Privacy Act of 1974; System of Records, 21253-21257 [2010-9392]

Download as PDF WReier-Aviles on DSKGBLS3C1PROD with NOTICES Federal Register / Vol. 75, No. 78 / Friday, April 23, 2010 / Notices Hall, 390 Towne Centre Drive, Lathrop, CA. Send written comments and suggestions concerning this study to Ms. Sarah Ross, U.S. Army Corps of Engineers, Sacramento District, Attn: Planning Division (CESPK–PD–RA), 1325 J Street, Sacramento, CA 95814– 2922. Requests to be placed on the mailing list should also be sent to this address. FOR FURTHER INFORMATION CONTACT: Questions about the proposed action and EIS/EIR should be addressed to Ms. Sarah Ross at (916) 557–5256, by e-mail Sarah.R.Ross@usace.army.mil, or by mail (see ADDRESSES). SUPPLEMENTARY INFORMATION: 1. Proposed Action. The U.S. Army Corps of Engineers is preparing an EIS/ EIR to analyze the impacts of the work proposed by RD 17 to implement Phase 3 of the LSAP. The overall purpose of the LSAP is to reduce the risk of flooding by implementing improvements to portions of the approximately 19-mile RD 17 levee system to meet applicable Federal and State design recommendations for levees protecting urban areas. Phase 3 is a component of the LSAP proposed by RD 17 and would construct landside improvements to 23 subreaches of 10 levee reaches involving approximately 8.4 miles of the RD 17 levee system starting near the southern boundary of the city of Stockton, through the city of Lathrop, and to the southern boundary of the city of Manteca. 2. Alternatives. The EIS/EIR will consider several alternatives for reducing flood damage. Alternatives analyzed during the investigation will consist of a combination of one or more measures to reduce the risk of flooding. These measures include installing cutoff walls, constructing seepage berms, and constructing setback levees. 3. Scoping Process. a. A public scoping meeting will be held on May 11, 2010, to present information to the public and to receive comments from the public. This meeting will begin a process to solicit input from the public as well as Federal, State, and local agencies concerned with Phase 3 of the LSAP. b. Significant issues to be analyzed in depth in the EIS/EIR include effects on agricultural resources; land use; geology and soils; hydrology and hydraulics; water quality; biological resources (i.e., fisheries, vegetation and wildlife resources, special-status species, and wetlands and other waters of the United States); cultural resources; transportation and circulation; air quality; noise; visual resources; utilities and service systems; hazards and VerDate Nov<24>2008 15:23 Apr 22, 2010 Jkt 220001 hazardous materials; socioeconomics, population, and housing; and environmental justice. The EIS/EIR will also evaluate the cumulative effects of the proposed LSAP (including past LSAP Phases 1 and 2) and other related projects in the study area. c. The U.S. Army Corps of Engineers is consulting with the State Historic Preservation Officer to comply with the National Historic Preservation Act; the U.S. Fish and Wildlife Service and the National Marine Fisheries Service to provide a biological opinion; and with the U.S. Fish and Wildlife Service to provide a Fish and Wildlife Coordination Act report. d. A 45-day public review period will be provided for individuals and agencies to review and comment on the draft EIS/EIR. All interested parties are encouraged to respond to this notice and provide a current address if they wish to be notified of the draft EIS/EIR circulation. 4. Availability. The draft EIS/EIR is scheduled to be available for public review and comment in fall 2010. Dated: April 15, 2010. Thomas Chapman, Colonel, U.S. Army, District Commander. [FR Doc. 2010–9447 Filed 4–22–10; 8:45 am] BILLING CODE 3720–58–P DEPARTMENT OF DEFENSE Department of the Army [Docket ID USA–2010–0006] Privacy Act of 1974; System of Records Department of the Army, DoD. Notice to alter a system of AGENCY: ACTION: records. 21253 Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http:// www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones at (703) 428–6185. SUPPLEMENTARY INFORMATION: Department of the Army notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325–3905. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on April 9, 2010, to the House Committee on Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals’’ (February 20, 1996; 61 FR 6427). Dated: April 19, 2010. Mitchell S. Bryman, Alternate OSD Federal Register Liaison Officer, Department of Defense. A0600–8–101 SYSTEM NAME: SUMMARY: Department of the Army is proposing to alter a system of records notices in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. Military and Civilian Out-Processing Files (May 11, 2004; 69 FR 26080) * * * * * DATES: This proposed action will be effective without further notice on May 24, 2010 unless comments are received which result in a contrary determination. Delete entry and replace with ‘‘Installation Support Module Records.’’ You may submit comments, identified by docket number and title, by any of the following methods: • Federal Rulemaking Portal: http:// www.regulations.gov. Follow the instructions for submitting comments. • Mail: Federal Docket Management System Office, 1160 Defense Pentagon, Washington, DC 20301–1160. ADDRESSES: PO 00000 Frm 00034 Fmt 4703 Sfmt 4703 CHANGES: SYSTEM NAME: SYSTEM LOCATION: Delete entry and replace with ‘‘For systems maintained by Program Executive Office Enterprise Information Systems: Project Director for Installation Management Systems—Army 200 Stovall Street, Alexandria, Virginia, 22332–6200. For application and database servers that support the Installation Support Modules system: E:\FR\FM\23APN1.SGM 23APN1 21254 Federal Register / Vol. 75, No. 78 / Friday, April 23, 2010 / Notices U.S. Army Signal Network Enterprise Center—Fort Belvoir 10105 Gridley Road, Fort Belvoir, VA 22060–5840. U.S. Army Signal Network Enterprise Center—Fort Huachuca 2133 Cushing Street, Bldg 61801, Fort Huachuca, AZ 85613–7008. Individual Installation Support Modules application: Central Issue Facility (CIF): Property book offices and Central Issue Facilities’ supply rooms at most Army activities world-wide, Active Army training activities, National Guard Armories, and U.S. Army Reserve units. In/Out Processing (In/Out Proc): Administrative offices and Army Staff agencies, field operating commands, installations and/or activities Army wide. Transition Processing (TRANSPROC): Transition Centers at Active Army, Army National Guard and U.S. Army Reserve Installations world-wide. Personnel Locator: Segments are maintained by mailrooms and/or Army telephone information operators at Headquarters, Department of the Army, Staff and field operating agencies, commands, installations and activities. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices. Education Management Information System (EDMIS): Education Centers at Army installations and a centralized automated education registry transcript system is maintained Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332–6200.’’ WReier-Aviles on DSKGBLS3C1PROD with NOTICES CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Delete entry and replace with ‘‘Active duty Army, Army Reserve and Army National Guard personnel and in some cases their family members. Additionally, individual applications cover the following categories: Central Issue Facility (CIF): Civilian or other than Army military personnel who assume temporary custody or responsibility for United States Government property at Army. Installation’s Central Issue Facilities worldwide. Personnel Locator (PERSLOC): Department of the Army civilian employees, and in some instances their dependents. Education Management Information System (EDMIS): Civilian employees, and in some instances their dependents.’’ CATEGORIES OF RECORDS IN THE SYSTEM: Delete entry and replace with ‘‘Name, other names used, Social Security Number (SSN), citizenship, gender, VerDate Nov<24>2008 15:23 Apr 22, 2010 Jkt 220001 race/ethnicity, birth date, marital status, financial information, medical information, law enforcement information, employment information, military records, education information, Army Knowledge Online (AKO)user id, living or deceased, military/civilian/ foreign national skills. In addition to the data elements, individual applications maintain the following data: Central Issue Facility (CIF): Clothing/ Equipment issued to Soldiers or other than Army military personnel who assume temporary custody or responsibility for United States Government property. In/Out Processing (In/Out Proc): Soldiers’ personal cell phone number, home telephone number, personal e-mail address, mailing/home address, emergency contact, mother’s maiden name, spouse information, and child information. Transition Processing (TRANSPROC): Soldiers’ personal cell phone number, home telephone number, personal e-mail address, mailing/home address, emergency contact, mother’s maiden name, spouse information, child information, disability information, and awards. Personnel Locator (PERSLOC): Soldiers’ mailing/home address, emergency contact. Education Management Information System (EDMIS): Soldiers’ personal cell phone number, home telephone number, personal e-mail address, mailing/home address, emergency contact, certifications/licensures.’’ AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Delete entry and replace with ‘‘5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; DoD Instruction 1322.25, Voluntary Education Programs; DoD Instruction 1336.01, Certificate of Release or Discharge from Active Duty (DD Form 214/215 Series); Army Regulation 735–5, Policies and Procedures for Property Accountability; and E.O. 9397 (SSN), as amended.’’ ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Delete entry and replace with ‘‘In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system. Education Management Information System (EDMIS): Information is disclosed to the Department of Labor, Bureau of Apprenticeship and Training for individuals enrolled in an Army Apprenticeship Program for the purpose of identifying Soldier’s education and work qualifications for entry into the Department of Labor’s Registered Apprenticeship Programs. Department of Labor’s Registered Apprenticeship Programs help mobilize America’s workforce with structured, on-the-job learning in traditional industries such as construction and manufacturing, as well as new emerging industries such as health care, information technology, energy, telecommunications and more. Transition Processing (TRANSPROC): DD Form 214, Certificate of Release or Discharge from Active Duty, for Soldiers separating from the active Army is forwarded to Department of Veterans Affairs, Department of Labor, and State Directors of Veterans Affairs for the purpose of obtaining veterans benefits, re-employment rights and unemployment insurance.’’ POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Delete entry and replace with ‘‘Electronic storage media.’’ RETRIEVABILITY: Delete entry and replace with ‘‘All applications are retrieved by individual’s name and Social Security Number (SSN).’’ PURPOSE(S): SAFEGUARDS: Delete entry and replace with ‘‘Provides an automated business practice for processing Soldiers, and selected civilians, to include focusing on Soldier readiness activities, in/out processing of Soldiers and family members, personnel location, management of educational records, issue and turn-in of organizational clothing and individual equipment, and Soldier transition.’’ Delete entry and replace with ‘‘Records are protected from unauthorized disclosure by storage in areas accessible only to authorized personnel within buildings secured by locks or guards. The server hosting the database is also protected behind firewalls and uses encryption during any data transfer. Access to data by the users is restricted by the Web application itself and is further limited PO 00000 Frm 00035 Fmt 4703 Sfmt 4703 E:\FR\FM\23APN1.SGM 23APN1 Federal Register / Vol. 75, No. 78 / Friday, April 23, 2010 / Notices by user identification/authentication and the user role, which defines user privileges and functions within the application.’’ WReier-Aviles on DSKGBLS3C1PROD with NOTICES RETENTION AND DISPOSAL: Delete entry and replace with ‘‘The characteristics of the Installation Support Modules applications require that data is kept on-line in the automated system for variable periods of time ranging from a few days after generation to indefinitely. Disposal of records is accomplished by purging them from the automated ISM system. Individual ISM application records are maintained and disposed of in accordance with National Archives and Records Administration guidelines and guidance from the Headquarters Department of the Army Subject Area Functional Proponents as follows: Central Issue Facility (CIF): CIF data is maintained on-line by the Installation Support Modules system for a period of two or more years (data creation through the end of the fiscal year plus two more fiscal years). At the end of the period (2+ years), records are automatically deleted by purging. In/Out Processing (In/Out Proc): Inprocessing checklists (automated) are purged from the system by the Installation In-Processing operator upon completion of in-processing by the Soldier. Transition Processing (TRANSPROC): Historical data pertaining to Soldiers separating from Active Duty will be maintained for a period of two years from separation date. After two years from separation date, the records are automatically deleted by purging. The records generated by Army Review Board Agency are maintained indefinitely. Copies of separation records (DD Form 214/215 and orders) are maintained in another Army automated system (iPERMS) for a period of 62 years at which time they are automatically purged from the iPERMS. The retention period for records in iPERMS is 62 years after the date of retirement, discharge, death in service, or 62 years after the completion of military service obligation. The date for transfer of ownership of the iPERMS records to the National Archives is 62 years. Personnel Locator (PERSLOC): PERSLOC requires that the Individual Address Record information for departing soldiers be maintained on line for a period of twelve months and one day after the Soldier departs the Installation, then the records are automatically purged. Education Management Information Management System (EDMIS): Soldier VerDate Nov<24>2008 15:23 Apr 22, 2010 Jkt 220001 education data will be retained in active processing for the length of a Soldier’s active duty tour, plus five years. After that period of time, the records are purged. Additionally, when the ISM system’s hardware reaches end of life, the computer’s hard drive is destroyed prior to sending the equipment to the Defense Reutilization and Marketing Office. SYSTEM MANAGER(S) AND ADDRESS: Delete entry and replace with ‘‘Project Director, Installation Management Systems-Army, 200 Stovall Street, Alexandria, VA 22332–6200. Proponents for individual applications are: Central Issue Facility (CIF): Deputy Chief of Staff for Logistics, Headquarters, Department of the Army, 500 Army Pentagon, Washington, DC 20310–0500. In/Out Processing: Commander, U.S. Army Human Resources Command, Out-Processing Functional Proponent, 200 Stovall Street, Alexandria, Virginia 22332–0500. Transition Processing (TRANSPROC): Commander, U.S. Army Human Resources Command, Retirements and Separations Branch, 200 Stovall Street, Alexandria, VA 22332–0500. Personnel Locator (PERSLOC): Commander or supervisor of organization maintaining locator or directory. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices. Education Management Information System (EDMIS): Commander, U.S. Army Human Resources Command, Education Division, 200 Stovall Street, Alexandria, VA 22332–0500.’’ NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system should provide written inquiries for individual applications to the Project Director, Installation Management Systems-Army, 200 Stovall Street, Alexandria, VA 22332–6200. The request should contain full name, and some detail such as organization of assignment, that can be verified, except that, in cases where individual has provided written consent to release of home address/telephone number to the general public, no identification is required. Central Issue Facility (CIF): Property book officer at the installation where record is believed to exist. Individual should provide his/her full name, installation at which a hand PO 00000 Frm 00036 Fmt 4703 Sfmt 4703 21255 receipt holder, and any other information that may facilitate locating the record. In/Out Processing (In/Out Proc): Administrative office of the installation/ activity to which the individual had been assigned. Individual should provide the full name, Social Security Number (SSN), departure date, location of last employing office, and signature. Transition Processing (TRANSPROC): Commander, U.S. Army Human Resources Command, Retirements and Separations Branch, 200 Stovall Street, Alexandria, VA 22332–0478. Individual should provide the full name, Social Security Number (SSN), military status, and if separated, date and location of separation. Personnel Locator (PERSLOC): Commander or supervisor of organization to which individual is/was assigned or employed. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices procedure. Individual should provide the full name, Social Security Number (SSN), military status, and if separated, date and location of separation. Education Management Information System (EDMIS): Education Management Information System (EDMIS): Commander, U.S. Army Human Resources Command, Education Division, 200 Stovall Street, Alexandria, VA 22332–0500 or the installation’s Privacy Act Officer. For verification purposes, individual should provide their full name, Social Security Number (SSN), current address and telephone number and other personal identifying data that would assist in locating the records. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’’. If executed within the United States, its territories, possessions, or commonwealths: ‘‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’’.’’ RECORDS ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking to access records about themselves contained in this system of records should address written inquiries to Project Director, E:\FR\FM\23APN1.SGM 23APN1 21256 Federal Register / Vol. 75, No. 78 / Friday, April 23, 2010 / Notices Installation Management Systems-Army, 200 Stovall Street, Alexandria, VA 22332–6200. Requests should contain the individual’s full name, Social Security Number (SSN), current address, telephone number, when and where they were assigned during the contingency and notarized signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’. If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.’’ * * * * * A0600–8–101 SYSTEM NAME: Installation Support Modules Records WReier-Aviles on DSKGBLS3C1PROD with NOTICES SYSTEM LOCATION: For systems maintained by Program Executive Office Enterprise Information Systems: Project Director for Installation Management Systems—Army 200 Stovall Street, Alexandria, Virginia 22332–6200. For application and database servers that support the Installation Support Modules Records system: U.S. Army Signal Network Enterprise Center—Fort Belvoir 10105 Gridley Road, Fort Belvoir, VA 22060–5840; U.S. Army Signal Network Enterprise Center—Fort Huachuca 2133 Cushing Street, Bldg 61801, Fort Huachuca, AZ 85613–7008. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices, individual Installation Support Module Records application are accessible at: Central Issue Facility (CIF): Property book offices and Central Issue Facilities’ supply rooms at most Army activities world-wide, Active Army training activities, National Guard Armories, and U.S. Army Reserve units. In/Out Processing (In/Out Proc): Administrative offices and Army Staff agencies, field operating commands, installations and/or activities Army wide. Transition Processing: (TRANSPROC) Transition Centers at Active Army, VerDate Nov<24>2008 15:23 Apr 22, 2010 Jkt 220001 Army National Guard and US Army Reserve Installations world-wide. Personnel Locator: Segments are maintained by mailrooms and/or Army telephone information operators at Headquarters, Department of the Army, Staff and field operating agencies, commands, installations and activities. Education Management Information System (EDMIS): Education Centers at Army installations and a centralized automated education registry transcript system is maintained Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332–6200. Categories of individuals covered by the system: Active duty Army, Army Reserve and Army National Guard personnel and in some cases their family members. Additionally, individual applications cover the following categories: Central Issue Facility (CIF): Civilian or other than Army military personnel who assume temporary custody or responsibility for United States Government property at Army. Installation’s Central Issue Facilities worldwide. Personnel Locator (PERSLOC): Department of the Army civilian employees, and in some instances their dependents. Education Management Information System (EDMIS): Civilian employees, and in some instances their dependents. CATEGORIES OF RECORDS IN THE SYSTEM: Name, other names used, Social Security Number (SSN), citizenship, gender, race/ethnicity, birth date, marital status, financial information, medical information, law enforcement information, employment information, military records, education information, Army Knowledge Online (AKO) user ID, living or deceased, military/civilian/ foreign national, skills. In addition to the data elements, individual applications maintain the following data: Central Issue Facility (CIF): Clothing/ Equipment issued to Soldiers or other than Army military personnel who assume temporary custody or responsibility for United States Government property. In/Out Processing (In/Out Proc): Soldiers’ personal cell phone number, home telephone number, personal email address, mailing/home address, emergency contact, mother’s maiden name, spouse information, and child information. Transition Processing (TRANSPROC): Soldiers’ personal cell phone number, home telephone number, personal email address, mailing/home address, emergency contact, mother’s maiden name, spouse information, child PO 00000 Frm 00037 Fmt 4703 Sfmt 4703 information, disability information, awards. Personnel Locator (PERSLOC): Soldiers’ mailing/home address, emergency contact. Education Management Information System (EDMIS): Soldiers’ personal cell phone number, home telephone number, personal e-mail address, mailing/home address, emergency contact, certifications/licensures. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; DoD Instruction 1322.25, Voluntary Education Programs; DoD Instruction 1336.01, Certificate of Release or Discharge from Active Duty (DD Form 214/215 Series); Army Regulation 735–5, Policies and Procedures for Property Accountability; E.O. 9397 (SSN), as amended. PURPOSE(S): Provides an automated business practice for processing Soldiers, and selected civilians, to include focusing on Soldier readiness activities, in/out processing of Soldiers and family members, personnel location, management of educational records, issue and turn-in of organizational clothing and individual equipment, and Soldier transition. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ’Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system. Education Management Information System (EDMIS): Information is disclosed to the Department of Labor, Bureau of Apprenticeship and Training for individuals enrolled in an Army Apprenticeship Program for the purpose of identifying Soldier’s education and work qualifications for entry into the Department of Labor’s Registered Apprenticeship Programs. Department of Labor’s Registered Apprenticeship Programs help mobilize America’s workforce with structured, on-the-job learning in traditional industries such as construction and manufacturing, as well as new emerging industries such as health care, information technology, energy, telecommunications and more. E:\FR\FM\23APN1.SGM 23APN1 Federal Register / Vol. 75, No. 78 / Friday, April 23, 2010 / Notices Transition Processing (TRANSPROC): DD Form 214, Certificate of Release or Discharge from Active Duty, for Solders separating from the active Army is forwarded to Department of Veterans Affairs, Department of Labor, and State Directors of Veterans Affairs for the purpose of obtaining veterans benefits, re-employment rights and unemployment insurance. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: NOTIFICATION PROCEDURE: Electronic storage media. RETRIEVABILITY: Name and Social Security Number (SSN). SAFEGUARDS: Records are protected from unauthorized disclosure by storage in areas accessible only to authorized personnel within buildings secured by locks or guards. The server hosting the database is also protected behind firewall and uses encryption during any data transfer. Access to Installation Support Module Records data by the users is restricted by the Web application itself (e.g., no use of open command lines) and is further limited by user identification/authentication and the user role, which defines user privileges and functions within the application. The Installation Support Module Records system uses Army Knowledge Online (AKO) as its single authoritative source for user authentication. Under AKO authentication, any user who wants to access any part of the ISM application must either use an AKO user name/ password combination or a Common Access Card (CAC). WReier-Aviles on DSKGBLS3C1PROD with NOTICES SYSTEM MANAGER(S) AND ADDRESS: The Installation Support Module Records system is maintained by the Project Director Installation Management Systems-Army, 200 Stovall Street, Alexandria, VA 22332–6200. Proponents for individual applications are: Central Issue Facility (CIF): Deputy Chief of Staff for Logistics, Headquarters, Department of the Army, 500 Army Pentagon, Washington, DC 20310–0500. In/Out Processing: Commander, U.S. Army Human Resources Command, Out-Processing Functional Proponent, 200 Stovall Street, Alexandria, Virginia 22332–0500. Transition Processing (TRANSPROC): Commander, U.S. Army Human Resources Command, Retirements and VerDate Nov<24>2008 15:23 Apr 22, 2010 Separations Branch, 200 Stovall Street, Alexandria, VA 22332–0500. Personnel Locator (PERSLOC): Commander or supervisor of organization maintaining locator or directory. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices. Education Management Information System (EDMIS): Commander, U.S. Army Human Resources Command, Education Division, 200 Stovall Street, Alexandria, VA 22332–0500. Jkt 220001 Individuals seeking to determine whether information about themselves is contained in these systems should address written inquiries to Project Director, Installation Management Systems-Army, 200 Stovall Street, Alexandria, VA 22332–6200. Address written inquiries for individual applications follows: Central Issue Facility (CIF): Property book officer at the installation where record is believed to exist. Individual should provide his/her full name, installation at which a hand receipt holder, and any other information that may facilitate locating the record. In/Out Processing (In/Out Proc): Administrative office of the installation/ activity to which the individual had been assigned. Individual should provide the full name, Social Security Number (SSN), departure date, location of last employing office, and signature. Transition Processing (TRANSPROC): Commander, U.S. Army Human Resources Command, Retirements and Separations Branch, 200 Stovall Street, Alexandria, VA 22332–0478. Individual should provide the full name, Social Security Number (SSN), military status, and if separated, date and location of separation. Personnel Locator (PERSLOC): Commander or supervisor of organization to which individual is/was assigned or employed. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices procedure. Education Management Information System (EDMIS): Commander, U.S. Army Human Resources Command, Education Division, 200 Stovall Street, Alexandria, VA 22332–0500 or the installation’s Privacy Act Officer. For verification purposes, individual should provide full name, rank, and Social Security Number (SSN). In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: PO 00000 Frm 00038 Fmt 4703 Sfmt 9990 21257 If executed outside the United States: ‘‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’’. If executed within the United States, its territories, possessions, or commonwealths: ‘‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’’. RECORDS ACCESS PROCEDURE: Individuals seeking access to information about themselves contained in this system should address written inquiries to the Project Director Installation Management Systems-Army, 200 Stovall Street, Alexandria, VA 22332–6200. For verification purposes, individual should provide their full name, Social Security Number (SSN), current address and telephone number and other personal identifying data that would assist in locating the records. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’’. If executed within the United States, its territories, possessions, or commonwealths: ‘‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’’. CONTESTING RECORD PROCEDURES: The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340– 21; 32 CFR part 505; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: Other than entering the data via the application, personnel data is also received from external systems: the Army’s electronic Military Personnel Office (eMILPO), Total Army Personnel Database-Guard (TAPDB–G), and Total Army Personnel Database-Reserve (TAPDB–R) system. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 2010–9392 Filed 4–22–10; 8:45 am] BILLING CODE 5001–06–P E:\FR\FM\23APN1.SGM 23APN1

Agencies

[Federal Register Volume 75, Number 78 (Friday, April 23, 2010)]
[Notices]
[Pages 21253-21257]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-9392]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID USA-2010-0006]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: Department of the Army is proposing to alter a system of 
records notices in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May 24, 2010 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones at (703) 428-6185.

SUPPLEMENTARY INFORMATION: Department of the Army notices for systems 
of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the Department of the Army, Privacy Office, U.S. Army Records 
Management and Declassification Agency, 7701 Telegraph Road, Casey 
Building, Suite 144, Alexandria, VA 22325-3905.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 9, 2010, to the 
House Committee on Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals'' (February 20, 1996; 61 FR 6427).

    Dated: April 19, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0600-8-101

System name:
    Military and Civilian Out-Processing Files (May 11, 2004; 69 FR 
26080)
* * * * *

Changes:
System name:
    Delete entry and replace with ``Installation Support Module 
Records.''

System location:
    Delete entry and replace with ``For systems maintained by Program 
Executive Office Enterprise Information Systems:
    Project Director for Installation Management Systems--Army 200 
Stovall Street, Alexandria, Virginia, 22332-6200.
    For application and database servers that support the Installation 
Support Modules system:

[[Page 21254]]

    U.S. Army Signal Network Enterprise Center--Fort Belvoir 10105 
Gridley Road, Fort Belvoir, VA 22060-5840.
    U.S. Army Signal Network Enterprise Center--Fort Huachuca 2133 
Cushing Street, Bldg 61801, Fort Huachuca, AZ 85613-7008.
    Individual Installation Support Modules application:
    Central Issue Facility (CIF): Property book offices and Central 
Issue Facilities' supply rooms at most Army activities world-wide, 
Active Army training activities, National Guard Armories, and U.S. Army 
Reserve units.
    In/Out Processing (In/Out Proc): Administrative offices and Army 
Staff agencies, field operating commands, installations and/or 
activities Army wide.
    Transition Processing (TRANSPROC): Transition Centers at Active 
Army, Army National Guard and U.S. Army Reserve Installations world-
wide.
    Personnel Locator: Segments are maintained by mailrooms and/or Army 
telephone information operators at Headquarters, Department of the 
Army, Staff and field operating agencies, commands, installations and 
activities.
    Official mailing addresses are published as an appendix to the 
Army's compilation of systems of records notices.
    Education Management Information System (EDMIS): Education Centers 
at Army installations and a centralized automated education registry 
transcript system is maintained Army Human Resources Command, 200 
Stovall Street, Alexandria, VA 22332-6200.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Active duty Army, Army Reserve and 
Army National Guard personnel and in some cases their family members.
    Additionally, individual applications cover the following 
categories:
    Central Issue Facility (CIF): Civilian or other than Army military 
personnel who assume temporary custody or responsibility for United 
States Government property at Army.
    Installation's Central Issue Facilities worldwide. Personnel 
Locator (PERSLOC): Department of the Army civilian employees, and in 
some instances their dependents.
    Education Management Information System (EDMIS): Civilian 
employees, and in some instances their dependents.''

Categories of records in the system:
    Delete entry and replace with ``Name, other names used, Social 
Security Number (SSN), citizenship, gender, race/ethnicity, birth date, 
marital status, financial information, medical information, law 
enforcement information, employment information, military records, 
education information, Army Knowledge Online (AKO)user id, living or 
deceased, military/civilian/foreign national skills. In addition to the 
data elements, individual applications maintain the following data:
    Central Issue Facility (CIF): Clothing/Equipment issued to Soldiers 
or other than Army military personnel who assume temporary custody or 
responsibility for United States Government property.
    In/Out Processing (In/Out Proc): Soldiers' personal cell phone 
number, home telephone number, personal e-mail address, mailing/home 
address, emergency contact, mother's maiden name, spouse information, 
and child information.
    Transition Processing (TRANSPROC): Soldiers' personal cell phone 
number, home telephone number, personal e-mail address, mailing/home 
address, emergency contact, mother's maiden name, spouse information, 
child information, disability information, and awards.
    Personnel Locator (PERSLOC): Soldiers' mailing/home address, 
emergency contact.
    Education Management Information System (EDMIS): Soldiers' personal 
cell phone number, home telephone number, personal e-mail address, 
mailing/home address, emergency contact, certifications/licensures.''

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 136, 
Under Secretary of Defense for Personnel and Readiness; DoD Instruction 
1322.25, Voluntary Education Programs; DoD Instruction 1336.01, 
Certificate of Release or Discharge from Active Duty (DD Form 214/215 
Series); Army Regulation 735-5, Policies and Procedures for Property 
Accountability; and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``Provides an automated business 
practice for processing Soldiers, and selected civilians, to include 
focusing on Soldier readiness activities, in/out processing of Soldiers 
and family members, personnel location, management of educational 
records, issue and turn-in of organizational clothing and individual 
equipment, and Soldier transition.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records contained therein may specifically be disclosed outside 
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.
    Education Management Information System (EDMIS): Information is 
disclosed to the Department of Labor, Bureau of Apprenticeship and 
Training for individuals enrolled in an Army Apprenticeship Program for 
the purpose of identifying Soldier's education and work qualifications 
for entry into the Department of Labor's Registered Apprenticeship 
Programs. Department of Labor's Registered Apprenticeship Programs help 
mobilize America's workforce with structured, on-the-job learning in 
traditional industries such as construction and manufacturing, as well 
as new emerging industries such as health care, information technology, 
energy, telecommunications and more.
    Transition Processing (TRANSPROC): DD Form 214, Certificate of 
Release or Discharge from Active Duty, for Soldiers separating from the 
active Army is forwarded to Department of Veterans Affairs, Department 
of Labor, and State Directors of Veterans Affairs for the purpose of 
obtaining veterans benefits, re-employment rights and unemployment 
insurance.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Electronic storage media.''

Retrievability:
    Delete entry and replace with ``All applications are retrieved by 
individual's name and Social Security Number (SSN).''

Safeguards:
    Delete entry and replace with ``Records are protected from 
unauthorized disclosure by storage in areas accessible only to 
authorized personnel within buildings secured by locks or guards. The 
server hosting the database is also protected behind firewalls and uses 
encryption during any data transfer. Access to data by the users is 
restricted by the Web application itself and is further limited

[[Page 21255]]

by user identification/authentication and the user role, which defines 
user privileges and functions within the application.''

Retention and Disposal:
    Delete entry and replace with ``The characteristics of the 
Installation Support Modules applications require that data is kept on-
line in the automated system for variable periods of time ranging from 
a few days after generation to indefinitely. Disposal of records is 
accomplished by purging them from the automated ISM system.
    Individual ISM application records are maintained and disposed of 
in accordance with National Archives and Records Administration 
guidelines and guidance from the Headquarters Department of the Army 
Subject Area Functional Proponents as follows:
    Central Issue Facility (CIF): CIF data is maintained on-line by the 
Installation Support Modules system for a period of two or more years 
(data creation through the end of the fiscal year plus two more fiscal 
years). At the end of the period (2+ years), records are automatically 
deleted by purging.
    In/Out Processing (In/Out Proc): In-processing checklists 
(automated) are purged from the system by the Installation In-
Processing operator upon completion of in-processing by the Soldier.
    Transition Processing (TRANSPROC): Historical data pertaining to 
Soldiers separating from Active Duty will be maintained for a period of 
two years from separation date. After two years from separation date, 
the records are automatically deleted by purging. The records generated 
by Army Review Board Agency are maintained indefinitely. Copies of 
separation records (DD Form 214/215 and orders) are maintained in 
another Army automated system (iPERMS) for a period of 62 years at 
which time they are automatically purged from the iPERMS. The retention 
period for records in iPERMS is 62 years after the date of retirement, 
discharge, death in service, or 62 years after the completion of 
military service obligation. The date for transfer of ownership of the 
iPERMS records to the National Archives is 62 years.
    Personnel Locator (PERSLOC): PERSLOC requires that the Individual 
Address Record information for departing soldiers be maintained on line 
for a period of twelve months and one day after the Soldier departs the 
Installation, then the records are automatically purged.
    Education Management Information Management System (EDMIS): Soldier 
education data will be retained in active processing for the length of 
a Soldier's active duty tour, plus five years. After that period of 
time, the records are purged. Additionally, when the ISM system's 
hardware reaches end of life, the computer's hard drive is destroyed 
prior to sending the equipment to the Defense Reutilization and 
Marketing Office.

System manager(s) and address:
    Delete entry and replace with ``Project Director, Installation 
Management Systems-Army, 200 Stovall Street, Alexandria, VA 22332-6200.
    Proponents for individual applications are:
    Central Issue Facility (CIF): Deputy Chief of Staff for Logistics, 
Headquarters, Department of the Army, 500 Army Pentagon, Washington, DC 
20310-0500.
    In/Out Processing: Commander, U.S. Army Human Resources Command, 
Out-Processing Functional Proponent, 200 Stovall Street, Alexandria, 
Virginia 22332-0500.
    Transition Processing (TRANSPROC): Commander, U.S. Army Human 
Resources Command, Retirements and Separations Branch, 200 Stovall 
Street, Alexandria, VA 22332-0500.
    Personnel Locator (PERSLOC): Commander or supervisor of 
organization maintaining locator or directory. Official mailing 
addresses are published as an appendix to the Army's compilation of 
systems of records notices.
    Education Management Information System (EDMIS): Commander, U.S. 
Army Human Resources Command, Education Division, 200 Stovall Street, 
Alexandria, VA 22332-0500.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
provide written inquiries for individual applications to the Project 
Director, Installation Management Systems-Army, 200 Stovall Street, 
Alexandria, VA 22332-6200.
    The request should contain full name, and some detail such as 
organization of assignment, that can be verified, except that, in cases 
where individual has provided written consent to release of home 
address/telephone number to the general public, no identification is 
required.
    Central Issue Facility (CIF): Property book officer at the 
installation where record is believed to exist.
    Individual should provide his/her full name, installation at which 
a hand receipt holder, and any other information that may facilitate 
locating the record.
    In/Out Processing (In/Out Proc): Administrative office of the 
installation/activity to which the individual had been assigned.
    Individual should provide the full name, Social Security Number 
(SSN), departure date, location of last employing office, and 
signature.
    Transition Processing (TRANSPROC): Commander, U.S. Army Human 
Resources Command, Retirements and Separations Branch, 200 Stovall 
Street, Alexandria, VA 22332-0478.
    Individual should provide the full name, Social Security Number 
(SSN), military status, and if separated, date and location of 
separation.
    Personnel Locator (PERSLOC): Commander or supervisor of 
organization to which individual is/was assigned or employed. Official 
mailing addresses are published as an appendix to the Army's 
compilation of systems of records notices procedure.
    Individual should provide the full name, Social Security Number 
(SSN), military status, and if separated, date and location of 
separation.
    Education Management Information System (EDMIS): Education 
Management Information System (EDMIS): Commander, U.S. Army Human 
Resources Command, Education Division, 200 Stovall Street, Alexandria, 
VA 22332-0500 or the installation's Privacy Act Officer.
    For verification purposes, individual should provide their full 
name, Social Security Number (SSN), current address and telephone 
number and other personal identifying data that would assist in 
locating the records.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)''.
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)''.''

Records access procedures:
    Delete entry and replace with ``Individuals seeking to access 
records about themselves contained in this system of records should 
address written inquiries to Project Director,

[[Page 21256]]

Installation Management Systems-Army, 200 Stovall Street, Alexandria, 
VA 22332-6200.
    Requests should contain the individual's full name, Social Security 
Number (SSN), current address, telephone number, when and where they 
were assigned during the contingency and notarized signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''
* * * * *
A0600-8-101

System name:
    Installation Support Modules Records

System location:
    For systems maintained by Program Executive Office Enterprise 
Information Systems:
    Project Director for Installation Management Systems--Army 200 
Stovall Street, Alexandria, Virginia 22332-6200.
    For application and database servers that support the Installation 
Support Modules Records system:
    U.S. Army Signal Network Enterprise Center--Fort Belvoir 10105 
Gridley Road, Fort Belvoir, VA 22060-5840;
    U.S. Army Signal Network Enterprise Center--Fort Huachuca 2133 
Cushing Street, Bldg 61801, Fort Huachuca, AZ 85613-7008.
    Official mailing addresses are published as an appendix to the 
Army's compilation of systems of records notices, individual 
Installation Support Module Records application are accessible at:
    Central Issue Facility (CIF): Property book offices and Central 
Issue Facilities' supply rooms at most Army activities world-wide, 
Active Army training activities, National Guard Armories, and U.S. Army 
Reserve units.
    In/Out Processing (In/Out Proc): Administrative offices and Army 
Staff agencies, field operating commands, installations and/or 
activities Army wide.
    Transition Processing: (TRANSPROC) Transition Centers at Active 
Army, Army National Guard and US Army Reserve Installations world-wide.
    Personnel Locator: Segments are maintained by mailrooms and/or Army 
telephone information operators at Headquarters, Department of the 
Army, Staff and field operating agencies, commands, installations and 
activities.
    Education Management Information System (EDMIS): Education Centers 
at Army installations and a centralized automated education registry 
transcript system is maintained Army Human Resources Command, 200 
Stovall Street, Alexandria, VA 22332-6200.
    Categories of individuals covered by the system: Active duty Army, 
Army Reserve and Army National Guard personnel and in some cases their 
family members. Additionally, individual applications cover the 
following categories:
    Central Issue Facility (CIF): Civilian or other than Army military 
personnel who assume temporary custody or responsibility for United 
States Government property at Army.
    Installation's Central Issue Facilities worldwide. Personnel 
Locator (PERSLOC): Department of the Army civilian employees, and in 
some instances their dependents.
    Education Management Information System (EDMIS): Civilian 
employees, and in some instances their dependents.

Categories of records in the system:
    Name, other names used, Social Security Number (SSN), citizenship, 
gender, race/ethnicity, birth date, marital status, financial 
information, medical information, law enforcement information, 
employment information, military records, education information, Army 
Knowledge Online (AKO) user ID, living or deceased, military/civilian/
foreign national, skills. In addition to the data elements, individual 
applications maintain the following data:
    Central Issue Facility (CIF): Clothing/Equipment issued to Soldiers 
or other than Army military personnel who assume temporary custody or 
responsibility for United States Government property.
    In/Out Processing (In/Out Proc): Soldiers' personal cell phone 
number, home telephone number, personal e-mail address, mailing/home 
address, emergency contact, mother's maiden name, spouse information, 
and child information.
    Transition Processing (TRANSPROC): Soldiers' personal cell phone 
number, home telephone number, personal e-mail address, mailing/home 
address, emergency contact, mother's maiden name, spouse information, 
child information, disability information, awards.
    Personnel Locator (PERSLOC): Soldiers' mailing/home address, 
emergency contact.
    Education Management Information System (EDMIS): Soldiers' personal 
cell phone number, home telephone number, personal e-mail address, 
mailing/home address, emergency contact, certifications/licensures.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
of the Army; 10 U.S.C. 136, Under Secretary of Defense for Personnel 
and Readiness; DoD Instruction 1322.25, Voluntary Education Programs; 
DoD Instruction 1336.01, Certificate of Release or Discharge from 
Active Duty (DD Form 214/215 Series); Army Regulation 735-5, Policies 
and Procedures for Property Accountability; E.O. 9397 (SSN), as 
amended.

Purpose(s):
    Provides an automated business practice for processing Soldiers, 
and selected civilians, to include focusing on Soldier readiness 
activities, in/out processing of Soldiers and family members, personnel 
location, management of educational records, issue and turn-in of 
organizational clothing and individual equipment, and Soldier 
transition.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD 'Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.
    Education Management Information System (EDMIS): Information is 
disclosed to the Department of Labor, Bureau of Apprenticeship and 
Training for individuals enrolled in an Army Apprenticeship Program for 
the purpose of identifying Soldier's education and work qualifications 
for entry into the Department of Labor's Registered Apprenticeship 
Programs. Department of Labor's Registered Apprenticeship Programs help 
mobilize America's workforce with structured, on-the-job learning in 
traditional industries such as construction and manufacturing, as well 
as new emerging industries such as health care, information technology, 
energy, telecommunications and more.

[[Page 21257]]

    Transition Processing (TRANSPROC): DD Form 214, Certificate of 
Release or Discharge from Active Duty, for Solders separating from the 
active Army is forwarded to Department of Veterans Affairs, Department 
of Labor, and State Directors of Veterans Affairs for the purpose of 
obtaining veterans benefits, re-employment rights and unemployment 
insurance.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name and Social Security Number (SSN).

Safeguards:
    Records are protected from unauthorized disclosure by storage in 
areas accessible only to authorized personnel within buildings secured 
by locks or guards. The server hosting the database is also protected 
behind firewall and uses encryption during any data transfer. Access to 
Installation Support Module Records data by the users is restricted by 
the Web application itself (e.g., no use of open command lines) and is 
further limited by user identification/authentication and the user 
role, which defines user privileges and functions within the 
application. The Installation Support Module Records system uses Army 
Knowledge Online (AKO) as its single authoritative source for user 
authentication. Under AKO authentication, any user who wants to access 
any part of the ISM application must either use an AKO user name/
password combination or a Common Access Card (CAC).

System manager(s) and address:
    The Installation Support Module Records system is maintained by the 
Project Director Installation Management Systems-Army, 200 Stovall 
Street, Alexandria, VA 22332-6200. Proponents for individual 
applications are:
    Central Issue Facility (CIF): Deputy Chief of Staff for Logistics, 
Headquarters, Department of the Army, 500 Army Pentagon, Washington, DC 
20310-0500.
    In/Out Processing: Commander, U.S. Army Human Resources Command, 
Out-Processing Functional Proponent, 200 Stovall Street, Alexandria, 
Virginia 22332-0500.
    Transition Processing (TRANSPROC): Commander, U.S. Army Human 
Resources Command, Retirements and Separations Branch, 200 Stovall 
Street, Alexandria, VA 22332-0500.
    Personnel Locator (PERSLOC): Commander or supervisor of 
organization maintaining locator or directory. Official mailing 
addresses are published as an appendix to the Army's compilation of 
systems of records notices.
    Education Management Information System (EDMIS): Commander, U.S. 
Army Human Resources Command, Education Division, 200 Stovall Street, 
Alexandria, VA 22332-0500.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in these systems should address written 
inquiries to Project Director, Installation Management Systems-Army, 
200 Stovall Street, Alexandria, VA 22332-6200. Address written 
inquiries for individual applications follows:
    Central Issue Facility (CIF): Property book officer at the 
installation where record is believed to exist. Individual should 
provide his/her full name, installation at which a hand receipt holder, 
and any other information that may facilitate locating the record.
    In/Out Processing (In/Out Proc): Administrative office of the 
installation/activity to which the individual had been assigned. 
Individual should provide the full name, Social Security Number (SSN), 
departure date, location of last employing office, and signature.
    Transition Processing (TRANSPROC): Commander, U.S. Army Human 
Resources Command, Retirements and Separations Branch, 200 Stovall 
Street, Alexandria, VA 22332-0478. Individual should provide the full 
name, Social Security Number (SSN), military status, and if separated, 
date and location of separation.
    Personnel Locator (PERSLOC): Commander or supervisor of 
organization to which individual is/was assigned or employed. Official 
mailing addresses are published as an appendix to the Army's 
compilation of systems of records notices procedure.
    Education Management Information System (EDMIS): Commander, U.S. 
Army Human Resources Command, Education Division, 200 Stovall Street, 
Alexandria, VA 22332-0500 or the installation's Privacy Act Officer. 
For verification purposes, individual should provide full name, rank, 
and Social Security Number (SSN).
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)''.
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)''.

Records access procedure:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Project Director Installation Management Systems-Army, 200 Stovall 
Street, Alexandria, VA 22332-6200.
    For verification purposes, individual should provide their full 
name, Social Security Number (SSN), current address and telephone 
number and other personal identifying data that would assist in 
locating the records.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)''.
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)''.

Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Other than entering the data via the application, personnel data is 
also received from external systems: the Army's electronic Military 
Personnel Office (eMILPO), Total Army Personnel Database-Guard (TAPDB-
G), and Total Army Personnel Database-Reserve (TAPDB-R) system.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-9392 Filed 4-22-10; 8:45 am]
BILLING CODE 5001-06-P