Office of Clinical and Preventive Services; Division of Oral Health; Dental Preventive and Clinical Support Centers Program, 22140-22145 [2010-9701]

Agencies

• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Indian Health Service

[Federal Register Volume 75, Number 80 (Tuesday, April 27, 2010)]
[Notices]
[Pages 22140-22145]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-9701]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Indian Health Service


Office of Clinical and Preventive Services; Division of Oral 
Health; Dental Preventive and Clinical Support Centers Program

    Announcement Type: New and Continuing Competitive.
    Funding Announcement Number: HHS-2010-IHS-TDCP-0001.

    Catalog of Federal Domestic Assistance Number: 93.933

Key Dates

    Application Deadline Date: June 2, 2010.
    Review Date: June 9, 2010.
    Earliest Anticipated Start Date: August 31, 2010.

I. Funding Opportunity Description

Statutory Authority

    The Indian Health Service (IHS) is accepting competitive 
applications for the Dental Preventive and Clinical Support Centers 
(DPCSC) Program. This program is authorized under the Snyder Act, 25 
U.S.C. 13, and the Public Health Service Act Section 301(a), as 
amended. The DPCSC Program supports the dental health objectives as 
outlined in 25 U.S.C. 1602(b)(20-26). This program is described in the 
Catalog of Federal Domestic Assistance (CDFA) under 93.933.

Background

    The primary customers of a Support Center are our dental programs 
and personnel throughout an IHS Area or broad geographic region. The 
primary customers are not dental patients or Tribes. The primary 
function of a Support Center is not the direct provision of clinical 
care. Well-designed Support Centers will indirectly impact upon 
patients' oral health by directly addressing the perceived needs of 
dental personnel and Area or regional dental programs.

Purpose

    Support Centers will combine existing resources and infrastructure 
with IHS Headquarters (HQ) and IHS Area resources in order to address 
the broad challenges and opportunities associated with IHS preventive 
and clinical dental programs. Support Centers will restore lost 
administrative and support infrastructure, and meet the perceived needs 
of dental programs on a regional or IHS Area basis. In short, Support 
Centers empower the dental programs they serve.
    Proposed local programs focused on clinical or preventive care 
alone, with no concomitant focus on a regional or Area support-oriented 
component for the dental program, while well-intentioned and of 
potential value, are not responsive to this announcement or to the 
Support Center project.
     Centers will assess the needs of the dental programs 
served. In order to be responsive to the perceived needs of the dental 
personnel throughout an Area or region, perceived needs must be 
systematically assessed. Initial and periodic recurring structured 
needs assessments or other appraisals of perceived needs of the 
programs and personnel to be served are essential. Successful proposals 
will either document the perceived needs of Area programs and 
personnel, or outline how Area needs will be assessed.
     Centers will provide technical assistance and resources 
for local and Area clinic-based and community-based oral health 
promotion/disease prevention (HP/DP) initiatives.
     Centers will send an appropriate representative or 
representatives to national Support Centers project meetings convened 
by IHS HQ DOH. Such meetings will be convened annually, as deemed 
necessary by HQ DOH. All centers are expected to reserve sufficient 
funds to send a representative or representatives to these meetings.
     Centers will promote the coordination of research, 
demonstration projects, and studies relating to the causes, diagnosis, 
treatment, control, and prevention of oral disease. This will be 
addressed through the collection, analysis, and dissemination of data 
or other methodology deemed appropriate by the IHS DOH.
     Each center will collaborate with IHS HQ DOH on one 
ongoing national initiative. Those centers wishing to identify or 
discuss appropriate collaborative national efforts are encouraged to 
contact the designated Program Official for this Support Centers 
project.
     Centers are strongly encouraged to provide technical 
assistance and resources for local and Area clinical programs.
     Centers are strongly encouraged to provide technical 
assistance and resources for continuing education opportunities for 
Area dental personnel.
     Centers are strongly encouraged to address Early Childhood 
Caries (ECC). Interventions must include an evaluation process 
assessing outcomes in addition to process (that is, an assessment of 
actual prevalence of disease over the course of the intervention, in 
addition to counts or assessments of activities or services and 
products provided to clientele).
     Centers are strongly encouraged to monitor the prevalence 
and severity of ECC.

II. Award Information

    Type of Awards: Grant
    Estimated Funds Available: The total amount of funding identified 
for the current fiscal year FY 2010 is approximately $996,000. 
Competing and continuation awards issued under this announcement are 
subject to the availability of funds. In the absence of funding, the 
agency is under no

[[Page 22141]]

obligation to make awards funded under this announcement.
    Anticipated Number of Awards: Approximately four awards will be 
issued under this program announcement.
    Project Period: Five years. Funding beyond the initial year is 
subject to availability of funds.
    Award Amount: $249,000 annual, per Center.

III. Eligibility Information

I. Eligibility

    The eligible applicants include:
     Urban Indian Organizations, Title V Urban Health 
organizations, 25 U.S.C. 1603(h).
     Tribal organizations, 25 U.S.C. 1603(e).
Definitions
    ``Tribal organization'' means the elected governing body of any 
Indian Tribe or any legally established organization of Indians which 
is controlled by one or more such bodies or by a board of directors 
elected or selected by one or more such bodies (or elected by the 
Indian population to be served by such organization) and which includes 
the maximum participation of Indians in all phases of its activities. 
25 U.S.C. 1603(e).
    ``Urban Indian organization'' means a non-profit corporate body 
situated in an urban center governed by an urban Indian controlled 
board of directors, and providing for the maximum participation of all 
interested Indian groups and individuals, which body is capable of 
legally cooperating with other public and private entities for the 
purpose of performing the activities. 25 U.S.C. 1603(h).

2. Cost Sharing or Matching

    The DPCSC Program encourages, but does not require, matching funds 
or cost sharing.

3. Other Requirements

    If the application budget exceeds the stated dollar amount that is 
outlined within this announcement it will not be considered for 
funding.
    Nonprofit urban (IHS) organizations must submit a copy of the 
501(c)(3) Certificate as proof of non-profit status. This is not a 
requirement for Tribal organizations.
    All individual programs to be served must be listed in the 
proposal. There is no requirement that a Center serve a minimum number 
of field programs. However, applicants proposing services to an entire 
Area or region will enjoy a significant competitive advantage during 
the review and scoring of applications over those proposing services to 
a relatively small number of dental programs.

IV. Application and Submission Information

1. Obtaining Application Materials

    The application package and instructions may be located at 
www.Grants.gov or https://www.ihs.gov/NonMedicalPrograms/gogp/index.cfm?module=gogp_funding.

2. Content and Form Application Submission

    The applicant must include the project narrative as an attachment 
to the application package.
    Mandatory documents for all applicants include:

 Application forms:
    [cir] SF-424.
    [cir] SF-424A.
    [cir] SF-424B.
 Budget Narrative (must be single spaced).
 Project Narrative (must not exceed 25 pages).
 Assurances and Certifications
 501(c)(3) Certificate (Title V Urban Indian Health Programs 
only).
 Biographical sketches for all Key Personnel.
 A cover page.
 Project Abstract (not to exceed one page).
 Table of Contents.
 Categorical Budget Narrative and Budget Justification.
 Appended Items.
 Disclosure of Lobbying Activities (SF-LLL) (if applicable).
 Electronic files illustrating a limited selection of work 
products such as pamphlets or handouts produced at existing Support 
Centers or through similar initiatives can be appended. Appended 
letters of reference or support are not requested, nor required. 
Regardless of submission format (electronic or paper), appended 
documents do not count toward the 25 page limit.
 Documentation of current OMB A-133 required Financial Audit, 
if applicable. Acceptable forms of documentation include:
    [cir] Face sheets (only) from audit reports. These can be found on 
the FAC Web site: https://harvester.census.gov/fac/dissem/
accessoptions.html?submit=Retrieve+Records.
    [cir] Proof of fiscal audit does not include a full copy of the 
audit report. Please submit the face page, as proof.

    Applicants submitting paper proposals (for proposal format, see 
section IV-3) will adhere to the following requirements:
     Single spaced.
     Typewritten.
     Consecutively numbered pages.
     Black type not smaller than 12 characters per one inch.
     Submit on one side only of standard 8\1/2\ x 11 inch 
paper.
     Do not tab, glue, or place in a plastic holder.
     Narrative not to exceed 25 typed pages. The 25 page 
narrative does not include any standard forms, table of contents, 
budget, budget justifications, and/or other appended items. Please note 
that an outstanding proposal that is highly competitive can be outlined 
in significantly less than 25 pages. Use the pages as needed, but focus 
on a quality submission rather than the quantity of the submission.
     Submit one original and two copies of the proposal
Public Policy Requirements
    All Federal-wide public policies apply to IHS grants with exception 
of the Discrimination policy.
Requirements for Project and Budget Narratives
    A. Project Narrative: This narrative should be a separate Word 
document that is no longer than 25 pages (see page limitations for each 
Part noted below).
    Detailed content of application submission follows.

 A cover page labels the submission as a ``Proposed Dental 
Preventive and Clinical Support Center'' for one or more identified IHS 
Areas or a defined geographic region. It includes contact information 
for one primary author or contact, and for one alternate contact.
 Project Abstract (not to exceed one page), providing the 
synopsis of ``who, what, when, where, why, and associated costs.''
 Table of contents to correspond with numbered pages of the 
narrative and attachments. Format outlined in the table of contents and 
used for the proposal is discretionary. However, a format utilizing 
labels or ``signposts'' that enables reviewers to easily locate the 
sections of the proposal being evaluated and scored (that is, perceived 
challenges/assessment of program needs/targeted recipients, goals and 
objectives, methodology/activities, proposed budget, results/
deliverables, evaluation, and organizational capabilities) is 
suggested.
 Content of the application should relate directly to the 
overarching

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emphasis of the support center project, to provide support and 
technical assistance to Area and field programs for:
    [cir] clinical dental programs
    [cir] community-based preventive initiatives
    [cir] clinic-based preventive programs
    [cir] regional and national initiatives
 Applications proposing services to proportionately greater 
numbers of dental programs within an Area or region will gain a 
competitive advantage over proposals outlining services to relatively 
few dental programs per Area or region.
 The project narrative should address the proposed Support 
Center's commitment to:
    [cir] Sound program planning and evaluation principles, outlining 
goals and anticipated results linked to outcome objectives, process 
objectives, milestones or annual objectives, proposed activities, and 
an evaluation process.
    [cir] Sound initial and on-going assessments of perceived needs.
    [cir] Provide assistance and support to local, regional, and 
national initiatives in collaboration with the IHS HQ DOH.
    [cir] Collaborate with other Support Centers through regional and 
national cooperative ventures.
    [cir] Proactively share work products and lessons learned 
throughout the IHS dental program.
    [cir] Reserve sufficient funding in each annual budget for at least 
one Support Center representative to attend an annual national meeting, 
if deemed necessary by the Project Officer.
    [cir] Program accountability grounded in objectively assessed and 
documented progress toward stated program goals and objectives.
    [cir] Evaluate protocol that directly addresses on an annual basis 
all outcome and process objectives.

    Technical information regarding the Support Centers project, 
including examples of appropriate support and assistance, may be 
obtained from the Project Official:

Dr. Patrick Blahut, Division of Oral Health, IHS, 801 Thompson Ave., 
Suite 300, Rockville, MD 20852, (301) 443-4323, E-mail: 
patrick.blahut@ihs.gov.

    While clarification of questions and discussion of examples of 
appropriate support and work products are encouraged, each applicant is 
reminded to focus on the specific needs of the programs they propose to 
serve.
    The DOH through its Program Official will, upon request, provide 
technical assistance. Such assistance will be provided objectively and 
consistently in response to any and all inquiries.
     Provide information pertinent to program planning, program 
evaluation, and the evolving needs of the IHS DOH upon request.
     Provide information, feedback, and guidance on appropriate 
Support Center/IHS HQ national collaborative projects.
     Provide feedback concerning reports, progress toward goals 
and objectives, and overall performance.
     Provide templates or suggested content for reports.

3. Submission Dates and Times

    Applications must be submitted electronically through Grants.gov by 
June 2, 2010 at 12 midnight Eastern Standard Time (EST). Any 
application received after the application deadline may not be accepted 
for processing, and may be returned to the applicant(s) without further 
consideration for funding.
    If technical challenges arise and assistance is required with the 
electronic application process, contact Grants.gov Customer Support via 
e-mail to support@grants.gov or at (800) 518-4726. Customer Support is 
available to address questions 24 hours a day, 7 days a week (except on 
Federal holidays). If problems persist, contact Tammy Bagley, Division 
of Grants Policy (DGP) (tammy.bagley@ihs.gov) at (301) 443-5204. Please 
be sure to contact Ms. Bagley at least ten days prior to the 
application deadline. Please do not contact the DGP until you have 
received a Grants.gov tracking number. In the event you are not able to 
obtain a tracking number, call the DGP as soon as possible.
    If an applicant needs to submit a paper application instead of 
submitting electronically via Grants.gov, prior approval must be 
requested and obtained. The waiver must be documented in writing (e-
mails are acceptable), before submitting a paper application. A copy of 
the written approval must be submitted along with the hardcopy that is 
mailed to the DGO, 12300 Twinbrook, Suite 360, Rockville MD 20852. 
Paper applications that are submitted without a waiver will be returned 
to the applicant without review or further consideration. Late 
applications may not be accepted for processing, may be returned to the 
applicant, and may not be considered for funding.

4. Intergovernmental Review

    Executive Order 12372 requiring intergovernmental review is not 
applicable to this program.

5. Funding Restrictions

     Pre-award costs are/are not allowable pending prior 
approval from the awarding agency. However, in accordance with 45 CFR 
Part 74 and 92, pre-award costs are incurred at the recipient's risk. 
The awarding office is under no obligation to reimburse such costs if 
for any reason the applicant does not receive an award or if the award 
to the recipient is less than anticipated.
     The available funds are inclusive of direct and 
appropriate indirect costs.
     Only one award will be made to provide services to any 
individual Area or region.
     IHS will not acknowledge receipt of applications.

6. Electronic Submission Requirements

    Use the https://www.Grants.gov Web site to submit an application 
electronically and select the ``Apply for Grants'' link on the 
homepage. Download a copy of the application package, complete it 
offline, and then upload and submit the application via the Grants.gov 
Web site. Electronic copies of the application may not be submitted as 
attachments to e-mail messages addressed to IHS employees or offices.
    Applicants that receive a waiver to submit paper application 
documents must follow the rules and timelines that are noted below. The 
applicant must seek assistance at least ten days prior to the 
application deadline.
    Applicants that do not adhere to the timelines for Central 
Contractor Registry (CCR) and/or Grants.gov registration and/or request 
timely assistance with technical issues will not be considered for a 
waiver to submit a paper application.
    Please be aware of the following:
     Please search for the application package in Grants.gov by 
entering the CFDA number or the Funding Opportunity Number. Both 
numbers are located in the header of this announcement.
     Paper applications are not the preferred method for 
submitting applications. However, if you experience technical 
challenges while submitting your application electronically, please 
contact Grants.gov Support directly at: www.Grants.gov/CustomerSupport 
or (800) 518-4726. Customer Support is available to address questions 
24 hours a day, 7 days a week (except on Federal holidays).

[[Page 22143]]

     Upon contacting Grants.gov, obtain a tracking number as 
proof of contact. The tracking number is helpful if there are technical 
issues that cannot be resolved and waiver from the agency must be 
obtained.
     If it is determined that a waiver is needed, you must 
submit a request in writing (e-mails are acceptable) to 
GrantsPolicy@ihs.gov with a copy to Tammy.Bagley@ihs.gov. Please 
include a clear justification for the need to deviate from our standard 
electronic submission process.
     If the waiver is approved, the application should be sent 
directly to the DGO by the deadline date of June 2, 2010.
     Applicants are strongly encouraged not to wait until the 
deadline date to begin the application process through Grants.gov as 
the registration process for CCR and Grants.gov could take up to 
fifteen working days.
     Please use the optional attachment feature in Grants.gov 
to attach additional documentation that may be requested by the DGO.
     All applicants must comply with any page limitation 
requirements described in this Funding Announcement.
     After you electronically submit your application, you will 
receive an automatic acknowledgment from Grants.gov that contains a 
Grants.gov tracking number. The DGO will download your application from 
Grants.gov and provide necessary copies to the appropriate agency 
officials. Neither the DGO nor the IHS DOH will notify applicants that 
the application has been received.
    E-mail applications will not be accepted under this announcement.
Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS)
    Applicants are required to have a DUNS number to apply for a grant 
or cooperative agreement from the Federal Government. The DUNS number 
is a unique nine-digit identification number provided by D&B, which 
uniquely identifies your entity. The DUNS number is site specific; 
therefore each distinct performance site may be assigned a DUNS number. 
Obtaining a DUNS number is easy and there is no charge. To obtain a 
DUNS number, you may access it through the following Web site https://fedgov.dnb.com/webform or to expedite the process call (866) 705-5711.
    Applicants must also be registered with the CCR and a DUNS number 
is required before an applicant can complete their CCR registration. 
Registration with the CCR is free of charge. Applicants may register 
online at www.ccr.gov. Additional information regarding the DUNS, CCR, 
and Grants.gov processes can be found at: www.Grants.gov.
    Applicants may register by calling 1(866) 606-8220. Please review 
and complete the CCR Registration worksheet located at www.ccr.gov.

V. Application Review Information

    Points will be assigned to each evaluation criteria adding up to a 
total of 100 points. A minimum score of 65 points is required for 
consideration for funding. Scores above 65 do not guarantee funding. 
Points are assigned as follows:

1. Evaluation Criteria

A. Introduction and statement of perceived problems. Assessment of 
perceived initial and evolving local program needs. Targeted recipients 
of services. (14 points)
    (1) An assessment of initial dental program needs, or a detailed 
plan for such assessment, is required for funding. Complete lack of a 
documented needs assessment or a detailed plan for such assessment will 
result in rejection of the proposal.
    (2) Outline a plan to assess evolving dental program needs over 
time, including identification of steering committee members or a plan 
for structured, periodic feedback from customers, a tentative schedule 
of steering committee meetings or conference calls, and how an ongoing 
assessment will be used to produce an evolving program geared to 
changing needs.
    (3) Describe existing Area or regional problems, challenges, or 
perceived need for the support center.
    (4) Describe the perceived needs of programs to be served. State 
how these needs are known to you (through a systematic needs 
assessment, or through an informal appraisal to be augmented with a 
more systematic assessment in the near future, or through other 
described channels).
    (5) Discuss the proposed coverage or recipients of services in your 
region or Area. List by name the individual programs or Service Units 
to be served. If some facilities in the region or Area will not be 
served, identify them and provide the criteria or reason for exclusion 
(there is no requirement that all dental programs will be served). It 
is assumed, unless stated otherwise, that facilities to be served will 
each be offered equivalent services, and receive differing services 
based solely on need.
B. Program goals and objectives. (15 points)
    (1) Describe briefly, in plain English rather than measurable 
objectives, what the project intends to accomplish.
    (2) State long term goals or outcome objectives, and the annual 
process objectives or milestones of the project. Describe how these 
objectives will address the clinical and preventive needs of dental 
programs in the Area or region. Objectives should be specific, 
measurable, potentially attainable or realistic, relevant to perceived 
needs, and time-bound or with clearly specified deadlines.
    (3) Describe the rationale for choosing your program goals over 
other possible proposed outcomes. Why are your specific goals 
considered especially important?
C. Methodology, activities, work plan. (14 points)
    (1) Describe the specific activities that will lead to attainment 
of each objective. If the connections between long-term goals, annual 
objectives or milestones, and activities are not obvious, outline or 
explain them. That is, describe how your planned activities will lead 
to attaining annual goals, and how these annual accomplishments will 
lead to attaining long-term goals.
    (2) Describe how support center activities will complement existing 
initiatives, infrastructure, and support systems (if any).
    (3) Describe the specific community-based and clinic-based 
preventive initiatives and activities you will stress. Approaches may 
be innovative, but must also be scientifically sound and evidence-
based.
    (4) What data will be obtained, analyzed, and maintained? While 
collecting data describing activities is appropriate, achieving both 
annual and long-term outcomes with the data to document attainment is 
essential.
    (5) Provide a work plan tied closely to goals and objectives that 
is project specific, sound, effective and realistic.
D. Proposed budget. (14 points)
    (1) Provide a detailed categorical budget for the initial year of 
the project.
    (2) Justify the proposed budget: for any line item not obviously 
linked to your work plan, explain why the line item is necessary and 
relevant to attaining goals and objectives of the project.
    (3) If indirect costs are claimed, either: (1) state the negotiated 
rate and include a copy of the current rate agreement, or (2) explain 
how the amount requested was calculated.

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    (4) Provide, in summary form, proposed budgets for years two 
through five. Detail required in the budget for the initial year is not 
necessary for subsequent years.
E. Anticipated results, deliverables. (15 points)
    (1) Describe anticipated annual outcomes for initial and subsequent 
years.
    (2) Describe overall anticipated five-year outcomes.
    (3) Describe how the annual results relate to improved oral health 
and progress toward overall project goals and objectives.
    (4) Describe in detail anticipated work products or deliverables. 
Include estimated deadlines for all products or deliverables. It is 
recognized that evolving needs may result in revised deliverables.
    (5) Proactive dissemination of information and deliverables is 
considered an integral, collaborative function of all support centers. 
Describe plans or mechanisms to proactively share deliverables, work 
products, results, and ``lessons learned'' with other support centers, 
IHS Areas, and other appropriate groups.
F. Evaluation. (14 points)
    (1) Describe how the project will be evaluated. Describe how you 
will determine if the project is meeting identified needs and achieving 
stated objectives.
    (2) Specify what will be measured, when the assessments will take 
place, and how the collected data will be analyzed and reported.
    (3) Include a brief evaluation protocol for every program goal and 
annual objective that enables the reader to understand how progress 
will be assessed.
    (4) Identify who will conduct the various assessments and overall 
evaluation.
    (5) What will be done with evaluation results? With whom will the 
results be shared? How will evaluative data be utilized to result in a 
more effective program?
    (6) Describe plans, if any, for periodic ``outside'' or objective 
program reviews.
G. Organization capabilities, personnel qualifications, resources. (14 
points)
    (1) Describe where the project will be housed. Describe available 
resources such as office furnishings, computers, and equipment.
    (2) State the total annual overhead, administrative and indirect 
costs. Describe the services and resources these payments will provide. 
An ideal center leverages existing infrastructure to maximize resources 
available for direct program support.
    (3) Describe any plans for sustainability, leveraging of resources, 
and collaborative efforts.
    (4) List any additional resources available to the proposed center, 
such as matching funds, or collaborative agreements. Matching funds and 
collaborative agreements are not required.
    (5) Describe in detail any cost sharing or ``in kind 
contributions.'' Cost sharing or ``in kind contributions'' are not 
required.
    (6) If personnel have been identified and are committed to the 
initiative, describe the qualifications and relevant experience of key 
personnel.
    (7) Demonstrate the organization has systems and expertise to 
manage Federal funds. How will the project operate both financially and 
administratively?
    (8) List the qualifications and experience of any consultants or 
contractors.
    (9) Append a scope of work or job description for key center 
positions. Descriptions will list duties and include desired 
qualifications and experience.
    (10) Append resumes of key personnel, including consultants or 
contractors. Position descriptions with detailed qualifications of 
those to be recruited will suffice if personnel have not yet been 
identified.
    (11) Describe the experience of your program or personnel in 
providing similar services in the past. No de facto preference will be 
given to existing support centers. New applicants are evaluated on a 
``level playing field'' with existing support centers applying for a 
new cycle of competitive funding. Achievements of current support 
centers are not a substitute for a well-formulated plan, but are 
considered evidence of past performance as predictive of potential 
future performance.

2. Review and Selection

    Each application will be prescreened by the DGO staff for 
eligibility and completeness as outlined in the funding announcement. 
Incomplete applications and applications that are non-responsive to the 
eligibility criteria will not be referred to the Objective Review 
Committee. Applicants will be notified by the DGO, via letter, of the 
missing components of the application.
    To obtain a minimum score for funding, applicants must address all 
program requirements and provide all required documentation. Applicants 
that receive less than a minimum score will be informed via e-mail of 
their application's deficiencies. A summary statement outlining the 
strengths and weaknesses of the application will be provided to the 
applicant. The summary statement will be sent to the Authorized 
Organizational Representative (AOR) that is identified on the face page 
of the application.

VI. Award Administration Information

1. Award Notices

    The Notice of Award (NoA) will be initiated by DGO and will be 
mailed via postal mail to each entity that is approved for funding 
under this announcement. The NoA will be signed by the Grants 
Management Officer; this is the authorizing document for which funds 
are dispersed to the approved entities. The NoA will serve as the 
official notification of the grant award and will reflect the amount of 
Federal funds awarded for the purpose of the grant, the terms and 
conditions of the award, the effective date of the award, and the 
budget/project period. The NoA is the legally binding document and is 
signed by an authorized grants official within the Indian Health 
Service.

2. Administrative Requirements

    Grants are administered in accordance with the following 
regulations, policies, and OMB cost principles:
    A. The criteria as outlined in this Program Announcement.
    B. Administrative Regulations for Grants:
     45 CFR, Part 92, Uniform Administrative Requirements for 
Grants and Cooperative Agreements to State, Local and Tribal 
Governments.
     45 CFR, Part 74, Uniform Administrative Requirements for 
Grants and Agreements with Institutions of Higher Education, Hospitals, 
and other Non-profit Organizations.
    C. Grants Policy:
     HHS Grants Policy Statement, Revised 01/07.
    D. Cost Principles:
     Title 2: Grant and Agreements, Part 225--Cost Principles 
for State, Local, and Indian Tribal Governments (OMB A-87).
     Title 2: Grant and Agreements, Part 230--Cost Principles 
for Non-Profit Organizations (OMB Circular A-122).
    E. Audit Requirements:
     OMB Circular A-133, Audits of States, Local Governments, 
and Non-profit Organizations.

3. Indirect Costs

    This section applies to all grant recipients that request 
reimbursement of indirect costs in their grant application.

[[Page 22145]]

In accordance with HHS Grants Policy Statement, Part II-27, IHS 
requires applicants to obtain a current indirect cost rate agreement 
prior to award. The rate agreement must be prepared in accordance with 
the applicable cost principles and guidance as provided by the 
cognizant agency or office. A current rate covers the applicable grant 
activities under the current award's budget period. If the current rate 
is not on file with the DGO at the time of award, the indirect cost 
portion of the budget will be restricted. The restrictions remain in 
place until the current rate is provided to the DGO.
    Generally, indirect costs rates for IHS grantees are negotiated 
with the Division of Cost Allocation (DCA) https://rates.psc.gov/ and 
the Department of Interior (National Business Center) https://www.aqd.nbc.gov/indirect/indirect.asp. If your organization has 
questions regarding the indirect cost policy, please call (301) 443-
5204 to request assistance.

4. Reporting Requirements

    The reporting requirements for this program are noted below.
A. Progress Reports
    Program progress reports are required semi-annually. These reports 
will include a brief comparison of actual accomplishments to the goals 
established for the period, or, if applicable, provide sound 
justification for the lack of progress, and other pertinent information 
as required. A final report of progress toward objectives must be 
submitted within 90 days of expiration of the budget/project period.
B. Financial Reports
    Annual Financial Status Reports (FSR) reports must be submitted 
within 30 days after the budget period ends. Final FSRs are due within 
90 days of expiration of the project period. Standard Form 269 (long 
form for those reporting on program income; short form for all others) 
will be used for financial reporting.
    Federal Cash Transaction Reports are due every calendar quarter to 
the Division of Payment Management, Payment Management Branch. Failure 
to submit timely reports may cause a disruption in timely payments to 
your organization.
    Grantees are responsible and accountable for accurate reporting of 
the Progress Reports and Financial Status Reports which are generally 
due annually (although specific to this announcement, Progress Reports 
are due semi-annually). Financial Status Reports (SF-269) are due 90 
days after each budget period and the final SF-269 must be verified 
from the grantee records on how the value was derived.
    Failure to submit required reports within the time allowed may 
result in suspension or termination of an active grant, withholding of 
additional awards for the project, or other enforcement actions such as 
withholding of payments or converting to the reimbursement method of 
payment. Continued failure to submit required reports may result in one 
or both of the following: (1) The imposition of special award 
provisions; and (2) the non-funding or non-award of other eligible 
projects or activities. This requirement applies whether the 
delinquency is attributable to the failure of the grantee organization 
or the individual responsible for preparation of the reports.
    Telecommunication for the hearing impaired is available at: TTY 
(301) 443-6394.

VII. Agency Contacts

Grants (Business), John Hoffman, Grants Management Officer, 801 
Thompson, TMP, Suite 360, Rockville, MD 20852, (301) 443-2116 or 
john.hoffman@ihs.gov.
Program (Programmatic/Technical), Patrick Blahut, D.D.S., M.P.H., 
Deputy Director, Division of Oral Health, 801 Thompson Ave. Suite 332, 
Rockville, MD 20852, (301) 443-4323, patrick.bluhut@ihs.gov.

    The Public Health Service strongly encourages all grant and 
contract recipients to provide a smoke-free workplace and promote the 
non-use of all tobacco products. In addition, Public Law 103-227, the 
Pro-Children Act of 1994, prohibits smoking in certain facilities (or 
in some cases, any portion of the facility) in which regular or routine 
education, library, day care, health care or early childhood 
development services are provided to children. This is consistent with 
the HHS mission to protect and advance the physical and mental health 
of the American people.

    Dated: April 19, 2010.
Yvette Roubideaux,
Director, Indian Health Service.
[FR Doc. 2010-9701 Filed 4-26-10; 8:45 am]
BILLING CODE 4165-16-P