Privacy Act of 1974; System of Records, 17908-17910 [2010-7965]
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17908
Federal Register / Vol. 75, No. 67 / Thursday, April 8, 2010 / Notices
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper files and electronic storage
media.
RETRIEVABILITY:
Records are retrieved by name of
subject, subject matter, and by case
number.
SAFEGUARDS:
Records are maintained in areas
accessible only to DLA Headquarters
and Field Activities security and staff
personnel who use the records to
perform their duties. All records are
maintained on closed military
installations with security force
personnel performing installation access
control and random patrols.
Common Access Cards and personal
identification numbers are used to
authenticate authorized desktop and
laptop computer users. Computer
servers are scanned monthly to assess
system vulnerabilities. Systems security
updates are accomplished daily. The
computer files are password protected
with access restricted to authorized
users with a need for the information.
Records are secured in locked or
guarded buildings, locked offices, or
locked cabinets during non duty hours,
with access restricted during duty hours
to authorized users with a need for the
information.
RETENTION AND DISPOSAL:
Records are destroyed 5 years after
date of last action; incidents involving
terrorist threats are destroyed 7 years
after the incident is closed.
SYSTEM MANAGER(S) AND ADDRESS:
Program Manager, Law Enforcement
Operations, Headquarters, Defense
Logistics Agency, Office of Public
Safety, 8725 John J. Kingman Road,
Suite 3533, Fort Belvoir, VA 22060–
6220, and the Security Managers within
the DLA Field Activity responsible for
the operation of security forces and staff
at the DLA Field Activity. Official
mailing addresses are published as an
appendix to DLA’s compilation of
systems of records notices.
employing activity name and address,
and, if known, place of investigation.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed without the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature)’’.
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature)’’.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about them contained in
this system of records should address
written inquiries to the Privacy Act
Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
Individuals are required to provide
name, Social Security Number,
employing activity name and address,
and, if known, place of investigation.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed without the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature)’’.
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature)’’.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records,
for contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the system manager.
sroberts on DSKD5P82C1PROD with NOTICES
NOTIFICATION PROCEDURE:
RECORD SOURCE CATEGORIES:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
Individuals are required to provide
name, Social Security Number (SSN),
Information is provided by the record
subject, victims, witnesses, and
investigators.
VerDate Nov<24>2008
16:26 Apr 07, 2010
Jkt 220001
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Investigatory material compiled for
law enforcement purposes may be
exempt pursuant to 5 U.S.C. 552a(k)(2).
However, if an individual is denied any
right, privilege, or benefit for which he
PO 00000
Frm 00013
Fmt 4703
Sfmt 4703
would otherwise be entitled by Federal
law or for which he would otherwise be
eligible, as a result of the maintenance
of such information, the individual will
be provided access to such information
except to the extent that disclosure
would reveal the identity of a
confidential source.
Investigatory material compiled solely
for the purpose of determining
suitability, eligibility, or qualifications
for federal civilian employment,
military service, federal contracts, or
access to classified information may be
exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material
would reveal the identity of a
confidential source.
An exemption rule for this exemption
has been promulgated in accordance
with requirements of 5 U.S.C. 553(b)(1),
(2), and (3), (c) and (e) and published in
32 CFR part 323. For additional
information contact the Privacy Act
Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
[FR Doc. 2010–7990 Filed 4–7–10; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD–2010–OS–0039]
Privacy Act of 1974; System of
Records
Office of the Secretary, DoD.
Notice to alter a system of
AGENCY:
ACTION:
records.
SUMMARY: The Office of the Secretary of
Defense proposes to alter a system of
records in its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be
effective without further notice on May
10, 2010 unless comments are received
which result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
• Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
Washington, DC 20301–1160.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
E:\FR\FM\08APN1.SGM
08APN1
Federal Register / Vol. 75, No. 67 / Thursday, April 8, 2010 / Notices
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Ms.
Cindy Allard at (703) 588–6830.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
Chief, OSD/JS Privacy Office, Freedom
of Information Directorate, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301–1155.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on March 26, 2010, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996; 61 FR 6427).
Awards and E.O. 9397 (SSN), as
amended.’’
PURPOSE(S):
Delete entry and replace with ‘‘To be
used by officials of the Military
Personnel Division, Human Resources
Directorate, Washington Headquarters
Services to temporarily issue the badge
at arrival and determine who is
authorized permanent award after a oneyear period and then prepare the
certificate to recognize this event.’’
*
*
*
*
*
Delete entry and replace with ‘‘Paper
and/or electronic storage media’’.
*
*
*
*
*
SYSTEM NAME:
SAFEGUARDS:
SYSTEM LOCATION:
Delete entry and replace with
‘‘Accesses authorized by system
manager, granted by Information
Technology Management Directorate to
a secure computer application database
and are Common Access Card enabled.
Users receive annual Privacy Act and
information assurance training, and
only those individuals with an official
‘‘need to know’’ are provided access.
Back-up data is stored in a locked
room.’’
Military Personnel, Washington
Headquarters Services, Department of
Defense, Room 5E556, 1155 Defense
Pentagon, Washington, DC 20301–1155.
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Records are retired to Washington
National Records Center 3 years after
cut off. Destroy when 15 years old’’.
DWHS P18
SYSTEM MANAGER(S) AND ADDRESS:
SYSTEM NAME:
Delete entry and replace with ‘‘Chief,
Office of Secretary of Defense Awards
Branch, Human Resources Directorate,
Washington Headquarters Services,
Department of Defense, 1155 Defense
Pentagon, Washington, DC 20301–
1155.’’
CHANGES:
*
*
*
*
*
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with ‘‘All
permanent military personnel assigned
to the Office of the Secretary of
Defense.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
sroberts on DSKD5P82C1PROD with NOTICES
Delete entry and replace with ‘‘Name,
Social Security Number (SSN), rank,
service, date assigned and the Office of
the Secretary of Defense component to
which assigned.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘10
U.S.C. 1125, Recognition for
Accomplishments: Awards & Trophies;
Recognition for accomplishments:
Award of trophies, DoD 1348.33–M,
Manual of Military Decorations and
VerDate Nov<24>2008
16:26 Apr 07, 2010
Jkt 220001
in this system should address written
inquiries to the Office of Secretary of
Defense/Joint Staff, Freedom of
Information Requester Service Center,
Office of Freedom of Information, 1155
Defense Pentagon, Washington, DC
20301–1155.
Requests must include the name and
number of this system of records notice,
along with the individual’s name, grade,
service, Social Security Number (SSN)
and be signed.’’
*
*
*
*
*
DWHS P18
STORAGE:
Dated: April 5, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
Office of the Secretary of Defense
Identification Badge System (October
10, 2006; 71 FR 59495).
17909
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to Military
Personnel, Human Resources
Directorate, Washington Headquarters
Services, Department of Defense, 1155
Defense Pentagon, Washington, DC
20301–1155.
Requests must include the name and
number of this system of records notice,
along with the individual’s name, grade,
service, Social Security Number (SSN)
and be signed.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
PO 00000
Frm 00014
Fmt 4703
Sfmt 4703
Office of the Secretary of Defense
Identification Badge System.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All permanent military personnel
assigned to the Office of the Secretary of
Defense.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, Social Security Number (SSN),
rank, service, date assigned and the
Office of the Secretary of Defense
component to which assigned.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 1125, Recognition for
Accomplishments: Awards & Trophies;
Recognition for accomplishments:
Award of trophies, DoD 1348.33–M,
Manual of Military Decorations and
Awards and E.O. 9397 (SSN), as
amended.
PURPOSE(S):
To be used by officials of the Military
Personnel Division, Human Resources
Directorate, Washington Headquarters
Services to temporarily issue the badge
at arrival and determine who is
authorized permanent award after a oneyear period and then prepare the
certificate to recognize this event.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records may specifically be disclosed
outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of Office of the
Secretary of Defense’s compilation of
E:\FR\FM\08APN1.SGM
08APN1
17910
Federal Register / Vol. 75, No. 67 / Thursday, April 8, 2010 / Notices
systems of records notices apply to this
system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and/or electronic storage media.
RETRIEVABILITY:
Information is retrieved by last name
of recipient, Social Security Number
(SSN), grade, and/or service.
CONTESTING RECORD PROCEDURES:
The Office of Secretary of Defense
rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in Office of Secretary of
Defense Administrative Instruction 81;
32 CFR part 311; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
Individual.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
SAFEGUARDS:
Accesses are authorized by system
manager, granted by Information
Technology Management Directorate to
a secure computer application database
and are Common Access Card enabled.
Users receive annual Privacy Act and
information assurance training, and
only those individuals with an official
‘‘need to know’’ are provided access.
Back-up data is stored in a locked room.
None.
[FR Doc. 2010–7965 Filed 4–7–10; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Dated: April 5, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
Office of the Secretary
[Docket ID: DOD–2010–OS–0040]
RETENTION AND DISPOSAL:
Privacy Act of 1974; Systems of
Records
Records are retired to Washington
National Records Center 3 years after
cutoff. Destroy when 15 years old.
Defense Logistics Agency, DoD.
ACTION: Notice to delete a system of
records.
SYSTEM MANAGER(S) AND ADDRESS:
SUMMARY: The Defense Logistics Agency
proposes to delete a system of records
notice in its existing inventory of
records systems subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to Military
Personnel, Human Resources
Directorate, Washington Headquarters
Services, Department of Defense, 1155
Defense Pentagon, Washington, DC
20301–1155.
Requests must include the name and
number of this system of records notice,
along with the individual’s name, grade,
service, Social Security Number (SSN)
and be signed.
sroberts on DSKD5P82C1PROD with NOTICES
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Office of Secretary of
Defense/Joint Staff, Freedom of
Information Requester Service Center,
Office of Freedom of Information, 1155
Defense Pentagon, Washington, DC
20301–1155.
Requests must include the name and
number of this system of records notice,
along with the individual’s name, grade,
service, Social Security Number (SSN)
and be signed.
VerDate Nov<24>2008
16:26 Apr 07, 2010
Jkt 220001
DELETION:
S700.20
AGENCY:
Chief, Office of Secretary of Defense
Awards Branch, Human Resources
Directorate, Washington Headquarters
Services, Department of Defense, 1155
Defense Pentagon, Washington, DC
20301–1155.
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the Chief Privacy and FOIA Officer,
Headquarters Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA
22060–6221.
The Defense Logistics Agency
proposes to delete one system of records
notice from its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended. The
proposed deletion is not within the
purview of subsection (r) of the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
DATES: This proposed action will be
effective without further notice on May
10, 2010 unless comments are received
which result in a contrary
determination.
You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
Washington, DC 20301–1160.
Instructions: All submissions received
must include the agency name, docket
number, and title for this Federal
Register document. The general policy
for comments and other submissions
from members of the public is of make
these submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
SYSTEM NAME:
Passport, Visa, and Country Clearance
Files (July 23, 2003; 68 FR 43504).
REASON:
System notice is no longer necessary.
Records are covered under existing
DoD-wide notices; F011 AF A3 B DoD,
DoD Foreign Clearance Program Records
(April 6, 2007; 72 FR 17136) and A0055
USEUCOM DoD, Europe Command
Travel Clearance Records (February 13,
2006; 71 FR 7549).
[FR Doc. 2010–7991 Filed 4–7–10; 8:45 am]
BILLING CODE 5001–06–P
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Jody
Sinkler at (703) 767–5045.
The
Defense Logistics Agency systems of
records notices subject to the Privacy
SUPPLEMENTARY INFORMATION:
PO 00000
Frm 00015
Fmt 4703
Sfmt 4703
DEPARTMENT OF DEFENSE
Department of the Navy
[Docket ID: USN–2010–0007]
Privacy Act of 1974; System of
Records
Department of the Navy, DoD.
Notice to delete a system of
AGENCY:
ACTION:
records.
SUMMARY: The Department of the Navy
proposes to delete a system of records
notice in its existing inventory of record
systems subject to the Privacy Act of
1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on May
10, 2010 unless comments are received
which result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by dock number and title, by
any of the following methods:
E:\FR\FM\08APN1.SGM
08APN1
]]>Agencies
[Federal Register Volume 75, Number 67 (Thursday, April 8, 2010)]
[Notices]
[Pages 17908-17910]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-7965]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2010-OS-0039]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to alter a system of records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense proposes to alter a
system of records in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be effective without further notice
on May 10, 2010 unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 1160
Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from
[[Page 17909]]
members of the public is to make these submissions available for public
viewing on the Internet at https://www.regulations.gov as they are
received without change, including any personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the Chief, OSD/JS Privacy Office, Freedom of
Information Directorate, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on March 26, 2010, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996; 61 FR 6427).
Dated: April 5, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS P18
System name:
Office of the Secretary of Defense Identification Badge System
(October 10, 2006; 71 FR 59495).
Changes:
* * * * *
Categories of individuals covered by the system:
Delete entry and replace with ``All permanent military personnel
assigned to the Office of the Secretary of Defense.''
Categories of records in the system:
Delete entry and replace with ``Name, Social Security Number (SSN),
rank, service, date assigned and the Office of the Secretary of Defense
component to which assigned.''
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 1125, Recognition for
Accomplishments: Awards & Trophies; Recognition for accomplishments:
Award of trophies, DoD 1348.33-M, Manual of Military Decorations and
Awards and E.O. 9397 (SSN), as amended.''
Purpose(s):
Delete entry and replace with ``To be used by officials of the
Military Personnel Division, Human Resources Directorate, Washington
Headquarters Services to temporarily issue the badge at arrival and
determine who is authorized permanent award after a one-year period and
then prepare the certificate to recognize this event.''
* * * * *
Storage:
Delete entry and replace with ``Paper and/or electronic storage
media''.
* * * * *
Safeguards:
Delete entry and replace with ``Accesses authorized by system
manager, granted by Information Technology Management Directorate to a
secure computer application database and are Common Access Card
enabled. Users receive annual Privacy Act and information assurance
training, and only those individuals with an official ``need to know''
are provided access. Back-up data is stored in a locked room.''
Retention and disposal:
Delete entry and replace with ``Records are retired to Washington
National Records Center 3 years after cut off. Destroy when 15 years
old''.
System manager(s) and address:
Delete entry and replace with ``Chief, Office of Secretary of
Defense Awards Branch, Human Resources Directorate, Washington
Headquarters Services, Department of Defense, 1155 Defense Pentagon,
Washington, DC 20301-1155.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to Military Personnel, Human Resources
Directorate, Washington Headquarters Services, Department of Defense,
1155 Defense Pentagon, Washington, DC 20301-1155.
Requests must include the name and number of this system of records
notice, along with the individual's name, grade, service, Social
Security Number (SSN) and be signed.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Office of Secretary of Defense/Joint Staff,
Freedom of Information Requester Service Center, Office of Freedom of
Information, 1155 Defense Pentagon, Washington, DC 20301-1155.
Requests must include the name and number of this system of records
notice, along with the individual's name, grade, service, Social
Security Number (SSN) and be signed.''
* * * * *
DWHS P18
System name:
Office of the Secretary of Defense Identification Badge System.
System location:
Military Personnel, Washington Headquarters Services, Department of
Defense, Room 5E556, 1155 Defense Pentagon, Washington, DC 20301-1155.
Categories of individuals covered by the system:
All permanent military personnel assigned to the Office of the
Secretary of Defense.
Categories of records in the system:
Name, Social Security Number (SSN), rank, service, date assigned
and the Office of the Secretary of Defense component to which assigned.
Authority for maintenance of the system:
10 U.S.C. 1125, Recognition for Accomplishments: Awards & Trophies;
Recognition for accomplishments: Award of trophies, DoD 1348.33-M,
Manual of Military Decorations and Awards and E.O. 9397 (SSN), as
amended.
Purpose(s):
To be used by officials of the Military Personnel Division, Human
Resources Directorate, Washington Headquarters Services to temporarily
issue the badge at arrival and determine who is authorized permanent
award after a one-year period and then prepare the certificate to
recognize this event.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of Office
of the Secretary of Defense's compilation of
[[Page 17910]]
systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and/or electronic storage media.
Retrievability:
Information is retrieved by last name of recipient, Social Security
Number (SSN), grade, and/or service.
Safeguards:
Accesses are authorized by system manager, granted by Information
Technology Management Directorate to a secure computer application
database and are Common Access Card enabled. Users receive annual
Privacy Act and information assurance training, and only those
individuals with an official ``need to know'' are provided access.
Back-up data is stored in a locked room.
Retention and disposal:
Records are retired to Washington National Records Center 3 years
after cutoff. Destroy when 15 years old.
System manager(s) and address:
Chief, Office of Secretary of Defense Awards Branch, Human
Resources Directorate, Washington Headquarters Services, Department of
Defense, 1155 Defense Pentagon, Washington, DC 20301-1155.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to Military Personnel, Human Resources Directorate, Washington
Headquarters Services, Department of Defense, 1155 Defense Pentagon,
Washington, DC 20301-1155.
Requests must include the name and number of this system of records
notice, along with the individual's name, grade, service, Social
Security Number (SSN) and be signed.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Office
of Secretary of Defense/Joint Staff, Freedom of Information Requester
Service Center, Office of Freedom of Information, 1155 Defense
Pentagon, Washington, DC 20301-1155.
Requests must include the name and number of this system of records
notice, along with the individual's name, grade, service, Social
Security Number (SSN) and be signed.
Contesting record procedures:
The Office of Secretary of Defense rules for accessing records, for
contesting contents and appealing initial agency determinations are
published in Office of Secretary of Defense Administrative Instruction
81; 32 CFR part 311; or may be obtained from the system manager.
Record source categories:
Individual.
Exemptions claimed for the system:
None.
[FR Doc. 2010-7965 Filed 4-7-10; 8:45 am]
BILLING CODE 5001-06-P
