State-68, Office of the Coordinator for Reconstruction and Stabilization Records, 52797-52798 [2010-21432]

Agencies

• DEPARTMENT OF STATE

[Federal Register Volume 75, Number 166 (Friday, August 27, 2010)]
[Notices]
[Pages 52797-52798]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-21432]


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DEPARTMENT OF STATE

[Public Notice 7133]


State-68, Office of the Coordinator for Reconstruction and 
Stabilization Records

    Summary: Notice is hereby given that the Department of State 
proposes to amend an existing system of records, Office of the 
Coordinator for Reconstruction and Stabilization Records, State-68, 
pursuant to the provisions of the Privacy Act of 1974, as amended (5 
U.S.C. 552a) and Office of Management and Budget Circular No. A-130, 
Appendix I. The Department's report was filed with the Office of 
Management and Budget on July 27, 2010.
    It is proposed that the current system will retain the name 
``Office of the Coordinator for Reconstruction and Stabilization 
Records.'' It is also proposed that the amended system description will 
include revisions/additions to: Categories of records; Purpose; Routine 
uses; and Storage, Safeguards and Retrievability as well as other 
administrative updates. Further, the following section has been added 
to the system of records, Office of the Coordinator for Reconstruction 
and Stabilization Records, State-68 to ensure Privacy Act of 1974 
compliance: Contesting Record Procedures.
    Any persons interested in commenting on the amended system of 
records may do so by submitting comments in writing to Margaret P. 
Grafeld, Director, Office of Information Programs and Services, A/GIS/
IPS, Department of State, SA-2, 515 22nd Street, Washington, DC 20522-
8001.
    This amended system of records will be effective 40 days from the 
date of publication, unless we receive comments that will result in a 
contrary determination.
    The amended system description, ``Office of the Coordinator for 
Reconstruction and Stabilization Records, State-68,'' will read as set 
forth below.

    Dated: July 27, 2010.
Steven J. Rodriguez,
Deputy Assistant Secretary of Operations, Bureau of Administration, 
U.S. Department of State.
STATE-68

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM NAME:
    Office of the Coordinator for Reconstruction and Stabilization 
Records.

SYSTEM LOCATION:
    Department of State, SA-3, 2121 Virginia Avenue, NW., Washington, 
DC 20520.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have been or will be involved in international 
reconstruction and stabilization activities and individuals who offer 
to participate in potential future overseas reconstruction and 
stabilization activities in a foreign deployment or in a management 
function based in Washington, DC, and/or in domestic training and 
civilian-military exercises.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name; Social Security number; date of birth; citizenship; contact 
information such as mailing address, e-mail and/or phone number; 
passport number, dates of expiration, places of issuance; driver's 
license number, dates of expiration and state where issued; 
individuals' height and weight; language skills; military service, if 
any; prior related experience; security clearance status; medical 
clearance; personal gear/clothing size; emergency contact information 
and dependent information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Public Law 108-447, Div B, Title IV, Sec. 408, 118 Stat. 2904 
(Consolidated Appropriations Act, 2005).

PURPOSE:
    The information in this system will be used to assist the Office of 
the Coordinator for Reconstruction and Stabilization to carry out its 
mandate to lead, coordinate, and institutionalize international 
reconstruction and stabilization activities of the U.S. Government.
    The database shall be compiled and used to categorize and identify 
individuals who volunteer to participate in Civilian Response Corps 
missions and other international reconstruction and stabilization 
activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    The records in this system may be disclosed to:
    (1) Any and all U.S. Government agencies involved in reconstruction 
and stabilization operations in order to coordinate U.S. efforts in 
international reconstruction and stabilization; to determine which 
members are available and best qualified for particular missions; and 
to manage and select individuals who have been hired or agreed to 
deploy oversees in support of reconstruction and stabilization efforts 
of the U.S. Government.
    (2) The United Nations, North Atlantic Treaty Organization (NATO) 
or similar international organizations for the purpose of coordinating 
personnel engaged in specific reconstruction and stabilization 
activities.
    (3) U.S. and NATO military installations for the purpose of sharing 
information necessary for security checks and to obtain access to 
military facilities, including manifesting on military aircraft.
    (4) State governments, foreign governments and international 
organizations where employees are

[[Page 52798]]

being considered for detail, assignment or secondment.
    (5) Officials of foreign governments and other U.S. Government 
agencies for clearance before a Federal employee is assigned to that 
country as well as for the procurement of necessary services for 
American personnel assigned overseas, such as permits of free entry and 
identity cards;
    (6) Attorneys, union representatives or other persons designated in 
writing by employees who are the subject of the information to 
represent them in complaints, grievances, or other litigation.
    The Department of State periodically publishes in the Federal 
Register its standard routine uses that apply to all of its Privacy Act 
systems of records. These notices appear in the form of a Prefatory 
Statement. These standard routine uses apply to the Office of the 
Coordinator for Reconstruction and Stabilization Records, State-68.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic media.

RETRIEVABILITY:
    Individual's name or system generated identification number.

SAFEGUARDS:
    The Department of State will maintain responsibility for keeping 
the records accurate and updated; however, a limited number of U.S. 
Agency for International Development (USAID) personnel will be allowed 
to access the CRC database in order to run the Civilian Deployment 
Center. These USAID personnel will use a State Department-approved 
remote access program in order to enter the State system. All 
Department of State and USAID employees and contractors with authorized 
access have undergone a thorough background security investigation. All 
users must take mandatory annual cyber security awareness training 
including the procedures for handling Sensitive But Unclassified and 
personally identifiable information. Before being granted access to the 
Office of the Coordinator for Reconstruction and Stabilization Records, 
a user must first be granted access to Department of State computer 
systems.
    Remote access to the Department of State network from non-
Department owned systems is only authorized through a Department-
approved remote access program. Remote access to the network is 
configured with two factor authentication and time-out functions.
    Access to the Department and its annexes is controlled by security 
guards and admission is limited to those individuals possessing a valid 
identification card or individuals under proper escort. Servers are 
stored in Department of State secured facilities in cipher locked 
server rooms. Access to electronic files is password-protected and 
under the direct supervision of the system manager. The system manager 
has the capability of printing audit trails of access from the computer 
media, thereby permitting regular and ad hoc monitoring of computer 
usage. When it is determined that a user no longer needs access, the 
user account is disabled.

RETENTION AND DISPOSAL:
    These records will be maintained with published record disposition 
schedules of the Department of State as approved by the National 
Archives and Records Administration (NARA). More specific information 
may be obtained by writing to the Director, Office of Information 
Programs and Services, A/GIS/IPS, SA-2, Department of State, 515 22nd 
Street, NW., Washington, DC 20522-8100.

SYSTEM MANAGER AND ADDRESS:
    Office of the Coordinator for Reconstruction and Stabilization, 
Department of State, SA-3, 2121 Virginia Avenue, NW., Washington, DC 
20520.

NOTIFICATION PROCEDURE:
    Individuals who have reason to believe that the Office of the 
Coordinator for Reconstruction and Stabilization might have records 
pertaining to them should write to the Director, Office of Information 
Programs and Services, A/GIS/IPS, SA-2, Department of State, 515 22nd 
Street, NW., Washington, DC 20522-8100. The individual must specify 
that he or she wishes the records of the Office of the Coordinator for 
Reconstruction and Stabilization to be checked. At a minimum, the 
individual should include: Name; date and place of birth; current 
mailing address and zip code; signature; a brief description of the 
circumstances that caused the creation of the record (including the 
city and/or country and the approximate dates) which gives the 
individual cause to believe that the Office of the Coordinator for 
Reconstruction and Stabilization has records pertaining to them.

RECORD ACCESS AND AMENDMENT PROCEDURES:
    Individuals who wish to gain access to, or amend records pertaining 
to, themselves should write to the Director, Office of Information 
Programs and Services (address above).

CONTESTING RECORD PROCEDURES:
    See above.

RECORD SOURCE CATEGORIES:
    These records contain information that is obtained from the 
individual who is the subject of the records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[FR Doc. 2010-21432 Filed 8-26-10; 8:45 am]
BILLING CODE 4710-24-P