Privacy Act of 1974; System of Records, 22570-22573 [2010-9997]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 75, Number 82 (Thursday, April 29, 2010)]
[Notices]
[Pages 22570-22573]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-9997]


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DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID: USN-2010-0015]


Privacy Act of 1974; System of Records

AGENCY: U.S. Marine Corps, Department of the Navy, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The U.S. Marine Corps proposes to add a system of records to 
its inventory of record systems to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended.

DATES: This proposed action will be effective without further notice on 
June 1, 2010 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
     Instructions: All submissions received must include the 
agency name and docket number for this Federal Register document. The 
general policy for comments and other submissions from members of the 
public is to make these submissions available for public viewing on the 
Internet at https://www.regulations.gov as they are received without 
change, including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Tracy Ross at (703) 614-4008.

SUPPLEMENTARY INFORMATION: The U.S. Marine Corps system of records 
notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
have been published in the Federal Register and are available from 
Headquarters, U.S. Marine Corps, FOIA/PA Section (ARSF), 2 Navy Annex, 
Room 3134, Washington, DC 20380-1775.
    The proposed system report, as required by 5 U.S.C. 552a(r), of the 
Privacy Act of 1974, as amended, was submitted on April 16, 2010, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated

[[Page 22571]]

February 8, 1996 (February 20, 1996; 61 FR 6427).

    Dated: April 26, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
M01040-3

System name:
    Marine Corps Manpower Management Information System Records.

System location:
    Primary locations:
    Defense Information Support Agency (DISA) Defense Enterprise 
Computing Center (DECC), 4300 Goodfellow Boulevard, Building 103, Post 
E-20, St. Louis, MO 63120-1703.
    Defense Finance and Accounting Service-Kansas City Center, 1500 
East Bannister Road, Kansas City, MO 64197-0901.
    Technology Services Organization (TSO), 1500 East Bannister Road, 
Kansas City, MO 64197-0901.
    Manpower Information Systems Support Activity (MISSA), 1500 East 
Bannister Road, Kansas City, MO 64197-0901.
    Headquarters Marine Corps (HQMC), Manpower Information Systems 
Division (MI), at the James Wesley Marsh Center, 3280 Russell Road, 
Marine Corps Base (MCB), Quantico, VA 22134-5103.
    ODSE: Marine Corps Base, Camp S.D. Butler, Unit 35002, Okinawa, 
Japan FPO AP 96373-5002.
    SPA: Headquarters Marine Corps (HQMC), Information Systems 
Management Branch (ARI), Henderson Hall, Arlington, VA 22214-5001.
    Decentralized segments:
    Manpower Information System Support Office-02, Marine Corps Base, 
Camp LeJeune, NC 28542-5000.
    Manpower Information System Support Office-03, Marine Corps Base, 
Camp Pendleton, CA 92055-5000.
    Manpower Information System Support Office-06, Marine Corps Base, 
Hawaii, Kaneohe Bay, HI 96863-5000.
    Manpower Information System Support Office-09, Headquarters, U.S. 
Marine Corps, Washington, DC 20380-1775.
    Manpower Information System Support Office-16 and 17, Marine Corps 
Support Activity, Kansas City, MO 64197-0001.
    Manpower Information System Support Office-11, Headquarters, 
Washington, DC 20380-1775.
    Manpower Information System Support Office-27, Marine Corps Base, 
Camp S.D. Butler, Okinawa, JA, FPO AP 98773-5001.

Categories of individuals covered by the system:
    Active duty, Reserves and retired Marines; dependents of active 
duty, Reserve and retired Marines; other DoD Military personnel, 
government employees and Foreign Military Service personnel.

Categories of records in the system:
    Personal Information: Individual's name, rank/grade, Social 
Security Number (SSN), promotion photos, date of birth, blood type, 
hair and eye color, height and weight, citizenship, population group, 
gender, ethnic group, marital status, place of birth, home of record, 
records of emergency data.
    Personnel/Duty Related Information: Enlistment contract or officer 
acceptance form identification, leave account information, component 
code, duty status codes, order processing data, duty station, 
individual manpower activation/mobilization data, deployment 
information, unit information, temporary duty and Fleet Assistant 
Program data, overseas deployment data to include personal location by 
DoD latitude and longitude and/or military grid information, personnel 
assignment data, employment and job related information and history, 
work title, work address and related work contact information (e.g., 
phone and fax numbers, E-mail address), supervisor's name and related 
contact information.
    Medical Related Information: Limited medical data to include 
medical examinations, test results, shot history, sick in quarters 
status, medical evacuation information and hospitalization data. 
Wounded Warrior Regiment (WWR) data to include Line of Duty 
determinations, Incapacitation Pay Benefits and Medical Hold requests 
and status.
    Education and Training Information: High school data, test scores/
information, language proficiency, military/civilian off-duty 
education, training information to include marksmanship data, physical 
fitness data, swim qualifications, military occupational specialties 
(MOS), military skills and schools, weight control and military 
appearance data.
    Performance/Career Related Information: Awards, performance 
evaluation data to include fitness reports, derogatory comments, 
disciplinary actions, rebuttals and their decisions, combat tour 
information, aviation/pilot flying time data, reserve units data, drill 
dates and muster data, lineal precedence number, limited duty officer 
and warrant officer footnotes, separation document code, conduct and 
proficiency marks, promotional data, years in service, commanding 
officer assignment/relief data, joint military occupational specialty 
data, judicial proceedings and courts martial data.
    Pay and Entitlements Information: Pay data including the leave and 
earnings statement which may include base pay, allowances, allotments, 
bond authorization, health care coverage, dental coverage (if 
applicable), special pay and bonus data, federal and state withholding/
income tax data, Federal Deposit Insurance Corporation contributions, 
Medicare, Service members' Group Life Insurance deductions, leave 
account, wage and summaries, reserve drill pay, reserve Active Training 
(AT) pay, direct deposit and Electronic Fund Transfer (EFT) data, court 
ordered garnishment of wages and other personnel/pay management data.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; 10 U.S.C. 1074f, Medical Tracking System 
for Members Deployed Overseas; 32 CFR 64.4, Management and 
Mobilization; DoD Dir 1215.13, Reserve Component Member Participation 
Policy; DoD Instruction 3001.02, Personnel Accountability in 
Conjunction with Natural and Manmade Disasters; CJCSM 3150.13B, Joint 
Reporting Structure--Personnel Manual; DoD Instruction 6490.03, 
Deployment Health; MCMEDS: SECNAVINST 1770.3D, Management and 
Disposition of Incapacitation Benefits for Members of the Navy and 
Marine Corps Reserve Components (Renamed Line of Duty (LOD)); and MCO 
7220.50, Marine Corps Policy for paying Reserve Marines; and E.O. 9397 
(SSN), as amended.

Purpose(s):
    The Marine Corps Manpower Management Information System (MCMMIS) 
provides the Marine Corps with the ability to support and manage all 
aspects of the Human Resource Development Process (HRDP) of all Active 
duty and Reserve Marines. The system also includes the capability to 
report certain entries to enhance personnel management for reserve and 
retired Marines, Government employees working for the Marine Corps, 
other DoD military personnel, as well as Foreign Military Service 
personnel who are attached to Marine Corps commands. In addition, it 
has the capability to provide simulation, analysis and forecasting 
tools to capture and process manpower information, making data visible 
to the appropriate

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Marine Corps decision makers, as well as providing statutory and 
regulatory management reports to higher headquarters.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of the American Red Cross and the Navy 
Relief Society in the performance of their duties. Access will be 
limited to those portions of the member's record required to 
effectively assist the member.
    To officials and employees of federal, state and local government, 
through official request for information with respect to law 
enforcement, investigatory procedures, criminal prosecution, civil 
court action, Congressional inquiries and regulatory order.
    To officials and employees of the Department of Veterans Affairs 
and civilian health and dental care providers upon request, in the 
performance of their official duties related to the management of 
incapacitation pay and benefits for injured reservists.

    Note:  This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Marine Corps' compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media and paper records in file folders.

Retrievability:
    Records are retrieved by name and/or Social Security Number (SSN).

Safeguards:
    Login to systems and network requires use of the DoD Common Access 
Card (CAC). Public Key Infrastructure (PKI) network login may be 
required to allow for documents to be digitally signed and encrypted 
and/or the receiving of encrypted mail. Official users without issuance 
of a CAC must use the Total Force Administration System--Marine On-Line 
(TFAS--MOL) Web portal to access the system. The TFAS MOL account 
holders are authenticated and provided access after registering for an 
account and use a user name and strong password login verification. 
Access to server rooms is strictly controlled by the hosting facility 
personnel. At a minimum, cipher locks, access rosters, sign-in sign-out 
procedures, escort and supervision of all maintenance personnel and 
physical security checks are provided on a routine basis. Physical 
security of buildings after normal working hours, are provided by 
independent security guards or military police.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration approves retention and disposal schedule, records will 
be treated as permanent).

System manager(s) and address:
    Director, Defense Finance and Accounting Service--Cleveland Center, 
1240 E. 9th Street, Cleveland, OH 44199-2055.
    Director, Manpower Information Systems Support Activity, 1500 East 
Bannister Road, Kansas City, MO 64197-0901.
    Director Manpower Information (MI), Manpower and Reserve Affairs 
(M&RA), James Wesley Marsh Center, 3280 Russell Road, Quantico, VA 
22134-5103.
    Director, Manpower Personnel Support Branch (MMSB), Headquarters 
Marine Corps (HQMC), Manpower & Reserve Affairs (M&RA), James Wesley 
Marsh Center, 3280 Russell Road, MCB Quantico, VA 22134-5103.

Notification procedure:
    Active Duty/Reserve Members seeking to determine whether pay 
information about themselves is contained in this system of records 
should address written inquiries to the member's local disbursing 
office.
    Active Duty/Reserve Members seeking to determine whether personnel 
information about themselves is contained in this system of records 
should address written inquiries to the member's immediate commanding 
officer.
    Retired Members seeking to determine whether pay and personnel 
information about themselves is contained in this system of records 
should address written inquiries to the Commandant of the Marine Corps, 
(Code MIF), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.
    Individual should provide their full name, Social Security Number 
(SSN), and the request must be signed.
    In order to personally visit the above addresses and obtain 
information, individuals must present a military identification card, a 
driver's license, or other proof of identity.

Record access procedures:
    Active Duty/Reserve Members seeking to access pay information about 
themselves contained in this system of records should address written 
inquiries to the member's local disbursing office.
    Active Duty/Reserve Members seeking access to personnel information 
about themselves contained in this system of records should address 
written inquiries to the member's immediate commanding officer.
    Retired Members seeking to access pay and personnel information 
about themselves contained in this system of records should address 
written inquiries to the Commandant of the Marine Corps, (Code MIF), 
Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.
    Individual should provide their full name, Social Security Number 
(SSN), and the request must be signed.
    In order to personally visit the above addresses and obtain 
information, individuals must present a military identification card, a 
driver's license, or other proof of identity.

Contesting record procedures:
    The Marine Corps rules for accessing records, for contesting 
contents and appealing initial agency determinations are published in 
Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
obtained from the system manager.
    The Navy's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in Secretary of 
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
the system manager.

Record source categories:
    Individual; Headquarters, Marine Corps; Defense Enrollment 
Eligibility Reporting System (DEERS); Schools and Educational 
Institutions; Navy Central Adjudication Facility (DoNCAF); Joint 
Personnel Adjudication System (JPAS); Internal Revenue Service (IRS); 
Veterans Administration (VA); Social Security Administration (SSA); 
Navy & Marine Corps Relief Society (NMCRS); Morale

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Welfare and Recreation (MWR); Department of Treasury (DOT); National 
Finance Center (NFC); Federal Reserve Bank (FSB); Army & Air Force 
Exchange Services (AAFES); medical and dental treatment facilities/care 
givers; Standard Accounting Budget Reporting System (SABRS); Defense 
Travel System (DTS); Defense Manpower Data Center (DMDC); and 
Department of Agriculture (DoA).

Exemptions claimed for the system:
    None.

[FR Doc. 2010-9997 Filed 4-28-10; 8:45 am]
BILLING CODE 5001-06-P