Privacy Act of 1974; System of Records, 19627-19630 [2010-8652]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy

[Federal Register Volume 75, Number 72 (Thursday, April 15, 2010)]
[Notices]
[Pages 19627-19630]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-8652]


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DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID USN-2010-0008]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Department of the Navy proposes to amend a system of 
records in its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on May 17, 2010 unless comments 
are received that would result in a contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mrs. Miriam Brown-Lam (202) 685-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy systems of 
records notice subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, has been published in the Federal Register and is available 
from Mrs. Miriam Brown-Lam, HEAD, FOIA/Privacy Act Policy Branch, the 
Department of the Navy, 2000 Navy Pentagon, Washington, DC 20350-2000.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of new or altered systems reports.

    Dated: April 12, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01070-3

System name:
    Navy Military Personnel Records System (January 29, 2007; 72 FR 
3981).

Changes:
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Full name, Social Security Number 
(SSN), enlisted service number, or officer file number, personnel 
service jackets and service records, correspondence and records 
concerning classification, assignment, distribution, promotion, 
advancement, performance, recruiting, retention, reenlistment, 
separation, training, education, morale, personal affairs, benefits, 
entitlements, discipline and administration of naval personnel.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Commander, Navy Personnel Command 
(PERS-31), 5720 Integrity Drive, Millington, TN 38055-3130: Commanding 
Officers, Officers in Charge, and Heads of Department of the Navy 
activities.
    Official mailing addresses are published as an appendix to the 
Navy's compilation of systems of records notices.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information about themselves 
should address written inquiries to:
    For permanent records of all active duty and reserve members 
(except Individual Ready Reserve (IRR)), former members discharged, 
deceased, or

[[Page 19628]]

retired since 1995, should be addressed to the Commander, Navy 
Personnel Command (PERS-312), 5720 Integrity Drive, Millington, TN 
38055-3120.
    Inquiries regarding records of former members discharged, deceased, 
or retired before 1995 should be addressed to the Director, National 
Personnel Records Center, Military Personnel Records, 9700 Page Avenue, 
St. Louis, MO 63132-5100.
    Inquiries regarding field service records of current members should 
be addressed to the Personnel Office or Personnel Support Detachment 
providing administrative support to the local activity to which the 
individual is assigned.
    Official mailing addresses are published as an appendix to the 
Navy's compilation of systems of records notices.
    The request should contain first, middle, and last name and the 
last four of the Social Security Number (SSN) (and/or enlisted service 
number/officer file number), rank/rate, designator, military status, 
address, and signature of the requester. The system manager may require 
an original signature or a notarized signature as a means of proving 
the identity of the individual requesting access to the records.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system of records should 
address written inquiries to Commander, Navy Personnel Command (PERS-
312), 5720 Integrity Drive, Millington, TN 38055-3120, for records of 
all active duty and reserve members (including Individual Ready Reserve 
(IRR)).
    Director, National Personnel Records Center, Military Personnel 
Records, 9700 Page Avenue, St. Louis, MO 63132-5100, for records of 
former members discharged, deceased, or retired before 1995.
    The Personnel Office or Personnel Support Detachment providing 
administrative support to the local activity to which the individual is 
assigned for field service records of current members.
    Official mailing addresses are published as an appendix to the 
Navy's compilation of systems of records notices.
    The request should contain first, middle, and last name and the 
last four of the Social Security Number (SSN) (and/or enlisted service 
number/officer file number), rank/rate, designator, military status, 
address, and signature of the requester. The system manager may require 
an original signature or a notarized signature as a means of proving 
the identity of the individual requesting access to the records.
    Current members, active and reserve, may visit the Navy Personnel 
Command, Records Review Room, Bldg 769, Room 109, Millington, TN 38055-
3130, for assistance with records located in that building; or the 
individual may visit the local activity to which attached for access to 
locally maintained records. Proof of identification will consist of 
Military Identification Card for persons having such cards, or other 
picture-bearing identification.''
* * * * *
N01070-3

System name:
    Navy Military Personnel Records System.

System Location:
    Primary locations: Navy Personnel Command (PERS-312), 5720 
Integrity Drive, Millington, TN 38055-3120 for records of all active 
duty Navy and reserve members (including Individual Ready Reserve 
(IRR)); and for records of members that were retired, discharged, or 
died while in service since 1995. Write to the National Personnel 
Records Center, Military Personnel Records, 9700 Page Avenue, St. 
Louis, MO 63132-5100, for records of members that were retired, 
discharged, or died while in service prior to 1995.
    Secondary locations: Personnel Offices and Personnel Support 
Detachments providing administrative support for the local activity 
where the individual is assigned.
    Official mailing addresses are published as an appendix to the 
Navy's compilation of systems of records notices.

Categories of Individuals Covered by the System:
    All Navy military personnel: Officers, enlisted, active, inactive, 
reserve, fleet reserve, retired, midshipmen, officer candidates, and 
Naval Reserve Officer Training Corps personnel.

Categories of Records in the System:
    Full name, Social Security Number (SSN), enlisted service number, 
or officer file number, personnel service jackets and service records, 
correspondence and records concerning classification, assignment, 
distribution, promotion, advancement, performance, recruiting, 
retention, reenlistment, separation, training, education, morale, 
personal affairs, benefits, entitlements, discipline and administration 
of naval personnel.

Authority for Maintenance of the System:
    10 U.S.C. 5013, Secretary of the Navy; 42 U.S.C. 10606 as 
implemented by DoD Instruction 1030.1, Victim and Witness Assistance 
Procedures; and E.O. 9397 (SSN), as amended.

Purpose(s):
    To assist officials and employees of the Navy in the management, 
supervision and administration of Navy personnel (officer and enlisted) 
and the operations of related personnel affairs and functions.

Routine Users of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of the National Research Council in 
Cooperative Studies of the National History of Disease, of Prognosis 
and of Epidemiology. Each study in which the records of members and 
former members of the naval service are used must be approved by the 
Chief of Naval Personnel.
    To officials and employees of the Department of Health and Human 
Services, in the performance of their official duties related to 
eligibility, notification and assistance in obtaining health and 
medical benefits by members and former members of the Navy.
    To the U.S. Citizenship and Immigration Services for use in alien 
admission and naturalization inquiries.
    To the Office of Personnel Management for verification of military 
service for benefits, leave, or reduction-in-force purposes, and to 
establish Civil Service employee tenure and leave accrual rate.
    To the Director of Selective Service System in the performance of 
official duties related to registration with the Selective Service 
System.
    To the Social Security Administration to obtain or verify Social 
Security Numbers or to substantiate applicant's credit for Social 
Security compensation.
    To officials and employees of the Department of Veterans Affairs in 
the performance of their duties relating to approved research projects, 
and for processing and adjudicating claims, benefits, and medical care.
    To officials of the U.S. Coast Guard (USCG) for the purpose of 
creating service records for current USCG members that had prior 
service with the Navy.

[[Page 19629]]

    To officials and employees of Navy Relief and the American Red 
Cross in the performance of their duties relating to the assistance of 
the members and their dependents and relatives, or related to 
assistance previously furnished such individuals, without regard to 
whether the individual assisted or his/her sponsor continues to be a 
member of the Navy. Access will be limited to those portions of the 
member's record required to effectively assist the member.
    To duly appointed Family Ombudsmen in the performance of their 
duties related to the assistance of the members and their families.
    To state and local agencies in the performance of their official 
duties related to verification of status for determination of 
eligibility for Veterans Bonuses and other benefits and entitlements.
    To officials and employees of the Office of the Sergeant at Arms of 
the United States House of Representatives in the performance of their 
official duties related to the verification of the active duty naval 
service of Members of Congress. Access is limited to those portions of 
the Member's record required to verify service time.
    To provide information and support to victims and witnesses in 
compliance with the Victim and Witness Assistance Program, the Sexual 
Assault Prevention and Response Program, and the Victims' Rights and 
Restitution Act of 1990.
    Information as to current military addresses and assignments may be 
provided to military banking facilities who provide banking services 
overseas and who are reimbursed by the Government for certain checking 
and loan losses. For personnel separated, discharged or retired from 
the Armed Forces information as to last known residential or home of 
record address may be provided to the military banking facility upon 
certification by a banking facility officer that the facility has a 
returned or dishonored check negotiated by the individual or the 
individual has defaulted on a loan and that if restitution is not made 
by the individual the United States Government will be liable for the 
losses the facility may incur.
    To Federal, state, local, and foreign (within Status of Forces 
agreements) law enforcement agencies or their authorized 
representatives in connection with litigation, law enforcement, or 
other matters under the jurisdiction of such agencies.
    Information relating to professional qualifications of chaplains 
may be provided to civilian certification boards and committees, 
including, but not limited to, state and federal licensing authorities 
and ecclesiastical endorsing organizations.
    To governmental entities or private organizations under government 
contract to perform random analytical research into specific aspects of 
military personnel management and administrative procedures.
    To Federal agencies, their contractors and grantees, and to private 
organizations, such as the National Academy of Sciences, for the 
purposes of conducting personnel and/or health-related research in the 
interest of the Federal government and the public. When not considered 
mandatory, the names and other identifying data will be eliminated from 
records used for such research studies.
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of system of record notices also apply to this 
system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Paper records and electronic storage media.

Retrievability:
    By name, Social Security Number (SSN), enlisted service number or 
officer file number.

Safeguards:
    Computer facilities and terminals are located in restricted areas 
accessible only to authorized persons that are properly screened, 
cleared and trained. Manual records and computer printouts are 
available only to authorized personnel having a need-to-know.

Retention and disposal:
    Those documents that are designated as temporary in the prescribing 
regulations remain in the record until their obsolescence, or the 
member is separated from the Navy, then are removed and provided to the 
individual. Those documents designated as permanent are submitted to 
Navy Personnel Command at predetermined times to form a single 
personnel record in the Electronic Military Personnel Records System 
(EMPRS), and remain in EMPRS permanently. Permanent records are 
transferred to the National Archives and Records Administration 62 
years after the completion of the service member's obligated service.

System manager(s) and address:
    Commander, Navy Personnel Command (PERS-31), 5720 Integrity Drive, 
Millington, TN 38055-3130: Commanding Officers, Officers in Charge, and 
Heads of Department of the Navy activities.
    Official mailing addresses are published as an appendix to the 
Navy's compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to:
    For permanent records of all active duty and reserve members 
(except Individual Ready Reserve (IRR)), former members discharged, 
deceased, or retired since 1995, should be addressed to the Commander, 
Navy Personnel Command (PERS-312), 5720 Integrity Drive, Millington, TN 
38055-3120.
    Inquiries regarding records of former members discharged, deceased, 
or retired before 1995 should be addressed to the Director, National 
Personnel Records Center, Military Personnel Records, 9700 Page Avenue, 
St. Louis, MO 63132-5100.
    Inquiries regarding field service records of current members should 
be addressed to the Personnel Office or Personnel Support Detachment 
providing administrative support to the local activity to which the 
individual is assigned.
    Official mailing addresses are published as an appendix to the 
Navy's compilation of systems of records notices.
    The request should contain first, middle, and last name and the 
last four of the Social Security Number (SSN) (and/or enlisted service 
number/officer file number), rank/rate, designator, military status, 
address, and signature of the requester. The system manager may require 
an original signature or a notarized signature as a means of proving 
the identity of the individual requesting access to the records.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to Commander, 
Navy Personnel Command (PERS-312), 5720 Integrity Drive, Millington, TN 
38055-3120, for records of all active duty and reserve members 
(including Individual Ready Reserve (IRR)).
    Director, National Personnel Records Center, Military Personnel 
Records, 9700 Page Avenue, St. Louis, MO 63132-5100, for records of 
former members discharged, deceased, or retired before 1995.
    The Personnel Office or Personnel Support Detachment providing

[[Page 19630]]

administrative support to the local activity to which the individual is 
assigned for field service records of current members.
    Official mailing addresses are published as an appendix to the 
Navy's compilation of systems of records notices.
    The request should contain first, middle, and last name and the 
last four of the Social Security Number (SSN) (and/or enlisted service 
number/officer file number), rank/rate, designator, military status, 
address, and signature of the requester. The system manager may require 
an original signature or a notarized signature as a means of proving 
the identity of the individual requesting access to the records.
    Current members, active and reserve, may visit the Navy Personnel 
Command, Records Review Room, Bldg 769, Room 109, Millington, TN 38055-
3130, for assistance with records located in that building; or the 
individual may visit the local activity to which attached for access to 
locally maintained records. Proof of identification will consist of 
Military Identification Card for persons having such cards, or other 
picture-bearing identification.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Correspondence; educational institutions; federal, state, and local 
court documents; civilian and military investigatory reports; general 
correspondence concerning the individual; official records of 
professional qualifications; Navy Relief and American Red Cross 
requests for verification of status.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-8652 Filed 4-14-10; 8:45 am]
BILLING CODE 5001-06-P