Office of Child Support Enforcement; Privacy Act of 1974; System of Records, 42453-42455 [2010-17738]

Agencies

• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Administration for Children and Families
• Child Support Enforcement Office

[Federal Register Volume 75, Number 139 (Wednesday, July 21, 2010)]
[Notices]
[Pages 42453-42455]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-17738]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Office of Child Support Enforcement; Privacy Act of 1974; System 
of Records

AGENCY: Office of Child Support Enforcement, ACF, HHS.

ACTION: Notice of establishment of a new system of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, the Office of Child Support Enforcement 
(OCSE) is publishing notice of a new system of records, entitled 
``Federal Parent Locator Service (FPLS) Child Support Services 
Portal,'' System No. 09-80-0387.

DATES: The Department of Health and Human Services (HHS) invites 
interested parties to submit written comments on the proposed system 
until August 20, 2010. As required by the Privacy Act (5 U.S.C. 
552a(r)), HHS on June 8, 2010 sent a report of a new system of records 
to the Committee on Homeland Security and Governmental Affairs of the 
Senate, the Committee on Oversight and Government Reform of the House 
of Representatives, and the Office of Information and Regulatory 
Affairs of the Office of Management and Budget (OMB). The proposed 
action described in this notice is effective on August 20, 2010, unless 
HHS receives comments, which result in a contrary determination.

ADDRESSES: Interested parties may submit written comment on this notice 
by writing to Linda Deimeke, Director, Division of Federal Systems, 
Office of Automation and Program Operations, Office of Child Support 
Enforcement, Administration for Children and Families, 370 L'Enfant 
Promenade, SW., 4th Floor East, Washington, DC 20447. Comments received 
will be available for public inspection at this address from 9 a.m. to 
5 p.m., Monday through Friday.

FOR FURTHER INFORMATION CONTACT: Linda Deimeke, Director, Division of 
Federal Systems, Office of Child Support Enforcement, 370 L'Enfant 
Promenade, SW., 4th Floor East, Washington, DC 20447. The telephone 
number is (202) 401-5439.

SUPPLEMENTARY INFORMATION: The Federal Parent Locator Service (FPLS) 
Child Support Services Portal is a gateway that allows authorized users 
to retrieve and provide information to FPLS systems as permitted by 
their portal role classification. Roles are assigned based on the 
function the user is authorized to perform. For example, an employee of 
a multistate financial institution could be assigned the role that 
allows her to provide bank account information that would be used to 
identify financial holdings of a noncustodial parent. Another 
authorized user might have access to the role that allows registration 
as an employer that accepts electronic income withholding orders.
    The establishment of the proposed new system of records will ensure 
that access to the portal and its services is secure and restricted to 
those individuals and organizations, including third parties conducting 
business on behalf of another business or organization, that apply for, 
and are granted, access privileges. In turn, access to the portal by 
authorized individuals will enhance the ability of OCSE, employers, 
financial institutions and other partners to assist state child support 
agencies in collecting support on behalf of children and families.

    Dated: July 8, 2010.
Vicki Turetsky,
Commissioner, Office of Child Support Enforcement.
90-80-0387

SYSTEM NAME:
    Federal Parent Locator Service Child Support Services Portal.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Lockheed Martin, Building 101, 9500 Godwin Drive, Room F12, 
Manassas, Virginia 20110-4157.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    OCSE employees and contractors, and employees of states, financial 
institutions, insurance companies, federal agencies and other employers 
who have registered to access the system and its services for the 
purpose(s) of exchanging information to support electronic income 
withholding orders (also referred to as e-IWO), to identify financial 
holdings, to locate parents or other responsible parties, to intercept 
tax refunds and administrative payments or to deny or reinstate a U.S. 
passport for a noncustodial parent owing past-due child support.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information relating to registration requests by individuals 
seeking access to the portal and its services, including the 
individual's name, Social Security number (SSN), date of birth, and the

[[Page 42454]]

address and Federal Employer Identification Number of the individual's 
employer.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 652(a)(9) and 653(a)(1).

PURPOSE:
    To validate eligibility for, and maintain an official registry file 
that identifies individuals and organizations, including third parties 
conducting business on behalf of another business or organization that 
apply for and are granted access privileges to the FPLS Child Support 
Services Portal and its services.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    1. Records may be disclosed to the Department of Justice when (1) 
HHS, or any component thereof; or (2) any employee of HHS in his or her 
official capacity; or (3) any employee of HHS in his or her individual 
capacity where the Department of Justice or HHS has agreed to represent 
the employee; or (4) the United States, is a party to litigation or has 
an interest in such litigation, and the use of such records by the 
Department of Justice is deemed by HHS to be relevant and necessary to 
the litigation; provided, however, that in each case it has been 
determined that the disclosure is compatible with the purpose for which 
the records were collected.
    2. Records may be disclosed to a court or adjudicative body when 
(1) HHS, or any component thereof; or (2) any employee of HHS in his or 
her official capacity; or (3) any employee of HHS in his or her 
individual capacity where the Department of Justice or HHS has agreed 
to represent the employee; or (4) the United States, is a party to 
litigation or has an interest in the proceeding, and the disclosure of 
such records is deemed by HHS to be relevant and necessary to the 
proceeding; provided, however, that in each case it has been determined 
that the disclosure is compatible with the purpose for which the 
records were collected.
    3. Records may be disclosed to the appropriate federal, state, 
local, tribal or foreign agency responsible for investigating, 
prosecuting, enforcing or implementing a statute, rule, regulation or 
order, if the information is relevant to a violation or potential 
violation of civil or criminal law or regulation within the 
jurisdiction of the receiving entity.
    4. Records may be disclosed to a contractor performing or working 
on a contract for HHS and who has a need to have access to the 
information in the performance of its duties or activities for the HHS 
in accordance with law and with the contract.
    5. Records may be disclosed to appropriate federal agencies and 
Department contractors that have a need to know the information for the 
purpose of assisting the Department's efforts to respond to a suspected 
or confirmed breach of the security or confidentiality of information 
maintained in this system of records and the information disclosed is 
relevant and necessary for that assistance.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in the system are stored electronically.

RETRIEVABILITY:
    Records are retrieved by the social security number of the 
individual to whom the record pertains.

SAFEGUARDS:
    Specific administrative, technical, and physical controls are in 
place to ensure that the records collected and maintained in the FPLS 
Child Support Services Portal are secure from unauthorized access.
    Access to the records is restricted to authorized personnel who are 
advised of the confidentiality of the records and the civil and 
criminal penalties for misuse and who sign a nondisclosure oath to that 
effect. Personnel are provided privacy and security training before 
being granted access to the records and annually thereafter.
    Logistical access controls are in place to limit access to the 
records to authorized personnel and to prevent browsing. The records 
are processed and stored in a secure environment. The individual's SSN 
is encrypted, and access to, and viewing of, the SSN is restricted to 
designated employees and contractors of OCSE solely for the purpose of 
verifying the identity of a registrant or a user of the portal.
    All records are stored in an area that is physically safe from 
access by unauthorized persons at all times.
    Safeguards conform to the HHS Information Security Program, https://www.hhs.gov/ocio/securityprivacy/.

RETENTION AND DISPOSAL:
    Electronic records are to be deleted when/if OCSE determines that 
the records are no longer needed for administrative, audit, legal, or 
operational purposes, and in accordance with records schedules approved 
by the National Archives and Records Administration. Approved disposal 
methods for electronic records and media include overwriting, 
degaussing, erasing, disintegration, pulverization, burning, melting, 
incineration, shredding or sanding.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Federal Systems, Office of Automation and 
Program Operations, Office of Child Support Enforcement, Administration 
for Children and Families, 370 L'Enfant Promenade, SW., 4th Floor East, 
Washington, DC 20447.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the System Manager. The request should include the name, telephone 
number and/or email address, Social Security number (SSN), and address 
of the individual. The request must be signed. The requester's letter 
must provide sufficient particulars to enable the System Manager to 
distinguish between records of subject individuals with the same name. 
Verification of identity as described in the Department's Privacy Act 
regulations may be required. 45 CFR 5b.5.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to a record about themselves in this 
system of records should address written inquiries to the System 
Manager. The request should include the name, telephone number and/or 
email address, Social Security number (SSN), and address of the 
individual, and should be signed. The requester's letter must provide 
sufficient particulars to enable the System Manager to distinguish 
between records on subject individuals with the same name. Verification 
of identity as described in the Department's Privacy Act regulations 
may be required. 45 CFR 5b.5.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to amend a record about themselves in this 
system of records should address the request for amendment to the 
System Manager. The request should (1) include the name, telephone 
number and/or email address, Social Security number (SSN), and address 
of the individual, and should be signed; (2) identify the system of 
records that the individual believes includes his

[[Page 42455]]

or her records or otherwise provide enough information to enable the 
identification of the individual's record; (3) identify the information 
that the individual believes is not accurate, relevant, timely or 
complete; (4) indicate what corrective action is sought; and (5) 
include supporting justification or documentation for the requested 
amendment. Verification of identity as described in the Department's 
Privacy Act regulations may be required. 45 CFR 5b.5.

RECORD SOURCE CATEGORIES:
    Information is obtained from individuals and organizations, 
including third parties conducting business on behalf of a business or 
organization, that apply for access privileges to the FPLS Child 
Support Services Portal and its services.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2010-17738 Filed 7-20-10; 8:45 am]
BILLING CODE 4184-42-P