Statement of Organization, Functions, and Delegations of Authority, 18219-18228 [2010-8165]

Agencies

• Aging Administration
• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Administration on Aging

[Federal Register Volume 75, Number 68 (Friday, April 9, 2010)]
[Notices]
[Pages 18219-18228]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-8165]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration on Aging


Statement of Organization, Functions, and Delegations of 
Authority

AGENCY: Administration on Aging.

ACTION: Notice.

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SUMMARY: Statement of Organization, Functions, and Delegations of 
Authority.
    This reorganization of AoA will achieve several important 
objectives: It will strengthen the organization by establishing 
strategic focal points for the agency's policy, programmatic and 
administrative functions; elevate AoA's National Long-Term Care 
Ombudsman activities; improve the integration of AoA's strategic 
planning, policy analysis, evaluation and program development 
functions; and consolidate programmatic operations to enhance the 
organization's capacity to implement the provisions of the Older 
Americans Act which seek to assist older Americans to remain at home by 
streamlining access to community-based care and empowering older adults 
to take more control of their own health

[[Page 18220]]

through lifestyle and behavioral changes.

FOR FURTHER INFORMATION CONTACT: Dan Berger, Administration on Aging, 1 
Massachusetts Avenue, NW., Washington, DC 20201, 202-357-3419.
    This notice amends Part B of the Statement of Organization, 
Functions, and Delegations of Authority of the Department of Health and 
Human Services (HHS), Administration on Aging (AoA), as follows: Part 
B, Administration on Aging (73 FR 1347-1354), as last amended, January 
8, 2008. The changes are as follows:
    I. Delete Part B, ``The Administration on Aging'' in its entirety 
and replace with the following:
    B.00 Mission
    B.10 Organization
    B.20 Functions
    B.00 Mission. The Administration on Aging (AoA) is the principal 
agency designated to carry out the provisions of the Older Americans 
Act (``OAA'' or ``The Act'') of 1965, as amended, 42 U.S.C. 3001 et 
seq.; the Alzheimer's Disease Demonstration Grants to States Program, 
established under section 398 of the Public Health Service Act (PHSA), 
as amended, 42 U.S.C. 280c-3; and the Lifespan Respite Care Program, 
established under Title XXIX of the PHSA, 42 U.S.C. 201. AoA's mission 
is to help elderly individuals maintain their dignity and independence 
in their homes and communities through comprehensive, coordinated, and 
cost effective systems of long-term care, and livable communities 
across the United States. AoA serves as the effective and visible 
advocate for older persons within the Department of Health and Human 
Services (HHS) and with other Federal agencies.
    B.10 Organization. AoA is an Operating Division (OPDIV) of HHS, 
which is headed by the Assistant Secretary for Aging who reports 
directly to the Secretary. In addition to the Assistant Secretary, the 
AoA consists of the Principal Deputy Assistant Secretary and Staff and 
Program Offices. AoA is organized as follows:
    Office of the Assistant Secretary (BA)
    Office of the Principal Deputy Assistant Secretary (BB)
    Center for Management and Budget (BE)
    Center for Program Operations (BF)
    Center for Policy, Planning, and Evaluation (BH)
    B.20 Functions. AoA assists the Secretary in all matters pertaining 
to opportunities and challenges of the elderly. Advocates for the needs 
of older persons in program planning and policy development within the 
Department and in other Federal agencies. Advises the Secretary, 
Departmental components and other Federal departments and agencies on 
the characteristics, circumstances and needs of older people and 
develops policies, plans and programs designed to promote their 
welfare.
    Develops, recommends and issues policies, procedures and 
interpretations to provide direction to the programs it administers, 
including Titles II, III, IV, VI, and VII of the OAA, as well as the 
Lifespan Respite Care and the Alzheimer's Disease Demonstration Grants 
to States programs. Administers a program of mandatory grants to States 
to establish State and community programs for older persons; and 
administers a program of grants to American Indians, Alaskan Natives 
and Native Hawaiians to establish programs for older Native Americans. 
Provides policy and procedural direction, advice and assistance to 
States and Native American grantees to promote the development of State 
and Native American-administered, community-based service systems of 
comprehensive social services for older persons.
    Administers long-term care ombudsman, protective services programs 
and legal services development programs for older people. Approves or 
disapproves State plans and Native American funding applications. 
Administers programs of training, research and demonstration. 
Administers national centers for service development and assistance, 
and information dissemination benefiting older persons.
    Promotes through the State and Area Agencies on Aging and Indian 
Tribal Organizations a national community-based long-term care program 
for older persons. Develops and issues program designs, guidelines, 
standards and assistance to State and Area Agencies, Indian Tribal 
Organizations.
    The functions of the organizational units of AoA are described in 
detail in the succeeding Parts.
    A. Office of the Assistant Secretary (BA):
    BA.00 Mission
    BA.10 Organization
    BA.20 Functions
    BA.00 Mission. The Office of the Assistant Secretary provides 
executive direction, leadership, and guidance for OAA programs and the 
PHSA Alzheimer's Disease Demonstration Grants to States and Lifespan 
Respite Care Programs, and serves as the focal point for the 
development, coordination and administration of those programs 
nationwide. The Office advises the Secretary on issues affecting 
America's elderly population.
    BA.10 Organization. The Office of the Assistant Secretary is headed 
by an Assistant Secretary, who reports to the Secretary. The Office 
includes the following components:
    Immediate Office of the Assistant Secretary (BA)
    Congressional and Public Affairs (BAA)
    National Long-Term Care Ombudsman (BAB)
    BA.20 Functions.
    1. Immediate Office of the Assistant Secretary (BA). The Immediate 
Office of the Assistant Secretary (IOAS) is responsible to the 
Secretary for carrying out AoA's mission and provides executive 
supervision to the major components of AoA. The Office serves as the 
effective and visible advocate within the Federal government to ensure 
the rights and entitlements of the elderly.
    Sets national policies, establishes national priorities, ensures 
policy consistency, and directs plans and programs conducted by AoA. 
Advises the Secretary, HHS agencies, and other Federal agencies on the 
characteristics, circumstances, and needs of older people, and on 
policies, plans and programs designed to promote their welfare.
    In collaboration with other Federal agencies, develops and 
implements interagency agreements to assist older persons. Provides 
liaison with other Federal advisory committees focused on the aging. 
Works with national aging organizations, professional societies, and 
academic organizations to identify mutual interests and plan voluntary 
and funded approaches to meet the needs of older persons. Ensures 
affirmative action throughout the Aging Network in employment and 
service delivery.
    2. Congressional and Public Affairs (BAA). Congressional and Public 
Affairs supports the Assistant Secretary in the effective communication 
of AoA policies, goals, and objectives. In coordination with the 
Department, manages AoA's media relations and legislative liaison 
activities.
    Coordinates the development of legislative proposals, testimony, 
background statements, and other policy documents for use by the 
Assistant Secretary in activities related to legislation. In 
coordination with the HHS Office of the Assistant Secretary for 
Legislation, analyzes proposed and enacted legislation related directly 
or indirectly to older people, including legislation directly affecting 
OAA programs. Utilizes automated legislative information systems to 
track bills

[[Page 18221]]

related to the aging. Develops and issues status reports regarding key 
legislative developments to Central Office and Regional Support Centers 
staff, the network of State and Area Agencies on Aging, and Indian 
Tribal Organizations.
    Coordinates with the Office of the Assistant Secretary for Public 
Affairs, including planning and implementing strategy for relations 
with the news and other information media. Initiates media outreach 
activities and responds to all media inquiries concerning AoA programs 
and related issues.
    3. National Long-Term Care Ombudsman (BAB). The National Long-Term 
Care Ombudsman serves as and carries out the functions of the Office of 
Long-Term Care Ombudsman Programs established in Section 201(d)(1) of 
the OAA. Serves as the effective and visible advocate regarding Federal 
policies and laws that may adversely affect the health, safety, 
welfare, or rights of older residents of long-term care facilities.
    Reviews Federal legislation, regulations, and policies regarding 
long-term care ombudsman programs and makes recommendations to the 
Assistant Secretary. Coordinates the activities of AoA with other 
Federal, State and local entities relating to long-term care ombudsman 
programs; prepares an annual report to Congress on the effectiveness of 
services provided by State long-term care ombudsman programs; and 
establishes standards for the training of State long-term care 
ombudsman staff.
    Works with the Office of Elder Rights to administer the Long-Term 
Care Ombudsman Program established under section 712 of the OAA and the 
National Ombudsman Resource Center established under section 202(a)(21) 
of the OAA. Make recommendations to the Assistant Secretary regarding 
the operation of the National Ombudsman Resource Center, and the review 
and approval of the provisions in State plans submitted under section 
307(a) of the OAA that relate to State Long-Term Care Ombudsman 
programs.
    B. Office of the Principal Deputy Assistant Secretary (BB):
    BA.00 Mission
    BA.10 Organization
    BA.20 Functions
    BA.00 Mission. The Office of the Principal Deputy Assistant 
Secretary supports the Office of the Assistant Secretary in providing 
executive direction, leadership, and guidance for agency programs and 
operations, particularly in the areas of intergovernmental affairs and 
the administration of regional operations. The Office works with the 
Assistant Secretary to support the development, coordination and 
administration of programs and issues affecting America's elderly 
population.
    BA.10 Organization. The Office of the Principal Deputy Assistant 
Secretary is headed by a Deputy Assistant Secretary, who reports to the 
Assistant Secretary. The Office includes the following components:
    Immediate Office of the Principal Deputy Assistant Secretary (BB)
    Executive Secretariat (BBA)
    Regional Support Centers (BBB1-BBBX)
    BA.20 Functions.
    1. Immediate Office of the Principal Deputy Assistant Secretary 
(BB). The Immediate Office of the Principal Deputy Assistant Secretary 
(IOPDAS) supports the Assistant Secretary in advancing the concerns and 
interests of older people and their caregivers. The Principal Deputy 
Assistant Secretary serves as the Assistant Secretary's primary 
associate in carrying out AoA's mission, goals, and objectives.
    Develops and maintains effective relationships with government 
entities and their representatives at the Federal, State and local 
levels to develop a unified policy toward, and promote, the aims of the 
OAA, especially as they relate to a community-based system of long-term 
care for the aging and disabled. Supports the development of more 
responsive service systems through intergovernmental and private sector 
initiatives and partnerships to address age-related issues and 
concerns.
    The Principal Deputy Assistant Secretary also serves as the AoA 
Reports Clearance Officer and is the AoA principal liaison with the 
Office of the General Counsel (OGC), the Office of the Inspector 
General (OIG), and the Government Accountability Office (GAO) regarding 
reviews of AoA programmatic activities conducted by these entities.
    2. Executive Secretariat (BBA). The Executive Secretariat (ES) 
coordinates essential policy and program concerns and ensures that 
issues requiring the attention of the Assistant Secretary, Principal 
Deputy Assistant Secretary, and other executive staff are addressed on 
a timely and coordinated basis. It serves as the AoA liaison with the 
HHS Executive Secretariat.
    Receives, assesses, and controls incoming correspondence and 
assignments to the appropriate AoA component(s) for response and 
action; provides assistance and advice to AoA staff on the development 
of responses to correspondence and on the controlled correspondence 
system; and tracks development of periodic reports and facilitates 
departmental clearance. Maintains official copies of all policy and 
information issuances and data collection instruments, ensuring proper 
clearance before issuance and annually reviewing for accuracy and 
compliance with laws and regulations. Serves as records manager 
providing assistance to both Central Office and Regional staff 
regarding filing practices, retention and disposition of records.
    Reviews all materials for Federal Register publication, ensuring 
compliance with guidelines. Serves as liaison with the Office of the 
Federal Register on regulatory actions and the OIG and the GAO on all 
program matters other than those related to financial management, 
grants, or procurement management. Serves as the Freedom of Information 
Act (FOIA) Officer for AoA, reviews FOIA requests, and arranges for 
appropriate responses in coordination with the HHS FOIA Officer. 
Coordinates mandated OMB approvals required under the Paperwork 
Reduction Act of 1980, as amended.
    3. Regional Support Centers (BBB1-BBBX). The Regional Support 
Centers report to the Principal Deputy Assistant Secretary. The central 
office regional liaisons supports the Principal Deputy Assistant 
Secretary in coordinating the operations of the Regional Support 
Centers, each of which is headed by a Regional Administrator (RA). The 
central office regional liaisons also coordinate with AoA's Regional 
Support Centers and aging network organizations to assess and respond 
to the needs of older individuals following a Presidential disaster 
declaration; oversee disaster assistance and reimbursement activities 
pursuant to Section 310 of the OAA; serve as the primary liaison with 
the Secretary's Operations Center, the Office of the Assistant 
Secretary for Preparedness and Response, and various interagency 
working groups to represent AoA and the unique interests of older 
individuals and other special needs populations; and work with HHS, 
other Federal agencies, and other national, State, local and Tribal 
entities to develop operational plans and training to ensure the 
preparedness of AoA and the Aging Network to respond to threats, 
disasters and emergencies.
    The Regional Support Centers serve as the focal point for the 
development and coordination of OAA programs within the designated HHS 
region. Represent the Assistant Secretary for Aging within the region, 
providing information for, and contributing to the development of, 
national policy dealing with the elderly. Based on national policy and 
priorities, establish field program goals and objectives. Serve as the 
effective and

[[Page 18222]]

visible advocates for the elderly to Federal agencies in their 
geographic jurisdiction to ensure the rights of the elderly; advise, 
consult and cooperate with each Federal agency proposing or 
administering programs or services related to the aging; coordinate and 
assist in the planning and development by public (including Federal, 
State, Tribal and local agencies) and private organizations of 
comprehensive and coordinated services and opportunities for older 
individuals in each community of the nation; and conduct active public 
education of officials and citizens and the aged to ensure broad 
understanding of the needs and capabilities of the aged.
    Monitor, assist and evaluate State Agencies on Aging administering 
programs supported under Titles II, III and VII of the OAA, and Indian 
Tribal Organizations administering projects under Title VI. 
Participates in the review OAA State Plans on Aging and recommend 
approval or disapproval to the Assistant Secretary for Aging, as 
appropriate. Participates in the review of applications and recommend 
approval or disapproval of Title VI applications to the Assistant 
Secretary.
    Advise the Assistant Secretary of problems and progress of programs 
through the Principal Deputy Assistant Secretary; recommend to the 
Assistant Secretary changes that would improve OAA operations; evaluate 
the effectiveness of OAA and related programs in the Regions and 
recommend to the Assistant Secretary or take positive action to gain 
improvement; and guide agencies and grantees in applications of policy 
to specific operational issues requiring resolution. Facilitate 
interagency cooperation at the Federal, Regional Support Center, State 
and Tribal levels to enhance resources and assistance available to the 
elderly. Disseminate and provide technical assistance regarding program 
guidelines and developments to State and Area Agencies, Indian Tribal 
Organizations and local community service providers.
    B. Center for Management and Budget (BE):
    BE.00 Mission
    BE.10 Organization
    BE.20 Functions
    BE.00 Mission. The Center for Management and Budget (CMB) advises 
the Assistant Secretary for Aging on the budget, financial, grants, 
information resources, procurement, administrative and human resources 
management activities of AoA.
    BE.10 Organization. The Center for Management and Budget is headed 
by a Deputy Assistant Secretary who reports directly to the Assistant 
Secretary for Aging. The Center is organized as follows:
    Office of the Deputy Assistant Secretary for Management and Budget 
(BE)
    Office of Budget and Finance (BE1)
    Office of Administration and Personnel (BE2)
    Office of Grants Management (BE3)
    Office of Information Resources Management (BE4)
    BE.20 Functions.
    1. Office of the Deputy Assistant Secretary for Management and 
Budget (BE). The Office of the Deputy Assistant Secretary for 
Management and Budget (ODASMB) directs and coordinates all activities 
of the Center. The Deputy Assistant Secretary serves as the AoA's Chief 
Financial Officer (CFO) and Chief Information Officer (CIO) and is the 
principal advisor and counselor to the Assistant Secretary for Aging on 
all aspects of the internal administration and management of AoA.
    Serves as the AoA liaison with the Office of the Assistant 
Secretary for Administration, the Office of the Assistant Secretary for 
Financial Resources (ASFR), the OGC, the OIG, and the Office of 
Management and Budget (OMB) for areas under CMB's purview. Develops, 
administers, and coordinates financial, operational, and budgetary 
policies, processes, and controls necessary to administer AoA programs 
and financial resources; directs discretionary and mandatory grants 
activities; oversees the utilization of information resources, 
information technology systems and telecommunications management; 
provides leadership for human capital development; and coordinates 
AoA's internal control activities.
    Coordinates with other components to carry out reviews of program 
activities and management practices required under the Chief Financial 
Officers Act, the Federal Managers Financial Integrity Act, the 
Improper Payments Information Act, the Federal Information Security 
Management Act, and other legislation. Monitors legislation related to 
administrative management and provides analysis of the impact on AoA 
programs and resources. Plans, organizes and conducts studies of 
organizational structures, functional statements, job structures, 
staffing patterns, and management and administrative information 
systems; and identifies and resolves problems of organization and 
administrative management. Prepares and maintains organizational 
functional statements and delegations and designations of authority for 
AoA.
    2. The Office of Budget and Finance (BE1). The Office of Budget and 
Finance (OBF) supports the Deputy Assistant Secretary for Management 
and Budget in fulfilling AoA's Chief Financial Officer 
responsibilities. The OBF Director serves as the Deputy Chief Financial 
Officer and Management Control Officer and oversees and coordinates 
AoA's budget formulation, budget execution, and financial management 
activities. OBF serves as the primary liaison with the Program Support 
Center's Division of Financial Operations, which provides accounting, 
audit, and financial management services to AoA.
    In coordination with AoA program offices, formulates and presents 
budget estimates; executes apportionment documents; and plans, directs, 
and coordinates financial and budgetary programs of AoA. Provides 
guidance to AoA program offices in preparing budgets, justifications, 
and other supporting budgetary materials. Solicits, obtains and 
consolidates information and data from other AoA offices, and prepares 
budget documents on behalf of the Assistant Secretary for presentation 
to the Department, OMB, and the Congress.
    Analyzes the budget as approved by the Congress and apportioned by 
OMB, obtains input from program offices and recommends for the 
Assistant Secretary's approval a financial plan for its execution. 
Makes allowances to AoA offices within the guidelines of the approved 
financial plan. Develops and maintains an overall system of budgetary 
controls to ensure observance of established ceilings on both program--
including all mandatory and discretionary grant accounts--and Salaries 
and Expense funds; maintains administrative control of funds against 
allotments and allowances; certifies funds availability for all AoA 
accounts; and coordinates the management of AoA's interagency agreement 
activities. Prepares requests for apportionment of appropriated funds; 
and prepares spending plans and status-of-funds reports for the 
Assistant Secretary.
    Develops financial operating procedures and manuals; coordinates 
the preparation of AoA's financial audits; and provides analysis on 
financial issues. Ensures that AoA has internal controls in place for 
its administrative and programmatic activities that provide reasonable 
assurance of the effectiveness and efficiency of operations and 
compliance with applicable laws and regulations. Conducts annual 
reviews and assessments of internal controls required under the Federal 
Managers

[[Page 18223]]

Financial Integrity Act and ensures compliance with the GAO and OMB 
standards. Serves as the AoA liaison with the Office of the Secretary 
and OMB on all budgetary and financial matters.
    Acts as AoA's coordination point for all travel management 
activities. Provides technical assistance and oversight on the use of 
the GovTrip system; manages employee participation in the Travel Charge 
Card program, and coordinates Travel Management Center services for 
AoA.
    3. Office of Administration and Personnel (BE2). The Office of 
Administration and Personnel (OAP) provides support to AoA in the areas 
of human capital development, personnel, facilities, acquisitions, and 
other administrative services. The OAP Director serves as the Chief 
Human Capital Officer and provides leadership for the strategic 
planning and operational management of the AoA's human capital 
resources. OAP serves as the primary liaison to the Program Support 
Center's Division of Acquisition Management, which provides procurement 
services to AoA; and the Rockville Human Resources Center, which 
provides personnel support services to AoA.
    Develops and implements human capital strategies and strategic 
workforce plans; directs the development and creation of strategies to 
attract diverse talent and develop a highly skilled workforce; and 
provides leadership in the development of plans for achieving short- 
and long-range human capital goals. Provides leadership and guidance to 
meet the human resource management needs and coordinates internal and 
external resources to provide staff with personnel services including 
position management, performance management, employee recognition, 
staffing, recruitment, employee and labor relations, employee 
assistance, payroll liaison, staff development and training, and 
special hiring and placement programs.
    Provides oversight and direction to meet the administrative needs 
of AoA components. Prepares, coordinates and disseminates information, 
policy and procedural guidance on human resource and administrative 
management issues on an agency-wide basis. Serves as liaison with the 
Office of the Secretary, the General Services Administration (GSA), and 
outside vendors to plan, develop and coordinate guidelines and 
activities for space and facilities services. Serves as the lead for 
AoA in coordination and liaison with Departmental, GSA, Federal 
Protective Service, and other Federal agencies for planning and 
executing the Agency's environmental health, safety and physical 
security programs.
    Assists other AoA components in securing contractor assistance by 
advising on appropriate acquisition vehicles, developing statements of 
work and independent cost estimates, and managing the technical aspects 
of contracts. Coordinates with the Office of Information Resources 
Management to develop and implement procurement strategies for 
information technology support services; review all information 
technology acquisition documentation for compliance with applicable 
laws and regulations; and define the specifications for procurement of 
all hardware and software. Monitors the use of credit cards for small 
purchases and establishes and manages contracts and/or blanket purchase 
agreements for administrative support and facilities management 
services.
    4. Office of Grants Management (BE3). The Office of Grants 
Management (OGM) serves as AoA's focal point for the management, 
leadership and administration of discretionary and mandatory grants, 
and cooperative agreements. The OGM Director serves as the Chief Grants 
Management Officer and provides national policy oversight and 
development for grants management and administration matters. The 
Office ensures that all grant awards conform to applicable statutory, 
regulatory, and administrative policy requirements, both before and 
following award. Maintains liaison and coordination with appropriate 
AoA and HHS organizations to ensure consistency between AoA 
discretionary and mandatory grant award activities, including the 
Program Support Center's Division of Payment Management, which provides 
payment system services for grants.
    Ensures that the administrative, business and financial management 
aspects of discretionary grants administration are carried out and 
grantee performance is monitored. Performs cost analysis/budget 
analysis for all discretionary grant award documents and negotiates 
grant budgets, executing all awards for AoA. Advises and assists 
management and program officials in developing, implementing and 
evaluating program plans, strategies, regulations, announcements, 
guidelines and procedures. Recommends approval or disapproval of any 
grant applications based on programmatic considerations. Only the 
Office of Grants Management has the authority to obligate the 
Government to the expenditure of funds for grants and cooperative 
agreements. Serves as liaison with other offices in the Department.
    Issues and maintains control over mandatory grant awards under the 
OAA and other authorizing legislation, and makes adjustments to 
previously issued mandatory grant awards. In coordination with all AoA 
Central Office and Regional Support Centers having grant administrative 
responsibilities: Reviews and assesses AoA mandatory grant award 
procedures; directs and/or coordinates management initiatives to 
improve mandatory grant programs in financial areas; develops proposals 
for improving the efficiency in awarding grants and coordinating 
financial operations among AoA programs; establishes priorities and 
develops procedures for grantee financial monitoring; and reviews 
activities at the field level for all AoA discretionary and mandatory 
grant programs. For mandatory grant activities, develops financial 
management standards for State and Area Agencies and provides guidance 
on and interpretation of applicable Federal regulations to AoA staff. 
Based on mandatory grants management policies and procedures approved 
by the Department, reprograms mandatory grant funds as required under 
the OAA. Following consultation with all Central Office and Regional 
Support Centers having grant administrative responsibilities, and with 
the approval of the Assistant Secretary: Develops AoA instructions and 
procedures for the administration of the business aspects of all 
mandatory and formula grants, including those approved in AoA Regional 
Support Centers.
    Provides training, technical assistance, overall guidance, 
monitoring and assistance to AoA staff in all areas of administrative 
and financial management of grants. Has primary responsibility for 
developing grants management policy issuances, and ensuring consistent 
policy interpretation within AoA concerning grants management. Serves 
as AoA liaison with the GAO, the HHS OIG and the Department's Office of 
Grants on grant matters. Assists at discretionary and mandatory grant 
hearings, before the Departmental Appeals Board, in response to 
disallowances and other financial claims by AoA, State Agencies on 
Aging, and other grantees. Responds to Departmental and OIG audit 
reviews, ensuring proper analysis and resolution of audit findings by 
Regional Support Centers for final action by the Assistant Secretary. 
Coordinates receipt and processing of all grants and related materials.

[[Page 18224]]

    5. Office of Information Resources Management (BE4). The Office of 
Information Resources Management (OIRM) oversees and coordinates the 
provision of information technology services for AoA. The OIRM Director 
serves as the Deputy Chief Information Officer and prepares, 
coordinates and disseminates information, policies, standards, 
guidelines, and procedures on information technology management issues. 
OIRM serves as the primary liaison to the Program Support Center's 
Office of Information Technology Infrastructure Operations, which 
provides for the management, maintenance and operation of AoA's 
information technology systems infrastructure, including the LAN, 
personal computers, software, and support services.
    Serves as liaison with the Office of the Secretary, GSA, and 
outside vendors to plan, develop and coordinate guidelines and 
activities for telecommunications services. Provides telecommunications 
planning and management, including procurement, installation, and 
maintenance of telecommunications equipment and services such as 
telephones, cellular phone service, cable TV service, and audio and 
video conferencing equipment and services.
    In coordination with the Office of Administration and Personnel, 
develops and implements procurement strategies for information 
technology support services. Reviews all information technology 
acquisition documentation for compliance with applicable laws and 
regulations and defines the specifications for procurement of all 
hardware and software. Identifies opportunities to share information 
technology services through inter-governmental, inter-departmental and 
inter-agency agreements.
    Manages the development of AoA custom applications, systems, and 
Web sites; oversees training and technical assistance for all AoA 
systems, hardware and software; and coordinates the preparation of 
manuals and policy issuances required to meet the instructional and 
informational needs of users of the systems. Directs and coordinates 
AoA's systems security and privacy responsibilities, including 
protection, security and integrity of AoA data; and is responsible for 
establishing and maintaining a secure Inter- and intranet presence. 
Represents AoA on the Department's Chief Information Officer's Council 
and other Departmental information technology policy and planning 
boards, teams, and workgroups.
    D. Center for Program Operations (BF)
    BF.00 Mission
    BF.10 Organization
    BF.20 Functions
    BF.00 Mission. The Center for Program Operations (CPO) advises the 
Assistant Secretary for Aging on and provides leadership related to 
programs operated under the OAA and the PHSA.
    BF.10 Organization. The Center for Program Operations is headed by 
a Deputy Assistant Secretary who reports directly to the Assistant 
Secretary for Aging. The Center is organized as follows:
    Office of the Deputy Assistant Secretary for Program Operations 
(BF)
    Office of Home and Community-Based Services (BF1)
    Office of American Indian, Alaskan Native, and Native Hawaiian 
Programs (BF2)
    Office of Elder Rights (BF3)
    Office of Outreach and Consumer Information (BF4)
    BF.20 Functions
    1. Office of the Deputy Assistant Secretary for Program Operations 
(BF). The Office of the Deputy Assistant Secretary for Program 
Operations (ODASPO) provides expertise on program development, advocacy 
and initiatives within assigned areas. Provides leadership on behalf of 
Titles III, VI and VII of the OAA; those parts of Title II and Title IV 
of the OAA for which the Center is responsible; and Title XXIX of the 
Public Health Service Act (PHSA). Plans and directs the programs under 
the OAA designed to provide planning, coordination and services to 
older Americans through grant programs authorized under Titles II, III, 
IV, VI, and VII of the OAA.
    Consults with and provides technical assistance to and education 
for State and Area Agencies on Aging, Tribal grantees, and local 
community service providers in the development of plans, goals, and 
system development activities. Ensures that statutory requirements, 
regulations, policies, and instructions are implemented for Titles III, 
VI and VII, and for the functions under Title II and Title IV of the 
OAA for which the Center is responsible, as well as for Title XXIX of 
the PHSA. In addition, the Deputy Assistant Secretary provides 
oversight and leadership to the Nutrition Officer established in Title 
II of the OAA who provides technical assistance and guidance to 
Regional Support Centers, States, Area Agencies on Aging and community 
service providers.
    Works with the Principal Deputy Assistant Secretary to provide 
technical guidance to the Regional Support Centers as they implement 
the national programs of the OAA and ensure that clear and consistent 
guidance is given on program and policy directives. Issues substantive 
operating procedures to guide Central Office and Regional staff of AoA 
in the conduct of their programmatic responsibilities.
    2. Office of Home and Community-Based Services (BF1). The Office of 
Home and Community-Based Services (OHCS) serves as the focal point 
within AoA for the operation, administration, management, and 
assessment of the programs authorized under Title III of the OAA and 
Title XXIX of the PHSA. In addition, the Office performs functions 
under Title II of the OAA related to consultation with other Federal 
agencies and the provision of information about aging services and 
programs in order to enhance service coordination and delivery.
    Implements Title III of the OAA through the development of 
regulations, policies and guidance governing the development and 
enhancement of comprehensive and coordinated home and community-based 
care service delivery systems by State and Area Agencies on Aging. This 
includes implementing and enhancing systems for supportive services and 
the operation of multi-purpose senior centers, congregate and home-
delivered nutrition services, health promotion and disease prevention 
services, and caregiver support and assistance services.
    Provides guidance regarding State Plan processing and approval, the 
process and criteria for approval of States' Intrastate Funding 
Formulas for the allocation and targeting of resources within States, 
and implementation of the Interstate Funding Formula for distribution 
of Title III funds among States. Fosters, oversees, ensures 
accountability and assesses the implementation of Title III by States 
and Area Agencies through guidance and direction to Regional staff 
regarding program reviews and program and system development and 
enhancements. Designs and provides training and technical assistance 
for program compliance, effectiveness, and enhancement.
    Directs and assesses the development of State-administered, home 
and community-based long-term care systems, and social and supportive 
services for the elderly. Initiates and encourages expansion of the 
capacities of home and community-based social service and health care 
systems to deliver comprehensive services to the elderly. Provides 
technical and subject matter expertise for the development of these 
systems, targeted at enhancing the capabilities of State and Area 
Agencies and local community service delivery

[[Page 18225]]

programs to improve their service to older people. Provides specialized 
input on programs under the OAA to long-range planning, operational 
plans and the budget process.
    Carries out the functions of the designated nutrition officer, who 
coordinates nutritional services under the Act and develops the 
regulations and guidelines, and provides technical assistance regarding 
nutrition to the AoA Regional Support Centers, State and Area Agencies, 
nutrition service providers, and other organizations. Serves as the 
liaison to the United States Department of Agriculture and other 
Federal agencies and organizations related to nutrition policy and 
program issues.
    Works with the Office of Performance and Evaluation to conduct 
operational studies, program analyses, and evaluations on special 
issues of concern to the Secretary, the Assistant Secretary, and State 
and Area Agencies on Aging. Prepares reports on program operations 
under Title III for the Assistant Secretary, other AoA offices, the 
Secretary, the President, Congress and the public. Through the analysis 
of State Plans, evaluation findings and other relevant material, 
identifies potential Title III program and management issues and 
develops recommendations to the Assistant Secretary on possible 
solutions.
    3. Office for American Indian, Alaskan Native, and Native Hawaiian 
Programs (BF2). The Office for American Indian, Alaskan Native, and 
Native Hawaiian Programs (OAIANNHP) administers programs authorized by 
Title VI of the OAA. On behalf of individuals who are older Native 
Americans, serves as the effective and visible advocate within the 
Department, with other Departments and agencies of the Federal 
Government, and with State, local and tribal governments providing 
leadership and coordination of activities, services and policies 
affecting American Indians, Alaskan Natives and Native Hawaiian elders. 
Advocates and promotes linkages among national Indian organizations, 
national aging organizations, and national provider organizations with 
the goal of enhancing the interests of and services to Native American 
elders. Recommends to the Assistant Secretary policies and priorities 
with respect to the development and operation of programs and 
activities relating to individuals who are older Native Americans. The 
Office coordinates activities among other Federal departments and 
agencies to ensure a continuum of improved services through memoranda 
of agreements or through other appropriate means of coordination.
    Carries out the following responsibilities of Title II: Evaluates 
the outreach under Title III and Title VI and recommends necessary 
action to improve service delivery, outreach, and coordination between 
Title III and Title VI services; encourages and assists the provision 
of information to older Native Americans with need for Supplemental 
Security Income, Medicaid, food assistance, housing assistance, and 
transportation assistance; develops research plans, conducts and 
arranges for research in the field of Native American aging; collects, 
analyzes, and disseminates information related to problems experienced 
by older Native Americans, including information on health status of 
older individuals who are Native Americans, elder abuse, in-home care, 
and other problems unique to Native Americans; develops, implements, 
and oversees the uniform data collection procedures for Tribal and 
Native Hawaiian Organizations; and implements and oversees the 
consultation requirements of Title II as they apply to Native American 
issues.
    Collaborates with the Office of Home and Community-Based Services 
on Title VI--Title III coordination. Provides specialized input on 
Title VI programs and the Native American components of Title II and 
Title VII-B programs to other offices for long-range planning, 
operational plans, research and training, and the budget process. 
Develops testimony and background documents concerning Native Americans 
for use by the Assistant Secretary.
    Serves as the AoA focal point for the administration of the 
programs authorized under Title VI and the Native American Organization 
provisions of Title VII-B of the OAA, including administering grants, 
cooperative agreements and contracts. Implements the American Indian, 
Alaskan Native, and Native Hawaiian programs in the field through 
provision of program guidance, policy direction, and training to the 
Regional Support Centers in the execution of the Native American 
components of their Title II, Title VI and Title VII-B 
responsibilities. Coordinates with the Regional Support Centers for 
monitoring of Title VI grantees.
    Oversees the development and operation of Resource Centers on 
Native American Elders, which gather information, perform research, 
provide for dissemination of results of the research, and provide 
technical assistance and training to those who provide services to 
Native American elders. Arranges for and manages ongoing training and 
technical assistance for Title VI grantees. Coordinates additional 
training and technical assistance with other projects managed by other 
components of the agency.
    Chairs the Interagency Task Force on Older Indians which is 
comprised of representatives from the Federal departments and agencies 
with an interest in the welfare of individuals who are older Indians 
and makes recommendations to the Assistant Secretary at six-month 
intervals, to facilitate coordination among Federally funded programs 
and improve services to older Indians.
    4. Office of Elder Rights (BF3). The Office of Elder Rights (OER) 
provides support to the Deputy Assistant Secretary for Program 
Operations for the administration of the elder abuse prevention, legal 
assistance development, and pension counseling provisions of Titles II 
and VII of the OAA throughout the Aging Network. The Office also works 
with the National Long-Term Care Ombudsman to carry out the Long-Term 
Care Ombudsman Program established under section 712 of the OAA and the 
National Ombudsman Resource Center established under section 202(a)(21) 
of the OAA, and conducts staff functions in support of these programs. 
In addition, OER administers the Senior Medicare Patrol projects under 
Title IV of the OAA and the Health Insurance Portability and 
Accountability Act of 1997.
    Reviews State Plans to determine eligibility for funding under the 
OAA and recommends approval or disapproval to the Assistant Secretary. 
Implements Title VII in the field, in coordination with the National 
Long-Term Care Ombudsman, through the provision to Regional Support 
Centers of guidance and information concerning AoA programs, and the 
development and interpretation of Title VII program regulations and 
policy. Ensures the implementation of guidance and instructions 
concerning long-term care ombudsman, prevention of elder abuse, and 
elder rights and legal assistance development programs. Provides 
guidance and leadership in the development of the pension counseling 
program and effective models for nationwide replication.
    Fosters, coordinates, and ensures accountability for the 
implementation of Title VII by States through guidance and direction to 
Regional staff regarding program reviews, and program and system 
development and enhancements. Designs and provides training and 
technical assistance for program

[[Page 18226]]

compliance, effectiveness, and enhancement.
    Serves as the agency's focal point for coordinating, implementing, 
monitoring, expanding, and promoting efforts to provide consumer 
information, education and protection designed to detect, prevent and 
report error, fraud and abuse in the Medicare and Medicaid programs. 
Provides in-depth expertise, information, leadership and technical 
assistance through the Regional Support Centers to the Senior Medicare 
Patrol network and serves as a reliable clearinghouse of information 
for the aging network, older persons and their families. Provides 
specialized input on Title VII and consumer protection programs to 
long-range planning, operational plans and the budget process. Develops 
program plans and instructions for AoA Regional Support Centers and 
State and Area Agencies to improve the Title VII protection and 
representational programs funded under the OAA.
    5. Office of Outreach and Consumer Information (BF4). The Office of 
Outreach and Consumer Information (OOCI) provides leadership and a 
central strategic focus for AoA's information and referral, education, 
consumer service, benefits enrollment, and outreach strategies and 
activities. The Office is responsible for developing information 
dissemination and outreach strategies for AoA and the National Aging 
Network; coordinating the development of information materials, both 
printed and electronic; and managing the content of AoA's Web site and 
social media operations.
    In conjunction with the Immediate Office of the Assistant 
Secretary, implements public education activities to support the 
achievement of AoA program objectives; develops and distributes 
publications and audiovisual materials about older people and prepares 
and issues brochures, fact sheets, and exhibits on the needs and 
concerns of older persons and measures to improve the circumstances, 
available services, and environment for the older population. Develops 
special information campaigns to inform older people and the general 
public about issues, problems and benefits important to older people. 
Fosters, plans and coordinates ceremonies and celebrations related to 
the elderly.
    Oversees the development and operation of resource centers, 
clearinghouses, and other activities providing information and referral 
services to seniors and caregivers; and provides technical assistance 
and training in support of these activities. Implements technical 
assistance, outreach, and information dissemination programs that are 
culturally and linguistically appropriate in order to meet the needs of 
diverse populations of older individuals. Conducts multigenerational 
and civic engagement programs that encourage community capacity-
building involving older individuals and demonstrate effectiveness and 
cost savings in meeting critical needs. Develops strategies to promote 
financial literacy and education for older populations.
    At all levels, from national to the local service delivery level, 
develops methods and collaborations to articulate the problems and 
concerns of the elderly to organizations beyond the traditional network 
of agencies and works with these organizations to be more sensitive and 
responsive to age-related needs and issues. Oversees the international 
liaison functions of AoA, coordinating AoA international activities 
with Departmental as well as other Federal agencies, States and 
national organizations concerned with international aging matters.
    Compiles, publishes, and disseminates information on programs 
funded under the Act, as well as demographic data on the elderly 
population and data from other Federal agencies on the health, social 
and economic status of older persons. Promotes information 
dissemination in professional fields. Ensures dissemination of 
information such as best practice models to exchange program experience 
with the network of State and Area Agencies on Aging; and works with 
organizations in the field of aging and with other organizations in 
fields that impact older persons to enhance the dissemination of 
consumer and technical information. Works with the Office of 
Performance and Evaluation to ensure the successful collection of data 
and its analysis to demonstrate the effectiveness of AoA dissemination 
activities. Ensures that program and service information and trends are 
disseminated to advocates for older persons.
    Center for Planning, Policy and Evaluation (BH):
    BE.00 Mission
    BE.10 Organization
    BE.20 Functions
    BE.00 Mission. The Center for Planning, Policy and Evaluation 
(CPPE) advises and supports the Assistant Secretary for Aging in 
developing effective Federal policies and programs to address the aging 
of the population.
    BE.10 Organization. The Center for Planning, Policy and Evaluation 
is headed by a Deputy Assistant Secretary who reports directly to the 
Assistant Secretary for Aging. The Center is organized as follows:
    Office of the Deputy Assistant Secretary for Planning, Policy and 
Evaluation (BH)
    Office of Program Innovation and Demonstration (BH1)
    Office of Performance and Evaluation (BH2)
    Office of Policy Analysis and Development (BH3)
    BE.20 Functions:
    1. Office of the Deputy Assistant Secretary for Planning, Policy 
and Evaluation (BH). The Office of the Deputy Assistant Secretary for 
Planning, Policy and Evaluation (ODASPPE) advises and supports the 
Assistant Secretary for Aging in serving as the visible and effective 
advocate for older people within the Federal Government. Leads the 
agency's strategic planning, policy analysis, evaluation and program 
development functions, including the formulation of short- and long-
term strategies for advancing the Assistant Secretary's policy and 
program priorities.
    Serves as the focal point within AoA for identifying and analyzing 
emerging policy issues and trends related to the aging population and 
appropriate Federal responses. Formulates an agency-wide policy and 
program development strategy consistent with the priorities established 
by the Assistant Secretary. Performs functions under Title II of the 
OAA related to consultation with other Federal agencies and the 
provision of information about aging services, programs and policies in 
order to enhance coordination and delivery.
    Plans and directs the evaluation of programs under the OAA designed 
to provide planning, coordination and services to older Americans 
through grant programs authorized under Titles II, III, IV, VI, and VII 
of the OAA. The Deputy Assistant Secretary serves as the Performance 
Improvement Officer and is the primary AoA liaison with the Office of 
the Assistant Secretary for Planning and Evaluation, ASFR, and OMB for 
program performance and evaluation activities
    2. Office of Program Innovation and Demonstration (BH1). The Office 
of Program Innovation and Demonstration (OPID) directs the development 
and implementation of demonstration programs and initiatives designed 
to test the efficacy of new and innovative service delivery models in 
improving the effectiveness of AoA community-based long-term care and 
health programs. Promotes the coordination of AoA's innovation and 
demonstration activities with other national, field and

[[Page 18227]]

local programs related to aging. Provides technical assistance to Aging 
Network partners in utilizing the findings from program demonstrations 
to inform policy and program development and enhance service delivery 
and coordination at the Federal, State and local level.
    Provides agency-wide leadership on the programmatic functions of 
AoA's discretionary grant programs. Plans and directs activities 
authorized under Title IV of the OAA as amended. Conducts activities to 
support the development of adequate knowledge for improving the 
circumstances of older people. Develops a knowledge base for policy 
decisions and program development and coordination through support of a 
wide range of innovation, demonstration, technical assistance and 
training activities.
    Develops standards, operational models, and best practices on 
services to the elderly for use by the State and Area Agencies on 
Aging, Indian Tribal organizations, and local community providers. 
Develops technical assistance material and in-service training 
curricula concerning these standards, models, and best practices.
    Prepares the planning documents for, and coordinates the 
development of, annual discretionary grant program announcements. 
Provides technical input for Congressional and budget presentations 
related to innovation and demonstration programs. Evaluates innovation, 
demonstration grant and contract proposals; and recommends approval/
disapproval. Monitors progress, gives technical guidance to, and 
evaluates the performance of grantees and contractors.
    Develops standards and identifies successful service and systems 
development strategies and best practice models for use by the Aging 
Network. Reviews products developed by AoA grantees, the Aging Network, 
and other sources regarding information on aging to identify new 
findings that will be useful to older people and professionals 
operating in the field of aging. Develops technical assistance material 
and dissemination strategies for these strategies, models, and best 
practices, in coordination with the other AoA offices. Determines the 
relative utility of such products, and in collaboration with the Office 
of Outreach and Consumer Information, their potential users and the 
most effective way to disseminate the information.
    3. Office of Performance and Evaluation (BH2). The Office of 
Performance and Evaluation (OPE) implements, oversees and manages AoA's 
program performance responsibilities, data collection systems, and 
program evaluation activities, in collaboration with the Center for 
Program Operations. Develops plans and priorities for evaluation of AoA 
programs, with subject matter input from appropriate units. Manages 
contracting for mandated evaluation projects and performs intramural 
evaluation studies. Prepares reports of the results of program and 
impact evaluations conducted by and for AoA, with technical input from 
other AoA units. Provides technical guidance on evaluation activities 
conducted as part of AoA's discretionary grants programs.
    Implements the requirements of the Government Performance and 
Results Act of 1993 (GPRA). Interprets AoA goals, priorities, and 
strategies for consistency with AoA long-range GPRA goals and 
strategies, and adjusts GPRA goals and strategies accordingly. Provides 
guidance and technical assistance to AoA organizational units in 
developing operational plans, particularly in developing measurable 
objectives and indicators reflecting program and organizational 
performance. Prepares AoA's annual GPRA plan and report and coordinates 
with Office of Budget and Finance on the development of the AoA 
performance budget.
    Coordinates AoA activities related to the collection, analysis, and 
dissemination of national and program data on older individuals. 
Develops and manages data requirements associated with home and 
community-based services programs under Titles III, VI, and VII of the 
OAA. Develops and designs the criteria for collecting, analyzing and 
disseminating program performance data on State and Area Agencies' 
implementation of OAA programs, and prepares that data for reporting to 
Congress and the public. Designs, implements and provides guidance and 
technical assistance to State and Area Agencies on Aging and service 
providers on data collection and analysis (Section 202(b)(28)) and on 
uniform data collection procedures for State Units on Aging (Section 
202(b)(29)).
    Develops and operates, in coordination with the Office of 
Information Resources Management, a National Aging Program Information 
System focused on the information needs of AoA and the National Aging 
Network to both manage and advocate for the delivery of effective and 
efficient services to the elderly. Provides liaison with the Federal 
Task Force on Aging Statistics in support of planning and program 
requirements. Performs routine and special statistical analyses of data 
for AoA offices, other Federal and non-Federal organizations, and the 
general public.
    4. Office of Policy Analysis and Development (BE4). The Office of 
Policy Analysis and Development (OPAD) is responsible for analyzing 
trends in demographics, service needs, public policy and program 
development, and translating those trends into new policies and 
programs in long-term care and health care that assist the elderly to 
remain in their own homes and communities. OPAD develops and maintains 
effective relationships with government and private sector entities and 
their representatives at the Federal, State and local levels to develop 
a unified policy toward, and promote the aims of the OAA; and oversees 
the development of more responsive service systems through 
intergovernmental and private sector initiatives and partnerships to 
address age-related issues and concerns.
    Coordinates the development and implementation of the agency's 
strategic plan that establishes long and short-range goals, objectives, 
strategies and action plan for advancing the agency's policy and 
program agenda. Reviews and coordinates all policy and program 
development documents and activities to ensure consistency with AoA's 
strategic plan; and adjusts goals and strategies as appropriate.
    Directs intergovernmental activities as it relates to the agency's 
policy and program development agenda, and develops and maintains 
effective relationships with other governmental departments and 
agencies. Plans, negotiates, facilitates and updates, as appropriate, 
memoranda of understanding with other departments and agencies to 
promote agreements and cooperative relationships and ventures that 
address policies and services affecting the aging population. Maintains 
information on, and pursues collaborative opportunities with, other 
Federal agencies, non-profit organizations and private corporations 
that have the potential to contribute to AoA's policy and program 
development priorities.
    Supports the Assistant Secretary for Aging in implementing Section 
203(1) of the OAA by coordinating, advising, consulting with and 
cooperating with the head of each department, agency and 
instrumentality of the Federal Government proposing or administering 
programs or services substantially related to the objectives of the 
OAA. Oversees the consultation process by which agency heads must 
consult with AoA before establishing programs or services related to 
the OAA. Plans and

[[Page 18228]]

implements the process for the collaboration of all Federal agencies 
with AoA in the execution by those agencies of programs and services 
related to the OAA.
    Provides technical, program and policy development input on 
legislative activities and the annual budget development cycle. 
Participates in Departmental and inter-departmental activities that 
concern health and long-term care; reviews and comments on Departmental 
regulations and policies regarding health programs and institutional 
and non-institutional long-term care services.
    Conducts relevant policy research, conducts periodic reviews of 
needs and resources in the field of aging, and undertakes qualitative 
and quantitative analyses to develop policy options and recommendations 
for the Assistant Secretary. Develops policy reports based on the needs 
and circumstances of older people, their family members and the aging 
population. Develops and coordinates initiatives with other Federal 
agencies, national aging organizations and universities to fill gaps in 
information in the field of aging.
    II. Delegations of Authority: All delegations and re-delegations of 
authority made to officials and employees of affected organizational 
components will continue in them or their successors pending further 
re-delegations.
    III. Funds, Personnel and Equipment: Transfer of organizations and 
functions affected by this reorganization shall be accompanied in each 
instance by direct and support funds, positions, personnel, records, 
equipment, supplies and other resources.

     Dated: February 22, 2010.
 Kathleen Sebelius,
 Secretary.
[FR Doc. 2010-8165 Filed 4-8-10; 8:45 am]
BILLING CODE 4154-01-P