Bureau of Educational and Cultural Affairs (ECA) Request for Grant Proposals: Offices of the Fulbright Representative, Moscow and Kyiv, 27046-27051 [2010-11480]

Agencies

• DEPARTMENT OF STATE

[Federal Register Volume 75, Number 92 (Thursday, May 13, 2010)]
[Notices]
[Pages 27046-27051]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-11480]


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DEPARTMENT OF STATE

[Public Notice 7000]


Bureau of Educational and Cultural Affairs (ECA) Request for 
Grant Proposals: Offices of the Fulbright Representative, Moscow and 
Kyiv

    Announcement Type: New Cooperative Agreement.
    Funding Opportunity Number: ECA/A/E/EUR-11-02.
    Catalog of Federal Domestic Assistance Number: 19.400.
    Key Dates:
    Application Deadline: June 21, 2010.
    Executive Summary: The Office of the Fulbright Representative in 
Moscow and the Office of the Fulbright Representative in Kyiv are 
responsible for the overseas management of ECA's Fulbright Program in 
Russia and Ukraine respectively, including recruitment of visiting 
students and scholars, placement and support for U.S. Fulbright 
scholars and students located in Russia and Ukraine, and administration 
of alumni and other activities. Please refer to https://fulbright.state.gov for information about the Fulbright student and 
scholar programs in Russia and Ukraine. The recipient will be 
responsible for disbursing U.S. Government funds in support of the 
operations of the Fulbright Program Offices, ensuring that the Offices 
remain in compliance with all regulations affecting Office operations 
in the complex regulatory environments of Russia and Ukraine; and 
implementing Fulbright program activities. It is the intent of ECA to 
make two awards under this competition. Applicants may submit proposals 
for either one or both Fulbright Program Offices.

I. Funding Opportunity Description

    To administer the Fulbright Programs in Russia and Ukraine and to 
provide administrative and fiscal support for the Offices of the 
Fulbright Representatives in Moscow and in Kyiv.

Authority

    Overall grant making authority for this program is contained in the 
Mutual Educational and Cultural Exchange Act of 1961, Public Law 87-
256, as amended, also known as the Fulbright-Hays Act. The purpose of 
the Act is ``to enable the Government of the United States to increase 
mutual understanding between the people of the United States and the 
people of other countries * * *; to strengthen the ties which unite us 
with other nations by demonstrating the educational and cultural 
interests, developments, and achievements of the people of the United 
States and other nations* * * and thus to assist in the development of 
friendly, sympathetic and peaceful relations between the United States 
and the other countries of the world.'' The funding authority for the 
program above is provided through legislation.

Purpose

    The Office of the Fulbright Representative, Moscow and the Office 
of the Fulbright Representative, Kyiv (Fulbright Program Offices) are 
responsible for the administration of ECA's Fulbright Program in Russia 
and Ukraine. The recipient organization(s) will be responsible for 
providing support for the Fulbright Program Offices as needed for:
    1. Recruitment and selection of Russian and Ukrainian participants;
    2. Placement and monitoring of U.S. participants at host 
institutions;
    3. Medical clearance for Russian and Ukrainian participant 
finalists;
    4. Pre-departure orientation for Russian and Ukrainian 
participants;
    5. Implementation of in-country orientation and a midyear 
enrichment seminar for U.S. recipients;
    6. Organization of an annual seminar for U.S. community college 
presidents and vice presidents (Russia only);
    7. Program monitoring;
    8. Program evaluation;
    9. Alumni tracking and programming.
    Additionally, the recipient organization(s) will be responsible for 
serving as the fiscal disbursing agent, ensuring that adequate funds 
are made available to support all program operations and providing 
administrative services for management of the Fulbright Program 
Offices, including maintaining the legal status of both Offices and 
Office staffs. While the staffing structures of the Fulbright Program 
Offices are the responsibility of the recipient organizations, the 
Office staffs are hired by, and report to the

[[Page 27047]]

Public Affairs Sections (PAS) of the U.S. Embassies in Moscow and Kyiv 
and ECA.
    Applicant organizations must demonstrate the ability to administer 
all aspects of the Fulbright Program in Russia and Ukraine and 
demonstrate the ability to recruit and select a diverse pool of 
candidates from various geographic regions. Further details on specific 
program responsibilities can be found in the Project Objectives, Goals, 
and Implementation (POGI) document, which is part of the formal 
solicitation package.
    In a cooperative agreement, the Office of Academic Exchange 
Programs, European and Eurasian Branch (ECA/E/E/EUR) is substantially 
involved in program activities above and beyond routine grant 
monitoring. ECA/A/E/EUR activities and responsibilities for this 
program are as follows:
    1. Participating in the design and direction of program activities;
    2. Approval of key personnel;
    3. Approval and input for all program agendas and timelines;
    4. Providing guidance in execution of all project components;
    5. Monitoring the target goal for number of participants and 
expenditure of funds toward meeting that goal;
    6. Providing guidance on content and speakers for workshops;
    7. Assisting with SEVIS-related issues;
    8. Assistance with participant emergencies;
    9. Providing background information related to participants' home 
countries and cultures;
    10. Providing liaison with Public Affairs Sections of the U.S. 
Embassies and country desk officers at the State Department;
    11. Providing ECA evaluation mechanisms.

II. Award Information

    Type of Award: Cooperative Agreement.
    Fiscal Year Funds: FY2011.
    Approximate Total Funding: $1,201,850 (Office of the Fulbright 
Representative, Moscow); $625,195 (Office of the Fulbright 
Representative, Kyiv).
    Approximate Number of Awards: 2.
    Approximate Average Award: $1,201,850 (Office of the Fulbright 
Representative, Moscow); $625,195 (Office of the Fulbright 
Representative, Kyiv).
    Anticipated Award Date: Pending availability of funds, October 1, 
2011.
    Anticipated Project Completion Date: December 31, 2012.
    Additional Information: Pending successful implementation of this 
program and the availability of funds in subsequent fiscal years, it is 
ECA's intent to renew this cooperative agreement for two additional 
fiscal years, before openly competing it again.

III. Eligibility Information

III.1. Eligible Applicants

    Applications may be submitted by public and private non-profit 
organizations meeting the provisions described in Internal Revenue Code 
section 26 USC 501(c)(3).

III.2. Cost Sharing or Matching Funds

    There is no minimum or maximum percentage required for this 
competition. However, the Bureau encourages applicants to provide 
maximum levels of cost sharing and funding in support of its programs.
    When cost sharing is offered, it is understood and agreed that the 
applicant must provide the amount of cost sharing as stipulated in its 
proposal and later included in an approved agreement. Cost sharing may 
be in the form of allowable direct or indirect costs. For 
accountability, you must maintain written records to support all costs 
which are claimed as your contribution, as well as costs to be paid by 
the Federal government. Such records are subject to audit. The basis 
for determining the value of cash and in-kind contributions must be in 
accordance with OMB Circular A-110, (Revised), Subpart C.23--Cost 
Sharing and Matching. In the event you do not provide the minimum 
amount of cost sharing as stipulated in the approved budget, ECA's 
contribution will be reduced in like proportion.

III.3. Other Eligibility Requirements

    (a) Bureau grant guidelines require that organizations with less 
than four years experience in conducting international exchanges be 
limited to $60,000 in Bureau funding. ECA anticipates awarding two 
cooperative agreements in the amounts up to $1,201,850 (Office of the 
Fulbright Representative in Moscow) and $625,195, to support program 
and administrative costs required to implement this exchange program. 
Therefore, organizations with less than four years experience in 
conducting international exchanges are ineligible to apply under this 
competition. The Bureau encourages applicants to provide maximum levels 
of cost sharing and funding in support of its programs.

IV. Application and Submission Information

    Note: Please read the complete announcement before sending 
inquiries or submitting proposals. Once the RFGP deadline has 
passed, Bureau staff may not discuss this competition with 
applicants until the proposal review process has been completed.

IV.1 Contact Information to Request an Application Package

    Please contact the ECA/A/E/EUR, SA-5, Fourth Floor, U.S. Department 
of State, 2200 C Street, NW., Washington, DC 20522-0504; telephone 202-
632-3256; fax 202-632-9463 or e-mail iovinems@state.gov to request a 
Solicitation Package. Please refer to the Funding Opportunity Number 
(ECA/A/E/EUR-11-02) located at the top of this announcement when making 
your request. Alternatively, an electronic application package may be 
obtained from grants.gov. Please see section IV.3f for further 
information.
    The Solicitation Package contains the Proposal Submission 
Instruction (PSI) document which consists of required application 
forms, and standard guidelines for proposal preparation. It also 
contains the Project Objectives, Goals and Implementation (POGI) 
document, which provides specific information, award criteria and 
budget instructions tailored to this competition.
    Please specify Micaela S. Iovine and refer to the Funding 
Opportunity Number (ECA/A/E/EUR 11-02) located at the top of this 
announcement on all other inquiries and correspondence.

IV.2. To Download a Solicitation Package Via Internet

    The entire Solicitation Package may be downloaded from the Bureau's 
Web site at https://exchanges.state.gov/grants/open2.html, or from the 
Grants.gov Web site at https://www.grants.gov.
    Please read all information before downloading:

IV.3. Content and Form of Submission

    Applicants must follow all instructions in the Solicitation 
Package. The application should be submitted per the instructions under 
IV.3f. ``Application Deadline and Methods of Submission'' section 
below.
    IV.3a. You are required to have a Dun and Bradstreet Data Universal 
Numbering System (DUNS) number to apply for a grant or cooperative 
agreement from the U.S. Government. This number is a nine-digit 
identification number, which uniquely identifies business entities. 
Obtaining a DUNS number is easy and there is no

[[Page 27048]]

charge. To obtain a DUNS number, access https://www.dunandbradstreet.com 
or call 1-866-705-5711. Please ensure that your DUNS number is included 
in the appropriate box of the SF-424 which is part of the formal 
application package.
    IV.3b. All proposals must contain an executive summary, proposal 
narrative and budget.
    Please Refer to the Solicitation Package. It contains the mandatory 
Proposal Submission Instructions (PSI) document and the Project 
Objectives, Goals and Implementation (POGI) document for additional 
formatting and technical requirements.
    IV.3c. You must have nonprofit status with the IRS at the time of 
application. Please note: Effective January 7, 2009, all applicants for 
ECA federal assistance awards must include in their application the 
names of directors and/or senior executives (current officers, 
trustees, and key employees, regardless of amount of compensation). In 
fulfilling this requirement, applicants must submit information in one 
of the following ways:
    (1) Those who file Internal Revenue Service Form 990, ``Return of 
Organization Exempt From Income Tax,'' must include a copy of relevant 
portions of this form.
    (2) Those who do not file IRS Form 990 must submit information 
above in the format of their choice.
    In addition to final program reporting requirements, award 
recipients will also be required to submit a one-page document, derived 
from their program reports, listing and describing their grant 
activities. For award recipients, the names of directors and/or senior 
executives (current officers, trustees, and key employees), as well as 
the one- page description of grant activities, will be transmitted by 
the State Department to OMB, along with other information required by 
the Federal Funding Accountability and Transparency Act (FFATA), and 
will be made available to the public by the Office of Management and 
Budget on its USASpending.gov Web site as part of ECA's FFATA reporting 
requirements.
    If your organization is a private nonprofit which has not received 
a grant or cooperative agreement from ECA in the past three years, or 
if your organization received nonprofit status from the IRS within the 
past four years, you must submit the necessary documentation to verify 
nonprofit status as directed in the PSI document. Failure to do so will 
cause your proposal to be declared technically ineligible.
    IV.3d. Please take into consideration the following information 
when preparing your proposal narrative:

IV.3d.1 Adherence to all Regulations Governing the J Visa

    The Bureau of Educational and Cultural Affairs places critically 
important emphases on the security and proper administration of the 
Exchange Visitor (J visa) Programs and adherence by award recipients 
and sponsors to all regulations governing the J visa. Therefore, 
proposals should demonstrate the applicant's capacity to meet all 
requirements governing the administration of the Exchange Visitor 
Programs as set forth in 22 CFR 62, including the oversight of 
Responsible Officers and Alternate Responsible Officers, screening and 
selection of program participants, provision of pre-arrival information 
and orientation to participants, monitoring of participants, proper 
maintenance and security of forms, record-keeping, reporting and other 
requirements.
    The U.S.-based organization responsible for the administration of 
the Fulbright Program in the United States will be responsible for 
issuing DS-2019 forms to participants in this program.
    A copy of the complete regulations governing the administration of 
Exchange Visitor (J) programs is available at https://exchanges.state.gov or from: United States Department of State, Office 
of Exchange Coordination and Designation, Office of Designation, ECA/
EC/D, SA-5, Floor C2, Department of State, Washington, DC 20522-0582.
    Please refer to Solicitation Package for further information.

IV.3d.2 Diversity, Freedom and Democracy Guidelines

    Pursuant to the Bureau's authorizing legislation, programs must 
maintain a non-political character and should be balanced and 
representative of the diversity of American political, social, and 
cultural life. ``Diversity'' should be interpreted in the broadest 
sense and encompass differences including, but not limited to 
ethnicity, race, gender, religion, geographic location, socio-economic 
status, and disabilities. Applicants are strongly encouraged to adhere 
to the advancement of this principle both in program administration and 
in program content. Please refer to the review criteria under the 
'Support for Diversity' section for specific suggestions on 
incorporating diversity into your proposal. Public Law 104-319 provides 
that ``in carrying out programs of educational and cultural exchange in 
countries whose people do not fully enjoy freedom and democracy,'' the 
Bureau ``shall take appropriate steps to provide opportunities for 
participation in such programs to human rights and democracy leaders of 
such countries.'' Public Law 106[dash]113 requires that the governments 
of the countries described above do not have inappropriate influence in 
the selection process. Proposals should reflect advancement of these 
goals in their program contents, to the full extent deemed feasible.

IV.3d.3. Program Monitoring and Evaluation

    Proposals must include a plan to monitor and evaluate the project's 
success, both as the activities unfold and at the end of the program. 
The Bureau recommends that your proposal include a draft survey 
questionnaire or other technique plus a description of a methodology to 
use to link outcomes to original project objectives. The Bureau expects 
that the recipient organization will track participants or partners and 
be able to respond to key evaluation questions, including satisfaction 
with the program, learning as a result of the program, changes in 
behavior as a result of the program, and effects of the program on 
institutions (institutions in which participants work or partner 
institutions). The evaluation plan should include indicators that 
measure gains in mutual understanding as well as substantive knowledge.
    Successful monitoring and evaluation depend heavily on setting 
clear goals and outcomes at the outset of a program. Your evaluation 
plan should include a description of your project's objectives, your 
anticipated project outcomes, and how and when you intend to measure 
these outcomes (performance indicators). The more that outcomes are 
``smart'' (specific, measurable, attainable, results-oriented, and 
placed in a reasonable time frame), the easier it will be to conduct 
the evaluation. You should also show how your project objectives link 
to the goals of the program described in this RFGP.
    Your monitoring and evaluation plan should clearly distinguish 
between program outputs and outcomes. Outputs are products and services 
delivered, often stated as an amount. Output information is important 
to show the scope or size of project activities, but it cannot 
substitute for information about progress towards outcomes or the 
results achieved. Examples of outputs include the number of people 
trained or the number of seminars conducted. Outcomes, in contrast, 
represent specific results a project is intended to achieve and is 
usually measured as an extent of change. Findings on outputs

[[Page 27049]]

and outcomes should both be reported, but the focus should be on 
outcomes.
    We encourage you to assess the following four levels of outcomes, 
as they relate to the program goals set out in the RFGP (listed here in 
increasing order of importance):
    1. Participant satisfaction with the program and exchange 
experience.
    2. Participant learning, such as increased knowledge, aptitude, 
skills, and changed understanding and attitude. Learning includes both 
substantive (subject-specific) learning and mutual understanding.
    3. Participant behavior, concrete actions to apply knowledge in 
work or community; greater participation and responsibility in civic 
organizations; interpretation and explanation of experiences and new 
knowledge gained; continued contacts between participants, community 
members, and others.
    4. Institutional changes, such as increased collaboration and 
partnerships, policy reforms, new programming, and organizational 
improvements.

    Please note: Consideration should be given to the appropriate 
timing of data collection for each level of outcome. For example, 
satisfaction is usually captured as a short-term outcome, whereas 
behavior and institutional changes are normally considered longer-
term outcomes.

    Overall, the quality of your monitoring and evaluation plan will be 
judged on how well it (1) specifies intended outcomes; (2) gives clear 
descriptions of how each outcome will be measured; (3) identifies when 
particular outcomes will be measured; and (4) provides a clear 
description of the data collection strategies for each outcome (i.e., 
surveys, interviews, or focus groups). (Please note that evaluation 
plans that deal only with the first level of outcomes [satisfaction] 
will be deemed less competitive under the present evaluation criteria.)
    Recipient organizations will be required to provide reports 
analyzing their evaluation findings to the Bureau in their regular 
program reports. All data collected, including survey responses and 
contact information, must be maintained for a minimum of three years 
and provided to the Bureau upon request.
    IV.3e. Please take the following information into consideration 
when preparing your budget:
    IV.3e.1. Applicants must submit SF-424A--``Budget Information--Non-
Construction Programs'' along with a comprehensive budget for the 
entire program. Budget requests may not exceed $1,201,850 (Office of 
the Fulbright Program Representative, Moscow) or $625,195 (Office of 
the Fulbright Representative, Kyiv). There must be a summary budget as 
well as breakdowns reflecting both administrative and program budgets. 
Applicants may provide separate sub-budgets for each program component, 
phase, location, or activity to provide clarification. The budget must 
include all costs and indicate the percentage of time required for each 
activity for all program staff, charged to each specific project. The 
budget should also include any cost sharing in the form of allowable 
direct or indirect costs or in-kind or cash contributions. The total of 
any administrative charges of the recipient organization(s), including 
indirect costs or fees, should not exceed 15 percent of the total 
budget.
    IV.3e.2. Allowable costs for the program include the following:
    (1) Program expenses.
    (2) Administrative expenses.
    Please refer to the Solicitation Package for complete budget 
guidelines and formatting instructions.

IV.3f. Application Deadline and Methods of Submission

    Application Deadline Date: 06/21/2010.
    Reference Number: (ECA/A/E/EUR-11-02).
    Methods of Submission:
    Applications may be submitted in one of two ways:
    (1) In hard-copy, via a nationally recognized overnight delivery 
service (i.e., Federal Express, UPS, Airborne Express, or U.S. Postal 
Service Express Overnight Mail, etc.), or
    (2) electronically through https://www.grants.gov.
    Along with the Project Title, all applicants must enter the above 
Reference Number in Box 11 on the SF-424 contained in the mandatory 
Proposal Submission Instructions (PSI) of the solicitation document.

IV.3f.1 Submitting Printed Applications

    Applications must be shipped no later than the above deadline. 
Delivery services used by applicants must have in-place, centralized 
shipping identification and tracking systems that may be accessed via 
the Internet and delivery people who are identifiable by commonly 
recognized uniforms and delivery vehicles. Proposals shipped on or 
before the above deadline but received at ECA more than seven days 
after the deadline will be ineligible for further consideration under 
this competition. Proposals shipped after the established deadlines are 
ineligible for consideration under this competition. ECA will not 
notify you upon receipt of application. It is each applicant's 
responsibility to ensure that each package is marked with a legible 
tracking number and to monitor/confirm delivery to ECA via the 
Internet. Delivery of proposal packages may not be made via local 
courier service or in person for this competition. Faxed documents will 
not be accepted at any time. Only proposals submitted as stated above 
will be considered.

    Important Note: When preparing your submission please make sure 
to include one extra copy of the completed SF-424 form and place it 
in an envelope addressed to ``ECA/EX/PM''.

    The original and 7 (seven) copies of the application should be sent 
to:
    Program Management Division: ECA-IIP/EX/PM, Ref.: ECA/A/E/EUR-11-
01, SA-5, Floor 4, Department of State, 2200 C Street, NW., Washington, 
DC 20522-0504.
    Applicants submitting hard-copy applications must also submit the 
``Executive Summary'' and ``Proposal Narrative'' sections of the 
proposal in text (.txt) or Microsoft Word format on CD-ROM. As 
appropriate, the Bureau will provide these files electronically to 
Public Affairs Section at the U.S. embassy for its review.

IV.3f.2--Submitting Electronic Applications

    Applicants have the option of submitting proposals electronically 
through Grants.gov (https://www.grants.gov). Complete solicitation 
packages are available at Grants.gov in the ``Find'' portion of the 
system.

    Please Note: ECA bears no responsibility for applicant 
timeliness of submission or data errors resulting from transmission 
or conversion processes for proposals submitted via Grants.gov.

    Please follow the instructions available in the `Get Started' 
portion of the site (https://www.grants.gov/GetStarted).
    Several of the steps in the Grants.gov registration process could 
take several weeks. Therefore, applicants should check with appropriate 
staff within their organizations immediately after reviewing this RFGP 
to confirm or determine their registration status with Grants.gov.
    Once registered, the amount of time it can take to upload an 
application will vary depending on a variety of factors including the 
size of the application and the speed of your internet connection. In 
addition, validation of an electronic submission via Grants.gov can 
take up to two business days.
    Therefore, we strongly recommend that you not wait until the 
application

[[Page 27050]]

deadline to begin the submission process through Grants.gov.
    The Grants.gov Web site includes extensive information on all 
phases/aspects of the Grants.gov process, including an extensive 
section on frequently asked questions, located under the ``For 
Applicants'' section of the Web site. ECA strongly recommends that all 
potential applicants review thoroughly the Grants.gov Web site, well in 
advance of submitting a proposal through the Grants.gov system. ECA 
bears no responsibility for data errors resulting from transmission or 
conversion processes.
    Direct all questions regarding Grants.gov registration and 
submission to:
    Grants.gov Customer Support. Contact Center Phone: 800-518-4726. 
Business Hours: Monday-Friday, 7 a.m.-9 p.m. Eastern Time. E-mail: 
grants.gov">support@grants.gov.
    Applicants have until midnight (12 a.m.), Washington, DC time of 
the closing date to ensure that their entire application has been 
uploaded to the Grants.gov site. There are no exceptions to the above 
deadline. Applications uploaded to the site after midnight of the 
application deadline date will be automatically rejected by the 
grants.gov system, and will be technically ineligible.
    Please refer to the Grants.gov Web site, for definitions of various 
``application statuses'' and the difference between a submission 
receipt and a submission validation.
    Applicants will receive a validation e-mail from Grants.gov upon 
the successful submission of an application. Again, validation of an 
electronic submission via Grants.gov can take up to two business days. 
Therefore, we strongly recommend that you not wait until the 
application deadline to begin the submission process through 
Grants.gov. ECA will not notify you upon receipt of electronic 
applications.
    It is the responsibility of all applicants submitting proposals via 
the Grants.gov Web portal to ensure that proposals have been received 
by Grants.gov in their entirety, and ECA bears no responsibility for 
data errors resulting from transmission or conversion processes.

IV.3g. Intergovernmental Review of Applications

    Executive Order 12372 does not apply to this program.

V. Application Review Information

V.1. Review Process

    The Bureau will review all proposals for technical eligibility. 
Proposals will be deemed ineligible if they do not fully adhere to the 
guidelines stated herein and in the Solicitation Package. All eligible 
proposals will be reviewed by the program office, as well as the Public 
Diplomacy section overseas, where appropriate. Eligible proposals will 
be subject to compliance with Federal and Bureau regulations and 
guidelines and forwarded to Bureau grant panels for advisory review. 
Proposals may also be reviewed by the Office of the Legal Adviser or by 
other Department elements. Final funding decisions are at the 
discretion of the Department of State's Assistant Secretary for 
Educational and Cultural Affairs. Final technical authority for 
assistance awards cooperative agreement resides with the Bureau's 
Grants Officer.

Review Criteria

    Technically eligible applications will be competitively reviewed 
according to the criteria stated below. These criteria are not rank 
ordered and all carry equal weight in the proposal evaluation:
    1. Program planning: Detailed agenda and relevant work plan should 
demonstrate substantive undertakings and logistical capacity. Agenda 
and plan should adhere to the program overview and guidelines described 
above.
    2. Ability to achieve program objectives: Objectives should be 
reasonable, feasible, and flexible. Proposals should clearly 
demonstrate how the institution will meet the program's objectives and 
plan.
    3. Support of Diversity: Proposals should demonstrate substantive 
support of the Bureau's policy on diversity. Achievable and relevant 
features should be cited in both program administration (selection of 
participants, program venue and program evaluation) and program content 
(orientation and wrap-up sessions, program meetings, resource materials 
and follow-up activities).
    4. Institutional Capacity: Proposed personnel and institutional 
resources should be adequate and appropriate to achieve the program or 
project's goals.
    5. Institution's Record/Ability: Proposals should demonstrate an 
institutional record of successful exchange programs, including 
responsible fiscal management and full compliance with all reporting 
requirements for past Bureau awards (grants or cooperative agreements) 
as determined by Bureau Grants Staff. The Bureau will consider the past 
performance of prior recipients and the demonstrated potential of new 
applicants.
    6. Project Evaluation: Proposals should include a plan to evaluate 
the activity's success, both as the activities unfold and at the end of 
the program. A draft survey questionnaire or other technique plus 
description of a methodology to use to link outcomes to original 
project objectives is recommended.
    7. Cost-effectiveness: The overhead and administrative components 
of the proposal, including salaries and honoraria, should be kept as 
low as possible. All other items should be necessary and appropriate.
    8. Cost-sharing: Proposals should maximize cost-sharing through 
other private sector support as well as institutional direct funding 
contributions.

VI. Award Administration Information

VI.1a. Award Notices

    Final awards cannot be made until funds have been appropriated by 
Congress, allocated and committed through internal Bureau procedures. 
Successful applicants will receive an Federal Assistance Award (FAA) 
from the Bureau's Grants Office. The FAA and the original proposal with 
subsequent modifications (if applicable) shall be the only binding 
authorizing document between the recipient and the U.S. Government. The 
FAA will be signed by an authorized Grants Officer, and mailed to the 
recipient's responsible officer identified in the application.
    Unsuccessful applicants will receive notification of the results of 
the application review from the ECA program office coordinating this 
competition.

VI.2 Administrative and National Policy Requirements

    Terms and Conditions for the Administration of ECA agreements 
include the following:

Office of Management and Budget Circular A-122, ``Cost Principles for 
Nonprofit Organizations.''
Office of Management and Budget Circular A-21, ``Cost Principles for 
Educational Institutions.''
OMB Circular A-87, ``Cost Principles for State, Local and Indian 
Governments.''
OMB Circular No. A-110 (Revised), Uniform Administrative Requirements 
for Grants and Agreements with Institutions of Higher Education, 
Hospitals, and other Nonprofit Organizations.
OMB Circular No. A-102, Uniform Administrative Requirements for Grants-
in-Aid to State and Local Governments.
OMB Circular No. A-133, Audits of States, Local Government, and Non-
profit Organizations.


[[Page 27051]]


    Please reference the following websites for additional information:

https://www.whitehouse.gov/omb/grants.
https://fa.statebuy.state.gov.

VI.3. Reporting Requirements

    You must provide ECA with a hard copy original plus two copies of 
the following reports:
    (1) A final program and financial report no more than 90 days after 
the expiration of the award;
    (2) A concise, one-page final program report summarizing program 
outcomes no more than 90 days after the expiration of the award. This 
one-page report will be transmitted to OMB, and be made available to 
the public via OMB's USAspending.gov Web site--as part of ECA's Federal 
Funding Accountability and Transparency Act (FFATA) reporting 
requirements.
    (3) A SF-PPR, ``Performance Progress Report'' Cover Sheet with all 
program reports.
    (4) Quarterly program and financial reports that (1) address 
significant activities conducted out of the Fulbright Office, as well 
as activities planned for the near future, and (2) show all current and 
cumulative expenditures and obligations.
    (5) A SF-PPR-F, Program/Project Management form with all program 
reports.
    Award recipients will be required to provide reports analyzing 
their evaluation findings to the Bureau in their regular program 
reports. (Please refer to IV. Application and Submission Instructions 
(IV.3.d.3) above for Program Monitoring and Evaluation information.)
    All data collected, including survey responses and contact 
information, must be maintained for a minimum of three years and 
provided to the Bureau upon request.
    All reports must be sent to the ECA Grants Officer and ECA Program 
Officer listed in the final assistance award document.

VII. Agency Contacts

    For questions about this announcement, contact: Micaela S. Iovine, 
U.S. Department of State, Office of Academic Exchange Programs, ECA/A/
E/EUR, SA-5, Fourth Floor, ECA/A/E/EUR-11-02, 2200 C Street, NW., 
Washington, DC 20522-0503, tel. 202-632-3256; fax 202-632-9462; 
iovinems@state.gov.
    All correspondence with the Bureau concerning this RFGP should 
reference the above title and number ECA/A/E/EUR-11-02.
    Please read the complete announcement before sending inquiries or 
submitting proposals. Once the RFGP deadline has passed, Bureau staff 
may not discuss this competition with applicants until the proposal 
review process has been completed.

VIII. Other Information

Notice

    The terms and conditions published in this RFGP are binding and may 
not be modified by any Bureau representative. Explanatory information 
provided by the Bureau that contradicts published language will not be 
binding. Issuance of the RFGP does not constitute an award commitment 
on the part of the Government. The Bureau reserves the right to reduce, 
revise, or increase proposal budgets in accordance with the needs of 
the program and the availability of funds. Awards made will be subject 
to periodic reporting and evaluation requirements per section VI.3 
above.

    Dated: May 5, 2010.
Maura M. Pally,
Acting Assistant Secretary for Educational and Cultural Affairs, U.S. 
Department of State.
[FR Doc. 2010-11480 Filed 5-12-10; 8:45 am]
BILLING CODE 4710-05-P