Agency Information Collection Activities: Proposed Collection; Comment Request-Supplemental Nutrition Assistance Program Forms: Applications, Periodic Reporting and Notices, 40771-40774 [2010-17183]
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Federal Register / Vol. 75, No. 134 / Wednesday, July 14, 2010 / Notices
DEPARTMENT OF AGRICULTURE
Food and Nutrition Service
Agency Information Collection
Activities: Proposed Collection;
Comment Request—Supplemental
Nutrition Assistance Program Forms:
Applications, Periodic Reporting and
Notices
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AGENCY: Food and Nutrition Service,
USDA.
ACTION: Notice.
SUMMARY: In accordance with the
Paperwork Reduction Act of 1995, this
notice invites the general public and
other public agencies to comment on the
proposed collection. This collection is a
revision of the currently approved
burden for the applications, periodic
reporting, and notices burden
calculations for the Supplemental
Nutrition Assistance Program (SNAP),
formerly known as the Food Stamp
Program, which also reflects corrections
resulting from the changes in recently
published SNAP regulations.
DATES: Written comments must be
received on or before September 13,
2010.
ADDRESSES: Comments are invited on:
(a) Whether the proposed collection of
information is necessary for the proper
performance of the functions of the
agency, including whether the
information shall have practical utility;
(b) the accuracy of the agency’s estimate
of the burden of the proposed collection
of information including the validity of
the methodology and assumptions used;
(c) ways to enhance the quality, utility,
and clarity of the information to be
collected; (d) ways to minimize the
burden of the collection of information
on those who respond, including
through the use of appropriate
automated, electronic, mechanical, or
other technological collection
techniques or other forms of information
technology.
Comments may be sent to Angela
Kline, Chief, Certification Policy
Branch, Program Development Division,
Food and Nutrition Service, U.S.
Department of Agriculture, 3101 Park
Center Drive, Room 812, Alexandria, VA
22302. Comments may also be faxed to
the attention of Ms. Kline at (703) 305–
2486.
Comments will also be accepted
through the Federal eRulemaking Portal.
Go to https://www.regulations.gov and
follow the online instructions for
submitting comments electronically.
All written comments will be open for
public inspection at the office of the
Food and Nutrition Service during
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regular business hours (8:30 am to 5 pm,
Monday through Friday) at 3101 Park
Center Drive, Alexandria, Virginia,
22302, Room 800.
All responses to this notice will be
summarized and included in the request
for the Office of Management and
Budget (OMB) approval. All comments
will be a matter of public record.
FOR FURTHER INFORMATION CONTACT:
Requests for additional information
should be directed to Ms. Kline at (703)
305–2495.
SUPPLEMENTARY INFORMATION:
Title: Supplemental Nutrition
Assistance Program Forms:
Applications, Periodic Reporting and
Notices.
OMB Number: 0584–0064.
Form Number: N/A.
Expiration Date: 12/31/2010.
Type of Request: Revision of the
currently approved burden hours
totaling 24,893,623 hours.
Abstract: This notice extends the
applications, periodic reporting, and
notices burden calculations for the
Supplemental Nutrition Assistance
Program (SNAP), which were recently
revised and approved by the Office of
Management and Budget (OMB) on
March 26, 2010, and also reflects
corrections resulting from changes in
the Farm Security and Rural Investment
Act of 2002 (FSRIA) final rule,
published on January 29, 2010 (75 FR
4912). The SNAP regulations at 7 CFR
Part 273 contain the requirements for
the application, certification and
continued eligibility of SNAP benefits.
The correction referenced in the
above paragraph pertains to the
simplified reporting component under
the previously approved collection. The
simplified reporting burden estimate
approved under OMB clearance number
0584–0064, Food Stamp Forms:
Applications, Periodic Reporting,
Notices, expiring on December 31, 2010,
was improperly calculated. In analyzing
the data used to determine the burden
estimate, we noted that the number of
households under a simplified reporting
system was overestimated. As a result of
this overestimation, the burden for
simplified reporting was miscalculated.
Based on this, we estimate that the total
burden for this collection will decrease
from 24,893,623 hours to 23,609,236
hours.
Additionally, Section 4001(b) of
Public Law 110–246, Food,
Conservation, and Energy Act of 2008
(FCEA), renamed the Food Stamp
Program to the Supplemental Nutrition
Assistance Program or SNAP. The new
program name reflects the fact that
participants no longer receive stamps or
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40771
coupons to make food purchases and
emphasizes the nutritional aspect of the
program. To comply with current law,
FNS is using the new program name
SNAP in this extension of information
collection for OMB No. 0584–0064. It
should be noted, however, that the
program regulations at 7 CFR Parts 271–
285 have not yet been revised to reflect
the new name.
Reporting Burden
Initial Application for SNAP. Section
273.2 of the SNAP regulations requires
that each applicant household complete
and file an application, either in paper
or electronic form. The application
contains detailed information about
each household member, income, and
resources that is necessary to determine
if the applicant household is entitled to
assistance and, if so, the benefit amount.
According to information reported by
SNAP State agencies to FNS and
compiled in the May 2009 National Data
Bank Survey (NDB), there were
15,235,501 households certified with
initial applications in SNAP. FNS
estimates a total household burden of
4,834,224 hours (15,235,501 initial
certifications × .3173 hours (19 minutes)
to complete application = 4,834,224
burden hours). FNS estimates the State
agency burden to be 4,834,224 hours
(15,235,501 initial certification
applications × .3173 hours to review
applications = 4,834,224 burden hours).
Application for SNAP Recertification.
Section 273.14 of the SNAP regulations
indicates that in order to continue
participating in SNAP, ongoing
households must apply for
recertification prior to the end of their
current certification periods. According
to the May 2009 NDB report, there were
12,252,802 recertification applications
in SNAP. FNS estimates a total
household burden of 3,887,814 hours
(12,252,802 recertification applications
× .3173 hours (or 19 minutes) to
complete application = 3,887,814
burden hours). FNS estimates a burden
of 3,887,814 hours (12,252,802
recertification applications × .3173
hours (or 19 minutes) to review
applications = 3,887,814 burden hours)
for the State agency review process.
Monthly Report. Under § 273.21 of the
SNAP regulations, households subject to
monthly reporting are required to
submit reports of their circumstances on
a monthly basis. According to FNS 2008
Quality Control data, a total of 86,142
households in two States (Minnesota
and South Dakota) are subject to change
reporting, resulting in a household
burden of 110,770 hours (86,142
households × 11 reports per year × .1169
hours (or 7 minutes) to complete a
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report = 110,770 burden hours). FNS
estimates these State agencies will incur
a burden of 174,067 hours (86,142
households × 11 reports per year ×
0.1837 hours (or 11 minutes) to review
each report = 174,067 burden hours).
Quarterly Report. Under § 273.12(a)(4)
of the SNAP regulations, State agencies
may require households to report
changes on a quarterly basis. Currently,
California is the only state that requires
households to report changes in
circumstances on a quarterly basis. The
May 2009 NDB report indicates that 83
percent of California’s caseload is under
quarterly reporting, which results in
1,101,891 households. FNS estimates a
household burden of 441,638 hours
(1,101,891 household under quarterly
reporting × 3 reports per year × .1336
hours (or 8 minutes) to complete a
report = 441,638 burden hours) for
quarterly reporting. The State agency
burden is estimated at 662,457 hours
(1,101,891 household under quarterly
reporting × 3 reports per year × .2004
hours (or 12 minutes) to review each
report = 662,457 burden hours).
Simplified Report. Section
273.12(a)(5) of the SNAP regulations
allows State agencies to establish a
simplified reporting system in which
households certified for longer than 6
months must submit a periodic report
that is due no later than the 6th month
of their certification period. According
to the FNS Office of Research and
Analysis’ 2008 data on SNAP reporting
systems, a total of 6,238,761 households
are currently subject to simplified
reporting. FNS estimates a household
burden of 833,498 hours (6,238,761
reports × .1336 hours (or 8 minutes) to
complete each periodic report = 833,498
burden hours). FNS estimates a burden
of 1,146,060 hours (6,238,761 reports ×
.1837 hours (or 11 minutes) to review
each report = 1,146,060 burden hours)
for State agencies.
Change Report. Under § 273.12(a)(1)
of the SNAP regulations, households not
subject to monthly, quarterly reporting
or simplified reporting must report most
changes in household circumstances
within 10 days from the date that the
change becomes known to the
household. Based on information
provided by State agencies in 2008 and
compiled by FNS in the 2008 State
Options Report, (dated June 2008) FNS
estimates that 844,245 households
assigned to change reporting each
submit 2.5 reports each year, resulting
in a total of 176,236 burden hours per
year (844,245 households × 2.5 reports
× .0835 hours (or 5 minutes) per report
= 176,236 burden hours) for households.
FNS estimates a State agency burden
total of 387,720 hours (844,245
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households × 2.5 reports × .1837 hours
(or 11 minutes) to review each report =
387,720 burden hours).
Notice of Eligibility or Denial.
According to § 273.10(g)(1) of the SNAP
regulations, State agencies provide these
notices to advise households of the
disposition of their application for
initial certification or recertification.
Based on the May 2009 NDB data, an
estimated 32,600,716 eligibility and
denial notices are issued annually by all
53 State agencies. This leads to an
estimated burden of 1,088,864 hours
(32,600,716 notices × .0334 hours (or 2
minutes) per notice = 1,088,864 burden
hours), for all 53 State agencies to
generate and issue notices of approvals
and denials of applications.
on information reported by the
household.
Transitional Benefits Notice (TN).
According to § 273.26 of the SNAP
regulations, States have the option to
provide transitional benefits to families
leaving the Temporary Assistance for
Needy Families program (TANF).
FNS estimates that a total of
21,089,658 notices (described as Other
Notices) are issued annually by all 53
State agencies, with an average burden
of 3 minutes or .0501 hours per notice.
Based on this information, we estimate
a total annual burden of 1,056,592 hours
(21,089,658 notices × .0501 hours =
1,056,592 burden hours) for State
agencies to generate and issue notices.
Other Notices
State agencies are required to
maintain client case records for 3 years
and to perform duplicate participation
checks on individual household
members to ensure the member is not
participating in more than one
household.
(A) Case Files: The caseload to be
maintained is equal to the number of
participating households and their
subsequent files, including
documentation (i.e., electronic files,
caseworker written entries into the files,
or hard copies of the documents) for
notices which were sent to the
households. FNS estimates that 253,862
documents will be sent to households in
addition to the number of documents
estimated and approved under the
previous collection. The increase in
recordkeeping burden associated with
this revision is estimated to be 8,479
hours (253,862 documents × .0334 hours
= 8,479 burden hours).
(B) Monitoring Duplicate
Participation: The recordkeeping
burden for maintaining this automated
system is determined by multiplying the
number of total applications expected to
be received, the average number of
persons (2.3) in each household, and the
processing time per response (15
seconds or 0.0042 hours). Due to the
rapid increase in caseload, 8,155,221
more applications than in the
previously approved collection of
20,250,469 applications are expected to
be received, thus increasing the
estimated burden hours to 78,779 hours
over the previously approved burden
(8,155,221 applications × 2.3 average #
of persons × .0042 hours = 78,779
burden hours).
(C) The total recordkeeping burden
estimated under this revision is 87,258
hours.
The following tables illustrate all of
the components of the reporting and
Notice of Missing or Incomplete
Report. The SNAP regulations require
that State agencies advise ongoing
households when they have failed to
submit complete or timely periodic
reports under monthly, quarterly or
simplified reporting systems.
Request for Contact (RFC). The RFC
notice, as indicated in § 273.12(a)(3)(i)
of the SNAP regulations, is used to
contact the household when the State
agency receives information regarding a
potential change in a household’s
eligibility or benefits and such
information is not sufficient for the
State agency to determine exactly how
the household’s status would be
affected.
Notice of Missed Interview (NOMI).
Per § 273.14(b)(3)(ii) of the SNAP
regulations, NOMIs are issued by State
agencies to households that fail to
appear for their scheduled initial or
recertification interview, or in the case
of households subject to telephone
interviews, fail to contact the State
agency or receive telephone calls
initiated by the local office.
Notice of Expiration (NOE). As
indicated in § 273.14(b)(1)(i) of the
SNAP regulations, State agencies are
required to mail an NOE to currently
participating households at least 30
days prior to the expiration of their
current certification period.
Notice of Adverse Action (NOAA).
The NOAA, as indicated in § 273.13(a)
of the SNAP regulations, is issued by
State agencies to participating
households whose benefits will be
reduced or terminated as the result of a
change in household circumstances.
Adequate Notice. As indicated in
§ 273.13(a) of the SNAP regulations, an
adequate notice is sent to households by
the State agency when the household’s
benefits are reduced or terminated based
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recordkeeping burdens associated with
this information collection.
REPORTING
Title
A
B
Report filed
annually
Total annual
responses/
records
Estimated
avg. Number of manhours per
response
Estimated
total manhours
D
Section of regulation
Estimated
Number of
respondents
Form
Number
(if any)
E
F
G
H (Col.
F×G)
C
State Agency Level
273.2(b) .........................................
273.10(g)(2) & 273.14(b) ...............
273.21(a) .......................................
273.12(a)(4) ...................................
273.12(a)(5) ...................................
273.12(a)(1)(i)(A) ...........................
273.10(g)(1)(i) & (ii) .......................
273.12(a)(4)(iii);
273.12(a)(5)(iii)(D);
273.12(a)(6)(i); 273.21(j)(2)(i).
273.12(c)(3)(i) ................................
273.10(b)(3)(iii) ..............................
273.2(i)(4)(iii)(A)
&
(B),
273.2(k)(1)(iii)(B)(2) & (E)(2).
273.13(a) .......................................
273.13(b)(3) & 273.13(c) ...............
273.29 ............................................
Initial Application for SNAP ...........
SNAP Recertification Applications
Monthly Reports ............................
Households ...................................
Quarterly Reports ..........................
Simplified Reporting—# HH on SR
Change Report—# HH on CR ......
Notice of Eligibility/Denial ..............
Other Notices (not captured individually and included below).
Notice of Missing/Incomplete Report.
....................
....................
....................
....................
....................
....................
....................
....................
....................
53
53
2
86,142
1
50
32
53
53
287,462.30
231,184.94
........................
11.00
3,305,673.00
124,775.22
65,956.65
615,107.85
397,918.08
15,235,501
12,252,802
........................
947,562
3,305,673
6,238,761
2,110,612.80
32,600,716
21,089,658
.3173
.3173
....................
.1837
.2004
.1837
.1837
.0334
.0501
4,834,224
3,887,814
....................
174,067
662,457
1,146,060
387,720
1,088,864
1,056,592
....................
....................
........................
........................
....................
....................
Request for Contact ......................
Notice of Missed Interview ............
Notice of Expiration .......................
....................
....................
....................
....................
....................
....................
........................
........................
........................
........................
........................
........................
....................
....................
....................
....................
....................
....................
Notice of Adverse Action ..............
Adequate Notice ............................
Transitional Benefits Notice ..........
....................
....................
....................
....................
....................
53
........................
........................
0
........................
........................
0
....................
....................
0
....................
....................
0
....................
53
5,028,089
93,781,286
....................
13,237,798
State Agency Level Totals .....
Household Level
273.2(b) .........................................
273.10(g)(2) & 273.14(b) ...............
273.21(a) .......................................
273.12(a)(4) ...................................
273.12(a)(5) ...................................
273.12(a)(1)(i)(A) ...........................
273.10(g)(1)(i) & (ii) .......................
273.12(a)(4)(iii);
273.12(a)(5)(iii)(D);
273.12(a)(6)(i); 273.21(j)(2)(i).
273.12(c)(3)(i) ................................
273.10(b)(3)(iii) ..............................
273.2(i)(4)(iii)(A)
&
(B),
273.2(k)(1)(iii)(B)(2) & (E)(2).
273.13(a) .......................................
273.13(b)(3) & 273.13(c) ...............
273.29 ............................................
Initial Application for SNAP ...........
SNAP Recertification Applications
Monthly Report ..............................
Quarterly Report ............................
Simplified Report ...........................
Change Report ..............................
Notice of Eligibility/Denial ..............
Other Notices (not captured individually and included below).
Notice of Missing/Incomplete Report.
....................
....................
....................
....................
....................
....................
....................
....................
15,235,501
12,252,802
86,142
1,101,891
6,238,761
844,245
0
0
1.00
1.00
11.00
3.00
1.00
2.50
0
0
15,235,501
12,252,802
947,562
3,305,673
6,238,761
2,110,613
0
0
.3173
.3173
.1169
.1336
.1336
.0835
0
0
4,834,224
3,887,814
110,770
441,638
833,498
176,236
0
0
....................
....................
........................
........................
....................
....................
Request for Contact ......................
Notice of Missed Interview ............
Notice of Expiration .......................
....................
....................
....................
....................
....................
....................
........................
........................
........................
........................
........................
........................
....................
....................
....................
....................
....................
....................
Notice of Adverse Action ..............
Adequate Notice ............................
Transitional Benefits Notice ..........
....................
....................
....................
....................
....................
0
........................
........................
0
........................
........................
0
....................
....................
0
....................
....................
0
....................
35,759,342
19.5
40,090,912
....................
10,284,180
Household Level Totals .........
RECORDKEEPING
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Section of regulation
Title
Form
Number
(if any)
Estimated
Number of
respondents
Report filed
annually
Total annual
responses
Estimated
avg. no. of
man-hours
per response
Estimated
total manhours
A
B
C
D
E
F (Col.
D×E)
G
H (Col.
F×G)
State Agency Level
Part 273 .............................................
272.4 ..................................................
Maintenance of Case Files ...............
Monitoring of Duplicate Participation
....................
....................
53
53
4,789.85
353,905.81
253,862
18,757,008
0.0334
0.0042
8,479
78,779
State Agency Level Totals .........
............................................................
....................
53
358,695.66
19,010,870
....................
87,258
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Summary of Reporting Burden Hours
Affected Public: State and local
government agencies administering
SNAP and Individuals/Households.
Estimated Number of Respondents:
35,759,342: (State Agencies: 53 and
Households: 35,759,342).
Estimated Number of Reports Filed
Annually: State Agency: 5,028,089
Households: 19.50.
Estimated Number of Responses:
133,872,198: (State Agencies:
93,781,286 and Households:
40,090,912).
Estimated Total Annual Burden for
Respondents: 23,521,978: (State
Agencies: 13,237,798 and Households:
10,284,180).
Estimated Total Reporting and
Recordkeeping Burden Hours:
23,521,978 + 87,258 = 23,609,236.
Dated: July 7, 2010.
Audrey Rowe,
Acting Administrator, Food and Nutrition
Service.
[FR Doc. 2010–17183 Filed 7–13–10; 8:45 am]
BILLING CODE 3410–30–P
COMMITTEE FOR THE
IMPLEMENTATION OF TEXTILE
AGREEMENTS
Determination Under the African
Growth and Opportunity Act
emcdonald on DSK2BSOYB1PROD with NOTICES
AGENCY: Committee for the
Implementation of Textile Agreements.
ACTION: Directive to the Commissioner
of U.S. Customs and Border Protection.
SUMMARY: The Committee for the
Implementation of Textile Agreements
(CITA) has determined that certain
textile and apparel goods from Burkina
Faso shall be treated as ‘‘folklore
articles’’ and ‘‘ethnic printed fabrics’’
and qualify for preferential treatment
under the African Growth and
Opportunity Act. Imports of eligible
products from Burkina Faso with an
appropriate visa will qualify for dutyfree treatment.
DATES: Effective Date: July 14, 2010.
FOR FURTHER INFORMATION CONTACT: Don
Niewiaroski, Jr., International Trade
Specialist, Office of Textiles and
Apparel, U.S. Department of Commerce,
(202) 482–2496.
SUPPLEMENTARY INFORMATION:
Authority: Sections 112(a) and 112(b)(6) of
the African Growth and Opportunity Act
(Title I of the Trade and Development Act of
2000, Pub. L. No. 106–200) (‘‘AGOA’’) as
amended by Section 7(c) of the AGOA
Acceleration Act of 2004 (Pub. L. 108–274)
(‘‘AGOA Acceleration Act’’) (19 U.S.C.
§§ 3721(a) and (b)(6)); Sections 2 and 5 of
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Executive Order No. 13191 of January 17,
2001; Sections 25–27 and Paras. 13–14 of
Presidential Proclamation 7912 of June 29,
2005.
AGOA provides preferential tariff
treatment for imports of certain textile
and apparel products of beneficiary subSaharan African countries, including
handloomed, handmade, or folklore
articles of a beneficiary country that are
certified as such by the competent
authority in the beneficiary country.
The AGOA Acceleration Act further
expanded AGOA by adding ethnic
printed fabrics to the list of textile and
apparel products made in the
beneficiary sub-Saharan African
countries that may be eligible for the
preferential treatment described in
section 112(a) of the AGOA. In
Executive Order 13191 (January 17,
2001) and Presidential Proclamation
7912 (June 29, 2005), the President
authorized CITA to consult with
beneficiary sub-Saharan African
countries and to determine which, if
any, particular textile and apparel goods
shall be treated as being handloomed,
handmade, folklore articles, or ethnic
printed fabrics. See 66 FR 7271, 7271–
72 (January 22, 2001) and 70 FR 37959,
37961 & 63 (June 30, 2005).
In a letter to the Commissioner of
Customs dated January 18, 2001, the
United States Trade Representative
directed Customs to require that
importers provide an appropriate export
visa from a beneficiary sub-Saharan
African country to obtain preferential
treatment under section 112(a) of the
AGOA. See 66 FR 7837 (January 25,
2001). The first digit of the visa number
corresponds to one of the groupings of
textile and apparel products that are
eligible for preferential tariff treatment.
Grouping ‘‘9’’ is reserved for handmade,
handloomed, folklore articles, or ethnic
printed fabrics.
CITA consulted with Burkina Faso
authorities on June 8, 2010 and has
determined that folklore articles
described in Annex A and ethnic
printed fabrics described in Annex B, if
produced in and exported from Burkina
Faso, are eligible for preferential tariff
treatment under section 112(a) of the
AGOA, as amended. After further
consultations with Burkina Faso
authorities, CITA may determine that
additional textile and apparel goods
shall be treated as handloomed,
handmade, folklore articles or ethnic
printed fabrics. In the letter published
below, CITA directs the Commissioner
of U.S. Customs and Border Protection
to allow duty-free entry of such
products under U.S. Harmonized Tariff
Schedule subheading 9819.11.27 if
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accompanied by an appropriate AGOA
visa in grouping ‘‘9’’.
Kim Glas,
Chairman, Committee for the Implementation
of Textile Agreements.
Committee for the Implementation of
Textile Agreements
July 7, 2010.
Commissioner, U.S. Customs and
Border Protection, Department of
Homeland Security, Washington,
DC 20229
Dear Commissioner:
The Committee for the
Implementation of Textiles Agreements
(‘‘CITA’’), pursuant to Sections 112(a)
and (b)(6) of the African Growth and
Opportunity Act (Title I of the Trade
and Development Act of 2000, Pub. L.
No. 106–200) (‘‘AGOA’’), as amended by
Section 7(c) of the AGOA Acceleration
Act of 2004, (Pub. L. 108–274) (‘‘AGOA
Acceleration Act’’) (19 U.S.C. §§ 3721(a)
and (b)(6)), Executive Order No. 13191
of January 17, 2001, and Presidential
Proclamation 7912 of June 29, 2005, has
determined, effective on July 14, 2010,
that the following articles shall be
treated as handloomed, handmade,
folklore articles, or ethnic printed
fabrics under the AGOA: (a) folklore
articles described in Annex A to this
letter and (b) ethnic printed fabrics
described in Annex B, if made in
Burkina Faso. Such articles are eligible
for duty-free treatment only if entered
under subheading 9819.11.27 and
accompanied by a properly completed
visa for product grouping ‘‘9’’, in
accordance with the provisions of the
Visa Arrangement between the
Government of Burkina Faso and the
Government of the United States
Concerning Textile and Apparel Articles
Claiming Preferential Tariff Treatment
under Section 112 of the Trade and
Development Act of 2000. After further
consultations with Burkina Faso
authorities, CITA may determine that
additional textile and apparel goods
shall be treated as for handmade,
handloomed, folklore articles, or ethnic
printed fabrics.
Sincerely,
Kim Glas,
Chairman, Committee for the
Implementation of Textile Agreements.
ANNEX A: Burkina Faso Folklore
Products
CITA has determined that the
following textile and apparel goods
shall be treated as folklore articles for
purposes of the AGOA if such goods are
made in Burkina Faso. Articles must be
ornamented in characteristic Burkina
E:\FR\FM\14JYN1.SGM
14JYN1
]]>Agencies
[Federal Register Volume 75, Number 134 (Wednesday, July 14, 2010)]
[Notices]
[Pages 40771-40774]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-17183]
[[Page 40771]]
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DEPARTMENT OF AGRICULTURE
Food and Nutrition Service
Agency Information Collection Activities: Proposed Collection;
Comment Request--Supplemental Nutrition Assistance Program Forms:
Applications, Periodic Reporting and Notices
AGENCY: Food and Nutrition Service, USDA.
ACTION: Notice.
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SUMMARY: In accordance with the Paperwork Reduction Act of 1995, this
notice invites the general public and other public agencies to comment
on the proposed collection. This collection is a revision of the
currently approved burden for the applications, periodic reporting, and
notices burden calculations for the Supplemental Nutrition Assistance
Program (SNAP), formerly known as the Food Stamp Program, which also
reflects corrections resulting from the changes in recently published
SNAP regulations.
DATES: Written comments must be received on or before September 13,
2010.
ADDRESSES: Comments are invited on: (a) Whether the proposed collection
of information is necessary for the proper performance of the functions
of the agency, including whether the information shall have practical
utility; (b) the accuracy of the agency's estimate of the burden of the
proposed collection of information including the validity of the
methodology and assumptions used; (c) ways to enhance the quality,
utility, and clarity of the information to be collected; (d) ways to
minimize the burden of the collection of information on those who
respond, including through the use of appropriate automated,
electronic, mechanical, or other technological collection techniques or
other forms of information technology.
Comments may be sent to Angela Kline, Chief, Certification Policy
Branch, Program Development Division, Food and Nutrition Service, U.S.
Department of Agriculture, 3101 Park Center Drive, Room 812,
Alexandria, VA 22302. Comments may also be faxed to the attention of
Ms. Kline at (703) 305-2486.
Comments will also be accepted through the Federal eRulemaking
Portal. Go to https://www.regulations.gov and follow the online
instructions for submitting comments electronically.
All written comments will be open for public inspection at the
office of the Food and Nutrition Service during regular business hours
(8:30 am to 5 pm, Monday through Friday) at 3101 Park Center Drive,
Alexandria, Virginia, 22302, Room 800.
All responses to this notice will be summarized and included in the
request for the Office of Management and Budget (OMB) approval. All
comments will be a matter of public record.
FOR FURTHER INFORMATION CONTACT: Requests for additional information
should be directed to Ms. Kline at (703) 305-2495.
SUPPLEMENTARY INFORMATION:
Title: Supplemental Nutrition Assistance Program Forms:
Applications, Periodic Reporting and Notices.
OMB Number: 0584-0064.
Form Number: N/A.
Expiration Date: 12/31/2010.
Type of Request: Revision of the currently approved burden hours
totaling 24,893,623 hours.
Abstract: This notice extends the applications, periodic reporting,
and notices burden calculations for the Supplemental Nutrition
Assistance Program (SNAP), which were recently revised and approved by
the Office of Management and Budget (OMB) on March 26, 2010, and also
reflects corrections resulting from changes in the Farm Security and
Rural Investment Act of 2002 (FSRIA) final rule, published on January
29, 2010 (75 FR 4912). The SNAP regulations at 7 CFR Part 273 contain
the requirements for the application, certification and continued
eligibility of SNAP benefits.
The correction referenced in the above paragraph pertains to the
simplified reporting component under the previously approved
collection. The simplified reporting burden estimate approved under OMB
clearance number 0584-0064, Food Stamp Forms: Applications, Periodic
Reporting, Notices, expiring on December 31, 2010, was improperly
calculated. In analyzing the data used to determine the burden
estimate, we noted that the number of households under a simplified
reporting system was overestimated. As a result of this overestimation,
the burden for simplified reporting was miscalculated. Based on this,
we estimate that the total burden for this collection will decrease
from 24,893,623 hours to 23,609,236 hours.
Additionally, Section 4001(b) of Public Law 110-246, Food,
Conservation, and Energy Act of 2008 (FCEA), renamed the Food Stamp
Program to the Supplemental Nutrition Assistance Program or SNAP. The
new program name reflects the fact that participants no longer receive
stamps or coupons to make food purchases and emphasizes the nutritional
aspect of the program. To comply with current law, FNS is using the new
program name SNAP in this extension of information collection for OMB
No. 0584-0064. It should be noted, however, that the program
regulations at 7 CFR Parts 271-285 have not yet been revised to reflect
the new name.
Reporting Burden
Initial Application for SNAP. Section 273.2 of the SNAP regulations
requires that each applicant household complete and file an
application, either in paper or electronic form. The application
contains detailed information about each household member, income, and
resources that is necessary to determine if the applicant household is
entitled to assistance and, if so, the benefit amount. According to
information reported by SNAP State agencies to FNS and compiled in the
May 2009 National Data Bank Survey (NDB), there were 15,235,501
households certified with initial applications in SNAP. FNS estimates a
total household burden of 4,834,224 hours (15,235,501 initial
certifications x .3173 hours (19 minutes) to complete application =
4,834,224 burden hours). FNS estimates the State agency burden to be
4,834,224 hours (15,235,501 initial certification applications x .3173
hours to review applications = 4,834,224 burden hours).
Application for SNAP Recertification. Section 273.14 of the SNAP
regulations indicates that in order to continue participating in SNAP,
ongoing households must apply for recertification prior to the end of
their current certification periods. According to the May 2009 NDB
report, there were 12,252,802 recertification applications in SNAP. FNS
estimates a total household burden of 3,887,814 hours (12,252,802
recertification applications x .3173 hours (or 19 minutes) to complete
application = 3,887,814 burden hours). FNS estimates a burden of
3,887,814 hours (12,252,802 recertification applications x .3173 hours
(or 19 minutes) to review applications = 3,887,814 burden hours) for
the State agency review process.
Monthly Report. Under Sec. 273.21 of the SNAP regulations,
households subject to monthly reporting are required to submit reports
of their circumstances on a monthly basis. According to FNS 2008
Quality Control data, a total of 86,142 households in two States
(Minnesota and South Dakota) are subject to change reporting, resulting
in a household burden of 110,770 hours (86,142 households x 11 reports
per year x .1169 hours (or 7 minutes) to complete a
[[Page 40772]]
report = 110,770 burden hours). FNS estimates these State agencies will
incur a burden of 174,067 hours (86,142 households x 11 reports per
year x 0.1837 hours (or 11 minutes) to review each report = 174,067
burden hours).
Quarterly Report. Under Sec. 273.12(a)(4) of the SNAP regulations,
State agencies may require households to report changes on a quarterly
basis. Currently, California is the only state that requires households
to report changes in circumstances on a quarterly basis. The May 2009
NDB report indicates that 83 percent of California's caseload is under
quarterly reporting, which results in 1,101,891 households. FNS
estimates a household burden of 441,638 hours (1,101,891 household
under quarterly reporting x 3 reports per year x .1336 hours (or 8
minutes) to complete a report = 441,638 burden hours) for quarterly
reporting. The State agency burden is estimated at 662,457 hours
(1,101,891 household under quarterly reporting x 3 reports per year x
.2004 hours (or 12 minutes) to review each report = 662,457 burden
hours).
Simplified Report. Section 273.12(a)(5) of the SNAP regulations
allows State agencies to establish a simplified reporting system in
which households certified for longer than 6 months must submit a
periodic report that is due no later than the 6th month of their
certification period. According to the FNS Office of Research and
Analysis' 2008 data on SNAP reporting systems, a total of 6,238,761
households are currently subject to simplified reporting. FNS estimates
a household burden of 833,498 hours (6,238,761 reports x .1336 hours
(or 8 minutes) to complete each periodic report = 833,498 burden
hours). FNS estimates a burden of 1,146,060 hours (6,238,761 reports x
.1837 hours (or 11 minutes) to review each report = 1,146,060 burden
hours) for State agencies.
Change Report. Under Sec. 273.12(a)(1) of the SNAP regulations,
households not subject to monthly, quarterly reporting or simplified
reporting must report most changes in household circumstances within 10
days from the date that the change becomes known to the household.
Based on information provided by State agencies in 2008 and compiled by
FNS in the 2008 State Options Report, (dated June 2008) FNS estimates
that 844,245 households assigned to change reporting each submit 2.5
reports each year, resulting in a total of 176,236 burden hours per
year (844,245 households x 2.5 reports x .0835 hours (or 5 minutes) per
report = 176,236 burden hours) for households. FNS estimates a State
agency burden total of 387,720 hours (844,245 households x 2.5 reports
x .1837 hours (or 11 minutes) to review each report = 387,720 burden
hours).
Notice of Eligibility or Denial. According to Sec. 273.10(g)(1) of
the SNAP regulations, State agencies provide these notices to advise
households of the disposition of their application for initial
certification or recertification. Based on the May 2009 NDB data, an
estimated 32,600,716 eligibility and denial notices are issued annually
by all 53 State agencies. This leads to an estimated burden of
1,088,864 hours (32,600,716 notices x .0334 hours (or 2 minutes) per
notice = 1,088,864 burden hours), for all 53 State agencies to generate
and issue notices of approvals and denials of applications.
Other Notices
Notice of Missing or Incomplete Report. The SNAP regulations
require that State agencies advise ongoing households when they have
failed to submit complete or timely periodic reports under monthly,
quarterly or simplified reporting systems.
Request for Contact (RFC). The RFC notice, as indicated in Sec.
273.12(a)(3)(i) of the SNAP regulations, is used to contact the
household when the State agency receives information regarding a
potential change in a household's eligibility or benefits and such
information is not sufficient for the State agency to determine exactly
how the household's status would be affected.
Notice of Missed Interview (NOMI). Per Sec. 273.14(b)(3)(ii) of
the SNAP regulations, NOMIs are issued by State agencies to households
that fail to appear for their scheduled initial or recertification
interview, or in the case of households subject to telephone
interviews, fail to contact the State agency or receive telephone calls
initiated by the local office.
Notice of Expiration (NOE). As indicated in Sec. 273.14(b)(1)(i)
of the SNAP regulations, State agencies are required to mail an NOE to
currently participating households at least 30 days prior to the
expiration of their current certification period.
Notice of Adverse Action (NOAA). The NOAA, as indicated in Sec.
273.13(a) of the SNAP regulations, is issued by State agencies to
participating households whose benefits will be reduced or terminated
as the result of a change in household circumstances.
Adequate Notice. As indicated in Sec. 273.13(a) of the SNAP
regulations, an adequate notice is sent to households by the State
agency when the household's benefits are reduced or terminated based on
information reported by the household.
Transitional Benefits Notice (TN). According to Sec. 273.26 of the
SNAP regulations, States have the option to provide transitional
benefits to families leaving the Temporary Assistance for Needy
Families program (TANF).
FNS estimates that a total of 21,089,658 notices (described as
Other Notices) are issued annually by all 53 State agencies, with an
average burden of 3 minutes or .0501 hours per notice. Based on this
information, we estimate a total annual burden of 1,056,592 hours
(21,089,658 notices x .0501 hours = 1,056,592 burden hours) for State
agencies to generate and issue notices.
Recordkeeping Burden
State agencies are required to maintain client case records for 3
years and to perform duplicate participation checks on individual
household members to ensure the member is not participating in more
than one household.
(A) Case Files: The caseload to be maintained is equal to the
number of participating households and their subsequent files,
including documentation (i.e., electronic files, caseworker written
entries into the files, or hard copies of the documents) for notices
which were sent to the households. FNS estimates that 253,862 documents
will be sent to households in addition to the number of documents
estimated and approved under the previous collection. The increase in
recordkeeping burden associated with this revision is estimated to be
8,479 hours (253,862 documents x .0334 hours = 8,479 burden hours).
(B) Monitoring Duplicate Participation: The recordkeeping burden
for maintaining this automated system is determined by multiplying the
number of total applications expected to be received, the average
number of persons (2.3) in each household, and the processing time per
response (15 seconds or 0.0042 hours). Due to the rapid increase in
caseload, 8,155,221 more applications than in the previously approved
collection of 20,250,469 applications are expected to be received, thus
increasing the estimated burden hours to 78,779 hours over the
previously approved burden (8,155,221 applications x 2.3 average
of persons x .0042 hours = 78,779 burden hours).
(C) The total recordkeeping burden estimated under this revision is
87,258 hours.
The following tables illustrate all of the components of the
reporting and
[[Page 40773]]
recordkeeping burdens associated with this information collection.
Reporting
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Estimated
Form Estimated Total annual avg. Number Estimated
Section of regulation Title Number (if Number of Report filed responses/ of man- total man-
any) respondents annually records hours per hours
response
A B......................... C D E F G H (Col.
FxG)
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State Agency Level
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273.2(b)................................ Initial Application for ........... 53 287,462.30 15,235,501 .3173 4,834,224
SNAP.
273.10(g)(2) & 273.14(b)................ SNAP Recertification ........... 53 231,184.94 12,252,802 .3173 3,887,814
Applications.
273.21(a)............................... Monthly Reports........... ........... 2 .............. .............. ........... ...........
Households................ ........... 86,142 11.00 947,562 .1837 174,067
273.12(a)(4)............................ Quarterly Reports......... ........... 1 3,305,673.00 3,305,673 .2004 662,457
273.12(a)(5)............................ Simplified Reporting-- ........... 50 124,775.22 6,238,761 .1837 1,146,060
HH on SR.
273.12(a)(1)(i)(A)...................... Change Report-- ........... 32 65,956.65 2,110,612.80 .1837 387,720
HH on CR.
273.10(g)(1)(i) & (ii).................. Notice of Eligibility/ ........... 53 615,107.85 32,600,716 .0334 1,088,864
Denial.
Other Notices (not ........... 53 397,918.08 21,089,658 .0501 1,056,592
captured individually and
included below).
273.12(a)(4)(iii); 273.12(a)(5)(iii)(D); Notice of Missing/ ........... ........... .............. .............. ........... ...........
273.12(a)(6)(i); 273.21(j)(2)(i). Incomplete Report.
273.12(c)(3)(i)......................... Request for Contact....... ........... ........... .............. .............. ........... ...........
273.10(b)(3)(iii)....................... Notice of Missed Interview ........... ........... .............. .............. ........... ...........
273.2(i)(4)(iii)(A) & (B), Notice of Expiration...... ........... ........... .............. .............. ........... ...........
273.2(k)(1)(iii)(B)(2) & (E)(2).
273.13(a)............................... Notice of Adverse Action.. ........... ........... .............. .............. ........... ...........
273.13(b)(3) & 273.13(c)................ Adequate Notice........... ........... ........... .............. .............. ........... ...........
273.29.................................. Transitional Benefits ........... 53 0 0 0 0
Notice.
-----------------------------------------------------------------------------------
State Agency Level Totals........... ........... 53 5,028,089 93,781,286 ........... 13,237,798
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Household Level
--------------------------------------------------------------------------------------------------------------------------------------------------------
273.2(b)................................ Initial Application for ........... 15,235,501 1.00 15,235,501 .3173 4,834,224
SNAP.
273.10(g)(2) & 273.14(b)................ SNAP Recertification ........... 12,252,802 1.00 12,252,802 .3173 3,887,814
Applications.
273.21(a)............................... Monthly Report............ ........... 86,142 11.00 947,562 .1169 110,770
273.12(a)(4)............................ Quarterly Report.......... ........... 1,101,891 3.00 3,305,673 .1336 441,638
273.12(a)(5)............................ Simplified Report......... ........... 6,238,761 1.00 6,238,761 .1336 833,498
273.12(a)(1)(i)(A)...................... Change Report............. ........... 844,245 2.50 2,110,613 .0835 176,236
273.10(g)(1)(i) & (ii).................. Notice of Eligibility/ ........... 0 0 0 0 0
Denial.
Other Notices (not ........... 0 0 0 0 0
captured individually and
included below).
273.12(a)(4)(iii); 273.12(a)(5)(iii)(D); Notice of Missing/ ........... ........... .............. .............. ........... ...........
273.12(a)(6)(i); 273.21(j)(2)(i). Incomplete Report.
273.12(c)(3)(i)......................... Request for Contact....... ........... ........... .............. .............. ........... ...........
273.10(b)(3)(iii)....................... Notice of Missed Interview ........... ........... .............. .............. ........... ...........
273.2(i)(4)(iii)(A) & (B), Notice of Expiration...... ........... ........... .............. .............. ........... ...........
273.2(k)(1)(iii)(B)(2) & (E)(2).
273.13(a)............................... Notice of Adverse Action.. ........... ........... .............. .............. ........... ...........
273.13(b)(3) & 273.13(c)................ Adequate Notice........... ........... ........... .............. .............. ........... ...........
273.29.................................. Transitional Benefits ........... 0 0 0 0 0
Notice.
-----------------------------------------------------------------------------------
Household Level Totals.............. ........... 35,759,342 19.5 40,090,912 ........... 10,284,180
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Recordkeeping
--------------------------------------------------------------------------------------------------------------------------------------------------------
Estimated
Form Estimated Report Total avg. no. of Estimated
Section of regulation Title Number (if Number of filed annual man-hours total man-
any) respondents annually responses per hours
response
A B............................ C D E F (Col. G H (Col.
DxE) FxG)
--------------------------------------------------------------------------------------------------------------------------------------------------------
State Agency Level
--------------------------------------------------------------------------------------------------------------------------------------------------------
Part 273................................... Maintenance of Case Files.... ........... 53 4,789.85 253,862 0.0334 8,479
272.4...................................... Monitoring of Duplicate ........... 53 353,905.81 18,757,008 0.0042 78,779
Participation.
-----------------------------------------------------------------------------
State Agency Level Totals.............. ............................. ........... 53 358,695.66 19,010,870 ........... 87,258
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[[Page 40774]]
Summary of Reporting Burden Hours
Affected Public: State and local government agencies administering
SNAP and Individuals/Households.
Estimated Number of Respondents: 35,759,342: (State Agencies: 53
and Households: 35,759,342).
Estimated Number of Reports Filed Annually: State Agency: 5,028,089
Households: 19.50.
Estimated Number of Responses: 133,872,198: (State Agencies:
93,781,286 and Households: 40,090,912).
Estimated Total Annual Burden for Respondents: 23,521,978: (State
Agencies: 13,237,798 and Households: 10,284,180).
Estimated Total Reporting and Recordkeeping Burden Hours:
23,521,978 + 87,258 = 23,609,236.
Dated: July 7, 2010.
Audrey Rowe,
Acting Administrator, Food and Nutrition Service.
[FR Doc. 2010-17183 Filed 7-13-10; 8:45 am]
BILLING CODE 3410-30-P
