Privacy Act of 1974; Systems of Records, 21248-21250 [2010-9386]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 75, Number 78 (Friday, April 23, 2010)]
[Notices]
[Pages 21248-21250]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-9386]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2010-OS-0053]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to alter a system of records notice in its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on May 24, 
2010 unless comments are received that would result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Thomas Fasham at (215) 522-5225.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, DFAS-HKC/IN, 8899 E. 56th Avenue, Indianapolis, IN 46249-0150.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 12, 2010, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 2996; 61 FR 6427).

    Dated: April 19, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7333

SYSTEM NAME:
    Travel Payment System (June 28, 2007; 72 FR 35436).

CHANGES:
* * * * *

SYSTEM NAME:
    Delete entry and replace with ``Integrated Automated Travel System 
(IATS).''

SYSTEM LOCATION:
    Delete entry and replace with ``Defense Finance and Accounting 
Service--Indianapolis, Chief Information Office (CIO) Systems 
Management, Military/Civilian Pay Systems Division, Payroll Support 
Systems Branch, Travel Systems Office, Attn: DFAS-IN/HTSBC, 8899 E. 
56th Street, Indianapolis, IN 46249-0160.
    To obtain a list of all of the user site locations please contact 
the above office. Users consist of DoD Components, such as Defense 
Finance and Accounting Service; Departments of the Army; Department of 
the Navy; Department of the Air Force; United States Marine Corps; and 
Defense Logistics Agency.''

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Delete entry and replace with ``DoD civilian personnel; Active 
Duty; Reserve; National Guard; former military members; retired 
military members; dependents of military personnel; and foreign 
nationals residing in the United States who are in receipt of official 
government travel orders.''

CATEGORIES OF RECORDS IN THE SYSTEM:
    Delete entry and replace with ``Individual's name, Social Security 
Number (SSN), bank routing number, bank account number, travel vouchers 
and subvouchers, travel allowance payment lists, travel voucher or 
subvoucher continuation sheets, vouchers and claims for dependent 
travel, dislocation or trailer allowances, certificate of non-
availability of government quarters and mess, multiple travel payments 
list, travel payment card, requests for fiscal information concerning 
transportation requests, bills of lading, meal tickets, public vouchers 
for fees and claim for reimbursement for expenditures on official 
business, claim for fees and mileage of witness, certifications for 
travel under classified orders, travel card envelopes, and statements 
of adverse effect utilization of government facilities.''

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``5 U.S.C. 301, Departmental 
Regulations; 37 U.S.C. 404, Travel and transportation allowances: 
General; DoD Directive 5154.29, DoD Pay and Allowances Policy and 
Procedures; Department of Defense Financial Management Regulation 
(DoDFMR) 7000.14-R, Volume 9; and E.O. 9397 (SSN), as amended.''

PURPOSE(S):
    Delete entry and replace with ``To provide an automated means for 
computing reimbursements for individuals for expenses incurred incident 
to travel for official Government business purposes and to account for 
such payments.''

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records contained therein may specifically be disclosed outside 
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Internal Revenue Service to provide information concerning 
the payment of travel allowances which are subject to Federal income 
tax.
    To the Federal Reserve Bank and other banking facilities to make 
travel payments or for resolving problems associated with these 
payments.

[[Page 21249]]

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Delete entry and replace with ``Disclosures pursuant to 5 U.S.C. 
552a(b)(12) may be made from this system to `consumer reporting 
agencies' as defined in the Fair Credit Reporting Act, 15 U.S.C. 
1681a(f) or the Federal Claims Collection Act of 1966, 31 U.S.C. 
3701(a)(3). The purpose of the disclosure is to aid in the collection 
of outstanding debts owed to the Federal Government; typically, to 
provide an incentive for debtors to repay delinquent Federal Government 
debts by making these debts part of their credit records.
    The disclosure is limited to information necessary to establish the 
identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number (SSN)); the amount, 
status, and history of the claim; and the agency or program under which 
the claim arose for the sole purpose of allowing the consumer reporting 
agency to prepare a commercial credit report.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
DFAS compilation of systems of records notices apply to this system of 
records.''
* * * * *

RETENTION AND DISPOSAL:
    Delete entry and replace with ``Records may be temporary in nature 
and destroyed when superseded, obsolete, no longer needed, or cut off 
at the end of the fiscal year and destroyed 6 years and 3 months after 
cutoff. Records are destroyed by degaussing, burning, or shredding.''

SYSTEMS MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Systems Manager, Integrated 
Automated Travel System (IATS), Defense Finance and Accounting Service 
Indianapolis, Chief Information Office (CIO) Systems Management, 
Military/Civilian Pay Systems Division, Payroll Support Systems Branch, 
Travel Systems Office, ATTN: DFAS-IN/HTSBCB, 8899 E 56th Street, 
Indianapolis, IN 46249-0160.''

NOTIFICATION PROCEDURES:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Defense Finance and 
Accounting Service, Freedom of Information/Privacy Act Program Manager, 
Corporate Communications and Legislative Liaison, 8899 E. 56th Street, 
Indianapolis, IN 46249-0150.
    Written request should include full name, Social Security Number 
(SSN), current address, and telephone number.''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Freedom of Information/Privacy Act Program Manager, Corporate 
Communications and Legislative Liaison, 8899 E. 56th Street, 
Indianapolis, IN 46429-0150.
    Written request should include full name, Social Security Number 
(SSN), current address, and telephone number.''

CONTESTING RECORD PROCEDURES:
    Delete entry and replace with ``The DFAS rules for accessing 
records, for contesting contents and appealing initial agency 
determinations are published in DFAS Regulation 5400.11-R; 32 CFR part 
324; or may be obtained from the system manager.''

RECORD SOURCE CATEGORIES:
    Delete entry and replace with ``The individual; DoD Components that 
include the Departments of the Army; Navy; United States Air Force; 
Marine Corps; Air Force Academy; and Defense Logistics Agency.''
* * * * *
T7333

SYSTEM NAME:
    Integrated Automated Travel System (IATS).

SYSTEM LOCATIONS:
    Defense Finance and Accounting Service--Indianapolis, Chief 
Information Office (CIO) Systems Management, Military/Civilian Pay 
Systems Division, Payroll Support Systems Branch, Travel Systems 
Office, Attn: DFAS-IN/HTSBC, 8899 E. 56th Street, Indianapolis, IN 
46249-0160.
    To obtain a list of all of the user site locations please contact 
the above office. Users consist of DoD Components, such as Defense 
Finance and Accounting Service; Department of the Army; Department of 
the Navy; Department of the Air Force; United States Marine Corps; and 
Defense Logistics Agency.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DoD civilian personnel; active duty; Reserve; National Guard; 
former military members; retired military members; dependents of 
military personnel; and foreign nationals residing in the United States 
who are in receipt of official government travel orders.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual's name, Social Security Number (SSN), bank routing 
number, bank account number, travel vouchers and subvouchers, travel 
allowance payment lists, travel voucher or subvoucher continuation 
sheets, vouchers and claims for dependent travel, dislocation or 
trailer allowances, certificate of non-availability of government 
quarters and mess, multiple travel payments list, travel payment card, 
requests for fiscal information concerning transportation requests, 
bills of lading, meal tickets, public vouchers for fees and claim for 
reimbursement for expenditures on official business, claim for fees and 
mileage of witness, certifications for travel under classified orders, 
travel card envelopes, and statements of adverse effect utilization of 
government facilities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Departmental Regulations; 37 U.S.C. 404, Travel and 
transportation allowances; general; DoD Directive 5154.29, DoD Pay and 
Allowances Policy and Procedures; Department of Defense Financial 
Management Regulation (DoDFMR) 7000.14.R, Volume 9; and E.O. 9397(SSN), 
as amended.

PURPOSE(S):
    To provide an automated means for computing reimbursements for 
individuals for expenses incurred incident to travel for official 
Government business purposes and to account for such payments.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To the Internal Revenue Service to provide information concerning 
the payment of travel allowances which are subject to Federal income 
tax.
    To the Federal Reserve Bank and other banking facilities to make 
travel payments or for resolving problems associated with these 
payments.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this

[[Page 21250]]

system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act, 15 U.S.C. 1681a(f) or the Federal Claims Collection Act 
of 1966, 31 U.S.C. 3701(a)(3). The purpose of the disclosure is to aid 
in the collection of outstanding debts owed to the Federal Government; 
typically, to provide an incentive for debtors to repay delinquent 
Federal Government debts by making these debts part of their credit 
records.
    The disclosure is limited to information necessary to establish the 
identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number (SSN)); the amount, 
status, and history of the claim; and the agency or program under which 
the claim arose for the sole purpose of allowing the consumer reporting 
agency to prepare a commercial credit report.
    The DoD `Blanket Routine Uses' published at the beginning of the 
DFAS compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file folders and electronic storage media.

RETRIEVABILITY:
    Retrieved by individual's name and/or Social Security Number (SSN).

SAFEGUARDS:
    Records are accessed by individuals responsible for servicing the 
record and authorized to use the record system in the performance of 
their official duties. All individuals are properly screened and 
cleared for need-to-know. Additionally, at most user sites, records are 
in office buildings protected by guards and controlled by screening of 
personnel and registering of visitors.

RETENTION AND DISPOSAL:
    Records may be temporary in nature and destroyed when superseded, 
obsolete, no longer needed, or cut off at the end of the fiscal year 
and destroyed 6 years and 3 months after cutoff. Records are destroyed 
by degaussing, burning, or shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    Systems Manager Integrated Automated Travel System (IATS), Defense 
Finance and Accounting Service Indianapolis, Chief Information Office 
(CIO) Systems Management, Military/Civilian Pay Systems Division, 
Payroll Support Systems Branch, Travel Systems Office, ATTN: DFAS-IN/
HTSBCB, 8899 E. 56th Street, Indianapolis, IN 46249-0160.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries Defense Finance and Accounting Service, Freedom of 
Information/Privacy Act Program Manager, Corporate Communications and 
Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
    Written request should include full name, Social Security Number 
(SSN), current address and telephone number.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves in this 
system of records should address written inquiries to the Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 8899 
E. 56th Street, Indianapolis, IN 46429-0150.
    Written request should include full name, Social Security Number 
(SSN), current address and telephone number.

CONTESTING RECORD PROCEDURES:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
system manager.

RECORD SOURCE CATEGORIES:
    The individual; DoD Components that include the Departments of the 
Army; Navy; United States Air Force; Marine Corps; Air Force Academy; 
and Defense Logistics Agency.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2010-9386 Filed 4-22-10; 8:45 am]
BILLING CODE 5001-06-P