Privacy Act of 1974, as Amended, 52394-52395 [2010-21132]

Agencies

• DEPARTMENT OF THE TREASURY
• Bureau of Engraving and Printing
• Engraving and Printing Bureau

[Federal Register Volume 75, Number 164 (Wednesday, August 25, 2010)]
[Notices]
[Pages 52394-52395]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-21132]


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DEPARTMENT OF THE TREASURY

Bureau of Engraving and Printing


Privacy Act of 1974, as Amended

AGENCY: Bureau of Engraving and Printing, Treasury.

ACTION: Notice of proposed Privacy Act systems of records.

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SUMMARY: The Treasury Department, Bureau of Engraving and Printing, 
gives notice of a proposed addition to their systems of records which 
are subject to the Privacy Act of 1974, as amended, 5 U.S.C. 552a).

DATES: Comments must be received no later than September 24, 2010. This 
new system of records will be effective October 4, 2010, unless 
comments are received which result in a contrary determination.

ADDRESSES: Comments may be submitted to the Privacy and Civil Liberties 
Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228. Comments will be available to the public upon 
request. The Department will make such comments available for public 
inspection and copying at BEP, Room 419-A, Bureau of Engraving and 
Printing, Washington, DC 20228, on official business days between the 
hours of 10 a.m. and 5 p.m. Eastern Time. You can make an appointment 
to inspect comments by telephoning 202-874-2500. All comments, 
including attachments and other supporting materials, received are part 
of the public record and subject to public disclosure. You should 
submit only information that you wish to make available publicly.

FOR FURTHER INFORMATION CONTACT: James M. Braun, Privacy and Civil 
Liberties Officer, Bureau of Engraving and Printing, (202) 874-3733.

SUPPLEMENTARY INFORMATION: The Bureau of Engraving and Printing is 
establishing a system of records for the purpose of providing the 
Office of Security a management system that will efficiently maintain 
proper management and accountability of incident and accident reports 
that take place at BEP facilities.
    The new system of records report, as required by 5 U.S.C. 552a(r) 
of the Privacy Act, has been submitted to the Committee on Government 
Reform and Oversight of the House of Representatives, the Committee on 
Governmental Affairs of the Senate, and the Office of Management and 
Budget, pursuant to Appendix I to OMB Circular A-130, Federal Agency 
Responsibilities for Maintaining Records About Individuals, dated 
February 8, 1996.
    The system notice is published in its entirety below.

    Dated: August 10, 2010.
Melissa Hartman,
Acting Deputy Assistant Secretary for Privacy, Transparency, and 
Records.
Treasury/BEP 048

System Name:
    Electronic Police Operations Command Reporting System (EPOCRS)--
Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, Eastern Currency Facility, 14th 
and C Streets, SW., Washington, DC, 20228 and Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, 
Texas 76131.

Categories of Individuals Covered by the System:
    Bureau of Engraving and Printing employees (BEP) (Washington, DC 
and Fort Worth ,Texas), employees of other U.S. government agencies, 
contractors, service company employees, and visitors who have provided 
information

[[Page 52395]]

to BEP police officers relating to an incident or accident at a BEP 
facility.

Categories of Records in the System:
    The information that will be maintained in this system includes 
electronic records of criminal/administrative incidents and/or general 
complaints/concerns reported to the BEP Police Services Division by 
Bureau employees that require investigation, response, and reporting 
for purposes of administrative processing activity at the agency. 
Information that will be collected and maintained includes personal 
information such as names, addresses, telephone number, and/or other 
identifiers, dates of birth, property information, such as vehicular 
data, brand or model identifiers, notification information, narratives, 
voluntary statements, images, witnesses, and locations of the 
incident(s).

Authority for Maintenance of the System:
    5 U.S.C. 301, 5 U.S.C. 552(a)b, 31 U.S.C. 321, 40 U.S.C. 1315(b)(2) 
(a-c).

Purpose:
    The purpose of the system is to establish an electronic database 
for records regarding investigation activity that directly or 
indirectly impacts BEP persons and property. Records are of an 
administrative and/or investigative nature involving the BEP.

Routine Uses of Records Maintained in the System, including Categories 
of Users and the Purposes for Such Uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, state, local agencies responsible for 
investigating or prosecuting the violation of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of a potential violation of civil or 
criminal law or regulation;
    (2) A court, magistrate, or administrative tribunal, in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses, for the purpose of civil discovery, litigation, or 
settlement negotiations or in response to a court order, where relevant 
or potentially relevant to a proceeding, or in connection with criminal 
law proceedings.
    (3) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) Representatives of the National Archives and Records 
Administration (NARA) who are conducting records management inspections 
under authority of 44 U.S.C. 2904 and 2906;
    (5) The U.S. Department of Justice (``DOJ'') for its use in 
providing legal advice to the Department or in representing the 
Department in a proceeding before a court, adjudicative body, or other 
administrative body before which the Department is authorized to 
appear, where the use of such information by the DOJ is deemed by the 
Department to be relevant and necessary to the litigation, and such 
proceeding names as a party or interests:
    (a) The Department or any component thereof;
    (b) Any employee of the Department in his or her official capacity;
    (c) Any employee of the Department in his or her individual 
capacity where DOJ has agreed to represent the employee; or
    (e) The United States, where the Department determines that 
litigation is likely to affect the Department or any of its components, 
and
    (6) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records will be stored on electronic media and hardcopy.

Retrievability:
    Records are retrieved by name of the individual(s) involved in the 
incident, date(s) of the incident, and by system generated report 
numbers.

Safeguards:
    Access to records is limited to the Office of Security senior 
management staff, Police Operations Division staff, Office of 
Information Technology (IT) staff, IT contractors, and Office of 
Compliance staff located at the Washington, DC and Fort Worth, Texas 
facilities. Desktop PCs are password controlled by users.

Retention and Disposal:
    Records are to be retained in accordance with the BEP Records 
Retention and Disposal Schedule as required by the National Archives 
and Records Administration (NARA).

System Manager(s) and Address:
    Manager, Police Operations Division (POD), Office of Security, 
Eastern Currency Facility, Bureau of Engraving and Printing, 14th and C 
Streets, SW., Washington, DC. 20228 and Manager, Security Division, 
Western Currency Facility, Bureau of Engraving and Printing, 9000 Blue 
Mound Road, Fort Worth, Texas 76131.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Bureau of Engraving and Printing, 14th and 
C Streets, SW., Room 419-A, Washington, DC 20228.

Record Access Procedure:
    See ``Notification Procedure.''

Contesting Record Procedure:
    See ``Notification Procedure.''

Record Source Categories:
    The (1) incident, (2) individual(s) directly or indirectly 
involved, (3) authorized official(s) or legal representative(s) of 
individual(s), (4) legal representative of firms, company, or agency.

Exemptions Claimed for the System:
    None.

[FR Doc. 2010-21132 Filed 8-24-10; 8:45 am]
BILLING CODE 4840-01-P