Privacy Act of 1974; System of Records, 39499-39500 [2010-16792]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 75, Number 131 (Friday, July 9, 2010)]
[Notices]
[Pages 39499-39500]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-16792]


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DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID: USN-2010-0024]


Privacy Act of 1974; System of Records

AGENCY: U.S. Marine Corps, Department of the Navy, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The U.S. Marine Corps proposes to add a system of records to 
its existing inventory of records systems subject to the Privacy Act of 
1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
August 9, 2010, unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Tracy Ross at (703) 614-4008.

SUPPLEMENTARY INFORMATION: The U.S. Marine Corps system of records 
notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the Headquarters, U.S. Marine Corps, FOIA/PA Section (ARSF), 2 
Navy Annex, Room 3134, Washington, DC 20380-1775.
    The proposed system report, as required by 5 U.S.C. 552a(r), of the 
Privacy Act of 1974, as amended, was submitted on June 28, 2010, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996; 61 FR 6427).

    Dated: July 6, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
M12400-1

System name:
    Civilian Workforce Development Application (CWDA).

[[Page 39500]]

System location:
    Headquarters Marine Corps (HQMC), Manpower Information Systems 
Division (MI), at the James Wesley Marsh Center, 3280 Russell Road, 
Marine Corps Base (MCB) Quantico, VA 22134-5103.

Categories of individuals covered by the system:
    Civilians employed by the U.S. Marines Corps.

Categories of records in the system:
    Full name, Social Security Number (SSN), date of birth, grade, 
correspondence and records pertaining to performance, employment, pay, 
classification, security clearance, personnel actions, medical, 
insurance, retirement, tax withholding information, exemptions, 
unemployment compensation, employee profile, education, training, labor 
management relations, worker compensation, performance based actions, 
business based actions, benefits, discipline and administration of non-
appropriated fund civilian personnel.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; 5 U.S.C., Section 301, Departmental 
Regulations; MCO 12510.2C, Civilian Workforce Management;
    MCO 12713.6A, Equal Employment Opportunity Program;
    MCO 12451.2C, Honorary Awards for Civilian Employees; MCO 12301.1B, 
Authority to Approve Extensions to the DoD 5-Year Overseas Employment 
Limitation and Movements Between Overseas Areas for Civilian Employees, 
MCO 12410.21B, Consolidated Civilian Career Training (CCCT) Program; 
and E.O. 9397 (SSN), as amended.

Purpose(s):
    To facilitate the occupational and professional development of 
civilians employed by the U.S. Marines Corps. The database contains 
civilian personnel data and data related to the leadership and core 
competencies of the Communities of Interest (COIs). CWDA provides 
career and professional development information to civilians employed 
by the U.S. Marines Corps and allows them to schedule training, update 
personal training/qualification data, and view job vacancies within the 
U.S. Marine Corps.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of other departments and agencies of the 
Executive Branch of government, upon request, in the performance of 
their official duties related to the management of civilian personnel 
employed by the Marine Corps.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
U.S. Marine Corps' compilation of systems of records notices apply to 
this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name and/or Social Security Number (SSN) and Unit.

Safeguards:
    Records are maintained in areas only accessible to authorized 
Manpower Information Systems Division (MI) server room personnel that 
are properly screened, cleared, and trained. System software uses 
Public Key Infrastructure (PKI)/Common Access Card (CAC) authentication 
to lock out unauthorized access. System software contains 
authorization/permission partitioning to limit access to appropriate 
organizational level. The Social Security Number (SSN) information is 
not presented or viewable via the Web interface; rather it is 
maintained in the database only as a unique identifier of civilian 
Marine individuals.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration approves retention and disposal schedule, records will 
be treated as permanent).

System manager(s) and address:
    Policy Official and Records Holder is Branch Head, Civilian 
Workforce Management (MPC), HQMC, Manpower Plans & Policy Division, 
3280 Russell Road, Quantico, VA 22134-5103.

Notification procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Branch Head, Civilian Workforce Management (MPC), HQMC, Manpower 
Plans & Policy Division, 3280 Russell Road, Quantico, VA 22134-5103.
    The request must include the individual's full name, Social 
Security Number (SSN), complete mailing address and must be signed and 
notarized.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Branch 
Head, Civilian Workforce Management (MPC), HQMC Manpower Plans & Policy 
Division, 3280 Russell Road, Quantico, VA 22134-5103.
    The request must include the individual's full name, Social 
Security Number (SSN), complete mailing address and must be signed and 
notarized.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; 32 CFR part 701; or may be obtained from the Branch Head, 
Civilian Workforce Management (MPC) Manpower Plans & Policy Division, 
Manpower & Reserve Affairs (M&RA), 3280 Russell Road, Quantico, VA 
22134-5103.

Record source categories:
    Department of the Navy Civilian Authoritative Data Source 
(DONCADS); from the individual; local command where assigned; Defense 
Investigative Service (DIS); previous employers; educational 
institutions; employment agencies; civilian and military investigative 
reports (administrative, civil and criminal); and general 
correspondence concerning individuals.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-16792 Filed 7-8-10; 8:45 am]
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