Privacy Act of 1974; System of Records, 32416-32418 [2010-13657]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 75, Number 109 (Tuesday, June 8, 2010)]
[Notices]
[Pages 32416-32418]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-13657]



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DEPARTMENT OF DEFENSE



Office of the Secretary



[Docket ID: DOD-2010-OS-0075]




Privacy Act of 1974; System of Records



AGENCY: Department of Defense (DoD).



ACTION: Notice to amend a system of records.



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SUMMARY: The Office of the Secretary of Defense is proposing to amend a 

system of records notice in its existing inventory of records systems 

subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.



DATES: The changes will be effective on July 8, 2010, unless comments 

are received that would result in a contrary determination.



ADDRESSES: You may submit comments, identified by docket number and 

title, by any of the following methods:

     Federal Rulemaking Portal: https://www.regulations.gov. 

Follow the instructions for submitting comments.

     Mail: Federal Docket Management System Office, 1160 

Defense Pentagon, Washington, DC 20301-1160.

    Instructions: All submissions received must include the agency name 

and docket number for this Federal Register document. The general 

policy for comments and other submissions from members of the public is 

to make these submissions available for public viewing on the Internet 

at https://www.regulations.gov as they are received without change, 

including any personal identifiers or contact information.



FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830.



SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 

systems of records notices subject to the Privacy Act of 1974, (5 

U.S.C. 552a), as amended, have been published in the Federal Register 

and are available from the Chief, OSD/JS Privacy Office, Freedom of 

Information Directorate, Washington Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301-1155.

    The specific changes to the records system being amended is set 

forth below followed by the notice, as amended, published in its 

entirety. The proposed



[[Page 32417]]



amendment is not within the purview of subsection (r) of the Privacy 

Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission 

of a new or altered system report.



    Dated: June 3, 2010.

Mitchell S. Bryman,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

WUSU 07



System name:

    USUHS Grievance Records (August 9, 1993; 58 FR 42304).



Changes:

* * * * *



System location:

    Delete entry and replace with ``Uniformed Services University of 

the Health Sciences, Civilian Human Resources Directorate (CHR), 4301 

Jones Bridge Road, Bethesda, MD 20814-4712.''

* * * * *



Authority for maintenance of the system:

    Delete entry and replace with ``5 U.S.C. 7121, Grievance 

Procedures; DoD 1400.25-M, Subchapter 771, Administrative Grievance 

System; and E.O. 9397 (SSN) as amended.''



Purpose(s):

    Delete entry and replace with ``To track, analyze and mitigate 

informal grievances filed by Uniformed Services University on employees 

covered by a collective bargaining agreement. Utilizing this 

information allows Uniformed Services University civilian personnel 

employer relations officers to track grievances, to analyze findings 

from an investigation, and to research the success and/or failure of 

mitigation efforts. The information is collected and used by Civilian 

Personnel Employee Relations Officers.''

* * * * *



Retention and disposal:

    Delete entry and replace with ``Pending. Until approved by the 

National Archives & Records Administration (NARA). All data must be 

retained indefinitely until scheduled with NARA.''



System manager(s) and address:

    Delete entry and replace with ``Director, Civilian Human Resources 

Directorate, Uniformed Services University of the Health Sciences, 4301 

Jones Bridge Road, Bethesda, MD 20814-4712.''



Notification procedure:

    Delete entry and replace with ``Individuals seeking to determine 

whether information about themselves is contained in this system should 

address written inquiries to the Director, Civilian Human Resources 

Directorate, Uniformed Services University of the Health Sciences, 4301 

Jones Bridge Road, Bethesda, MD 20814-4712.

    The request should contain the full name, address and the signature 

of the subject individual.''



Record access procedures:

    Delete entry and replace with ``Individuals seeking access to 

information about themselves contained in this system should address 

written inquiries to the TRICARE Management Activity, Freedom of 

Information Act Requester Service, 16401 Centretech Parkway, Aurora, CO 

80011-9066.

    The request should contain the full name, address and the signature 

of the subject individual.''

* * * * *

WUSU 07



System name:

    USUHS Grievance Records.



System location:

    Uniformed Services University of the Health Sciences, Civilian 

Human Resources Directorate (CHR), 4301 Jones Bridge Road, Bethesda, MD 

20814-4712.



Categories of individuals covered by the system:

    Current and former civilian Federal employees that have submitted 

grievances.



Categories of records in the system:

    Individual name, address, date of birth, all documents related to 

the alleged grievance, including statements of witnesses, reports of 

interviews and hearings, examiners findings and recommendations, a copy 

of the original and final decisions, and related correspondence and 

exhibits.



Authority for maintenance of the system:

    5 U.S.C. 7121, Grievance Procedures; DoD 1400.25-M, Subchapter 771, 

Administrative Grievance System; and E.O. 9397 (SSN) as amended.



Purpose(s):

    To track, analyze and mitigate informal grievances filed by 

Uniformed Services University on employees covered by a collective 

bargaining agreement. Utilizing this information allows Uniformed 

Services University civilian personnel employer relations officers to 

track grievances, to analyze findings from an investigation, and to 

research the success and/or failure of mitigation efforts. The 

information is collected and used by Civilian Personnel Employee 

Relations Officers.



Routine uses of records maintained in the system, including categories 

of users and the purposes of such uses:

    In addition to those disclosures generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these records contained therein may 

specifically be disclosed outside the DoD as a routine use pursuant to 

5 U.S.C. 552a(b)(3).

    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 

Office of the Secretary of Defense/Joint Staff compilation of the 

systems of record notices apply to this system.



Storage:

    Paper file folders.



Retrievability:

    Individual's last name.



Safeguards:

    Records are maintained in locked file cabinets, with access 

restricted to authorized Uniformed Services University of the Health 

Sciences employees who have a demonstrated need-to-know.



Retention and disposal:

    Pending. Until approved by the National Archives & Records 

Administration (NARA). All data must be retained indefinitely until 

scheduled with NARA.



System manager(s) and address:

    Director, Civilian Human Resources Directorate, Uniformed Services 

University of the Health Sciences, 4301 Jones Bridge Road, Bethesda, MD 

20814-4712.



Notification procedure:

    Individuals seeking to determine whether information about 

themselves is contained in this system should address written inquiries 

to the Director, Civilian Human Resources Directorate, Uniformed 

Services University of the Health Sciences, 4301 Jones Bridge Road, 

Bethesda, MD 20814-4712.

    The request should contain the full name, address and the signature 

of the subject individual.



Record access procedures:

    Individuals seeking access to information about themselves 

contained in this system should address written inquiries to the 

TRICARE Management Activity, Freedom of Information Act Requester 

Service, 16401 Centretech Parkway, Aurora, CO 80011-9066.

    The request should contain the full name, address and the signature 

of the subject individual.



[[Page 32418]]



Contesting record procedures:

    The Office of the Secretary of Defense rules for accessing records, 

for contesting contents and appealing initial agency determinations are 

published in OSD Administrative Instruction 81; 32 CFR part 311; or may 

be obtained from the system manager.



Record source categories:

    Information in this system of records is obtained from the 

individual on whom the record is maintained; testimony of witnesses; 

agency officials; and related correspondence from organizations or 

persons.



Exemptions claimed for the system:

    None.

[FR Doc. 2010-13657 Filed 6-7-10; 8:45 am]

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