Privacy Act of 1974; Notice of new System of Records, 28253-28254 [2010-12039]

Agencies

• General Services Administration

[Federal Register Volume 75, Number 97 (Thursday, May 20, 2010)]
[Notices]
[Pages 28253-28254]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-12039]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of new System of Records

AGENCY: General Services Administration.

ACTION: New Notice.

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SUMMARY: GSA proposes to establish a new system of records subject to 
the Privacy Act of 1974, as amended, 5 U.S.C. 552a.

DATES: Effective Date:
    June 21, 2010.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: telephone 202-208-1317; e-mail gsa.privaccyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA proposes to establish a new system of 
records subject to the Privacy Act of 1974, 5 U.S.C. 552a. The system 
will provide for the collection of information

[[Page 28254]]

to track and manage the Art in Architecture program, the National 
Artist Registry and the fine arts collection. The privacy information 
within the system will be accessed and used by GSA employees in the Art 
in Architecture and Fine Arts programs.

    Dated: May 13, 2010.
Cheryl M. Paige,
Director, Office of Information Management.

SYSTEM NAME:
    GSA/PBS-7 (The Museum System - TMS)

SYSTEM LOCATION:
    The system is maintained for GSA under contract, and the records 
are maintained in electronic form. The system and records are located 
at the vendor location in PBS Enterprise Service Center (ESC) facility 
located at 14426 Albemarle Point Place, Suite 120, Building 3, 
Chantilly, VA 20151. Contact the System Manager for additional 
information.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals in the Art in Architecture and Fine Arts programs, 
including those in the fine arts collection, and in the National Artist 
Registry.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains information needed for managing the Art in 
Architecture and Fine Arts programs, which includes access to 
information on artists represented in the fine arts collection and 
artists in the National Registry. Records may include but are not 
limited to: (1) biographical data such as name, birth date, and 
educational level; and (2) contact information such as telephone 
number, street address and email address.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Federal Property and Administrative Services Act of 1949 (40 
U.S.C. Sec.  501 et seq.).

PURPOSE:
    To establish and maintain an electronic system to manage and track 
all details pertaining to the full life cycle of Art in Architecture 
projects and manage the National Artist Registry in support of the Art 
in Architecture program. The system will also support the PBS Fine Arts 
program to safeguard the fine arts collection against waste, loss and 
unauthorized use or misappropriation.

ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND 
THEIR PURPOSES FOR USING THE SYSTEM.
    System information may be accessed and used by employees of the Art 
in Architecture and Fine Art programs to manage, track, verify, and 
update system information.
    Information from this system also may be disclosed as a routine 
use:
    a. In any legal proceeding, where pertinent, to which GSA, a GSA 
employee, or the United States is a party before a court or 
administrative body.
    b. To a Federal, State, local, or foreign agency responsible for 
investigating, prosecuting, enforcing, or carrying out a statute, rule, 
regulation, or order when GSA becomes aware of a violation or potential 
violation of civil or criminal law or regulation.
    c. To an appeal, grievance, hearing, or complaints examiner; an 
equal employment opportunity investigator, arbitrator, or mediator; and 
an exclusive representative or other person authorized to investigate 
or settle a grievance, complaint, or appeal filed by an individual who 
is the subject of the record.
    d. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), and the Government Accountability Office 
(GAO) in accordance with their responsibilities for evaluating Federal 
programs.
    e. To a Member of Congress or his or her staff on behalf of and at 
the request of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. Nationality and year of birth may be disclosed to the public 
when relevant to an artist's work.
    i. To appropriate agencies, entities, and persons when (1) the 
Agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with GSA's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, AND 
RETAINING, AND DISPOSING OF SYTEM RECORDS:
STORAGE:
    All records are stored electronically.

RETRIEVABILITY:
    Records are retrievable based on any information captured, 
including but not limited to: name, date of birth, place of birth, and 
current address.

SAFEGUARDS:
    System records are safeguarded in accordance with the requirements 
of the Privacy Act. Access is limited to authorized individuals with 
passwords, and the database is maintained behind a firewall certified 
by the National Computer Security Association.

RETENTION AND DISPOSAL:
    System records are retained and disposed of according to GSA 
records maintenance and disposition schedules and the requirements of 
the National Archives and Records Administration.

SYSTEM MANAGER AND ADDRESS:
    Systems Development Division, Public Building Service, General 
Services Administration, 1800 F Street, NW., Washington, DC 20405.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire if the system contains information 
about them should contact the system manager at the above address.

RECORD ACCESS PROCEDURES:
    Individuals wishing to access their own records should contact the 
system manager at the address above.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to amend their records should contact the 
system manager at the address above.

RECORD SOURCE CATEGORIES:
    The sources for information in the system are data from legacy 
systems, information submitted by individuals or their representatives, 
information gathered from public sources and information from the GSA 
staff directory.

[FR Doc. 2010-12039 Filed 5-19-10; 8:45 am]
BILLING CODE 6820-34-S