system includes such data as: (1) Employee identification and status data such as name, records that establish an individual’s identity, social security number, date of birth, sex, race and national origin designator, awards received, suggestions, work schedule, type of appointment, education, training courses attended, veterans preference, and military service; (2) employment data such as service computation for leave, date probationary period began, date of performance rating, performance contract, and date of within-grade increases; (3) position and pay data such as position identification number, pay plan, step, salary and pay basis, occupational series, organization location, and accounting classification codes; (4) payroll data such as earnings PO 00000 Frm 00130 Fmt 4703 Sfmt 4703 (overtime and night differential), deductions (Federal, state and local taxes, bonds and allotments), and time and attendance data; (5) employee retirement and Thrift Savings Plan data; (6) employment history, and (7) tables of data for editing, reporting and processing personnel and pay actions. These include nature of action codes, civil service authority codes, standard remarks, signature block table, position title table, financial organization table, and salary tables. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 31 U.S.C. 321; Homeland Security Presidential Directive 12 (HSPD–12), and Treasury Directive 80–05, Records and Information Management Program. PURPOSE(S): The purposes of the system include, but are not limited to: (1) Maintaining current and historical payroll records that are used to compute and audit pay entitlement; to record history of pay transactions; to record deductions, leave accrued and taken, bonds due and issued, taxes paid; maintaining and distributing Leave and Earnings statements; commence and terminate allotments; answer inquiries and process claims; and (2) maintaining current and historical personnel records and preparing individual administrative transactions relating to education and training; classification; assignment; career development; evaluation; promotion, compensation, separation and retirement; making decisions on the rights, benefits, entitlements and the utilization of individuals; providing a data source for the production of reports, statistical surveys, rosters, documentation, and studies required for the orderly personnel administration within Treasury; (3) maintaining employment history; and (4) perform personnel and payroll functions for Federal agencies for which Treasury is a cross-services provider and to conduct activities necessary to carry-out the official HR line of business for all Federal departments and agencies that are serviced by the a National Finance Center (NFC). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to: (1) Furnish data to the Department of Agriculture, National Finance Center (which provides payroll and personnel processing services for Treasury under a cross-servicing agreement) affecting the conversion of Treasury employee payroll and personnel processing E:\FR\FM\07SEN1.SGM 07SEN1 wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices services; the issuance of paychecks to employees and distribution of wages; and the distribution of allotments and deductions to financial and other institutions, some through electronic funds transfer; (2) Furnish the Internal Revenue Service and other jurisdictions which are authorized to tax employees’ compensation with wage and tax information in accordance with a withholding agreement with the Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, and 5520, for the purpose of furnishing employees with IRS Forms W–2 that report such tax distributions; (3) Provide records to the Office of Personnel Management, Merit Systems Protection Board, Equal Employment Opportunity Commission, and General Accounting Office for the purpose of properly administering Federal personnel systems or other agencies’ systems in accordance with applicable laws, Executive Orders, and regulations; (4) Furnish another Federal agency with information necessary or relevant to effect interagency salary or administrative offset, except that addresses obtained from the Internal Revenue Service shall not be disclosed to other agencies; to furnish a consumer reporting agency information to obtain commercial credit reports; and to furnish a debt collection agency information for debt collection services. Current mailing addresses acquired from the Internal Revenue Service are routinely released to consumer reporting agencies to obtain credit reports and are arguably relevant to debt collection agencies for collection services; (5) Disclose information to a Federal, state, local, or foreign agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, that has requested information relevant to or necessary to the requesting agency’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (6) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation or settlement negotiations in response to a subpoena where arguably relevant to a proceeding, or in connection with criminal law proceedings; (7) Disclose information to foreign governments in accordance with formal or informal international agreements; (8) Provide information to a congressional office in response to an VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 inquiry made at the request of the individual to whom the record pertains; (9) Provide information to the news media in accordance with guidelines contained in 28 CFR 50.2, which relates to civil and criminal proceedings; (10) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (11) Provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (12) Provide wage and separation information to another agency, such as the Department of Labor or Social Security Administration, as required by law for payroll purposes; (13) Provide information to a Federal, state, or local agency so that the agency may adjudicate an individual’s eligibility for a benefit, such as a state employment compensation board, housing administration agency, and Social Security Administration; (14) Disclose pertinent information to appropriate Federal, state, local or foreign agencies responsible for investigating or prosecuting the violation of, or for implementing, a statute, regulation, order, or license, where the disclosing agency becomes aware of a potential violation of civil or criminal law or regulation; (15) Disclose information about particular Treasury employees to requesting agencies or non-Federal entities under approved computer matching efforts, limited only to those data elements considered relevant to making a determination of eligibility under particular benefit programs administered by those agencies or entities or by the Department of the Treasury or any constituent unit of the Department, to improve program integrity, and to collect debts and other money owed under those programs (e.g., matching for delinquent loans or other indebtedness to the government); (16) Disclose to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services, the names, social security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer identifying information, and State of hire of employees, for the purposes of locating individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement activities as required by the Personal Responsibility and Work PO 00000 Frm 00131 Fmt 4703 Sfmt 4703 54425 Opportunity Reconciliation Act (Welfare Reform Law, Pub. L. 104–193); (17) Disclose information to contractors, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the Department of the Treasury, when necessary to accomplish an agency Function; (18) Disclose information to other Federal agencies with whom the Department has entered into a cross servicing agreement that provides for the delivery of automated human resources operations. These operations may include maintaining current and historical payroll and personnel records, and providing reports, statistical surveys, rosters, documentation, and studies as required by the other federal agency to support its personnel administration activities; and (19) To appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Disclosures may be made pursuant to 5 U.S.C. 552a(b)(12) and section 3 of the Debt Collection Act of 1982, Public Law 97–365; debt information concerning a government claim against an individual is also furnished, in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the Debt Collection Act of 1982, to consumer reporting agencies to encourage repayment of an overdue debt. Disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, 31 U.S.C. 701(a)(3). E:\FR\FM\07SEN1.SGM 07SEN1 54426 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Electronic records, microfiche, and hard copy. Disbursement records are stored at the Federal Records Center. RETRIEVABILITY: Records are retrieved generally by social security number, position identification number within a bureau/ agency and sub-organizational element, employee identification or employee name. Secondary identifiers are used to assure accuracy of data accessed, such as master record number or date of birth. SAFEGUARDS: Entrances to data centers and support organization offices are restricted to those employees whose work requires them to be there for the system to operate. Identification (ID) cards are verified to ensure that only authorized personnel are present. Disclosure of information through remote terminals is restricted through the use of passwords and sign-on protocols, which are periodically changed. Reports produced from the remote printers are in the custody of personnel and financial management officers and are subject to the same privacy controls as other documents of similar sensitivity. RETENTION AND DISPOSAL: The current payroll and personnel system and the personnel and payroll system’s master files are kept as electronic media. Information rendered to hard copy in the form of reports and payroll information documentation is also retained in an electronic media format. Employee records are retained in automated form for as long as the employee is active on the system (separated employee records are maintained in an ‘‘inactive’’ status). Files are purged in accordance with Treasury Directive 80–05, ‘‘Records and Information Management Program.’’ wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 SYSTEM MANAGER(S) AND ADDRESS: Department of the Treasury: Official prescribing policies and practices: Chief Human Capitol Officer/Deputy Assistant Secretary for Human Resources, 1750 Pennsylvania Avenue, NW., Washington, DC 20220. The systems managers for the Treasury components are: (1) a. DO: Deputy Assistant Secretary for Human Resources/Chief Human Capital Officer, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. b. OIG: Personnel Officer, 740 15th Street NW., Suite 500, Washington, DC 20220. VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 c. TIGTA: Director, Human Resources, 1125 15th Street, NW., Suite 700A, Washington, DC 20005. (2) TTB: Chief, Personnel Division, 1310 G St., NW., Washington, DC 20220. (3) OCC: Director, Human Resources, 250 E Street, SW., Washington, DC 20219. (4) BEP: Chief, Office of Human Resources, 14th & C Streets, SW., Room 202–13A, E&P Annex, Washington, DC 20228. (5) FMS: Director, Personnel Management Division, 3700 East West Hwy, Room 115–F, Hyattsville, MD 20782. (6) IRS: Associate Director, Transactional Processing Operations, 1111 Constitution Avenue, NW., CP6, A:PS:TP, 2nd Floor, Washington, DC 20224. (7) MINT: Assistant Director for Human Resources, 801 9th Street, NW., 7th Floor, Washington, DC 20220. (8) BPD: Director, Human Resources Operations Division, Avery Street Building, 320 Avery Street, Parkersburg, WV. (9) FinCEN: Chief of Personnel and Training, Vienna, VA 22183–0039. (10) OTS: 1700 G St, NW., Washington, DC 20552. A list of the Federal agencies for which Treasury is a cross-services provider and their respective system managers may be obtained by contacting the Chief Human Capitol Officer/Deputy Assistant Secretary for Human Resources, at the address shown above. NOTIFICATION PROCEDURE: (1) Employees, former employees or applicants of the Department of the Treasury seeking notification and access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions pertaining to individual Treasury components appearing at 31 CFR part 1, subpart C, appendices A–L. (2) Employees of other Federal agencies for which Treasury is a crossservices provider may request notification, access and amendment of their records through the personnel office at their home agency. (See ‘‘System manager’’ above.) RECORD ACCESS PROCEDURES: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: The information contained in these records is provided by or verified by the subject of the record, supervisors, and non-Federal sources such as private employers. PO 00000 Frm 00132 Fmt 4703 Sfmt 4703 EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY .002 SYSTEM NAME: Grievance Records—Treasury. SYSTEM LOCATION: Department of the Treasury, 1500 Pennsylvania Ave., NW., Washington, DC 20220. These records are located in personnel or designated offices in the bureaus in which the grievances were filed. The locations at which the system is maintained are: (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW., Washington, DC 20220. b. The Office of Inspector General (OIG): 740 15th Street, NW., Washington, DC 20220. c. Treasury Inspector General for Tax Administration (TIGTA): 1125 15th Street, NW., Suite 700A, Washington, DC 20005. d. Special Inspector General for the Troubled Asset Relief Program (SIGTARP), 1801 L. Street, NW., Washington, DC 20036. (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G. St., NW., Washington, DC 20220. (3) Office of the Comptroller of the Currency (OCC): 250 E Street, NW., Washington, DC 20219–0001. (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW. Washington, DC 20228. (5) Financial Management Service (FMS): 401 14th Street, SW., Washington, DC 20227. (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., Washington, DC 20224. (7) United States Mint (MINT): 801 9th Street, NW., Washington, DC 20220. (8) Bureau of the Public Debt (BPD): Avery Street Building, 320 Avery Street, Parkersburg, WV 26101. (9) Office of Thrift Supervision (OTS): 1700 G Street, NW., Washington, DC 20552. (10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 22183– 0039. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current or former Federal employees who have submitted grievances with their bureaus in accordance with part 771 of the Office of Personnel Management’s (OPM) regulations (5 CFR part 771), the Treasury Employee Grievance System (TPM Chapter 771), or a negotiated procedure. E:\FR\FM\07SEN1.SGM 07SEN1 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices CATEGORIES OF RECORDS IN THE SYSTEM: The system contains records relating to grievances filed by Treasury employees under part 771 of the OPM’s regulations. These case files contain all documents related to the grievance including statements of witnesses, reports of interviews and hearings, examiner’s findings and recommendations, a copy of the original and final decision, and related correspondence and exhibits. This system includes files and records of internal grievance and arbitration systems that bureaus and/or the Department may establish through negotiations with recognized labor organizations. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 1302, 3301, 3302; E.O. 10577; 3 CFR 1954–1958 Comp., p. 218; E.O. 10987; 3 CFR 1959–1963 Comp., p. 519; agency employees, for personal relief in a matter of concern or dissatisfaction which is subject to the control of agency management. PURPOSE(S): To adjudicate employee administrative grievances filed under the authority of 5 CFR part 771 and the Department’s Administrative Grievance Procedure. wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used: (1) To disclose pertinent information to the appropriate Federal, state, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) To disclose information to any source from which additional information is requested in the course of processing in a grievance, to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and identify the type of information requested; (3) To disclose information to a Federal agency, in response to its request, in connection with the hiring or retention of an individual, the issuance of a security clearance, the conducting of a security or suitability investigation of an individual, the classifying of jobs, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to requesting the agency’s decision on the matter; VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 (4) To provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) To disclose information to another Federal agency or to a court when the Government is party to a judicial proceeding before the court; (6) By the National Archives and Records Administration in records management inspections conducted under authority of 44 U.S.C. 2904 and 2908; (7) By the bureau maintaining the records of the Department in the production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or for related work force studies. While published statistics and studies do not contain individual identifiers, in some instances the selection of elements of data included in the study may be structured in such a way as to make the data individually identifiable by inference; (8) To disclose information to officials of the Merit Systems Protection Board, the Office of the Special Counsel, the Federal Labor Relations Authority and its General Counsel, the Equal Employment Opportunity Commission, or the Office of Personnel Management when requested in performance of their authorized duties; (9) To disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing Counsel or witnesses in the course of civil discovery, litigation or settlement negotiations in response to a court order, or in connection with criminal law proceedings; (10) To provide information to officials of labor organizations reorganized under the Civil Service Reform Act when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting work conditions. (11) To appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made PO 00000 Frm 00133 Fmt 4703 Sfmt 4703 54427 to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders. RETRIEVABILITY: By the names of the individuals on whom they are maintained. SAFEGUARDS: Lockable metal filing cabinets to which only authorized personnel have access. RETENTION AND DISPOSAL: Disposed of 3 years after closing of the case. Grievances filed against disciplinary adverse actions are retained by the United States Secret Service for 4 years. Disposal is by shredding or burning. SYSTEM MANAGER(S) AND ADDRESS: Records pertaining to administrative grievances filed at the Departmental level: Director, Office of Human Resources Strategy and Solutions, 1750 Pennsylvania Ave., NW., Suite 1200, Washington, DC 20220. Records pertaining to administrative grievances filed at the bureau level: (1) a. DO: Director, Office of Human Resources for Departmental Offices, 1500 Pennsylvania Ave., NW., Room 5202–Main Treasury, Washington, DC 20220. b. OIG: Personnel Officer, 740 15th St., NW., Rm. 510, Washington, DC 20220. c. TIGTA: Director, Human Capital and Support Services, 1125 15th Street, NW., Suite 700A, Washington, DC 20005. (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., NW., Washington, DC 20220. (3) OCC: Director, Human Resources, 250 E Street, SW., Washington, DC 20219. (4) BEP: Chief, Office of Human Resources, 14th & C Streets, SW., Room 202–13A, E&P Annex, Washington, DC 20228. (5) FMS: Director, Personnel Management Division, 3700 East West Hwy, Room 115–F, Hyattsville, MD 20782. (6) IRS: Director, Office of Workforce Relations (M:S:L), 1111 Constitution Ave., NW., Room 1515IR, Washington, DC 20224. E:\FR\FM\07SEN1.SGM 07SEN1 54428 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices (7) Mint: Assistant Director for Human Resources, 801 9th Street, NW., 3rd Floor, Washington, DC 20220. (8) BPD: Director, Human Resources Operations Division, Avery Street Building, 320 Avery Street, Parkersburg, WV 26101. (9) OTS: Principal Director, Human Resources Programs and Services, 1700 G Street, NW., Washington, DC 20552. (10) FinCEN: Director, P.O. Box 39, Vienna, VA 22183–0039. NOTIFICATION PROCEDURE: It is required that individuals submitting grievances be provided a copy of the record under the grievance process. They may, however, contact the agency personnel or designated office where the action was processed, regarding the existence of such records on them. They must furnish the following information for their records to be located and identified: (1) Name, (2) date of birth, (3) approximate date of closing of the case and kind of action taken, (4) organizational component involved. RECORD ACCESS PROCEDURES: It is required that individuals submitting grievances be provided a copy of the record under the grievance process. However, after the action has been closed, an individual may request access to the official copy of the grievance file by contacting the bureau personnel or designated office where the action was processed. Individuals must provide the following information for their records to be located and identified: (1) Name, (2) date of birth, (3) approximate date of closing of the case and kind of action taken, (4) organizational component involved. wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 CONTESTING RECORD PROCEDURES: Review of requests from individuals seeking amendment of their records which have been the subject of a judicial or quasi-judicial action will be limited in scope. Review of amendment requests of these records will be restricted to determining if the record accurately documents the action of the agency ruling on the case, and will not include a review of the merits of the action, determination, or finding. Individuals wishing to request amendment to their records to correct factual errors should contact the bureau personnel or designated office where the grievance was processed. Individuals must furnish the following information for their records to be located and identified: (1) Name, (2) date of birth, (3) approximate date of closing of the case and kind of action taken, (4) organizational component involved. VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 RECORD SOURCE CATEGORIES: CATEGORIES OF RECORDS IN THE SYSTEM: Information in this system of records is provided: (1) By the individual on whom the record is maintained, (2) by testimony of witnesses, (3) by agency officials, (4) from related correspondence from organizations or persons. Records may include application forms for child care tuition assistance containing personal information, including employee (parent) name, Social Security Number, pay grade, home and work numbers, addresses, telephone numbers, total family income, names of children on whose behalf the parent is applying for tuition assistance, each child’s date of birth, information on child care providers used (including name, address, provider license number and State where issued, tuition cost, and provider tax identification number), and copies of IRS Form 1040 and 1040A for verification purposes. Other records may include the child’s social security number, weekly expense, pay statements, records relating to direct deposits, verification of qualification and administration for the child care tuition assistance. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY .003 SYSTEM NAME: Treasury Child Care Tuition Assistance Records—Treasury. SYSTEM LOCATION: Department of the Treasury, 1500 Pennsylvania Ave., NW., Washington, DC 20220. The locations at which the system is maintained by Treasury components are: (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW., Washington, DC 20220. b. The Office of Inspector General (OIG): 740 15th Street, NW., Washington, DC 20220. c. Treasury Inspector General for Tax Administration (TIGTA): 1125 15th Street, NW., Suite 700A, Washington, DC 20005. d. Special Inspector General for the Troubled Asset Relief Program (SIGTARP), 1801 L. Street, NW., Washington, DC 20036. (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G. St., NW., Washington, DC 20220. (3) Office of the Comptroller of the Currency (OCC): 250 E Street, NW., Washington, DC 20219–0001. (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., Washington, DC 20228. (5) Financial Management Service (FMS): 401 14th Street, SW., Washington, DC 20227. (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., Washington, DC 20224. (7) United States Mint (MINT): 801 9th Street, NW., Washington, DC 20220. (8) Bureau of the Public Debt (BPD): Avery Street Building, 320 Avery Street, Parkersburg, WV. (9) Office of Thrift Supervision (OTS): 1700 G Street, NW., Washington, DC 20552. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees of the Department of the Treasury who voluntarily apply for child care tuition assistance, the employee’s spouse, their children and their child care providers. PO 00000 Frm 00134 Fmt 4703 Sfmt 4703 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Public Law 106–58, section 643 and E.O. 9397. PURPOSE(S): To establish and verify Department of the Treasury employees’ eligibility for child care subsidies in order for the Department of the Treasury to provide monetary assistance to its employees. Records are also maintained so the Department can make payments to child care providers on an employee’s behalf. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to: (1) Disclose pertinent information to the appropriate Federal, State, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where the Department of the Treasury becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Provide information to a congressional office from the record of an individual in response to an inquiry from that congressional office made at the request of that individual; (3) Disclose information to another Federal agency, to a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency, when the Government is a party to the judicial or administrative proceeding. In those cases where the Government is not a party to the proceeding, records may be disclosed If a subpoena has been signed by a judge; (4) Disclose information to the National Archives and Records E:\FR\FM\07SEN1.SGM 07SEN1 wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices Administration for use in records management inspections; (5) Disclose information to the Department of Justice, or in a proceeding before a court, adjudicative body, or other administrative body before which the Department of the Treasury is authorized to appear, when: (a) The Department of the Treasury, or any component thereof; or (b) any employee of the Department of the Treasury in his or her official capacity; or (c) any employee of the Department of the Treasury in his or her individual capacity where the Department of Justice or the Department of the Treasury has agreed to represent the employee; or (d) the United States, when the Department of the Treasury determines that litigation is likely to affect the Department of the Treasury or any of its components; is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice or the Department of the Treasury is deemed by the Department of the Treasury to be relevant and necessary to the litigation; provided, however, that the disclosure is compatible with the purpose for which records were collected; (6) Provide records to the Office of Personnel Management, Merit Systems Protection Board, Equal Employment Opportunity Commission, Federal Labor Relations Authority, the Office of Special Counsel, and General Accountability Office for the purpose of properly administering Federal personnel systems or other agencies’ systems in accordance with applicable laws, Executive Orders, and regulations; (7) Disclose information to contractors, grantees, or volunteers performing or working on a contract, service, grant, or cooperative agreement, or job for the Federal Government; (8) Disclose information to a court, magistrate, or administrative tribunal when necessary and relevant in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal law proceedings or in response to a subpoena; (9) Disclose information to unions recognized as exclusive bargaining representatives under 5 U.S.C. chapter 71, and other parties responsible for the administration of the Federal labormanagement program if needed in the performance of their authorized duties. (10) To appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. 54429 Information may be collected on paper or electronically and may be stored as paper forms or on computers. (3) OCC: Director, Human Resources Division, Independence Square, 250 E St., SW, 4th Floor, Washington, DC 20219. (4) BEP: Chief, Office of Human Resources. 14th & C St., SW., Room 202–13a, Washington, DC 20228. (5) FMS: Director, Human Resources Division, PG Center II Bldg, Rm. 114f, 3700 East West Highway, Hyattsville, MD 20782. (6) IRS: Director Personnel Policy Division, 1111 Constitution Ave., Building CP6–M:S:P, Washington, DC 20224. (7) MINT: Assistant Director for Human Resources, 801 9th Street, NW., 3rd Floor, Washington, DC 20220. (8) BPD: Child Care Assistance Program (CCAP) Coordinator, Avery Street Building, 320 Avery Street, Parkersburg, WV 26101. (9) OTS: Principal Director, Human Resources Programs and Services, 1700 G Street, NW., Washington, DC 20552. RETRIEVABILITY: NOTIFICATION PROCEDURE: By name; may also be crossreferenced to Social Security Number. Individuals seeking notification and access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions pertaining to individual Treasury components appearing at 31 CFR part 1, subpart C, appendices A–M. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: SAFEGUARDS: When not in use by an authorized person, paper records are stored in lockable file cabinets or secured rooms. Electronic records are protected by the use of passwords. RETENTION AND DISPOSAL: RECORD ACCESS PROCEDURES: See ‘‘Notification procedure’’ above. Disposition of records is according to the National Archives and Records Administration (NARA) guidelines. CONTESTING RECORD PROCEDURES: SYSTEM MANAGER(S) AND ADDRESS: RECORD SOURCE CATEGORIES: Treasury official prescribing policies and practices: Director, Office of Human Resources Strategy and Solutions, 1750 Pennsylvania Ave., NW., Suite 1200, Department of the Treasury, Washington, DC 20220. Officials maintaining the system and records for the Treasury components are: (1) DO: a. Director, Office of Human Resources for Departmental Offices, 1500 Pennsylvania Ave. NW., Room 5202–MT, Washington, DC 20220. b. Office of General Counsel: Administrative Officer, Department of the Treasury, Room 3000–MT, Washington, DC 20220. c. OIG: Personnel Officer, 740 15th St., NW., Suite 510, Washington, DC 20220. d. TIGTA: Director, Human Capital and Support Services, 1125 15th Street, NW., Suite 700A, Washington, DC 20005. (2) TTB: Assistant Administrator, Office of Management, 1310 G St., NW., Washington, DC 20220. Information is provided by Department of the Treasury employees who apply for child care tuition assistance. PO 00000 Frm 00135 Fmt 4703 Sfmt 4703 See ‘‘Notification procedure’’ above. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY .004 SYSTEM NAME: Freedom of Information Act/Privacy Act Request Records—Treasury. SYSTEM LOCATION: Department of the Treasury, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. The locations at which the system is maintained by Treasury components and their associated field offices are: (1) Departmental Offices (DO), which includes the Office of Inspector General (OIG), the Treasury Inspector General for Tax Administration (TIGTA), and Special Inspector General for the Troubled Asset Relief Program (SIGTARP); E:\FR\FM\07SEN1.SGM 07SEN1 54430 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices (2) Alcohol and Tobacco Tax and Trade Bureau (TTB); (3) Office of the Comptroller of the Currency (OCC); (4) Bureau of Engraving and Printing (BEP); (5) Financial Management Service (FMS); (6) United States Mint (MINT); (7) Bureau of the Public Debt (BPD); (8) Office of Thrift Supervision (OTS); (9) Financial Crimes Enforcement Network (FinCEN). CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who have: (1) Requested access to records pursuant to the Freedom of Information Act, 5 U.S.C. 552, (FOIA) or who have appealed initial denials of their requests; and/or (2) made a request for access, amendment or other action pursuant to the Privacy Act of 1974, 5 U.S.C. 552a (PA). CATEGORIES OF RECORDS IN THE SYSTEM: Requests for records or information pursuant to the FOIA and/or PA which includes the names of individuals making written requests for records under the FOIA or the PA, the mailing addresses of such individuals, and the dates of such requests and their receipt. Supporting records include the written correspondence received from requesters and responses made to such requests; internal processing documents and memoranda, referrals and copies of records provided or withheld, and may include legal memoranda and opinions. Comparable records are maintained in this system with respect to any appeals made from initial denials of access, refusal to amend records and lawsuits under the FOIA/PA. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Freedom of Information Act, 5 U.S.C. 552; Privacy Act of 1974, 5 U.S.C. 552a; and 5 U.S.C. 301. wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 PURPOSE(S): The system is used by officials to administratively control and/or process requests for records to ensure compliance with the FOIA/PA and to collect data for the annual and biennial reporting requirements of the FOIA/PA and other Department management report requirements. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to: (1) Disclose pertinent information to appropriate Federal, foreign, State, local, tribal or other public authorities or self-regulatory organizations VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a court order, or in connection with criminal law proceedings; (3) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (4) Disclose information to another Federal agency to (a) permit a decision as to access, amendment or correction of records to be made in consultation with or by that agency, or (b) verify the identity of an individual or the accuracy of information submitted by an individual who has requested access to or amendment or correction of records; (5) The Department of Justice when seeking legal advice, or when (a) the agency or (b) any component thereof, or (c) any employee of the agency in his or her official capacity, or (d) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or (e) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; (6) Disclose information to the appropriate foreign, State, local, tribal, or other public authority or selfregulatory organization for the purpose of (a) consulting as to the propriety of access to or amendment or correction of information obtained from that authority or organization, or (b) verifying the identity of an individual who has requested access to or amendment or correction of records; (7) Disclose information to contractors and other agents who have been engaged by the Department or one of its bureaus to provide products or services associated with the Department’s or bureau’s responsibility arising under the FOIA/PA; (8) Disclose information to the National Archives and Records PO 00000 Frm 00136 Fmt 4703 Sfmt 4703 Administration for use in records management inspections. (9) To appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Electronic media, computer paper printout, index file cards, and paper records in file folders. RETRIEVABILITY: Retrieved by name, subject, request file number or other data element as may be permitted by an automated system. SAFEGUARDS: Protection and control of any sensitive but unclassified (SBU) records are in accordance with TD P 71–10, Department of the Treasury Security Manual, and any supplemental guidance issued by individual bureaus. Access to the records is available only to employees responsible for the management of the system and/or employees of program offices who have a need for such information. RETENTION AND DISPOSAL: The records pertaining to Freedom of Information Act and Privacy Act requests are retained and disposed of in accordance with the National Archives and Records Administration’s General Record Schedule 14—Information Services Records. SYSTEM MANAGER(S) AND ADDRESS: Department of the Treasury: Official prescribing policies and practices— Departmental Disclosure Officer, Department of the Treasury, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. The system managers for the Treasury components are: E:\FR\FM\07SEN1.SGM 07SEN1 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices 1. (a) DO: Director, Disclosure Services, Department of the Treasury, Washington, DC 20220. (b) TIGTA: Director, Human Capital and Support Services, 1125 15th Street, NW., Suite 700A, Washington, DC 20005. (c) SIGTARP: Chief Counsel, Office of the Special Inspector General for the Troubled Asset Relief Program, 1801 L. Street, NW., Washington, DC 20036. 2. Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., NW., Washington, DC 20220. 3. BEP: Disclosure Officer, FOIA Office, 14th & C Streets, SW., Washington, DC 20228. 5. FMS: Disclosure Officer, 401 14th Street, SW., Washington, DC 20227. 6. Mint: Disclosure Officer, 801 9th Street, NW., 8th Floor, Washington, DC 20220. 7. OCC: Disclosure Officer, Communications Division, Washington, DC 20219. 9. BPD: Information Disclosure Officer, Avery Street Building, 320 Avery Street, Parkersburg, WV. 11. OTS: Manager, Freedom of Information Act (FOIA) Office, 1700 G Street, NW., Washington, DC 20552. 12. Financial Crimes Enforcement Network (FinCEN), P.O. Box 39, Vienna, VA 22182. NOTIFICATION PROCEDURE: Individuals seeking notification and access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions pertaining to individual Treasury components appearing at 31 CFR part 1, subpart C, appendices A–M. RECORD ACCESS PROCEDURES: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: The information contained in these files originates from individuals who make FOIA/PA requests and agency officials responding to those requests. wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 EXEMPTIONS CLAIMED FOR THE SYSTEM: None. Please note that the Department has claimed one or more exemptions (see 31 CFR .36) for a number of its other systems of records under 5 U.S.C. 552a(j)(2) and (k)(1), (2), (3), (4), (5), and (6). During the course of a FOIA/PA action, exempt materials from those other systems may become a part of the case records in this system. To the extent that copies of exempt records from those other systems have been recompiled and/or entered into these VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 FOIA/PA case records, the Department claims the same exemptions for the records as they have in the original primary systems of records of which they are a part. TREASURY .005 SYSTEM NAME: Public Transportation Incentive Program Records—Treasury. SYSTEM LOCATION: Department of the Treasury, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. The locations at which the system is maintained by Treasury bureaus and their associated field offices are: (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW., Washington, DC 20220. b. The Office of Inspector General (OIG): 740 15th Street, NW., Washington, DC 20220. c. Treasury Inspector General for Tax Administration (TIGTA): 1125 15th Street, NW., Suite 700A, Washington, DC 20005. d. Special Inspector General for the Troubled Asset Relief Program (SIGTARP), 1801 L Street, NW., Washington, DC 20036. (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., NW., Washington, DC 20220. (3) Office of the Comptroller of the Currency (OCC): 250 E Street, SW., Washington, DC 20219–0001. (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., Washington, DC 20228. (5) Financial Management Service (FMS): 401 14th Street, SW., Washington, DC 20227. (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., Washington, DC 20224. (7) United States Mint (MINT): 801 9th St. NW., Washington, DC 20220. (8) Bureau of the Public Debt (BPD): Avery Street Building, 320 Avery Street, Parkersburg, WV 26101. (9) Office of Thrift Supervision (OTS): 1700 G Street, NW., Washington, DC 20552. (10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 22182. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees who have applied for or who participate in the Public Transportation Incentive Program. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Public Transportation Incentive Program application form containing the participant’s name, last four digits of the social security number, or for IRS PO 00000 Frm 00137 Fmt 4703 Sfmt 4703 54431 employees the Standard Employee Identifier (SEID) issued by the IRS, place of residence, office address, office telephone, grade level, duty hours, previous method of transportation, costs of transportation, and the type of fare incentive requested. Incentives authorized under the Federal Workforce Transportation Program may be included in this program. (2) Reports submitted to the Department of the Treasury in accordance with Treasury Directive 74– 10. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, 26 U.S.C. 132(f), and Public Law 101–509. PURPOSE(S): The records are used to administer the public transportation incentive or subsidy programs provided by Treasury bureaus for eligible employees. The system also enables the Department to compare these records with other Federal agencies to ensure that employee transportation programs benefits are not abused. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order or license; (2) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena where relevant or potentially relevant to a proceeding, or in connection with criminal law proceedings; (3) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (4) Unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and/or 7114; (5) Agencies, contractors, and others to administer Federal personnel or payroll systems, and for debt collection and employment or security investigations; (6) Other Federal agencies for matching to ensure that employees receiving PTI Program benefits are not listed as a carpool or vanpool participant, the holder of a parking E:\FR\FM\07SEN1.SGM 07SEN1 54432 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 permit; and to prevent the program from being abused; (7) The Department of Justice when seeking legal advice, or when (a) the Department of the Treasury (agency) or (b) any component thereof, or (c) any employee of the agency in his or her official capacity, or (d) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or (e) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; (8) The Office of Personnel Management, the Merit Systems Protection Board, the Equal Employment Opportunity Commission, and the Federal Labor Relations Authority or other third parties when mandated or authorized by statute; and (9) A contractor for the purpose of compiling, organizing, analyzing, programming, or otherwise refining records to accomplish an agency function subject to the same limitations applicable to U.S. Department of Treasury officers and employees under the Privacy Act; (10) To appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records, file folders and/or electronic media. RETRIEVABILITY: By name of individual, badge number or office. VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 SAFEGUARDS: NOTIFICATION PROCEDURE: Access is limited to authorized employees. Files are maintained in locked safes and/or file cabinets. Electronic records are passwordprotected. During non-work hours, records are stored in locked safes and/ or cabinets in locked room. Individuals seeking notification and access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions pertaining to individual Treasury components appearing at 31 CFR part 1, subpart C, appendices A–M. RETENTION AND DISPOSAL: Active records are retained indefinitely. Inactive records are held for three years and then destroyed. SYSTEM MANAGER(S) AND ADDRESS: Frm 00138 Fmt 4703 Sfmt 4703 See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. The system managers for the Treasury bureaus are: (1) Departmental Offices: a. Director, Occupational Safety and Health Office, Room 6204 Annex, 1500 Pennsylvania Ave., NW., Washington, DC 20220. b. Office of Inspector General: Office of Assistant Inspector for Management Services, Office of Administrative Services, Suite 510, 740 15th St., NW., Washington, DC 20220. c. TIGTA: Director, Human Capital and Support Services, 1125 15th Street, NW., Suite 700A, Washington, DC 20005. (2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St., NW., Washington, DC 20220. (3) BEP: Chief, Office of Human Resources, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. (4) OCC: Building Manager, Building Services, Office of the Comptroller of the Currency, 250 E Street, SW., Washington, DC 20219–0001. (5) FMS: Director, Administrative Programs Division, Financial Management Service, 3700 East West Hwy., Room 144, Hyattsville, MD 20782. (6) IRS: Official prescribing policies and practices—Chief, National Office, Protective Program Staff, Director, Personnel Policy Division, 2221 S. Clark Street-CP6, Arlington, VA 20224. Officials maintaining the system— Supervisor of local offices where the records reside. (See IRS Appendix A for addresses.) (7) Mint: Office of Management Services (OMS), 801 9th St., NW., 2nd Floor, Washington, DC 20220. (8) BPD: Director, Division of Administrative Services, Avery Street Building, 320 Avery Street, Parkersburg, WV 26101. (9) OTS: Deputy Chief Financial Officer, Department of the Treasury, 1700 G Street, NW., Washington, DC 20552. (10) FinCEN: Director, P.O. Box 39, Vienna, VA 22183–0039. PO 00000 RECORD ACCESS PROCEDURES: RECORD SOURCE CATEGORIES: The source of the data are employees who have applied for the transportation incentive, the incentive program managers and other appropriate agency officials, or other Federal agencies. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY .006 SYSTEM NAME: Parking and Carpool Program Records—Treasury. SYSTEM LOCATION: Department of the Treasury, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. The locations at which the system is maintained by Treasury bureaus and their associated field offices are: (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW., Washington, DC 20220. b. The Office of Inspector General (OIG): 740 15th Street, NW., Washington, DC 20220. c. Treasury Inspector General for Tax Administration (TIGTA): 1125 15th Street, NW., Suite 700A, Washington, DC 20005. d. Special Inspector General for the Troubled Asset Relief Program (SIGTARP), 1801 L Street, NW., Washington, DC 20036. (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., NW., Washington, DC 20220. (3) Office of the Comptroller of the Currency (OCC): 250 E Street, SW., Washington, DC 20219–0001. (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., Washington, DC 20228. (5) Financial Management Service (FMS): 401 14th Street, SW., Washington, DC 20227. (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., Washington, DC 20224. (7) United States Mint (MINT): 801 9th Street, NW., Washington, DC 20220. E:\FR\FM\07SEN1.SGM 07SEN1 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices (8) Bureau of the Public Debt (BPD): 799 E Street, NW., Washington, DC 20239. (9) Office of Thrift Supervision (OTS): 1700 G Street, NW., Washington, DC 20552. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current employees of the Department and individuals from other Government agencies or private sector organizations who may use, or apply to use, parking facilities or spaces controlled by the Department. Individuals utilizing handicapped or temporary guest parking controlled by the Department. CATEGORIES OF RECORDS IN THE SYSTEM: Records may include the name, position title, manager’s name, organization, vehicle identification, arrival and departure time, home addresses, office telephone numbers, social security numbers, badge number, and service computation date or length of service with a component of an individual or principal carpool applicant. Contains name, place of employment, duty telephone, vehicle license number and service computation date of applicants, individuals or carpool members. For parking spaces, permit number, priority group (handicapped, job requirements/ executive officials (SES) or carpool/ vanpool). Medical information may also be included when necessary to determine disability of applicant when applying for handicapped parking spaces. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 44 U.S.C. 3101; Treasury Department Order No. 165, revised as amended. Federal Property and Administrative Services Act of 1949, as amended. wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 PURPOSE(S): The records are used to administer parking, carpool and vanpool programs within the Department. The system enables the Department to allocate and check parking spaces assigned to government or privately-owned vehicles operated by visitors, handicapped personnel, key personnel, employees eligible to participate in a parking program and carpools or vanpools. The Department is also able to compare these records with other Federal agencies to ensure parking privileges or other employee transportation benefits are not abused. VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Appropriate Federal, State, local, or foreign agencies, or other public authority responsible for investigating or prosecuting the violations of or for enforcing or implementing a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) A Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (3) A physician for making a determination on a person’s eligibility for handicapped parking; (4) A contractor who needs to have access to this system of records to perform an assigned activity; (5) Parking coordinators of Government agencies and private sector organizations for verification of employment and participation of pool members; (6) Unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (7) Department of Justice when seeking legal advice, or when (a) the Department of the Treasury (agency) or (b) any component thereof, or (c) any employee of the agency in his or her official capacity, or (d) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or (e) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; (8) Third parties when mandated or authorized by statute or when necessary to obtain information that is relevant to an inquiry concerned with the possible abuse of parking privileges or other employee transportation benefits; (9) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal law proceedings or in response to a court order where relevant or potentially relevant to a proceeding, and (10) Officials of the Merit Systems Protection Board, the Federal Labor PO 00000 Frm 00139 Fmt 4703 Sfmt 4703 54433 Relations Authority, the Equal Employment Opportunity Commission or the Office of Personnel Management when requested in the performance of their authorized duties. (11) To appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Hard copy and/or electronic media. RETRIEVABILITY: Name, address, social security number, badge number, permit number, vehicle tag number, and agency name or organization code on either the applicant or pool members as needed by a bureau. Records are filed alphabetically by location. SAFEGUARDS: Paper records are maintained in locked file cabinets. Access is limited to personnel whose official duties require such access and who have a need to know the information in a record for a job-related purpose. Access to computerized records is limited, through use of a password, to those whose official duties require access. Protection and control of sensitive but unclassified (SBU) records are in accordance with TD P 71–10, Department of the Treasury Security Manual, and any supplemental guidance issued by individual bureaus. The IRS access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager’s Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Generally, record maintenance and disposal is in accordance with NARA General Retention Schedule 11, and any E:\FR\FM\07SEN1.SGM 07SEN1 54434 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices supplemental guidance issued by individual components. Disposal of manual records is by shredding or burning; electronic data is erased. Destroyed upon change in, or revocation of, parking assignment. For the IRS, records are maintained in accordance with Records Control Schedule 301— General Records Schedule 11, Space and Maintenance Records, Item 4(a), IRM 1(15)59.31. RECORD ACCESS PROCEDURES: SYSTEM MANAGER(S) AND ADDRESS: EXEMPTIONS CLAIMED FOR THE SYSTEM: wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 The system managers for the Treasury components are: (1) DO: a. Director, Occupational Safety and Health Office, Room 6204 Annex, 1500 Pennsylvania Ave., NW., Washington, DC 20220. b. OIG: Director, Administrative Services Division, Office of Management Services, Room 510, 740 15th Street, NW., Washington, DC 20220. c. TIGTA: Director, Human Capital and Support Services, 1125 15th Street, NW., Suite 700A, Washington, DC 20005. (2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St., NW., Washington, DC 20220. (3) OCC: Building Manager, Building Services, Office of the Comptroller of the Currency, 250 E Street, SW., Washington, DC 20219; (4) BEP: Chief, Office of Security, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. (5) FMS: Director, Administrative Programs Division, 3700 East West Highway, Hyattsville, MD 20782. (6) IRS: Chief, Security and Safety Branch; Regional Commissioners, District Directors, Internal Revenue Service Center Directors, and Computing Center Directors. (See IRS Appendix A for addresses.) (7) MINT: Office of Management Services (OMS), 801 9th St., NW., 2nd Floor, Washington, DC 20220. (8) BPD: Director, Washington Support Services, Bureau of the Public Debt, 799 E Street, NW., Washington, DC 20239. (9) OTS: Director, Facilities Management, Office of Thrift Supervision, 1700 G Street, NW., Washington, DC 20552. NOTIFICATION PROCEDURE: Individuals seeking notification and access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions pertaining to individual Treasury components appearing at 31 CFR part 1, subpart C, appendices A–M. VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: Parking permit applicants, members of carpools or vanpools, other Federal agencies, medical doctor if disability determination is requested. None. CATEGORIES OF RECORDS IN THE SYSTEM: TREASURY .007 SYSTEM NAME: Personnel Security System—Treasury. SYSTEM LOCATION: Department of the Treasury, 1500 Pennsylvania Avenue, NW., Room 3180 Annex, Washington, DC 20220. Other locations at which the system is maintained by Treasury bureaus and their associated offices are: (1) Departmental Offices (DO): a. 1500 Pennsylvania Ave., NW., Washington, DC 20220. b. The Office of Inspector General (OIG): 740 15th Street, NW., Washington, DC 20220. c. Treasury Inspector General for Tax Administration (TIGTA): 1125 15th Street, NW., Suite 700A, Washington, DC 20005. d. Special Inspector General for the Troubled Asset Relief Program (SIGTARP): 1801 L Street, NW., Washington, DC 20036. (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., NW., Washington, DC 20220. (3) Office of the Comptroller of the Currency (OCC): 250 E Street, SW., Washington, DC 20219–0001. (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., Washington, DC 20228. (5) Financial Management Service (FMS): 401 14th Street, SW., Washington, DC 20227. (6) United States Mint (MINT): 801 9th Street, NW., Washington, DC 20220. (7) Bureau of the Public Debt (BPD): Avery Street Building, 320 Avery Street, Parkersburg, WV 26101. (8) Office of Thrift Supervision (OTS): 1700 G Street, NW., Washington, DC 20552. (9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 22183– 0039. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Current and former government employees, applicants and contractor employees occupying or applying for PO 00000 Frm 00140 Fmt 4703 sensitive positions in the Department, (2) current and former senior officials of the Department and Treasury bureaus, and those within the Department who are involved in personnel security matters, (3) current employees, applicants and contractor employees who are appealing a denial or a revocation of a security clearance, and (4) applicants, employees and contractor employees who have applied for the Personal Identity Verification (PIV) Card. Sfmt 4703 (1) Background investigations, (2) FBI and other agency name checks, (3) investigative information relating to personnel investigations conducted by the Department of the Treasury and other Federal agencies and departments on a pre-placement and post-placement basis to make suitability and employability determinations and for granting security clearances, (4) card records comprised of Notice of Personnel Security Investigation (TD F 67–32.2) or similar previously used card indexes, and (5) an automated data system reflecting identification data on applicants, incumbents and former employees, disclosure and authorization forms, and record of investigations, level and date of security clearance, if any, as well as status of investigations, and (6) records pertaining to the appeal of a denial or a revocation of a security clearance, and (7) records pertaining to the personal identification verification process mandated by HSPD–12 and the issuance, denial or revocation of a PIV card. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Executive Order 10450, Sections 2 and 3, Executive Order 12958, Executive Order 12968, and Homeland Security Presidential Directive 12. PURPOSE(S): This system is used to maintain records that assure the Department is upholding the highest standards of integrity, loyalty, conduct, and security among its personnel and contract employees. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Appropriate Federal, state, local and foreign agencies for the purpose of enforcing and investigating administrative, civil or criminal law relating to the hiring or retention of an employee; issuance of a security clearance, license, contract, grant or other benefit; E:\FR\FM\07SEN1.SGM 07SEN1 wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices (2) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of or in preparation for civil discovery, litigation, or settlement negotiations, in response to a court order where relevant or potentially relevant to a proceeding, or in connection with criminal law proceedings; (3) The Department of Justice, or in a proceeding before a court, adjudicative body, or other administrative body before which the Department of the Treasury is authorized to appear, when: (a) The Department of the Treasury, or any component thereof; or (b) any employee of the Department of the Treasury in his or her official capacity; or (c) any employee of the Department of the Treasury in his or her individual capacity where the Department of Justice or the Department of the Treasury has agreed to represent the employee; or (d) the United States, when the Department of the Treasury determines that litigation is likely to affect the Department of the Treasury or any of its components; is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice or the Department of the Treasury is deemed by the Department of the Treasury to be relevant and necessary to the litigation; provided, however, that the disclosure is compatible with the purpose for which records were collected; (4) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (6) The Office of Personnel Management, Merit Systems Protection Board, Equal Employment Opportunity Commission, Federal Labor Relations Authority, and the Office of Special Counsel for the purpose of properly administering Federal personnel systems or other agencies’ systems in accordance with applicable laws, Executive Orders, and regulations; and (7) Unions recognized as exclusive bargaining representatives under 5 U.S.C. chapter 71, and other parties responsible for the administration of the Federal labor-management program if needed in the performance of their authorized duties. (8) To appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders, index cards, and magnetic media. RETRIEVABILITY: Records are retrieved by name. 54435 (2) TTB: Alcohol and Tobacco Tax and Trade Bureau: Director of Security and Emergency Preparedness 1310 G St., NW., Washington, DC 20220. (3) BPD: Director, Division of Security and Emergency Preparedness, Director, Division of Human Resources Operations Division, Avery Street Building, 320 Avery Street, Parkersburg, WV 26101. (4) OCC: Director, Administrative Services Division, 250 E Street, SW., Washington, DC 20219. (5) BEP: Chief, Office of Security, 14th & C Streets, NW., Room 113M, Washington, DC 20228. (6) FMS: Director, Administrative Programs Division, 3700 East West Highway, Hyattsville, MD 20782. (7) Mint: Associate Director for Protection, 801 9th Street, NW., 8th Floor, Washington, DC 20220. (8) OTS: Director of Security, 1700 G Street, NW., Washington, DC 20552. (9) FinCEN: Director, P.O. Box 39, Vienna, VA 22183–0039. SAFEGUARDS: NOTIFICATION PROCEDURE: Paper records are stored in locked metal containers and in locked rooms. Electronic records are password protected. Access is limited to officials who have a need to know in the performance of their official duties and whose background investigations have been favorably adjudicated. Individuals seeking notification and access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions pertaining to individual Treasury components appearing at 31 CFR part 1, subpart C, appendices A–M. RETENTION AND DISPOSAL: RECORD ACCESS PROCEDURES: The records on government employees and contractor employees are retained for the duration of their employment at the Treasury Department. The records on applicants not selected and separated employees are destroyed or sent to the Federal Records Center in accordance with General Records Schedule 18. SYSTEM MANAGER(S) AND ADDRESS: Department of the Treasury: Official prescribing policies and practices: Director of Security, 1500 Pennsylvania Avenue, NW., Room 3180 Annex, Washington, DC 20220. The system managers for the Treasury components are: (1) DO: a. Director of Security, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. b. OIG: Personnel Officer, 740 15th St., NW., Suite 510, Washington, DC 20220. c. TIGTA: Personnel Security Officer, 1125 15th Street, NW., Suite 700A, Washington, DC 20005. d. SIGTARP: Director, Human Resources, 1801 L Street, NW., Washington, DC 20036. PO 00000 Frm 00141 Fmt 4703 Sfmt 4703 See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: The information provided or verified by applicants or employees whose files are on record as authorized by those concerned, information obtained from current and former employers, coworkers, neighbors, acquaintances, educational records and instructors, and police and credit record checks. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(5). (See 31 CFR 1.36.) TREASURY .008 SYSTEM NAME: Treasury Emergency Management System. SYSTEM LOCATION: Department of the Treasury, Annex Building, Room 3180, 1500 Pennsylvania Avenue, NW., E:\FR\FM\07SEN1.SGM 07SEN1 54436 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices Washington, DC 20220. Other locations at which the system is maintained by Treasury components and their associated field offices are: (1) Departmental Offices (DO): a. 1500 Pennsylvania Ave., NW., Washington, DC 20220. b. The Office of Inspector General (OIG): 740 15th Street, NW., Washington, DC 20220. c. Treasury Inspector General for Tax Administration (TIGTA): 1125 15th Street, NW., Suite 700A, Washington, DC 20005. d. Special Inspector General for the Troubled Asset Relief Program (SIGTARP), 1801 L Street, NW., Washington, DC 20036. (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., NW., Washington, DC 20220. (3) Office of the Comptroller of the Currency (OCC): 250 E Street, SW., Washington, DC 20219–0001. (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW. Washington, DC 20228. (5) Financial Management Service (FMS): 401 14th Street, SW., Washington, DC 20227. (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., Washington, DC 20224. (7) United States Mint (MINT): 801 9th Street, NW., Washington, DC 20220. (8) Bureau of the Public Debt (BPD): Avery Street Building, 320 Avery Street, Parkersburg, WV 26101. (9) Office of Thrift Supervision (OTS): 1700 G Street, NW., Washington, DC 20552. (10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 22183– 0039. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current Treasury employees, contractors, and Treasury Emergency Executive Reservists. wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 CATEGORIES OF RECORDS IN THE SYSTEM: Treasury employees, contractors, or Treasury Emergency Executive Reservists identification number, social security number, first name and middle initial, last name, job title, government and home addresses (city, state, zip code, zip code extension), home telephone number, work telephone number, alternate telephone number (e.g., pager, cellular phone), work shift, email addresses, office code, office name, gender and other employee attributes, date of birth, place of birth, and related personnel security clearance information, emergency team assignment and emergency team location. VerDate Mar<15>2010 19:12 Sep 03, 2010 Jkt 220001 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Executive Order 12656, section 201 and part 15, Executive Order 12472, Presidential Decision Directive 67. PURPOSES(S): The purpose of this system of records is to support the development of and maintain a continuity of operations plans (COOP) for the Department and its component bureaus. COOP activities involve ensuring the continuity of minimum essential Department of the Treasury functions through plans and procedures governing succession to office and the emergency delegation of authority (where permissible). Vital records and critical information pertaining to all current employees, contractors, and Treasury Emergency Executive Reservists will be gathered and stored in an emergency employee locator system. This data will be used for alert and notification purposes, determining team and task assignments, developing and maintaining an emergency contact system for general emergency preparedness programs and specific situations. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies, or other public authority responsible for investigating or prosecuting the violations of, or for enforcing or implementing a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose pertinent information to the Department of Justice for the purpose of litigating an action or seeking legal advice; (3) Disclose information to the Federal Emergency Management Agency (FEMA) or other agency with national security and emergency preparedness responsibilities in order to carry out continuity of government activities; (4) Disclose information to a Federal, State, local, or other public authority maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s, bureau’s, or authority’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (5) Disclose information in a proceeding before a court, adjudicative PO 00000 Frm 00142 Fmt 4703 Sfmt 4703 body, or other administrative body before which the Department of the Treasury (agency) is authorized to appear when: (a) The agency, or (b) any employee of the agency in his or her official capacity, or (c) any employee of the agency in his or her individual capacity where the Department of Justice or the agency has agreed to represent the employee; or (d) the United States, when the agency determines that litigation is likely to affect the agency, is a party to litigation or has an interest in such litigation, and the use of such records by the agency is deemed to be relevant and necessary to the litigation or administrative proceeding and not otherwise privileged; (6) Disclose information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) Disclose information to a contractor for the purpose of processing administrative records and/or compiling, organizing, analyzing, programming, or otherwise refining records subject to the same limitations applicable to U.S. Department of the Treasury officers and employees under the Privacy Act; (8) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal law proceedings or in response to a court order where relevant or potentially relevant to a proceeding; (9) Disclose information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, the Merit Systems Protection Board, arbitrators, the Federal Labor Relations Authority, and other parties responsible for the administration of the Federal labor management program for the purpose of processing any corrective actions or grievances, or conducting administrative hearings or appeals, or if needed in the performance of other authorized duties; (10) Disclose information to a telecommunications company providing telecommunications support to permit servicing the account; (11) Disclose information to representatives of the General Services Administration (GSA) or the National Archives and Records Administration (NARA) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906; and E:\FR\FM\07SEN1.SGM 07SEN1 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices (12) To appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Maintained in hardcopy and electronic media. RETRIEVABILITY: Records can be retrieved by name, or by the categories listed above under ‘‘Categories of records in the system.’’ SAFEGUARDS: Protection and control of any sensitive but unclassified (SBU) records are in accordance with TD P 71–10, Department of the Treasury Security Manual. The files and magnetic media are secured in locked rooms. Access to the records is available only to employees responsible for the management of the system and/or employees of program offices who have a need for such information and have been subject to a background check and/ or have a security clearance. RETENTION AND DISPOSAL: Records are retained and disposed of in accordance with the appropriate National Archives and Records Administration General Records Schedules. wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 SYSTEM MANAGER(S) AND ADDRESS: Department of the Treasury: Official prescribing policies and practices: Director, Office of Security, Department of the Treasury, Washington, DC 20220. The system managers for the Treasury components are: (1) a. DO: Director of Security, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. b. OIG: Personnel Officer, 740 15th St., NW., Suite 510, Washington, DC 20220. VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 c. TIGTA: Special Agent in Charge (Internal Affairs Division), 1125 15th Street, NW., Suite 700A, Washington, DC 20005. (2) TTB: Alcohol and Tobacco Tax and Trade Bureau: Director of Security and Emergency Preparedness 1310 G St., NW., Washington, DC 20220. (3) OCC: Director, Administrative Services Division, 250 E Street, SW., Washington, DC 20219. (4) BEP: Director of Security, 14th & C Streets, NW., Room 510A, Washington, DC 20228. (5) FMS: Director, Administrative Programs Division, 3700 East West Highway, Hyattsville, MD 20782. (6) IRS: Director, Security Standards and Evaluation, 5000 Ellin Road, Lanham, MD 20706. (7) BPD: Director, Division of Security and Emergency Preparedness, Avery Street Building, 320 Avery Street, Parkersburg, WV 26101. (8) Mint: Associate Director for Protection, 801 9th Street, NW., 8th Floor, Washington, DC 20220. (9) OTS: Director of Security, 1700 G Street, NW., Washington, DC 20552. (10) FinCEN: Director, P. O. Box 39, Vienna, VA 22183–0039. NOTIFICATION PROCEDURE: Individuals seeking notification and access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions pertaining to individual Treasury components appearing at 31 CFR part 1, subpart C, appendices A–M. RECORD ACCESS PROCEDURES: See ‘‘Notification procedures’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedures’’ above. RECORD SOURCE CATEGORIES: Information is obtained from current Treasury employees, contractors, Treasury Emergency Executive Reservists, and Management. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. 54437 (1) Departmental Offices (DO): a. Office of Financial Management, Attn: Met Sq. Bldg., 6th Fl., 1500 Pennsylvania Avenue, NW., Washington, DC 20220. b. The Office of Inspector General (OIG): 740 15th Street, NW., Washington, DC 20220. c. Treasury Inspector General for Tax Administration (TIGTA): 1125 15th Street, NW., Suite 700A, Washington, DC 20005. d. Special Inspector General for the Troubled Asset Relief Program (SIGTARP), 1801 L. Street, NW., Washington, DC 20036. e. Community Development Financial Institutions Fund (CDFI): 601 13th Street, NW., Suite 200 South, Washington, DC 20005. f. Federal Financing Bank (FFB): 1500 Pennsylvania Avenue, NW., South Court One, Washington, DC 20220. g. Office of International Affairs (IA): 1500 Pennsylvania Avenue, NW., Room 5441D, Washington, DC 20220. h. Treasury Forfeiture Fund: 740 15th Street, NW., Suite 700, Washington, DC 20220. i. Treasury Franchise Fund: Avery Street Building, 320 Avery Street, Parkersburg, WV 26101. (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., NW., Washington, DC 20220. (3) Office of the Comptroller of the Currency (OCC): 250 E Street, NW., Washington, DC 20219–0001. (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., Washington, DC 20228. (5) Financial Management Service (FMS): 401 14th Street, SW., Washington, DC 20227. (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., Washington, DC 20224. (7) United States Mint (MINT): 801 9th Street, NW., Washington, DC 20220. (8) Bureau of the Public Debt (BPD): Avery Street Building, 320 Avery Street, Parkersburg, WV 26101. (10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 22183– 0039. TREASURY .009 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: SYSTEM NAME: (1) Current and former Treasury employees, non-Treasury personnel on detail to the Department, current and former vendors, all debtors including employees or former employees; (2) persons paying for goods or services, returning overpayment or otherwise delivering cash; (3) individuals, private institutions and business entities who are currently doing business with, or who have previously conducted Treasury Financial Management Systems—Treasury. SYSTEM LOCATION: Department of the Treasury, 1500 Pennsylvania Ave., NW., Washington, DC 20220. The locations at which the system is maintained by Treasury components and their associated field offices are: PO 00000 Frm 00143 Fmt 4703 Sfmt 4703 E:\FR\FM\07SEN1.SGM 07SEN1 54438 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices business with the Department of the Treasury to provide various goods and services; (4) individuals who are now or were previously involved in tort claims with Treasury; (5) individuals who are now or have previously been involved in payments (accounts receivable/ revenue) with Treasury; and (6) individuals who have been recipients of awards. Only records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations, other business entities, and organizations whose records are not subject to the Privacy Act. CATEGORIES OF RECORDS IN THE SYSTEM: The financial systems used by the Treasury components to collect, maintain and disseminate information include the following types of records: Routine billing, payment, property accountability, and travel information used in accounting and financial processing; administrative claims by employees for lost or damaged property; administrative accounting documents, such as relocation documents, purchase orders, vendor invoices, checks, reimbursement documents, transaction amounts, goods and services descriptions, returned overpayments, or otherwise delivering cash, reasons for payment and debt, travel-related documents, training records, uniform allowances, payroll information, etc., which reflect amount owed by or to an individual for payments to or receipt from business firms, private citizens and or institutions. Typically, these documents include the individual’s name, social security number, address, and taxpayer identification number. Records in the system also include employment data, payroll data, position and pay data. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 3512, 31 U.S.C. 3711, 31 U.S.C. 3721, 5 U.S.C. 5701 et seq., 5 U.S.C. 4111(b), Pub. L. 97–365, 26 U.S.C. 6103(m)(2), 5 U.S.C. 5514, 31 U.S.C. 3716, 31 U.S.C. 321, 5 U.S.C. 301, 5 U.S.C. 4101 et seq., 41 CFR parts 301– 304, EO 11348, and Treasury Order 140–01. wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 PURPOSE(S): The Treasury Integrated Financial Management and Revenue System is to account for and control appropriated resources; maintain accounting and financial information associated with the normal operations of government organizations such as billing and followup, for paying creditors, to account for goods and services provided and received, to account for monies paid VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 and received, process travel authorizations and claims, process training claims, and process employee claims for lost or damaged property. The records management and statistical analysis subsystems provide a data source for the production of reports, statistical surveys, documentation and studies required for integrated internal management reporting of costs associated with the Department’s operation. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information: (1) To appropriate Federal, State, local, or foreign agencies, or other public authority responsible for investigating or prosecuting the violations of or for enforcing or implementing a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) To the Department of Justice when seeking legal advice, or when (a) the agency or (b) any component thereof, or (c) any employee of the agency in his or her official capacity, or (d) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or (e) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records; (3) To a Federal, State, local, or other public authority maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s, bureau’s, or authority’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) In a proceeding before a court, adjudicative body, or other administrative body before which the agency is authorized to appear when: (a) The agency, or (b) or any component thereof, or (c) any employee of the agency in his or her official capacity, or PO 00000 Frm 00144 Fmt 4703 Sfmt 4703 (d) any employee of the agency in his or her individual capacity where the Department of Justice or the agency has agreed to represent the employee; or (e) the United States, when the agency determines that litigation is likely to affect the agency, is a party to litigation or has an interest in such litigation, and the use of such records by the agency is deemed to be relevant and necessary to the litigation or administrative proceeding and not otherwise privileged; (5) To a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) To the news media in accordance with guidelines contained in 28 CFR 50.2 which pertain to an agency’s functions relating to civil and criminal proceedings; (7) To third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (8) To a public or professional licensing organization when such information indicates, either by itself or in combination with other information, a violation or potential violation of professional standards, or reflects on the moral, educational, or professional qualifications of an individual who is licensed or who is seeking to become licensed; (9) To a contractor for the purpose of compiling, organizing, analyzing, programming, processing, or otherwise refining records subject to the same limitations applicable to U.S. Department of the Treasury officers and employees under the Privacy Act; (10) To a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal law proceedings or in response to a court order; (11) Through a computer matching program, information on individuals owing debts to the Department of the Treasury, or any of its components, to other Federal agencies for the purpose of determining whether the debtor is a Federal employee or retiree receiving payments which may be used to collect the debt through administrative or salary offset; (12) To other Federal agencies to effect salary or administrative offset for the purpose of collecting debts, except that addresses obtained from the IRS shall not be disclosed to other agencies; (13) To disclose information to a consumer reporting agency, including E:\FR\FM\07SEN1.SGM 07SEN1 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 mailing addresses obtained from the Internal Revenue Service, to obtain credit reports; (14) To a debt collection agency, including mailing addresses obtained from the Internal Revenue Service, for debt collection services; (15) To unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, the Merit Systems Protection Board, arbitrators, the Federal Labor Relations Authority, and other parties responsible for the administration of the Federal labormanagement program for the purpose of processing any corrective actions, or grievances, or conducting administrative hearings or appeals, or if needed in the performance of other authorized duties; (16) To a public or professional auditing organization for the purpose of conducting financial audit and/or compliance audits; (17) To a student participating in a Treasury student volunteer program, where such disclosure is necessary to support program functions of Treasury, and (18) To insurance companies or other appropriate third parties, including common carriers and warehousemen, in the course of settling an employee’s claim for lost or damaged property filed with the Department. (19) To appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Disclosures made pursuant to 5 U.S.C. 552a(b)(12): Debt information concerning a government claim against an individual may be furnished in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the Debt Collection Act of 1982 (Pub. L. 97–365) to consumer VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 reporting agencies to encourage repayment of an overdue debt. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper, microform and electronic media. RETRIEVABILITY: Name, social security number, vendor ID number, and document number (travel form, training form, purchase order, check, invoice, etc.). SAFEGUARDS: Protection and control of sensitive but unclassified (SBU) records in this system is in accordance with TD P 71– 10, Department of the Treasury Security Manual, and any supplemental guidance issued by individual components. RETENTION AND DISPOSAL: Record maintenance and disposal is in accordance with National Archives and Records Administration retention schedules, and any supplemental guidance issued by individual components. SYSTEM MANAGER(S) AND ADDRESS: (1) DO: a. Director, Financial Management Division, 1500 Pennsylvania Avenue, NW., Attn: 1310 G Street, 2nd floor, Washington, DC 20220. b. OIG: Assistant Inspector General for Management, 740 15th St., NW., Suite 510, Washington, DC 20220. c. TIGTA: Director, Finance and Accountability, 1125 15th Street, NW., Suite 700A, Washington, DC 20005. d. SIGTARP: Chief Financial Officer, 1801 L Street, NW., Washington, DC 20036. e. CDFI Fund: Deputy Director for Management/CFO, 601 13th Street, NW., Suite 200 South, Washington, DC 20005. f. FFB: Chief Financial Officer, 1500 Pennsylvania Avenue, NW., South Court One, Washington, DC 20220. g. IA: Deputy Senior Director, Business Operations, 1500 Pennsylvania Avenue, NW., Room 5127A, Washington, DC 20220. h. Treasury Forfeiture Fund: Assistant Director for Financial Management/ CFO, 740 15th Street, NW., Suite 700, Washington, DC 20220. i. Treasury Franchise Fund: Director, Division of Franchise Services, Bureau of the Public Debt, 320 Avery Street, Parkersburg, WV 26101. (2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St., NW., Washington, DC 20220. PO 00000 Frm 00145 Fmt 4703 Sfmt 4703 54439 (3) IRS: Chief Financial Officer, Internal Revenue Service, 1111 Constitution Avenue, NW., Room 3013, Washington, DC 20224. (4) BPD: Director, Division of Financial Management, Bureau of Public Debt, Avery Street Building, 320 Avery Street, Parkersburg, WV. (5) OCC: Chief Financial Officer, Comptroller of the Currency, 250 E Street, SW., Washington, DC 20219. (6) BEP: Chief Financial Officer, Bureau of Engraving and Printing, 14th and C Streets, NW., Room 113M, Washington, DC 20228. (7) FMS: Chief Financial Officer, Financial Management Service, 3700 East West Highway, Room 106A, Hyattsville, MD 20782. (8) Mint: Chief Financial Officer, United States Mint, 801 9th Street, NW., 7th Floor, Washington, DC 20220. (9) OTS: Deputy Chief Financial Officer, 1700 G Street, NW., Third Floor, Washington, DC 20552. (10) FinCEN: Director, P. O. Box 39, Vienna, VA 22183–0039. NOTIFICATION PROCEDURE: Individuals seeking notification and access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions pertaining to individual Treasury components appearing at 31 CFR part 1, subpart C, appendices A–M. RECORD ACCESS PROCEDURES: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: ≤INDIVIDUALS, PRIVATE FIRMS, OTHER GOVERNMENT AGENCIES, CONTRACTORS, DOCUMENTS SUBMITTED TO OR RECEIVED FROM A BUDGET, ACCOUNTING, TRAVEL, TRAINING OR OTHER OFFICE MAINTAINING THE RECORDS IN THE PERFORMANCE OF THEIR DUTIES. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY .010 SYSTEM NAME: Telephone Call Detail RecordsTreasury. SYSTEM LOCATION: Department of the Treasury, 1500 Pennsylvania Ave., NW., Washington, DC 20220. The locations at which the system is maintained by Treasury components and their associated field offices are: (1) Departmental Offices (DO): a. 1500 Pennsylvania Ave., NW., Washington, DC 20220. E:\FR\FM\07SEN1.SGM 07SEN1 54440 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices b. Treasury Inspector General for Tax Administration (TIGTA): 1125 15th St., NW., Suite 700A, Washington, DC 20005. (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., NW., Washington, DC 20220. (3) Office of the Comptroller of the Currency (OCC): 250 E Street, NW., Washington, DC 20219–0001. (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., Washington, DC 20228. (5) Financial Crimes Enforcement Network (FinCEN): Vienna, Virginia 22182. (6) Financial Management Service (FMS): 401 14th Street, SW., Washington, DC 20227. (7) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., Washington, DC 20224. (8) United States Mint (MINT): 801 9th Street, NW., Washington, DC 20220. (9) Bureau of the Public Debt (BPD): 200 Third Street, Parkersburg, WV 26101. (10) Office of Thrift Supervision (OTS): 1700 G Street, NW., Washington, DC 20552. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals (generally agency employees and contractor personnel) who make local and/or long distance calls, individuals who received telephone calls placed from or charged to agency telephones. wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 CATEGORIES OF RECORDS IN THE SYSTEM: Records relating to the use of Department telephones to place local and/or long distance calls, whether through the Federal Telecommunications System (FTS), commercial systems, or similar systems; including voice, data, and videoconference usage; telephone calling card numbers assigned to employees; records of any charges billed to Department telephones; records relating to location of Department telephones; and the results of administrative inquiries to determine responsibility for the placement of specific local or long distance calls. Telephone calls made to any Treasury Office of Inspector General Hotline numbers are excluded from the records maintained in this system pursuant to the provisions of 5 U.S.C., Appendix 3, Section 7(b) (Inspector General Act of 1978). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 12 U.S.C. 1, 12 U.S.C. 93a, 12 U.S.C. 481, 5 U.S.C. 301 and 41 CFR 201–21.6. VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 PURPOSE(S): The Department, in accordance with 41 CFR 201–21.6, Use of Government Telephone Systems, established the Telephone Call Detail program to enable it to analyze call detail information for verifying call usage, to determine responsibility for placement of specific long distance calls, and for detecting possible abuse of the governmentprovided long distance network. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information from these records may be disclosed: (1) To representatives of the General Services Administration or the National Archives and Records Administration who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906; (2) To employees or contractors of the agency to determine individual responsibility for telephone calls; (3) To appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing a statute, rule, regulation, order, or license, or where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (4) To a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a court order, or in connection with criminal law proceedings where relevant and necessary; (5) To a telecommunications company providing telecommunication support to permit servicing the account; (6) To another Federal agency to effect an interagency salary offset, or an interagency administrative offset, or to a debt collection agency for debt collection services. Mailing addresses acquired from the Internal Revenue Service may be released to debt collection agencies for collection services, but shall not be disclosed to other government agencies; (7) To the Department of Justice for the purpose of litigating an action or seeking legal advice; (8) In a proceeding before a court, adjudicative body, or other administrative body, before which the agency is authorized to appear when: (a) The agency, or (b) any employee of the agency in his or her official capacity, or (c) any employee of the agency in his or PO 00000 Frm 00146 Fmt 4703 Sfmt 4703 her individual capacity where the Department of Justice has agreed to represent the employee; or (d) the United States, when the agency determines that litigation is likely to affect the agency, is a party to the litigation or has an interest in such litigation, and the use of such records by the agency is deemed relevant and necessary to the litigation or administrative proceeding and not otherwise privileged; (9) To a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (10) To unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, the Merit Systems Protection Board, arbitrators, the Federal Labor Relations Authority, and other parties responsible for the administration of the Federal labormanagement program for the purpose of processing any corrective actions or grievances or conducting administrative hearings or appeals or if needed in the performance of other authorized duties; (11) To the Defense Manpower Data Center (DMDC), Department of Defense, the U.S. Postal Service, and other Federal agencies through authorized computer matching programs to identify and locate individuals who are delinquent in their repayment of debts owed to the Department, or one of its components, in order to collect a debt through salary or administrative offsets; (12) In response to a Federal agency’s request made in connection with the hiring or retention of an individual, issuance of a security clearance, license, contract, grant, or other benefit by the requesting agency, but only to the extent that the information disclosed is relevant and necessary to the requesting agency’s decision on the matter. (13) To appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or E:\FR\FM\07SEN1.SGM 07SEN1 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices confirmed compromise and prevent, minimize, or remedy such harm. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Disclosures pursuant to 5 U.S.C. 522a(b)(12): Disclosures may be made from this system to ‘‘consumer reporting agencies’’ as defined in the Fair Credit Reporting Act (15 U.S.C. 1681(f)) or the Federal Claims Collections Act of 1966 (31 U.S.C. 3701(a)(3)). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Microform, electronic media, and/or hard copy media. RETRIEVABILITY: Records may be retrieved by: Individual name; component headquarters and field offices; by originating or terminating telephone number; telephone calling card numbers; time of day; identification number, or assigned telephone number. SAFEGUARDS: Protection and control of any sensitive but unclassified (SBU) records are in accordance with TD P 71–10, Department of the Treasury Security Manual, and any supplemental guidance issued by individual components. RETENTION AND DISPOSAL: Records are maintained in accordance with National Archives and Records Administration General Records Schedule 3. Hard copy and microform media disposed by shredding or incineration. Electronic media erased electronically. wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 SYSTEM MANAGER(S) AND ADDRESS: Department of the Treasury: Official prescribing policies and practices— Director, Customer Services Infrastructure and Operations, Department of the Treasury, Room 2150, 1425 New York Avenue, NW., Washington, DC 20220. The system managers for the Treasury components are: (1) a. DO: Chief, Telecommunications Branch, Automated Systems Division, Room 1121, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. b. TIGTA: Director, Human Capital and Support Services, 1125 15th St., NW., Suite 700A, Washington, DC 20005. (2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St., NW., Washington, DC 20220. (3) OCC: Associate Director, Telecommunications, Systems Support VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 Division, Office of the Comptroller of the Currency, 835 Brightseat Road, Landover, MD 20785. (4) BEP: Deputy Associate Director (Chief Information Officer), Office of Information Systems, Bureau of Engraving and Printing, Room 104–24M, 14th and C Street, SW., Washington, DC 20228. (5) FMS: Director, Platform Engineering Division, 3700 East West Highway, Hyattsville, MD 20782. (6) IRS: Official prescribing policies and practices: National Director, Operations and Customer Support, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. Office maintaining the system: Director, Detroit Computing Center, (DCC), 1300 John C. Lodge Drive, Detroit, MI 48226. (7) Mint: Assistant Director for Information Technology, 801 9th Street, NW., Washington, DC 20220. (8) BPD: Official prescribing policies and practices: Assistant Commissioner (Office of Information Technology), 200 Third Street, Parkersburg, WV 26106– 1328. Office maintaining the system: Division of Communication, 200 Third Street, Parkersburg, WV 26106–1328. (9) OTS: Director, Network/ Telecommunications Operations, 1700 G Street, NW., 2nd Floor, Washington, DC 20552. (10) FinCEN: Director, P.O. Box 39, Vienna, VA 22183–0039. NOTIFICATION PROCEDURE: Individuals seeking notification and access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions pertaining to individual Treasury components appearing at 31 CFR part 1, subpart C, appendices A–M. RECORD ACCESS PROCEDURES: Individuals seeking notification and access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions pertaining to individual Treasury components appearing at 31 CFR part 1, subpart C, appendices A–M. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: Telephone assignment records, call detail listings, results of administrative inquiries to individual employees, contractors or offices relating to assignment of responsibility for placement of specific long distance or local calls. PO 00000 Frm 00147 Fmt 4703 Sfmt 4703 54441 EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY .011 SYSTEM NAME: Treasury Safety and Health Information Management System (SHIMS)—Treasury. SYSTEM LOCATION: Department of the Treasury, 1500 Pennsylvania Ave., NW., Washington, DC 20220. Other locations at which the system is maintained by Treasury components and their associated field offices are: (1) Departmental Offices (DO): a. 1500 Pennsylvania Ave., NW., Washington, DC 20220. b. The Office of Inspector General (OIG): 740 15th Street, NW., Washington, DC 20220. c. Treasury Inspector General for Tax Administration (TIGTA): 1125 15th Street, NW., Suite 700A, Washington, DC 20005. d. Special Inspector General for the Troubled Asset Relief Program (SIGTARP), 1801 L Street, NW., Washington, DC 20036. e. Community Development Financial Institutions Fund (CDFI): 601 13th Street, NW., Washington, DC 20005. (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., NW., Washington, DC 20220. (3) Office of the Comptroller of the currency (OCC): 250 E Street, SW., Washington, DC 20219–0001. (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., Washington, DC 20228. (5) Financial Management Service (FMS): 401 14th Street, SW., Washington, DC 20227. (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., Washington, DC 20224. (7) United States Mint (MINT): 801 9th Street, NW., Washington, DC 20220. (8) Bureau of the Public Debt (BPD): 200 Third Street, Parkersburg, WV 26101, and Avery Street Building, 320 Avery Street, Parkersburg, WV 26101. (9) Office of Thrift Supervision (OTS): 1700 G Street, NW., Washington, DC 20552. (10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 22183– 0039. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and past Treasury employees and contractors who are injured on Department of the Treasury property or while in the performance of their duties offsite. Members of the public who are injured on Department of the Treasury E:\FR\FM\07SEN1.SGM 07SEN1 54442 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices property are also included in the system. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: CATEGORIES OF RECORDS IN THE SYSTEM: These records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies, or other public authority responsible for investigating or prosecuting the violations of, or for enforcing or implementing a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose pertinent information to the Department of Justice for the purpose of litigating an action or seeking legal advice; (3) Disclose information to the Office of Workers’ Compensation Programs, Department of Labor, which is responsible for the administration of the Federal Employees’ Worker Compensation Act (FECA); (4) Disclose information to a Federal, State, local, or other public authority maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s, bureau’s, or authority’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (5) Disclose information in a proceeding before a court, adjudicative body, or other administrative body before which the Department of the Treasury (agency) is authorized to appear when: (a) The agency, or (b) any employee of the agency in his or her official capacity, or (c) any employee of the agency in his or her individual capacity where the Department of Justice or the agency has agreed to represent the employee; or (d) the United States, when the agency determines that litigation is likely to affect the agency, is a party to litigation or has an interest in such litigation, and the use of such records by the agency is deemed to be relevant and necessary to the litigation or administrative proceeding and not otherwise privileged; (6) Disclose information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) Disclose information to a contractor for the purpose of processing administrative records and/or compiling, organizing, analyzing, programming, or otherwise refining records subject to the same limitations applicable to U.S. Department of the Records in this system pertain to medical injuries and occupational illnesses of employees which include social security numbers, full names, job titles, government and home addresses (city, state, zip code), home telephone numbers, work telephone numbers, work shifts, location codes, and gender. Mishap information on environmental incidents, vehicle accidents, property losses and tort claims will be included also. In addition, there will be records such as results of investigations, corrective actions, supervisory information, safety representatives names, data as to chemicals used, processes affected, causes of losses, etc. Records relating to contractors include full name, job title, work addresses (city, state, zip code), work telephone number, location codes, and gender. Records pertaining to a member of the public include full name, home address (city, state, zip code), home telephone number, location codes and gender. (Official compensation claim file, maintained by the Department of Labor’s Office of Workers’ Compensation Programs (OWCP) is part of that agency’s system of records and not covered by this notice.) AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Executive Order 12196, section 1–2. wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 PURPOSE(S): This system of records supports the development and maintenance of a Treasury-wide incident tracking and reporting system and will make it possible to streamline a cumbersome paper process. Current web technology will be employed and facilitate obtaining real-time data and reports related to injuries and illnesses. As an enterprise system for the Department and its component bureaus, incidents analyses can be performed instantly to affect a more immediate implementation of corrective actions and to prevent future occurrences. Information pertaining to past and all current employees and contractors injured on Treasury property or while in the performance of their duties offsite, as well as members of the public injured while on Federal property, will be gathered and stored in SIMIS. This data will be used for analytical purposes such as trend analysis, and the forecasting/projecting of incidents. The data will be used to generate graphical reports resulting from the analyses. VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 PO 00000 Frm 00148 Fmt 4703 Sfmt 4703 Treasury officers and employees under the Privacy Act; (8) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal law proceedings or in response to a court order where relevant or potentially relevant to a proceeding; (9) Disclose information to unions recognized as exclusive bargaining representatives under 5 U.S.C. chapter 71, arbitrators, and other parties responsible for the administration of the Federal labor-management program if needed in the performance of their authorized duties; (10) Disclose information to the Equal Employment Opportunity Commission, Merit Systems Protection Board, arbitrators, the Federal Labor Relations Authority, and other parties responsible for the administration of the Federal labor management program for the purpose of processing any corrective actions or grievances or conducting administrative hearings or appeals, or if needed in the performance of other authorized duties; (11) Disclose information to a Federal, State, or local public health service agency as required by applicable law, concerning individuals who have contracted or who have been exposed to certain communicable diseases or conditions. Such information is used to prevent further outbreak of the disease or condition; (12) Disclose information to representatives of the General Services Administration (GSA) or the National Archives and Records Administration (NARA) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906. (13) To appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or E:\FR\FM\07SEN1.SGM 07SEN1 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Maintained in hardcopy and electronic media. RETRIEVABILITY: Records can be retrieved by name, or by categories listed above under ‘‘Categories of records in the system.’’ SAFEGUARDS: Protection and control of any sensitive but unclassified (SBU) records are in accordance with TD P 7110, Department of the Treasury Security Manual. The hardcopy files and electronic media are secured in locked rooms. Access to the records is available only to employees responsible for the management of the system and/or employees of program offices who have a need for such information and have been subject to a background check and/ or security clearance. RETENTION AND DISPOSAL: (5) FMS: Safety and Occupational Health Manager, PG 3700 East-West Highway, Hyattsville, MD 20782. (6) IRS: Safety and Occupational Health Manager, 1111 Constitution Avenue, NW., Washington, DC 20224. (7) MINT: Safety and Occupational Health Manager, 801 9th Street, NW., Washington, DC 20220. (8) BPD: Administrative Support Branch Manager, 200 Third Street, Parkersburg, WV 26101, and Avery Street Building, 320 Avery Street, Parkersburg, WV 26101. (9) OTS: Director, Facilities Management, 1700 G Street, NW., Washington, DC 20552. (10) FinCEN: Safety and Occupational Health Manager, P.O. Box 39, Vienna, VA 22183–0039. NOTIFICATION PROCEDURE: Individuals seeking notification and access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions pertaining to individual Treasury components appearing at 31 CFR part 1, subpart C, appendices, A–L. RECORD ACCESS PROCEDURES: SYSTEM MANAGER(S) AND ADDRESS: wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 Records are retained and disposed of in accordance with the appropriate National Archives and Records Administration General Records Schedule No. 1. RECORD SOURCE CATEGORIES: Department of the Treasury official prescribing policies and practices: SHIMS Program Manager, Office of Environment, Safety, and Health, Department of the Treasury, Washington, DC 20220. The system managers for the Treasury components are: (1) DO: a. Program Manager, Office of Environment, Safety, and Health, Room 6000 Annex, 1500 Pennsylvania Ave., NW., Washington, DC 20220. b. OIG: Safety and Occupational Health Manager, 740 15th Street, NW., Washington, DC 20220. c. TIGTA: Director, Human Capital and Support Services, 1125 15th Street, NW., Suite 700A, Washington, DC 20005. d. CDFI: Safety and Occupational Health Manager, 601 13th Street, NW., Washington, DC 20005. (2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St., NW., Washington, DC 20220. (3) OCC: Safety and Occupational Health Manager, 250 E Street, SW., Washington, DC 20219–0001. (4) BEP: Safety and Occupational Health Manager, 14th & C Streets, SW., Washington, DC 20228. VerDate Mar<15>2010 15:24 Sep 03, 2010 Jkt 220001 See ‘‘Notification procedures’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedures’’ above. Information is obtained from current Treasury employees, contractors, members of the public, witnesses, medical providers, and relevant industry experts. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY .012 SYSTEM NAME: Fiscal Service Public Key Infrastructure—Treasury. The system of records is located at: (1) The Bureau of the Public Debt (BPD), U.S. Department of the Treasury, in Parkersburg, WV, and, (2) The Financial Management Service (FMS), U.S. Department of the Treasury, Washington, DC, and Hyattsville, MD. The system managers maintain the system location of these records. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Digital certificates may be issued to any of the following individuals: A Federal agency certifying officer who authorizes vouchers for payment; Frm 00149 Fmt 4703 Sfmt 4703 Federal employees who approve the grantees’ accounts; an individual authorized by a state or grantee organization to conduct business with the Fiscal Service; employees of the Fiscal Service; fiscal agents; and contractors. CATEGORIES OF RECORDS IN THE SYSTEM: The system contains information needed to establish accountability and audit control of digital certificates. It also contains records that are needed to authorize an individual’s access to a Treasury network. Depending on the service(s) requested by the customer, information may also include: Personal identifiers—name, including previous name used, and aliases; organization, employer name and address; Social Security number, Tax Identification Number; physical and electronic addresses; telephone, fax, and pager numbers; bank account information (name, type, account number, routing/transit number); Federal-issued photograph ID; driver’s license information or state ID information (number, state, and expiration date); military ID information (number, branch, expiration date); or passport/visa information (number, expiration date, and issuing country). Authentication aids—personal identification number, password, account number, shared-secret identifier, digitized signature, other unique identifier. The system contains records on public key data related to the customer, including the creation, renewal, replacement or revocation of digital certificates, including evidence provided by applicants for proof of identity and authority, sources used to verify an applicant’s identity and authority, and the certificates issued, denied and revoked, including reasons for denial and revocation. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM LOCATION: PO 00000 54443 5 U.S.C. 301, 31 U.S.C. 321, and the Government Paperwork Elimination Act, Pub. L. 105–277. PURPOSES: We are establishing the Fiscal Service Public Key Infrastructure System to: (1) Use electronic transactions and authentication techniques in accordance with the Government Paperwork Elimination Act; (2) Facilitate transactions involving the transfer of information, the transfer of funds, or where parties commit to actions or contracts that may give rise to financial or legal liability, where the information is protected under the Privacy Act of 1974, as amended; E:\FR\FM\07SEN1.SGM 07SEN1 54444 Federal Register / Vol. 75, No. 172 / Tuesday, September 7, 2010 / Notices (3) Maintain an electronic system to facilitate secure, on-line communication between Federal automated systems, and between Federal employees or contractors, by using digital signature technologies to authenticate and verify identity; (4) Provide mechanisms for nonrepudiation of personal identification and access to Treasury systems including, but not limited to SPS and ASAP; and (5) Maintain records relating to the issuance of digital certificates utilizing public key cryptography to employees and contractors for purpose of the transmission of sensitive electronic material that requires protection. wwoods2 on DSK1DXX6B1PROD with NOTICES_PART 1 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be disclosed to: (1) Congressional offices in response to an inquiry made at the request of the individual to whom the record pertains; (2) Appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of a potential violation of civil or criminal law or regulation; (3) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal law proceedings or in response to a court order; (4) A Federal, State, local or other public authority maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s, bureau’s, or authority’s, hiring or retention of an individual, or issuance of a security clearance, license, contract, grant or other benefit; (5) Agents or contractors who have been engaged to assist the Department in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity; (6) The Department of Justice when seeking legal advice or when (a) the Department of the Treasury or (b) the disclosing agency, or (c) any employee of the disclosing agency in his or her official capacity, or (d) any employee of the agency in his or her individual capacity where the Department of VerDate Mar<15>2010 19:12 Sep 03, 2010 Jkt 220001 Justice has agreed to represent the employee, or (e) the United States, where the disclosing agency determines that litigation is likely to affect the disclosing agency, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; and (7) Representatives of the National Archives and Records Administration (NARA) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906. (8) To appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. RETENTION AND DISPOSAL: Records are maintained in accordance with National Archives and Records Administration retention schedules. Paper and microform records ready for disposal are destroyed by shredding or maceration. Records in electronic media are electronically erased using accepted techniques. SYSTEM MANAGERS AND ADDRESSES: (1) Assistant Commissioner, Office of Information Technology, Bureau of the Public Debt, 200 Third Street, Parkersburg, WV 26101, and, (2) Assistant Commissioner, Information Resources, and Chief Information Officer, Financial Management Service, 3700 East West Highway, Hyattsville, MD 20782. NOTIFICATION PROCEDURE: Individuals seeking notification and access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions pertaining to individual Treasury components appearing at 31 CFR part 1, subpart C: Appendix I for records within the custody of the Bureau of the Public Debt, and, Appendix G for records within the custody of the Financial Management Service. RECORD ACCESS PROCEDURES: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are maintained on electronic media, multiple client-server platforms that are backed-up to magnetic tape or other storage media, and/or hard copy. Records may be retrieved by name, alias name, Social Security number, Tax Identification Number, account number, or other unique identifier. None. [FR Doc. 2010–22140 Filed 9–3–10; 8:45 am] BILLING CODE 4811–33–P DEPARTMENT OF THE TREASURY SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on computer have the same limited access as paper records. Frm 00150 The information contained in this system is provided by or verified by the subject individual of the record, as well as Federal and non-Federal sources such as private employers. EXEMPTIONS CLAIMED FOR THE SYSTEM: RETRIEVABILITY: PO 00000 See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: Fmt 4703 Sfmt 4703 Internal Revenue Service Art Advisory Panel—Notice of Closed Meeting Internal Revenue Service, Treasury. ACTION: Notice of Closed Meeting of Art Advisory Panel for Fine Art. AGENCY: Closed meeting of the Art Advisory Panel will be held in Washington, DC. DATES: The meeting will be September 29, 2010. SUMMARY: E:\FR\FM\07SEN1.SGM 07SEN1

Agencies

[Federal Register Volume 75, Number 172 (Tuesday, September 7, 2010)]
[Notices]
[Pages 54423-54444]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-22140]


-----------------------------------------------------------------------

DEPARTMENT OF THE TREASURY


Privacy Act of 1974; Systems of Records

AGENCY: Department of the Treasury.

ACTION: Notice of systems of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Department is publishing its 
Privacy Act systems of records.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No. 
A-130, the Department has completed a review of its Privacy Act systems 
of records notices to identify minor changes that will more accurately 
describe these records. Such changes throughout the document are 
editorial in nature and consist principally of changes to system 
locations and system manager addresses, and revisions to organizational 
titles. The Treasury-wide notices were last published in their entirety 
on August 1, 2005, at 70 FR 44178.
    The President's Identity Theft Task Force's Strategic Plan 
recommended that all federal agencies publish a routine use for their 
systems of records allowing for the disclosure of information in the 
course of responding to a breach of data maintained in a system of 
records.
    On May 22, 2007, the Office of Management and Budget (OMB) issued 
M-07-16 ``Safeguarding Against and Responding to the Breach of 
Personally Identifiable Information.'' It required agencies to develop 
and implement breach notification policies within 120 days.
    As part of that effort, the Department published on October 3, 2007 
at 72 FR 56434 a new routine use for all Treasury systems of records. 
The routine use permits the Department to disclose information ``to 
appropriate agencies, entities, and persons when (a) the Department 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (b) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.''
    The routine use will facilitate an effective response to a 
confirmed or suspected breach by allowing for disclosure to those 
individuals affected by the breach, as well as to others who are in a 
position to assist in the Department's response efforts, either by 
assisting in notification to affected individuals or otherwise playing 
a role in preventing, minimizing, or remedying harms from the breach or 
compromise.
    The Emergency Economic Stabilization Act of 2008 (EESA), Public Law 
110-343, at section 121 created the Special Inspector General for the 
Troubled Asset Relief Program (SIGTARP). SIGTARP exercises all duties 
and responsibilities of an Inspector General with respect to the 
purchase, management, and sale of assets by the Secretary of the 
Treasury under any program established by the Secretary under ESSA. It 
is responsible for coordinating and conducting audits and 
investigations of any program established by the Secretary under EESA. 
SIGTARP is being added under the headings ``system location'' and

[[Page 54424]]

``system manager(s)'' to each system of records as appropriate.
    A routine use found in a number of Treasury-wide systems of records 
notices, permitting disclosure of information in response to a subpoena 
has been revised. The revision limits the disclosure of records from a 
system of records to those disclosures made in response to a court 
order.
    The systems notices are reprinted in their entirety following the 
Table of Contents. Systems covered by this notice:
    This notice covers all systems of records adopted up to November 2, 
2009.

    Dated: August 30, 2010.
Melissa Hartman,
Acting Deputy Assistant Secretary for Privacy, Transparency, and 
Records.

Department of the Treasury

Table of Contents

Treasury .001--Treasury Payroll and Personnel System
Treasury .002--Grievance Records
Treasury .003--Treasury Child Care Tuition Assistance Records
Treasury .004--Freedom of Information Act/Privacy Act Request 
Records
Treasury .005--Public Transportation Incentive Program Records
Treasury .006--Parking and Carpool Program Records
Treasury .007--Personnel Security System
Treasury .008--Treasury Emergency Management System
Treasury .009--Treasury Financial Management Systems
Treasury .010--Telephone Call Detail Records
Treasury .011--Treasury Safety Incident Management Information 
System (SIMIS)
Treasury .012--Fiscal Service Public Key Infrastructure
TREASURY .001

System name:
    Treasury Personnel and Payroll System--Treasury.

System location:
    The Shared Development Center of the Treasury Personnel/Payroll 
System is located at 1750 Pennsylvania Avenue NW., Suite 1300, 
Washington, DC 20220. The Treasury Personnel System processing site is 
located at the Internal Revenue Service Detroit Computing Center, 985 
Michigan Avenue, Detroit, MI 48226. The Treasury Payroll processing 
site is located at the United States Department of Agriculture National 
Finance Center, 13800 Old Gentilly Road, New Orleans, LA 70129.
    The locations at which the system is maintained by all Treasury 
components and their associated field offices are:
    (1) Departmental Offices (DO):
    a. 1500 Pennsylvania Ave., NW., Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street, NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street, NW., Suite 700A, Washington, DC 20005.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., 
NW., Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street, 
SW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street, SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): Avery Street Building, 320 Avery 
Street, Parkersburg, WV.
    (8) Bureau of Public Debt (BPD): 999-E Street, NW., Washington, DC 
20239.
    (9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 
22183-0039.
    (10) Office of Thrift Supervision (OTS): 1700 G St., NW., 
Washington, DC 20552.

Categories of individuals covered by the system:
    (1) Employees, former employees, and applicants for employment, in 
all Treasury Department bureaus and offices. (2) Employees, former 
employees, and applicants for employment of Federal agencies for which 
the Treasury Department is a cross-services provider.

Categories of records in the system:
    Information contained in this system includes such data as:
    (1) Employee identification and status data such as name, records 
that establish an individual's identity, social security number, date 
of birth, sex, race and national origin designator, awards received, 
suggestions, work schedule, type of appointment, education, training 
courses attended, veterans preference, and military service; (2) 
employment data such as service computation for leave, date 
probationary period began, date of performance rating, performance 
contract, and date of within-grade increases; (3) position and pay data 
such as position identification number, pay plan, step, salary and pay 
basis, occupational series, organization location, and accounting 
classification codes; (4) payroll data such as earnings (overtime and 
night differential), deductions (Federal, state and local taxes, bonds 
and allotments), and time and attendance data; (5) employee retirement 
and Thrift Savings Plan data; (6) employment history, and (7) tables of 
data for editing, reporting and processing personnel and pay actions. 
These include nature of action codes, civil service authority codes, 
standard remarks, signature block table, position title table, 
financial organization table, and salary tables.

Authority for maintenance of the system:
    5 U.S.C. 301; 31 U.S.C. 321; Homeland Security Presidential 
Directive 12 (HSPD-12), and Treasury Directive 80-05, Records and 
Information Management Program.

Purpose(s):
    The purposes of the system include, but are not limited to: (1) 
Maintaining current and historical payroll records that are used to 
compute and audit pay entitlement; to record history of pay 
transactions; to record deductions, leave accrued and taken, bonds due 
and issued, taxes paid; maintaining and distributing Leave and Earnings 
statements; commence and terminate allotments; answer inquiries and 
process claims; and (2) maintaining current and historical personnel 
records and preparing individual administrative transactions relating 
to education and training; classification; assignment; career 
development; evaluation; promotion, compensation, separation and 
retirement; making decisions on the rights, benefits, entitlements and 
the utilization of individuals; providing a data source for the 
production of reports, statistical surveys, rosters, documentation, and 
studies required for the orderly personnel administration within 
Treasury; (3) maintaining employment history; and (4) perform personnel 
and payroll functions for Federal agencies for which Treasury is a 
cross-services provider and to conduct activities necessary to carry-
out the official HR line of business for all Federal departments and 
agencies that are serviced by the a National Finance Center (NFC).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Furnish data to the Department of Agriculture, National Finance 
Center (which provides payroll and personnel processing services for 
Treasury under a cross-servicing agreement) affecting the conversion of 
Treasury employee payroll and personnel processing

[[Page 54425]]

services; the issuance of paychecks to employees and distribution of 
wages; and the distribution of allotments and deductions to financial 
and other institutions, some through electronic funds transfer;
    (2) Furnish the Internal Revenue Service and other jurisdictions 
which are authorized to tax employees' compensation with wage and tax 
information in accordance with a withholding agreement with the 
Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, and 5520, 
for the purpose of furnishing employees with IRS Forms W-2 that report 
such tax distributions;
    (3) Provide records to the Office of Personnel Management, Merit 
Systems Protection Board, Equal Employment Opportunity Commission, and 
General Accounting Office for the purpose of properly administering 
Federal personnel systems or other agencies' systems in accordance with 
applicable laws, Executive Orders, and regulations;
    (4) Furnish another Federal agency with information necessary or 
relevant to effect interagency salary or administrative offset, except 
that addresses obtained from the Internal Revenue Service shall not be 
disclosed to other agencies; to furnish a consumer reporting agency 
information to obtain commercial credit reports; and to furnish a debt 
collection agency information for debt collection services. Current 
mailing addresses acquired from the Internal Revenue Service are 
routinely released to consumer reporting agencies to obtain credit 
reports and are arguably relevant to debt collection agencies for 
collection services;
    (5) Disclose information to a Federal, state, local, or foreign 
agency maintaining civil, criminal, or other relevant enforcement 
information or other pertinent information, that has requested 
information relevant to or necessary to the requesting agency's hiring 
or retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit;
    (6) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation or settlement negotiations in response to a subpoena where 
arguably relevant to a proceeding, or in connection with criminal law 
proceedings;
    (7) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (8) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (9) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2, which relates to civil and 
criminal proceedings;
    (10) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (11) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114;
    (12) Provide wage and separation information to another agency, 
such as the Department of Labor or Social Security Administration, as 
required by law for payroll purposes;
    (13) Provide information to a Federal, state, or local agency so 
that the agency may adjudicate an individual's eligibility for a 
benefit, such as a state employment compensation board, housing 
administration agency, and Social Security Administration;
    (14) Disclose pertinent information to appropriate Federal, state, 
local or foreign agencies responsible for investigating or prosecuting 
the violation of, or for implementing, a statute, regulation, order, or 
license, where the disclosing agency becomes aware of a potential 
violation of civil or criminal law or regulation;
    (15) Disclose information about particular Treasury employees to 
requesting agencies or non-Federal entities under approved computer 
matching efforts, limited only to those data elements considered 
relevant to making a determination of eligibility under particular 
benefit programs administered by those agencies or entities or by the 
Department of the Treasury or any constituent unit of the Department, 
to improve program integrity, and to collect debts and other money owed 
under those programs (e.g., matching for delinquent loans or other 
indebtedness to the government);
    (16) Disclose to the Office of Child Support Enforcement, 
Administration for Children and Families, Department of Health and 
Human Services, the names, social security numbers, home addresses, 
dates of birth, dates of hire, quarterly earnings, employer identifying 
information, and State of hire of employees, for the purposes of 
locating individuals to establish paternity, establishing and modifying 
orders of child support, identifying sources of income, and for other 
child support enforcement activities as required by the Personal 
Responsibility and Work Opportunity Reconciliation Act (Welfare Reform 
Law, Pub. L. 104-193);
    (17) Disclose information to contractors, grantees, experts, 
consultants, students, and others performing or working on a contract, 
service, grant, cooperative agreement, or other assignment for the 
Department of the Treasury, when necessary to accomplish an agency 
Function;
    (18) Disclose information to other Federal agencies with whom the 
Department has entered into a cross servicing agreement that provides 
for the delivery of automated human resources operations. These 
operations may include maintaining current and historical payroll and 
personnel records, and providing reports, statistical surveys, rosters, 
documentation, and studies as required by the other federal agency to 
support its personnel administration activities; and
    (19) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:
    Disclosures may be made pursuant to 5 U.S.C. 552a(b)(12) and 
section 3 of the Debt Collection Act of 1982, Public Law 97-365; debt 
information concerning a government claim against an individual is also 
furnished, in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the 
Debt Collection Act of 1982, to consumer reporting agencies to 
encourage repayment of an overdue debt. Disclosures may be made to a 
consumer reporting agency as defined in the Fair Credit Reporting Act, 
15 U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, 31 
U.S.C. 701(a)(3).

[[Page 54426]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic records, microfiche, and hard copy. Disbursement records 
are stored at the Federal Records Center.

Retrievability:
    Records are retrieved generally by social security number, position 
identification number within a bureau/agency and sub-organizational 
element, employee identification or employee name. Secondary 
identifiers are used to assure accuracy of data accessed, such as 
master record number or date of birth.

Safeguards:
    Entrances to data centers and support organization offices are 
restricted to those employees whose work requires them to be there for 
the system to operate. Identification (ID) cards are verified to ensure 
that only authorized personnel are present. Disclosure of information 
through remote terminals is restricted through the use of passwords and 
sign-on protocols, which are periodically changed. Reports produced 
from the remote printers are in the custody of personnel and financial 
management officers and are subject to the same privacy controls as 
other documents of similar sensitivity.

Retention and Disposal:
    The current payroll and personnel system and the personnel and 
payroll system's master files are kept as electronic media. Information 
rendered to hard copy in the form of reports and payroll information 
documentation is also retained in an electronic media format. Employee 
records are retained in automated form for as long as the employee is 
active on the system (separated employee records are maintained in an 
``inactive'' status). Files are purged in accordance with Treasury 
Directive 80-05, ``Records and Information Management Program.''

System Manager(s) and Address:
    Department of the Treasury: Official prescribing policies and 
practices: Chief Human Capitol Officer/Deputy Assistant Secretary for 
Human Resources, 1750 Pennsylvania Avenue, NW., Washington, DC 20220.
    The systems managers for the Treasury components are:
    (1) a. DO: Deputy Assistant Secretary for Human Resources/Chief 
Human Capital Officer, 1500 Pennsylvania Avenue, NW., Washington, DC 
20220.
    b. OIG: Personnel Officer, 740 15th Street NW., Suite 500, 
Washington, DC 20220.
    c. TIGTA: Director, Human Resources, 1125 15th Street, NW., Suite 
700A, Washington, DC 20005.
    (2) TTB: Chief, Personnel Division, 1310 G St., NW., Washington, DC 
20220.
    (3) OCC: Director, Human Resources, 250 E Street, SW., Washington, 
DC 20219.
    (4) BEP: Chief, Office of Human Resources, 14th & C Streets, SW., 
Room 202-13A, E&P Annex, Washington, DC 20228.
    (5) FMS: Director, Personnel Management Division, 3700 East West 
Hwy, Room 115-F, Hyattsville, MD 20782.
    (6) IRS: Associate Director, Transactional Processing Operations, 
1111 Constitution Avenue, NW., CP6, A:PS:TP, 2nd Floor, Washington, DC 
20224.
    (7) MINT: Assistant Director for Human Resources, 801 9th Street, 
NW., 7th Floor, Washington, DC 20220.
    (8) BPD: Director, Human Resources Operations Division, Avery 
Street Building, 320 Avery Street, Parkersburg, WV.
    (9) FinCEN: Chief of Personnel and Training, Vienna, VA 22183-0039.
    (10) OTS: 1700 G St, NW., Washington, DC 20552.
    A list of the Federal agencies for which Treasury is a cross-
services provider and their respective system managers may be obtained 
by contacting the Chief Human Capitol Officer/Deputy Assistant 
Secretary for Human Resources, at the address shown above.

Notification Procedure:
    (1) Employees, former employees or applicants of the Department of 
the Treasury seeking notification and access to any record contained in 
the system of records, or seeking to contest its content, may inquire 
in accordance with instructions pertaining to individual Treasury 
components appearing at 31 CFR part 1, subpart C, appendices A-L.
    (2) Employees of other Federal agencies for which Treasury is a 
cross-services provider may request notification, access and amendment 
of their records through the personnel office at their home agency. 
(See ``System manager'' above.)

Record Access Procedures:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    The information contained in these records is provided by or 
verified by the subject of the record, supervisors, and non-Federal 
sources such as private employers.

Exemptions Claimed for the System:
    None.
TREASURY .002

System name:
    Grievance Records--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Ave., NW., 
Washington, DC 20220. These records are located in personnel or 
designated offices in the bureaus in which the grievances were filed.
    The locations at which the system is maintained are:
    (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street, NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street, NW., Suite 700A, Washington, DC 20005.
    d. Special Inspector General for the Troubled Asset Relief Program 
(SIGTARP), 1801 L. Street, NW., Washington, DC 20036.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G. St., 
NW., Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street, 
NW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW. 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street, SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th Street, NW., Washington, DC 
20220.
    (8) Bureau of the Public Debt (BPD): Avery Street Building, 320 
Avery Street, Parkersburg, WV 26101.
    (9) Office of Thrift Supervision (OTS): 1700 G Street, NW., 
Washington, DC 20552.
    (10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 
22183-0039.

Categories of individuals covered by the system:
    Current or former Federal employees who have submitted grievances 
with their bureaus in accordance with part 771 of the Office of 
Personnel Management's (OPM) regulations (5 CFR part 771), the Treasury 
Employee Grievance System (TPM Chapter 771), or a negotiated procedure.

[[Page 54427]]

Categories of records in the system:
    The system contains records relating to grievances filed by 
Treasury employees under part 771 of the OPM's regulations. These case 
files contain all documents related to the grievance including 
statements of witnesses, reports of interviews and hearings, examiner's 
findings and recommendations, a copy of the original and final 
decision, and related correspondence and exhibits. This system includes 
files and records of internal grievance and arbitration systems that 
bureaus and/or the Department may establish through negotiations with 
recognized labor organizations.

Authority for maintenance of the system:
    5 U.S.C. 1302, 3301, 3302; E.O. 10577; 3 CFR 1954-1958 Comp., p. 
218; E.O. 10987; 3 CFR 1959-1963 Comp., p. 519; agency employees, for 
personal relief in a matter of concern or dissatisfaction which is 
subject to the control of agency management.

Purpose(s):
    To adjudicate employee administrative grievances filed under the 
authority of 5 CFR part 771 and the Department's Administrative 
Grievance Procedure.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used:
    (1) To disclose pertinent information to the appropriate Federal, 
state, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
the disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) To disclose information to any source from which additional 
information is requested in the course of processing in a grievance, to 
the extent necessary to identify the individual, inform the source of 
the purpose(s) of the request, and identify the type of information 
requested;
    (3) To disclose information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an individual, 
the issuance of a security clearance, the conducting of a security or 
suitability investigation of an individual, the classifying of jobs, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit by the requesting agency, to the extent that the 
information is relevant and necessary to requesting the agency's 
decision on the matter;
    (4) To provide information to a congressional office in response to 
an inquiry made at the request of the individual to whom the record 
pertains;
    (5) To disclose information to another Federal agency or to a court 
when the Government is party to a judicial proceeding before the court;
    (6) By the National Archives and Records Administration in records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2908;
    (7) By the bureau maintaining the records of the Department in the 
production of summary descriptive statistics and analytical studies in 
support of the function for which the records are collected and 
maintained, or for related work force studies. While published 
statistics and studies do not contain individual identifiers, in some 
instances the selection of elements of data included in the study may 
be structured in such a way as to make the data individually 
identifiable by inference;
    (8) To disclose information to officials of the Merit Systems 
Protection Board, the Office of the Special Counsel, the Federal Labor 
Relations Authority and its General Counsel, the Equal Employment 
Opportunity Commission, or the Office of Personnel Management when 
requested in performance of their authorized duties;
    (9) To disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing Counsel or witnesses in the course of civil 
discovery, litigation or settlement negotiations in response to a court 
order, or in connection with criminal law proceedings;
    (10) To provide information to officials of labor organizations 
reorganized under the Civil Service Reform Act when relevant and 
necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting work conditions.
    (11) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders.

Retrievability:
    By the names of the individuals on whom they are maintained.

Safeguards:
    Lockable metal filing cabinets to which only authorized personnel 
have access.

Retention and disposal:
    Disposed of 3 years after closing of the case. Grievances filed 
against disciplinary adverse actions are retained by the United States 
Secret Service for 4 years. Disposal is by shredding or burning.

System manager(s) and address:
    Records pertaining to administrative grievances filed at the 
Departmental level: Director, Office of Human Resources Strategy and 
Solutions, 1750 Pennsylvania Ave., NW., Suite 1200, Washington, DC 
20220. Records pertaining to administrative grievances filed at the 
bureau level:
    (1) a. DO: Director, Office of Human Resources for Departmental 
Offices, 1500 Pennsylvania Ave., NW., Room 5202-Main Treasury, 
Washington, DC 20220.
    b. OIG: Personnel Officer, 740 15th St., NW., Rm. 510, Washington, 
DC 20220.
    c. TIGTA: Director, Human Capital and Support Services, 1125 15th 
Street, NW., Suite 700A, Washington, DC 20005.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., 
NW., Washington, DC 20220.
    (3) OCC: Director, Human Resources, 250 E Street, SW., Washington, 
DC 20219.
    (4) BEP: Chief, Office of Human Resources, 14th & C Streets, SW., 
Room 202-13A, E&P Annex, Washington, DC 20228.
    (5) FMS: Director, Personnel Management Division, 3700 East West 
Hwy, Room 115-F, Hyattsville, MD 20782.
    (6) IRS: Director, Office of Workforce Relations (M:S:L), 1111 
Constitution Ave., NW., Room 1515IR, Washington, DC 20224.

[[Page 54428]]

    (7) Mint: Assistant Director for Human Resources, 801 9th Street, 
NW., 3rd Floor, Washington, DC 20220.
    (8) BPD: Director, Human Resources Operations Division, Avery 
Street Building, 320 Avery Street, Parkersburg, WV 26101.
    (9) OTS: Principal Director, Human Resources Programs and Services, 
1700 G Street, NW., Washington, DC 20552.
    (10) FinCEN: Director, P.O. Box 39, Vienna, VA 22183-0039.

Notification procedure:
    It is required that individuals submitting grievances be provided a 
copy of the record under the grievance process. They may, however, 
contact the agency personnel or designated office where the action was 
processed, regarding the existence of such records on them. They must 
furnish the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

Record access procedures:
    It is required that individuals submitting grievances be provided a 
copy of the record under the grievance process. However, after the 
action has been closed, an individual may request access to the 
official copy of the grievance file by contacting the bureau personnel 
or designated office where the action was processed. Individuals must 
provide the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

Contesting record procedures:
    Review of requests from individuals seeking amendment of their 
records which have been the subject of a judicial or quasi-judicial 
action will be limited in scope. Review of amendment requests of these 
records will be restricted to determining if the record accurately 
documents the action of the agency ruling on the case, and will not 
include a review of the merits of the action, determination, or 
finding.
    Individuals wishing to request amendment to their records to 
correct factual errors should contact the bureau personnel or 
designated office where the grievance was processed. Individuals must 
furnish the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

Record source categories:
    Information in this system of records is provided: (1) By the 
individual on whom the record is maintained, (2) by testimony of 
witnesses, (3) by agency officials, (4) from related correspondence 
from organizations or persons.

Exemptions claimed for the system:
    None.
TREASURY .003

System name:
    Treasury Child Care Tuition Assistance Records--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Ave., NW., 
Washington, DC 20220. The locations at which the system is maintained 
by Treasury components are:
    (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street, NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street, NW., Suite 700A, Washington, DC 20005.
    d. Special Inspector General for the Troubled Asset Relief Program 
(SIGTARP), 1801 L. Street, NW., Washington, DC 20036.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G. St., 
NW., Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street, 
NW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street, SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th Street, NW., Washington, DC 
20220.
    (8) Bureau of the Public Debt (BPD): Avery Street Building, 320 
Avery Street, Parkersburg, WV.
    (9) Office of Thrift Supervision (OTS): 1700 G Street, NW., 
Washington, DC 20552.

Categories of individuals covered by the system:
    Employees of the Department of the Treasury who voluntarily apply 
for child care tuition assistance, the employee's spouse, their 
children and their child care providers.

Categories of records in the system:
    Records may include application forms for child care tuition 
assistance containing personal information, including employee (parent) 
name, Social Security Number, pay grade, home and work numbers, 
addresses, telephone numbers, total family income, names of children on 
whose behalf the parent is applying for tuition assistance, each 
child's date of birth, information on child care providers used 
(including name, address, provider license number and State where 
issued, tuition cost, and provider tax identification number), and 
copies of IRS Form 1040 and 1040A for verification purposes. Other 
records may include the child's social security number, weekly expense, 
pay statements, records relating to direct deposits, verification of 
qualification and administration for the child care tuition assistance.

Authority for maintenance of the system:
    Public Law 106-58, section 643 and E.O. 9397.

Purpose(s):
    To establish and verify Department of the Treasury employees' 
eligibility for child care subsidies in order for the Department of the 
Treasury to provide monetary assistance to its employees. Records are 
also maintained so the Department can make payments to child care 
providers on an employee's behalf.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to the appropriate Federal, 
State, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
the Department of the Treasury becomes aware of an indication of a 
violation or potential violation of civil or criminal law or 
regulation;
    (2) Provide information to a congressional office from the record 
of an individual in response to an inquiry from that congressional 
office made at the request of that individual;
    (3) Disclose information to another Federal agency, to a court, or 
a party in litigation before a court or in an administrative proceeding 
being conducted by a Federal agency, when the Government is a party to 
the judicial or administrative proceeding. In those cases where the 
Government is not a party to the proceeding, records may be disclosed 
If a subpoena has been signed by a judge;
    (4) Disclose information to the National Archives and Records

[[Page 54429]]

Administration for use in records management inspections;
    (5) Disclose information to the Department of Justice, or in a 
proceeding before a court, adjudicative body, or other administrative 
body before which the Department of the Treasury is authorized to 
appear, when: (a) The Department of the Treasury, or any component 
thereof; or (b) any employee of the Department of the Treasury in his 
or her official capacity; or (c) any employee of the Department of the 
Treasury in his or her individual capacity where the Department of 
Justice or the Department of the Treasury has agreed to represent the 
employee; or (d) the United States, when the Department of the Treasury 
determines that litigation is likely to affect the Department of the 
Treasury or any of its components; is a party to litigation or has an 
interest in such litigation, and the use of such records by the 
Department of Justice or the Department of the Treasury is deemed by 
the Department of the Treasury to be relevant and necessary to the 
litigation; provided, however, that the disclosure is compatible with 
the purpose for which records were collected;
    (6) Provide records to the Office of Personnel Management, Merit 
Systems Protection Board, Equal Employment Opportunity Commission, 
Federal Labor Relations Authority, the Office of Special Counsel, and 
General Accountability Office for the purpose of properly administering 
Federal personnel systems or other agencies' systems in accordance with 
applicable laws, Executive Orders, and regulations;
    (7) Disclose information to contractors, grantees, or volunteers 
performing or working on a contract, service, grant, or cooperative 
agreement, or job for the Federal Government;
    (8) Disclose information to a court, magistrate, or administrative 
tribunal when necessary and relevant in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations or in 
connection with criminal law proceedings or in response to a subpoena;
    (9) Disclose information to unions recognized as exclusive 
bargaining representatives under 5 U.S.C. chapter 71, and other parties 
responsible for the administration of the Federal labor-management 
program if needed in the performance of their authorized duties.
    (10) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Information may be collected on paper or electronically and may be 
stored as paper forms or on computers.

Retrievability:
    By name; may also be cross-referenced to Social Security Number.

Safeguards:
    When not in use by an authorized person, paper records are stored 
in lockable file cabinets or secured rooms. Electronic records are 
protected by the use of passwords.

Retention and disposal:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines.

System manager(s) and address:
    Treasury official prescribing policies and practices: Director, 
Office of Human Resources Strategy and Solutions, 1750 Pennsylvania 
Ave., NW., Suite 1200, Department of the Treasury, Washington, DC 
20220. Officials maintaining the system and records for the Treasury 
components are:
    (1) DO:
    a. Director, Office of Human Resources for Departmental Offices, 
1500 Pennsylvania Ave. NW., Room 5202-MT, Washington, DC 20220.
    b. Office of General Counsel: Administrative Officer, Department of 
the Treasury, Room 3000-MT, Washington, DC 20220.
    c. OIG: Personnel Officer, 740 15th St., NW., Suite 510, 
Washington, DC 20220.
    d. TIGTA: Director, Human Capital and Support Services, 1125 15th 
Street, NW., Suite 700A, Washington, DC 20005.
    (2) TTB: Assistant Administrator, Office of Management, 1310 G St., 
NW., Washington, DC 20220.
    (3) OCC: Director, Human Resources Division, Independence Square, 
250 E St., SW, 4th Floor, Washington, DC 20219.
    (4) BEP: Chief, Office of Human Resources. 14th & C St., SW., Room 
202-13a, Washington, DC 20228.
    (5) FMS: Director, Human Resources Division, PG Center II Bldg, Rm. 
114f, 3700 East West Highway, Hyattsville, MD 20782.
    (6) IRS: Director Personnel Policy Division, 1111 Constitution 
Ave., Building CP6-M:S:P, Washington, DC 20224.
    (7) MINT: Assistant Director for Human Resources, 801 9th Street, 
NW., 3rd Floor, Washington, DC 20220.
    (8) BPD: Child Care Assistance Program (CCAP) Coordinator, Avery 
Street Building, 320 Avery Street, Parkersburg, WV 26101.
    (9) OTS: Principal Director, Human Resources Programs and Services, 
1700 G Street, NW., Washington, DC 20552.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Record Access procedures:
    See ``Notification procedure'' above.

Contesting Record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Information is provided by Department of the Treasury employees who 
apply for child care tuition assistance.

Exemptions claimed for the system:
    None.
TREASURY .004

System name:
    Freedom of Information Act/Privacy Act Request Records--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Avenue, NW., 
Washington, DC 20220. The locations at which the system is maintained 
by Treasury components and their associated field offices are:
    (1) Departmental Offices (DO), which includes the Office of 
Inspector General (OIG), the Treasury Inspector General for Tax 
Administration (TIGTA), and Special Inspector General for the Troubled 
Asset Relief Program (SIGTARP);

[[Page 54430]]

    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB);
    (3) Office of the Comptroller of the Currency (OCC);
    (4) Bureau of Engraving and Printing (BEP);
    (5) Financial Management Service (FMS);
    (6) United States Mint (MINT);
    (7) Bureau of the Public Debt (BPD);
    (8) Office of Thrift Supervision (OTS);
    (9) Financial Crimes Enforcement Network (FinCEN).

Categories of individuals covered by the system:
    Individuals who have: (1) Requested access to records pursuant to 
the Freedom of Information Act, 5 U.S.C. 552, (FOIA) or who have 
appealed initial denials of their requests; and/or (2) made a request 
for access, amendment or other action pursuant to the Privacy Act of 
1974, 5 U.S.C. 552a (PA).

Categories of records in the system:
    Requests for records or information pursuant to the FOIA and/or PA 
which includes the names of individuals making written requests for 
records under the FOIA or the PA, the mailing addresses of such 
individuals, and the dates of such requests and their receipt. 
Supporting records include the written correspondence received from 
requesters and responses made to such requests; internal processing 
documents and memoranda, referrals and copies of records provided or 
withheld, and may include legal memoranda and opinions. Comparable 
records are maintained in this system with respect to any appeals made 
from initial denials of access, refusal to amend records and lawsuits 
under the FOIA/PA.

Authority for maintenance of the system:
    Freedom of Information Act, 5 U.S.C. 552; Privacy Act of 1974, 5 
U.S.C. 552a; and 5 U.S.C. 301.

Purpose(s):
    The system is used by officials to administratively control and/or 
process requests for records to ensure compliance with the FOIA/PA and 
to collect data for the annual and biennial reporting requirements of 
the FOIA/PA and other Department management report requirements.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, foreign, 
State, local, tribal or other public authorities or self-regulatory 
organizations responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a court order, 
or in connection with criminal law proceedings;
    (3) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (4) Disclose information to another Federal agency to (a) permit a 
decision as to access, amendment or correction of records to be made in 
consultation with or by that agency, or (b) verify the identity of an 
individual or the accuracy of information submitted by an individual 
who has requested access to or amendment or correction of records;
    (5) The Department of Justice when seeking legal advice, or when 
(a) the agency or (b) any component thereof, or (c) any employee of the 
agency in his or her official capacity, or (d) any employee of the 
agency in his or her individual capacity where the Department of 
Justice has agreed to represent the employee, or (e) the United States, 
where the agency determines that litigation is likely to affect the 
agency or any of its components, is a party to litigation or has an 
interest in such litigation, and the use of such records by the 
Department of Justice is deemed by the agency to be relevant and 
necessary to the litigation;
    (6) Disclose information to the appropriate foreign, State, local, 
tribal, or other public authority or self-regulatory organization for 
the purpose of (a) consulting as to the propriety of access to or 
amendment or correction of information obtained from that authority or 
organization, or (b) verifying the identity of an individual who has 
requested access to or amendment or correction of records;
    (7) Disclose information to contractors and other agents who have 
been engaged by the Department or one of its bureaus to provide 
products or services associated with the Department's or bureau's 
responsibility arising under the FOIA/PA;
    (8) Disclose information to the National Archives and Records 
Administration for use in records management inspections.
    (9) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic media, computer paper printout, index file cards, and 
paper records in file folders.

Retrievability:
    Retrieved by name, subject, request file number or other data 
element as may be permitted by an automated system.

Safeguards:
    Protection and control of any sensitive but unclassified (SBU) 
records are in accordance with TD P 71-10, Department of the Treasury 
Security Manual, and any supplemental guidance issued by individual 
bureaus. Access to the records is available only to employees 
responsible for the management of the system and/or employees of 
program offices who have a need for such information.

Retention and disposal:
    The records pertaining to Freedom of Information Act and Privacy 
Act requests are retained and disposed of in accordance with the 
National Archives and Records Administration's General Record Schedule 
14--Information Services Records.

System manager(s) and address:
    Department of the Treasury: Official prescribing policies and 
practices--Departmental Disclosure Officer, Department of the Treasury, 
1500 Pennsylvania Avenue, NW., Washington, DC 20220.
    The system managers for the Treasury components are:

[[Page 54431]]

    1. (a) DO: Director, Disclosure Services, Department of the 
Treasury, Washington, DC 20220.
    (b) TIGTA: Director, Human Capital and Support Services, 1125 15th 
Street, NW., Suite 700A, Washington, DC 20005.
    (c) SIGTARP: Chief Counsel, Office of the Special Inspector General 
for the Troubled Asset Relief Program, 1801 L. Street, NW., Washington, 
DC 20036.
    2. Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., NW., 
Washington, DC 20220.
    3. BEP: Disclosure Officer, FOIA Office, 14th & C Streets, SW., 
Washington, DC 20228.
    5. FMS: Disclosure Officer, 401 14th Street, SW., Washington, DC 
20227.
    6. Mint: Disclosure Officer, 801 9th Street, NW., 8th Floor, 
Washington, DC 20220.
    7. OCC: Disclosure Officer, Communications Division, Washington, DC 
20219.
    9. BPD: Information Disclosure Officer, Avery Street Building, 320 
Avery Street, Parkersburg, WV.
    11. OTS: Manager, Freedom of Information Act (FOIA) Office, 1700 G 
Street, NW., Washington, DC 20552.
    12. Financial Crimes Enforcement Network (FinCEN), P.O. Box 39, 
Vienna, VA 22182.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Record Access procedures:
    See ``Notification procedure'' above.

Contesting Record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The information contained in these files originates from 
individuals who make FOIA/PA requests and agency officials responding 
to those requests.

Exemptions claimed for the system:
    None. Please note that the Department has claimed one or more 
exemptions (see 31 CFR .36) for a number of its other systems of 
records under 5 U.S.C. 552a(j)(2) and (k)(1), (2), (3), (4), (5), and 
(6). During the course of a FOIA/PA action, exempt materials from those 
other systems may become a part of the case records in this system. To 
the extent that copies of exempt records from those other systems have 
been recompiled and/or entered into these FOIA/PA case records, the 
Department claims the same exemptions for the records as they have in 
the original primary systems of records of which they are a part.
TREASURY .005

System name:
    Public Transportation Incentive Program Records--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Avenue, NW., 
Washington, DC 20220. The locations at which the system is maintained 
by Treasury bureaus and their associated field offices are:
    (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street, NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street, NW., Suite 700A, Washington, DC 20005.
    d. Special Inspector General for the Troubled Asset Relief Program 
(SIGTARP), 1801 L Street, NW., Washington, DC 20036.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., 
NW., Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street, 
SW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street, SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th St. NW., Washington, DC 
20220.
    (8) Bureau of the Public Debt (BPD): Avery Street Building, 320 
Avery Street, Parkersburg, WV 26101.
    (9) Office of Thrift Supervision (OTS): 1700 G Street, NW., 
Washington, DC 20552.
    (10) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 
22182.

Categories of individuals covered by the system:
    Employees who have applied for or who participate in the Public 
Transportation Incentive Program.

Categories of records in the system:
    (1) Public Transportation Incentive Program application form 
containing the participant's name, last four digits of the social 
security number, or for IRS employees the Standard Employee Identifier 
(SEID) issued by the IRS, place of residence, office address, office 
telephone, grade level, duty hours, previous method of transportation, 
costs of transportation, and the type of fare incentive requested. 
Incentives authorized under the Federal Workforce Transportation 
Program may be included in this program.
    (2) Reports submitted to the Department of the Treasury in 
accordance with Treasury Directive 74-10.

Authority for maintenance of the system:
    5 U.S.C. 301, 26 U.S.C. 132(f), and Public Law 101-509.

Purpose(s):
    The records are used to administer the public transportation 
incentive or subsidy programs provided by Treasury bureaus for eligible 
employees. The system also enables the Department to compare these 
records with other Federal agencies to ensure that employee 
transportation programs benefits are not abused.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, state, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order or 
license;
    (2) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena where relevant or 
potentially relevant to a proceeding, or in connection with criminal 
law proceedings;
    (3) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and/or 7114;
    (5) Agencies, contractors, and others to administer Federal 
personnel or payroll systems, and for debt collection and employment or 
security investigations;
    (6) Other Federal agencies for matching to ensure that employees 
receiving PTI Program benefits are not listed as a carpool or vanpool 
participant, the holder of a parking

[[Page 54432]]

permit; and to prevent the program from being abused;
    (7) The Department of Justice when seeking legal advice, or when 
(a) the Department of the Treasury (agency) or (b) any component 
thereof, or (c) any employee of the agency in his or her official 
capacity, or (d) any employee of the agency in his or her individual 
capacity where the Department of Justice has agreed to represent the 
employee, or (e) the United States, where the agency determines that 
litigation is likely to affect the agency or any of its components, is 
a party to litigation or has an interest in such litigation, and the 
use of such records by the Department of Justice is deemed by the 
agency to be relevant and necessary to the litigation;
    (8) The Office of Personnel Management, the Merit Systems 
Protection Board, the Equal Employment Opportunity Commission, and the 
Federal Labor Relations Authority or other third parties when mandated 
or authorized by statute; and
    (9) A contractor for the purpose of compiling, organizing, 
analyzing, programming, or otherwise refining records to accomplish an 
agency function subject to the same limitations applicable to U.S. 
Department of Treasury officers and employees under the Privacy Act;
    (10) To appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records, file folders and/or electronic media.

Retrievability:
    By name of individual, badge number or office.

Safeguards:
    Access is limited to authorized employees. Files are maintained in 
locked safes and/or file cabinets. Electronic records are password-
protected. During non-work hours, records are stored in locked safes 
and/or cabinets in locked room.

Retention and disposal:
    Active records are retained indefinitely. Inactive records are held 
for three years and then destroyed.

System manager(s) and address:
    The system managers for the Treasury bureaus are:
    (1) Departmental Offices:
    a. Director, Occupational Safety and Health Office, Room 6204 
Annex, 1500 Pennsylvania Ave., NW., Washington, DC 20220.
    b. Office of Inspector General: Office of Assistant Inspector for 
Management Services, Office of Administrative Services, Suite 510, 740 
15th St., NW., Washington, DC 20220.
    c. TIGTA: Director, Human Capital and Support Services, 1125 15th 
Street, NW., Suite 700A, Washington, DC 20005.
    (2) TTB: Alcohol and Tobacco Tax and Trade Bureau: 1310 G St., NW., 
Washington, DC 20220.
    (3) BEP: Chief, Office of Human Resources, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.
    (4) OCC: Building Manager, Building Services, Office of the 
Comptroller of the Currency, 250 E Street, SW., Washington, DC 20219-
0001.
    (5) FMS: Director, Administrative Programs Division, Financial 
Management Service, 3700 East West Hwy., Room 144, Hyattsville, MD 
20782.
    (6) IRS: Official prescribing policies and practices--Chief, 
National Office, Protective Program Staff, Director, Personnel Policy 
Division, 2221 S. Clark Street-CP6, Arlington, VA 20224. Officials 
maintaining the system--Supervisor of local offices where the records 
reside. (See IRS Appendix A for addresses.)
    (7) Mint: Office of Management Services (OMS), 801 9th St., NW., 
2nd Floor, Washington, DC 20220.
    (8) BPD: Director, Division of Administrative Services, Avery 
Street Building, 320 Avery Street, Parkersburg, WV 26101.
    (9) OTS: Deputy Chief Financial Officer, Department of the 
Treasury, 1700 G Street, NW., Washington, DC 20552.
    (10) FinCEN: Director, P.O. Box 39, Vienna, VA 22183-0039.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Record Access procedures:
    See ``Notification procedure'' above.

Contesting Record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The source of the data are employees who have applied for the 
transportation incentive, the incentive program managers and other 
appropriate agency officials, or other Federal agencies.

Exemptions claimed for the system:
    None.
TREASURY .006

System name:
    Parking and Carpool Program Records--Treasury.

System location:
    Department of the Treasury, 1500 Pennsylvania Avenue, NW., 
Washington, DC 20220. The locations at which the system is maintained 
by Treasury bureaus and their associated field offices are:
    (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street, NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street, NW., Suite 700A, Washington, DC 20005.
    d. Special Inspector General for the Troubled Asset Relief Program 
(SIGTARP), 1801 L Street, NW., Washington, DC 20036.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St., 
NW., Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street, 
SW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW., 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street, SW., 
Washington, DC 20227.
    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th Street, NW., Washington, DC 
20220.

[[Page 54433]]

    (8) Bureau of the Public Debt (BPD): 799 E Street, NW., Washington, 
DC 20239.
    (9) Office of Thrift Supervision (OTS): 1700 G Street, NW., 
Washington, DC 20552.

Categories of individuals covered by the system:
    Current employees of the Department and individuals from other 
Government agencies or private sector organizations who may use, or 
apply to use, parking facilities or spaces controlled by the 
Department. Individuals utilizing handicapped or temporary guest 
pa