Privacy Act of 1974; Report of an Altered System of Records, 19652-19654 [2010-8620]
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19652
Federal Register / Vol. 75, No. 72 / Thursday, April 15, 2010 / Notices
Dated: April 9, 2010.
Leslie Kux,
Acting Assistant Commissioner for Policy.
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Health Resources and Services
Administration
[FR Doc. 2010–8572 Filed 4–14–10; 8:45 am]
BILLING CODE 4160–01–S
Privacy Act of 1974; Report of an
Altered System of Records
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Health Resources and Services
Administration
National Advisory Council on Migrant
Health; Notice of Meeting
In accordance with section 10(a)(2) of
the Federal Advisory Committee Act
(Pub. L. 92–463), notice is hereby given
of the following meeting:
Name: National Advisory Council on
Migrant Health.
Dates and Times: May 3, 2010, 8:30 a.m.
to 5 p.m. May 4, 2010, 8:30 a.m. to 5 p.m.
Place: Hard Rock Hotel San Diego, 207 5th
Avenue, San Diego, California 92101,
Telephone: 619–702–3000, Fax: 877–344–
7625.
Status: The meeting will be open to the
public.
Purpose: The purpose of the meeting is to
discuss services and issues related to the
health of migrant and seasonal farmworkers
and their families and to formulate
recommendations for the Secretary of Health
and Human Services.
Agenda: The agenda includes an overview
of the Council’s general business activities.
The Council will also hear presentations
from experts on farmworker issues, including
the status of farmworker health at the local
and national levels.
The Council meeting is being held in
conjunction with the National Farmworker
Conference sponsored by the National
Association of Community Health Centers,
which is being held in San Diego, California,
May 5–7, 2010.
Agenda items are subject to change as
priorities indicate. FOR FURTHER INFORMATION
CONTACT: Gladys Cate, Office of Minority and
Special Populations, Bureau of Primary
Health Care, Health Resources and Services
Administration, 5600 Fishers Lane, Maryland
20857; telephone (301) 594–0367.
mstockstill on DSKH9S0YB1PROD with NOTICES
Dated: April 7, 2010.
Sahira Rafiullah,
Director, Division of Policy and Information
Coordination.
[FR Doc. 2010–8624 Filed 4–14–10; 8:45 am]
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AGENCY: Department of Health and
Human Services (HHS), Health
Resources & Services Administration
(HRSA).
ACTION: Notice of an Altered System of
Records (SOR).
SUMMARY: In accordance with the
requirements of the Privacy Act of 1974,
the Health Resources and Services
Administration (HRSA) is publishing
notice of a proposal to alter an existing
System of Records. The existing system
of records, ‘‘State-Provided Physician
Records for the Application Submission
& Processing System (ASAPS), Office of
Shortage Designation (OSD), Bureau of
Health Professions (BHPr), HRSA,’’
SORN #09–15–0066, originally
published on January 10, 2005, covers
health care practitioners who are the
subjects of databases collected and
maintained by State Primary Care
Offices/Associations. Such health care
practitioners include physicians (both
M.D.s and D.O.s), licensed or otherwise
authorized by a State to provide health
care services, dentists, and mental
health professionals. This State
collected data may now also be made
available to contractors employed by the
OSD to assist in the application review
process. The States affected have signed
a Data Use Agreement permitting the
contractors to have access to their data.
The purposes of these alterations are
to update the system manager location,
authority for maintenance of the system,
categories of individuals covered by the
system and categories of records in the
system. Additionally, HRSA is adding
new routine uses numbers 4 and 5, to
include the reviewing and processing
assistance from contractors and the
breach notification language. This
system of records is required to comply
with the implementation directives of
Section 332 of the Public Health Service
Act. The records will be used to support
the ASAPS electronic application for
the development, submission, and
review of applications for HPSAs and
MUPs. The most critical requirement for
accurate designation determinations is
accurate data on the location of health
care providers relative to the
population. To this end, OSD
continually tries to obtain the latest data
on primary care, dental, and mental
health providers and their practice
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Fmt 4703
Sfmt 4703
location(s) at the lowest geographical
level possible for use in the designation
process, with the objective of
minimizing the level of effort required
on the part of States and communities
seeking designations.
DATES: HRSA filed an altered system
report with the Chair of the House
Committee on Government Reform and
Oversight, the Chair of the Senate
Committee on Homeland Security and
Governmental Affairs, and the
Administrator, Office of Information
and Regulatory Affairs, Office of
Management and Budget (OMB) on
March 1, 2010. To ensure all parties
have adequate time in which to
comment, the altered system, including
the routine uses, will become effective
30 days from the publication of the
notice or 40 days from the date it was
submitted to OMB and Congress,
whichever is later, unless HRSA
receives comments that require
alterations to this notice.
ADDRESSES: Please address comments to
the Application Submission &
Processing System (ASAP) System
Manager, Office of Shortage
Designation, Bureau of Health
Professions, Health Resources and
Services Administration, 5600 Fishers
Lane, Room 8A–08, Rockville, Maryland
20857; telephone (301) 594–4473. This
is not a toll-free number. Comments
received will be available for inspection
at this same address from 9 a.m. to 3
p.m., (Eastern Standard Time zone),
Monday through Friday.
FOR FURTHER INFORMATION CONTACT:
Please contact the ASAPS, System
Manager, Office of Shortage
Designation, Bureau of Health
Professions, Health Resources and
Services Administration (HRSA), 5600
Fishers Lane, Room 8A–08, Rockville,
Maryland 20857; telephone (301) 594–
4473. This is not a toll-free number.
SUPPLEMENTARY INFORMATION: The
following changes/additions are being
made to the current System of Records
Routine Uses: (4) The Office of Shortage
Designation (OSD) has contracted with
a vendor to assist OSD in the review and
processing of the HPSA and/or MUA/P
applications received by the State
offices. Such access will only be granted
to the contractors with the States’
written permission, and all such
contractors shall be required to sign a
Rules of Behavior document, maintain
Privacy Act safeguards with respect to
such records, and return all records to
HRSA; (5) The SORN will now include
specific language to appropriate Federal
agencies and Department contractors
that have a need to know the
information for the purpose of assisting
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Federal Register / Vol. 75, No. 72 / Thursday, April 15, 2010 / Notices
the Department’s efforts to respond to a
suspected or confirmed breach of the
security or confidentiality of
information maintained in this system
of records, and the information
disclosed is relevant and necessary for
that assistance. Also being modified
with this Altered System of Records
Notice is the room number and program
name for the location of the system
manager. The room number is being
changed from 8C–26 to 8A–08 and the
program name is being changed from
the Shortage Designation Branch to the
Office of Shortage Designation. Lastly,
the authority for the maintenance of the
system has been changed from 42 CFR,
chapter 1, part 5—Designation of Health
Professional Shortage Areas and section
332 of the Public Health Service (PHS)
Act to just section 332 of the Public
Health Service (PHS) Act.
Dated: March 24, 2010.
Mary K. Wakefield,
Administrator.
SYSTEM NUMBER: 09–15–0066
SYSTEM NAME:
State-Provided Physician Records for
the Application Submission &
Processing System, OSD, BHPr, HRSA.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
The Application Submission and
Processing System (ASAPS) System
Manager is located in Office of Shortage
Designation, Bureau of Health
Professions, Health Resources and
Services Administration, 5600 Fishers
Lane, Room 8A–08, Rockville, Maryland
20857. The actual computer server is
located in Office of Information
Technology, Health Resources and
Services Administration, 5600 Fishers
Lane, Room 10A–08, Rockville,
Maryland 20857.
mstockstill on DSKH9S0YB1PROD with NOTICES
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Health care practitioners who are the
subjects of databases collected and
maintained by State Primary Care
Offices/Associations. Such health care
practitioners include physicians (both
M.D.s and D.O.s), dentists, and mental
health care providers, licensed or
otherwise authorized by a State to
provide health care services.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system will include records that
show a value for each of the following
fields for all of the physicians that are
included in each States’ database:
• Provider ID (System-Assigned).
• Provider Type.
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• Provider Status.
• First Name.
• Middle Name.
• Last Name.
• Suffix.
• Physician License Number.
• Specialty Code.
• Visa Status.
• Federal Employee Status.
• National Health Service Corps
Status.
• MD/DO/DDS.
• AMA ID.
• AOA ID.
• Hospital Privileges Status.
• Gender.
• Source Type.
• Address 1.
• Address 2.
• Address 3.
• City.
• State.
• Zip.
• FIPS State.
• FIPS County.
• Census Tract.
• Minor Civil Division.
• Longitude.
• Latitude.
• Address FTE.
• Office Visits (Per Year).
• New Patients Waiting Time For
Appointments (days).
• Current Patients Waiting Time For
Appointments (days).
• Average Wait for New Patient
(hours).
• Average Wait for Current Patient
(hours).
• Patient Percent—Homeless.
• Patient Percent—Medicaid.
• Patient Percent—Migrant
Farmworker.
• Patient Percent—Native American.
• Patient Percent—Sliding Fee Scale.
• Patient Percent—Language Barrier
Present.
• Patient Percent—Migrant/Seasonal
Farmworker.
• Patient Percent—Other Population.
• Medicaid Claims.
• Hours Given Include Time Spent in
Hospital.
• Accepts New Patients.
• Tour Hours in Direct Patient Care
for this Address.
• Sub Specialty.
• Sub Specialty Percent.
• Language 1.
• Language 1 Percent.
• Language 2.
• Language 2 Percent.
• Language 3.
• Language 3 Percent.
• Age/Date of Birth (Dentists only).
• Number of Auxillaries (Dentists
only).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 332 of the Public Health
Service Act provides that the Secretary
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19653
of Health and Human Services shall
designate health professional shortage
areas, or HPSAs, and/or Medically
Underserved Populations, or MUPs,
based on criteria established by
regulation. The authority for designation
of HPSAs is delegated to the Bureau of
Health Professions Office of Shortage
Designation (OSD). Criteria and the
process used for designation of HPSAs
and/or MUPs were developed in
accordance with the requirements of
Section 332. Designation as a HPSA is
a prerequisite to application for
National Health Service Corps
recruitment assistance. To accomplish
this task, the OSD relies on data
specified in 42 CFR Part 5, which
implements Section 332, and HPSA
and/or MUP guidelines, to review
applications submitted by State Primary
Care Offices (PCO) and their affiliates
for designation status.
PURPOSE(S):
The sole purpose of the system is to
support the Application Submission
and Processing System electronic
application for the development,
submission, and review of applications
for HPSAs and MUPs. The most critical
requirement for accurate designation
determinations is accurate data on the
location of health care providers relative
to the population. To this end, Office of
Shortage Designation continually tries
to obtain the latest data on health care
providers and their practice location(s)
at the lowest geographical level possible
for use in the designation process, with
the objective of minimizing the level of
effort required on the part of States and
communities seeking designations.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. Each State Primary Care Office (and
a few Primary Care Associations) may
have access to provider data within
their own State for Medically
Underserved Population/Area (MUA/P)
and/or Health Professional Shortage
Area (HPSA) applications. These users
will also have access to bordering
States’ data (one county-deep) at an
aggregate level only.
2. Disclosure may be made to
contractors engaged by the Department
to geocode the physicians’ address so
that it may be seen on a computerized
map, or to load the provider data into
the Application Submission and
Processing Systems. All such
contractors shall be required to maintain
Privacy Act safeguards with respect to
such records and return all records to
HRSA.
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19654
Federal Register / Vol. 75, No. 72 / Thursday, April 15, 2010 / Notices
3. Disclosure may be made to
contractors engaged by the Department
to assist OSD in the review and
processing of the HPSA and/or MUA/P
applications received by the State
offices. Such access will only be made
with the State’s permission (through a
Data Use Agreement) and all such
contractors shall be required to sign a
Rules of Behavior document, maintain
Privacy Act safeguards with respect to
such records, and return all records to
HRSA.
4. To appropriate Federal agencies
and Department contractors that have a
need to know the information for the
purpose of assisting the Department’s
efforts to respond to a suspected or
confirmed breach of the security or
confidentiality of information
maintained in this system of records,
and the information disclosed is
relevant and necessary for that
assistance.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders
and in computer data files.
RETRIEVABILITY:
Retrieval of physician records is by
use of personal identifiers used when
entering the system.
mstockstill on DSKH9S0YB1PROD with NOTICES
SAFEGUARDS:
1. Authorized users: Access to records
is limited to designated HRSA, HRSA
hired contractors, and PCO/A staff.
These employees are the only
authorized users. HRSA maintains
current lists of authorized users.
2. Physical Safeguards: All computer
equipment and files are stored in areas
where fire and life safety codes are
strictly enforced. All automated and
non-automated documents are protected
on a 24-hour basis. Perimeter security
includes intrusion alarms, on-site guard
force, random guard patrol, key/
passcard/combination controls, and
receptionist controlled area. Hard copy
files are maintained in a file room used
solely for this purpose with access
limited by combination lock to
authorized users identified above.
Computer files are password protected
and are accessible only by use of
computers which are password
protected.
3. Procedural Safeguards: A password
is required to access computer files. All
users of personal information in
connection with the performance of
their jobs protect information from
public view and from unauthorized
personnel entering an unsupervised
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15:43 Apr 14, 2010
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area. All authorized users sign a ‘‘Rules
of Behavior’’ document. All passwords,
keys and/or combinations are changed
when a person leaves or no longer has
authorized duties. Access to records is
limited to those authorized personnel
trained in accordance with the Privacy
Act and ADP security procedures. The
safeguards described above were
established in accordance with DHHS
Chapter 45–13 and supplementary
chapter PHS hf:45–13 of the General
Administration Manual; and the DHHS
Information Resources Management
Manual, Part 6, ‘‘ADP Systems Security.’’
RECORD SOURCE CATEGORIES:
RETENTION AND DISPOSAL:
AGENCY: U.S. Customs and Border
Protection, Department of Homeland
Security.
ACTION: 30-Day notice and request for
comments; extension of an existing
information collection: 1651–0077.
HRSA is working with the Records
Officer and NARA to obtain the
appropriate retention value.
SYSTEM MANAGER(S) AND ADDRESS:
Application Submission & Processing
System System Manager, Office of
Shortage Designation, Bureau of Health
Professions, Health Resources and
Services Administration, 5600 Fishers
Lane, Room 8A–08, Rockville, Maryland
20857.
NOTIFICATION PROCEDURE:
Write to the Application Submission
& Processing System System Manager to
determine if a record exists. The
requester must also verify his or her
identity by providing either a
notarization of the request or a written
certification that the requester is who he
or she claims to be and understands that
the knowing and willful request for
acquisition of a record pertaining to an
individual under false pretenses is a
criminal offense under the Act, subject
to a fine.
RECORD ACCESS PROCEDURE:
To obtain access to a record, contact
the Application Submission and
Processing System (ASAPS) System
Manager at the address specified above.
Requesters should provide the same
information as is required under the
Notification Procedures above.
Individuals may also request listings of
accountable disclosures that have been
made of their records, if any.
CONTESTING RECORD PROCEDURES:
Write to the official specified under
Notification Procedures above, and
reasonably identify the record and
specify the information being contested,
the corrective action sought, and your
reasons for requesting the correction,
along with supporting information to
show how the record is inaccurate,
incomplete, untimely, or irrelevant. The
right to contest records is limited to
information which is incomplete,
incorrect, untimely, or irrelevant.
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Data are collected from the State
Primary Care Offices and a few State
Primary Care Associations.
[FR Doc. 2010–8620 Filed 4–14–10; 8:45 am]
BILLING CODE 4160–15–P
DEPARTMENT OF HOMELAND
SECURITY
U.S. Customs and Border Protection
Agency Information Collection
Activities: Customs-Trade Partnership
Against Terrorism (C–TPAT)
SUMMARY: U.S. Customs and Border
Protection (CBP) of the Department of
Homeland Security has submitted the
following information collection request
to the Office of Management and Budget
(OMB) for review and approval in
accordance with the Paperwork
Reduction Act: Customs-Trade
Partnership Against Terrorism (C–
TPAT). This is a proposed extension of
an information collection that was
previously approved. CBP is proposing
that this information collection be
extended with no change to the burden
hours. This document is published to
obtain comments from the public and
affected agencies. This proposed
information collection was previously
published in the Federal Register (75
FR 6678) on February 10, 2010, allowing
for a 60-day comment period. This
notice allows for an additional 30 days
for public comments. This process is
conducted in accordance with 5 CFR
1320.10.
DATES: Written comments should be
received on or before May 17, 2010.
ADDRESSES: Interested persons are
invited to submit written comments on
this proposed information collection to
the Office of Information and Regulatory
Affairs, Office of Management and
Budget. Comments should be addressed
to the OMB Desk Officer for Customs
and Border Protection, Department of
Homeland Security, and sent via
electronic mail to
oira_submission@omb.eop.gov or faxed
to (202) 395–5806.
SUPPLEMENTARY INFORMATION: U.S.
Customs and Border Protection (CBP)
encourages the general public and
affected Federal agencies to submit
written comments and suggestions on
proposed and/or continuing information
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]]>Agencies
[Federal Register Volume 75, Number 72 (Thursday, April 15, 2010)]
[Notices]
[Pages 19652-19654]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-8620]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Health Resources and Services Administration
Privacy Act of 1974; Report of an Altered System of Records
AGENCY: Department of Health and Human Services (HHS), Health Resources
& Services Administration (HRSA).
ACTION: Notice of an Altered System of Records (SOR).
-----------------------------------------------------------------------
SUMMARY: In accordance with the requirements of the Privacy Act of
1974, the Health Resources and Services Administration (HRSA) is
publishing notice of a proposal to alter an existing System of Records.
The existing system of records, ``State-Provided Physician Records for
the Application Submission & Processing System (ASAPS), Office of
Shortage Designation (OSD), Bureau of Health Professions (BHPr),
HRSA,'' SORN 09-15-0066, originally published on January 10,
2005, covers health care practitioners who are the subjects of
databases collected and maintained by State Primary Care Offices/
Associations. Such health care practitioners include physicians (both
M.D.s and D.O.s), licensed or otherwise authorized by a State to
provide health care services, dentists, and mental health
professionals. This State collected data may now also be made available
to contractors employed by the OSD to assist in the application review
process. The States affected have signed a Data Use Agreement
permitting the contractors to have access to their data.
The purposes of these alterations are to update the system manager
location, authority for maintenance of the system, categories of
individuals covered by the system and categories of records in the
system. Additionally, HRSA is adding new routine uses numbers 4 and 5,
to include the reviewing and processing assistance from contractors and
the breach notification language. This system of records is required to
comply with the implementation directives of Section 332 of the Public
Health Service Act. The records will be used to support the ASAPS
electronic application for the development, submission, and review of
applications for HPSAs and MUPs. The most critical requirement for
accurate designation determinations is accurate data on the location of
health care providers relative to the population. To this end, OSD
continually tries to obtain the latest data on primary care, dental,
and mental health providers and their practice location(s) at the
lowest geographical level possible for use in the designation process,
with the objective of minimizing the level of effort required on the
part of States and communities seeking designations.
DATES: HRSA filed an altered system report with the Chair of the House
Committee on Government Reform and Oversight, the Chair of the Senate
Committee on Homeland Security and Governmental Affairs, and the
Administrator, Office of Information and Regulatory Affairs, Office of
Management and Budget (OMB) on March 1, 2010. To ensure all parties
have adequate time in which to comment, the altered system, including
the routine uses, will become effective 30 days from the publication of
the notice or 40 days from the date it was submitted to OMB and
Congress, whichever is later, unless HRSA receives comments that
require alterations to this notice.
ADDRESSES: Please address comments to the Application Submission &
Processing System (ASAP) System Manager, Office of Shortage
Designation, Bureau of Health Professions, Health Resources and
Services Administration, 5600 Fishers Lane, Room 8A-08, Rockville,
Maryland 20857; telephone (301) 594-4473. This is not a toll-free
number. Comments received will be available for inspection at this same
address from 9 a.m. to 3 p.m., (Eastern Standard Time zone), Monday
through Friday.
FOR FURTHER INFORMATION CONTACT: Please contact the ASAPS, System
Manager, Office of Shortage Designation, Bureau of Health Professions,
Health Resources and Services Administration (HRSA), 5600 Fishers Lane,
Room 8A-08, Rockville, Maryland 20857; telephone (301) 594-4473. This
is not a toll-free number.
SUPPLEMENTARY INFORMATION: The following changes/additions are being
made to the current System of Records Routine Uses: (4) The Office of
Shortage Designation (OSD) has contracted with a vendor to assist OSD
in the review and processing of the HPSA and/or MUA/P applications
received by the State offices. Such access will only be granted to the
contractors with the States' written permission, and all such
contractors shall be required to sign a Rules of Behavior document,
maintain Privacy Act safeguards with respect to such records, and
return all records to HRSA; (5) The SORN will now include specific
language to appropriate Federal agencies and Department contractors
that have a need to know the information for the purpose of assisting
[[Page 19653]]
the Department's efforts to respond to a suspected or confirmed breach
of the security or confidentiality of information maintained in this
system of records, and the information disclosed is relevant and
necessary for that assistance. Also being modified with this Altered
System of Records Notice is the room number and program name for the
location of the system manager. The room number is being changed from
8C-26 to 8A-08 and the program name is being changed from the Shortage
Designation Branch to the Office of Shortage Designation. Lastly, the
authority for the maintenance of the system has been changed from 42
CFR, chapter 1, part 5--Designation of Health Professional Shortage
Areas and section 332 of the Public Health Service (PHS) Act to just
section 332 of the Public Health Service (PHS) Act.
Dated: March 24, 2010.
Mary K. Wakefield,
Administrator.
SYSTEM NUMBER: 09-15-0066
SYSTEM NAME:
State-Provided Physician Records for the Application Submission &
Processing System, OSD, BHPr, HRSA.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
The Application Submission and Processing System (ASAPS) System
Manager is located in Office of Shortage Designation, Bureau of Health
Professions, Health Resources and Services Administration, 5600 Fishers
Lane, Room 8A-08, Rockville, Maryland 20857. The actual computer server
is located in Office of Information Technology, Health Resources and
Services Administration, 5600 Fishers Lane, Room 10A-08, Rockville,
Maryland 20857.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Health care practitioners who are the subjects of databases
collected and maintained by State Primary Care Offices/Associations.
Such health care practitioners include physicians (both M.D.s and
D.O.s), dentists, and mental health care providers, licensed or
otherwise authorized by a State to provide health care services.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system will include records that show a value for each of the
following fields for all of the physicians that are included in each
States' database:
Provider ID (System-Assigned).
Provider Type.
Provider Status.
First Name.
Middle Name.
Last Name.
Suffix.
Physician License Number.
Specialty Code.
Visa Status.
Federal Employee Status.
National Health Service Corps Status.
MD/DO/DDS.
AMA ID.
AOA ID.
Hospital Privileges Status.
Gender.
Source Type.
Address 1.
Address 2.
Address 3.
City.
State.
Zip.
FIPS State.
FIPS County.
Census Tract.
Minor Civil Division.
Longitude.
Latitude.
Address FTE.
Office Visits (Per Year).
New Patients Waiting Time For Appointments (days).
Current Patients Waiting Time For Appointments (days).
Average Wait for New Patient (hours).
Average Wait for Current Patient (hours).
Patient Percent--Homeless.
Patient Percent--Medicaid.
Patient Percent--Migrant Farmworker.
Patient Percent--Native American.
Patient Percent--Sliding Fee Scale.
Patient Percent--Language Barrier Present.
Patient Percent--Migrant/Seasonal Farmworker.
Patient Percent--Other Population.
Medicaid Claims.
Hours Given Include Time Spent in Hospital.
Accepts New Patients.
Tour Hours in Direct Patient Care for this Address.
Sub Specialty.
Sub Specialty Percent.
Language 1.
Language 1 Percent.
Language 2.
Language 2 Percent.
Language 3.
Language 3 Percent.
Age/Date of Birth (Dentists only).
Number of Auxillaries (Dentists only).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 332 of the Public Health Service Act provides that the
Secretary of Health and Human Services shall designate health
professional shortage areas, or HPSAs, and/or Medically Underserved
Populations, or MUPs, based on criteria established by regulation. The
authority for designation of HPSAs is delegated to the Bureau of Health
Professions Office of Shortage Designation (OSD). Criteria and the
process used for designation of HPSAs and/or MUPs were developed in
accordance with the requirements of Section 332. Designation as a HPSA
is a prerequisite to application for National Health Service Corps
recruitment assistance. To accomplish this task, the OSD relies on data
specified in 42 CFR Part 5, which implements Section 332, and HPSA and/
or MUP guidelines, to review applications submitted by State Primary
Care Offices (PCO) and their affiliates for designation status.
PURPOSE(S):
The sole purpose of the system is to support the Application
Submission and Processing System electronic application for the
development, submission, and review of applications for HPSAs and MUPs.
The most critical requirement for accurate designation determinations
is accurate data on the location of health care providers relative to
the population. To this end, Office of Shortage Designation continually
tries to obtain the latest data on health care providers and their
practice location(s) at the lowest geographical level possible for use
in the designation process, with the objective of minimizing the level
of effort required on the part of States and communities seeking
designations.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. Each State Primary Care Office (and a few Primary Care
Associations) may have access to provider data within their own State
for Medically Underserved Population/Area (MUA/P) and/or Health
Professional Shortage Area (HPSA) applications. These users will also
have access to bordering States' data (one county-deep) at an aggregate
level only.
2. Disclosure may be made to contractors engaged by the Department
to geocode the physicians' address so that it may be seen on a
computerized map, or to load the provider data into the Application
Submission and Processing Systems. All such contractors shall be
required to maintain Privacy Act safeguards with respect to such
records and return all records to HRSA.
[[Page 19654]]
3. Disclosure may be made to contractors engaged by the Department
to assist OSD in the review and processing of the HPSA and/or MUA/P
applications received by the State offices. Such access will only be
made with the State's permission (through a Data Use Agreement) and all
such contractors shall be required to sign a Rules of Behavior
document, maintain Privacy Act safeguards with respect to such records,
and return all records to HRSA.
4. To appropriate Federal agencies and Department contractors that
have a need to know the information for the purpose of assisting the
Department's efforts to respond to a suspected or confirmed breach of
the security or confidentiality of information maintained in this
system of records, and the information disclosed is relevant and
necessary for that assistance.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders and in computer data files.
RETRIEVABILITY:
Retrieval of physician records is by use of personal identifiers
used when entering the system.
SAFEGUARDS:
1. Authorized users: Access to records is limited to designated
HRSA, HRSA hired contractors, and PCO/A staff. These employees are the
only authorized users. HRSA maintains current lists of authorized
users.
2. Physical Safeguards: All computer equipment and files are stored
in areas where fire and life safety codes are strictly enforced. All
automated and non-automated documents are protected on a 24-hour basis.
Perimeter security includes intrusion alarms, on-site guard force,
random guard patrol, key/passcard/combination controls, and
receptionist controlled area. Hard copy files are maintained in a file
room used solely for this purpose with access limited by combination
lock to authorized users identified above. Computer files are password
protected and are accessible only by use of computers which are
password protected.
3. Procedural Safeguards: A password is required to access computer
files. All users of personal information in connection with the
performance of their jobs protect information from public view and from
unauthorized personnel entering an unsupervised area. All authorized
users sign a ``Rules of Behavior'' document. All passwords, keys and/or
combinations are changed when a person leaves or no longer has
authorized duties. Access to records is limited to those authorized
personnel trained in accordance with the Privacy Act and ADP security
procedures. The safeguards described above were established in
accordance with DHHS Chapter 45-13 and supplementary chapter PHS hf:45-
13 of the General Administration Manual; and the DHHS Information
Resources Management Manual, Part 6, ``ADP Systems Security.''
RETENTION AND DISPOSAL:
HRSA is working with the Records Officer and NARA to obtain the
appropriate retention value.
SYSTEM MANAGER(S) AND ADDRESS:
Application Submission & Processing System System Manager, Office
of Shortage Designation, Bureau of Health Professions, Health Resources
and Services Administration, 5600 Fishers Lane, Room 8A-08, Rockville,
Maryland 20857.
NOTIFICATION PROCEDURE:
Write to the Application Submission & Processing System System
Manager to determine if a record exists. The requester must also verify
his or her identity by providing either a notarization of the request
or a written certification that the requester is who he or she claims
to be and understands that the knowing and willful request for
acquisition of a record pertaining to an individual under false
pretenses is a criminal offense under the Act, subject to a fine.
RECORD ACCESS PROCEDURE:
To obtain access to a record, contact the Application Submission
and Processing System (ASAPS) System Manager at the address specified
above. Requesters should provide the same information as is required
under the Notification Procedures above. Individuals may also request
listings of accountable disclosures that have been made of their
records, if any.
CONTESTING RECORD PROCEDURES:
Write to the official specified under Notification Procedures
above, and reasonably identify the record and specify the information
being contested, the corrective action sought, and your reasons for
requesting the correction, along with supporting information to show
how the record is inaccurate, incomplete, untimely, or irrelevant. The
right to contest records is limited to information which is incomplete,
incorrect, untimely, or irrelevant.
RECORD SOURCE CATEGORIES:
Data are collected from the State Primary Care Offices and a few
State Primary Care Associations.
[FR Doc. 2010-8620 Filed 4-14-10; 8:45 am]
BILLING CODE 4160-15-P
