Office of the Director of National Intelligence; Privacy Act of 1974; System of Records, 16853-16868 [2010-7535]
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Federal Register / Vol. 75, No. 63 / Friday, April 2, 2010 / Notices
382.15(c) requires the Judges to publish
a notice in the Federal Register within
30 days of receipt of the notice
announcing the Collective’s intent to
conduct an audit.
In accordance with 37 CFR 382.15(c),
the Copyright Royalty Judges are
publishing today’s notice to fulfill this
requirement with respect to
SoundExchange’s separate notices of
intent to audit Sirius Satellite Radio Inc.
and XM Satellite Radio Inc. each filed
March 23, 2010.
Dated: March 30, 2010.
James Scott Sledge,
Chief U.S. Copyright Royalty Judge.
[FR Doc. 2010–7444 Filed 4–1–10; 8:45 am]
BILLING CODE 1410–72–P
OFFICE OF THE DIRECTOR OF
NATIONAL INTELLIGENCE
Office of the Director of National
Intelligence; Privacy Act of 1974;
System of Records
AGENCY: Office of the Director of
National Intelligence.
ACTION: Notice to establish systems of
records.
Dated: March 25, 2010.
John F. Hackett,
Director, Information Management.
The Office of the Director of
National Intelligence (ODNI) provides
notice that it is establishing fourteen
(14) new systems of records subject to
the Privacy Act of 1974, as amended, 5
U.S.C. 552a. These systems of records
are maintained by the ODNI.
DATES: This action will be effective on
May 12, 2010, unless comments are
received that result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by RIN number, by any of the
following methods:
Federal eRulemaking Portal: https://
www.regulations.gov.
Mail: Director, Information
Management, Office of the Director of
National Intelligence, Washington, DC
20511.
FOR FURTHER INFORMATION CONTACT: Mr.
John F. Hackett, Director, Information
Management, 703–275–2215.
SUPPLEMENTARY INFORMATION: The ODNI
was created by the Intelligence Reform
and Terrorism Prevention Act of 2004
(IRTPA), Public Law 108–458, 118 Stat.
3638 (Dec. 17, 2004). ODNI published
its final Privacy Act Regulation on
March 28, 2008 (73 FR 16531) and
twelve Privacy Act systems of records
notices on December 28, 2007 (72 FR
73887). ODNI now adds fourteen (14)
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SUMMARY:
Sirius and XM for the years 2007 and 2008. See 74
FR 8585 (February 25, 2009).
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16:40 Apr 01, 2010
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additional systems of records to its
inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a).
These systems of records are subject to
routine uses established by final rule
dated March 28, 2008 (73 FR 16531,
16541). To protect classified and
sensitive personnel or law enforcement
information contained in these systems,
the Office of the Director of National
Intelligence is proposing to exempt
these systems of records from certain
portions of the Privacy Act where
necessary, as permitted by law. As
required by the Privacy Act, a proposed
rule is being published concurrently
with this notice to seek public comment
on exemption of these systems. The
ODNI has previously established a rule
that it will preserve the exempt status of
records it receives when the reason for
the exemption remains valid (73 FR
16537). In accordance with 5 U.S.C.
552a (r), the ODNI has provided a report
of these new systems of records to the
Office of Management and Budget and
to Congress.
SYSTEM NAME:
Manuscript, Presentation, and
Resume Review Records (ODNI–01).
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National
Intelligence, Washington, DC 20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former employees of the
Office of the Director of National
Intelligence (ODNI), including assignees
and detailees to the ODNI, contractors,
individuals hired under the
Intergovernmental Personnel Act, and
other individuals who have had access
to ODNI information or facilities and
who are subject to prepublication
review of writings or presentations
pursuant to non-disclosure agreements.
CATEGORIES OF RECORDS IN THE SYSTEM:
Manuscripts and other writings
(including those supporting oral
presentations), resumes, videos, internet
postings, and other works or products
relating to the activities of the ODNI;
records consulted in conducting prepublication review; records generated in
documenting pre-publication review
decisions.
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16853
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended, 50 U.S.C. 401–442; The
Federal Records Act of 1950, as
amended, 44 U.S.C. 3101 et seq.;
Executive Order 12333, as amended (73
FR 45325); Executive Order 12958, as
amended (68 FR 15315); Executive
Order 9397, as amended (73 FR 70239);
and 32 CFR 1701 et seq. (73 FR 16531,
16541).
PURPOSE(S):
ODNI reviews writings intended for
publication to ensure that potentially
classified material or information that
requires protection from public
disclosure is not compromised.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable
to More than One ODNI Privacy Act
System of Records, Subpart C of ODNI’s
Privacy Act Regulation published at 32
CFR part 1701 (73 FR 16531, 16541) and
incorporated by reference (see also
https://www.dni.gov). In addition, a
record from this system of records
maintained by ODNI may be disclosed
as a routine use to Federal agencies
involved in a classification review of
ODNI records.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured
areas within the control of the ODNI.
Electronic records are stored in secure
file-servers located within secure
facilities under control of the ODNI.
RETRIEVABILITY:
By name and case number.
Information may be retrieved from this
system of records by automated or hand
search based on indices and automated
capabilities utilized in the normal
course of business. All searches of this
system of records will be performed in
ODNI offices by authorized staff.
SAFEGUARDS:
Information in this system is
safeguarded in accordance with
recommended and/or prescribed
administrative, physical, and technical
safeguards. Records are maintained in a
secure government or contractor facility
with access to the facility limited to
authorized personnel only and
authorized and escorted visitors.
Physical security protections include
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Federal Register / Vol. 75, No. 63 / Friday, April 2, 2010 / Notices
guards and locked facilities requiring
badges and passwords for access.
Records are accessed only by authorized
government personnel and contractors
holding appropriate security clearances
and whose official duties require access
to the records. Communications are
encrypted where required and other
safeguards are in place to monitor and
audit access and to detect intrusions.
System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36
CFR chapter 12, subchapter B, part
1228–Disposition of Federal Records,
records will not be disposed of until
such time as the National Archives and
Records Administration (NARA)
approves an applicable ODNI Records
Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Office of the Director, Information
Management, Office of the Director of
National Intelligence, Washington, DC
20511.
NOTIFICATION PROCEDURE:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to learn
whether this system contains nonexempt information about them should
address inquiries to the ODNI at the
address and according to the
requirements set forth below under the
heading ‘‘Record Access Procedures.’’
mstockstill on DSKH9S0YB1PROD with NOTICES
RECORD ACCESS PROCEDURES:
As specified below, records in this
system have been exempted from
certain notification, access, and
amendment procedures. A request for
access to non-exempt records shall be
made in writing with the envelope and
letter clearly marked ‘‘Privacy Act
Request.’’ Requesters shall provide their
full name and complete address. The
requester must sign the request and
have it verified by a notary public.
Alternately, the request may be
submitted under 28 U.S.C. 1746,
certifying the requester’s identity and
understanding that obtaining a record
under false pretenses constitutes a
criminal offense. Requests for access to
information must be addressed to the
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
Regulations governing access to one’s
records or for appealing an initial
determination concerning access to
records are contained in the ODNI
regulation implementing the Privacy
Act.
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CONTESTING RECORD PROCEDURES:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to
correct or amend non-exempt records
should address their requests to the
ODNI at the address and according to
the requirements set forth above under
the heading ‘‘Records Access
Procedures.’’ Regulations governing
access to and amendment of one’s
records or for appealing an initial
determination concerning access to or
amendment of records are contained in
the ODNI regulation implementing the
Privacy Act.
RECORD SOURCE CATEGORIES:
Records received from individuals
covered by this system; records
generated internally in reviewing
proposed publications; records from
other elements of the Intelligence
Community used in conducting prepublication reviews.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of
Records may be exempted from the
requirements of subsections (c)(3);
(d)(1), (2), (3), (4); (e)(1) and (e)(4)(G),
(H), (I); and (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k)(1). Records
may be exempted from these
subsections or, additionally, from the
requirements of subsections (c)(4);
(e)(2), (3), (5), (8), (12); and (g) of the
Privacy Act consistent with any
exemptions claimed under 5 U.S.C.
552a(j) or (k) by the originator of the
record, provided the reason for the
exemption remains valid and necessary.
SYSTEM NAME:
encompassing the spectrum of ODNI
missions, policies, procedures,
operations, and activities, including
public and congressional affairs. The
system incorporates taskings, messages,
correspondence, reports, studies, and
communications with the Congress, the
National Security Council, the White
House, other government departments
and agencies as well as ODNI
components, non-government
organizations and the public. Also
included are minutes and other records
of the Intelligence Community
Leadership Committee and other high
level councils, committees, task forces,
and groups in which the ODNI
leadership holds functional or
secretariat responsibilities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended, 50 U.S.C. 401–442; Executive
Order 12333, as amended (73 FR 45325);
Executive Order 12958, as amended (68
FR 15315); and Executive Order 12968,
as amended (73 FR 38103).
PURPOSE(S):
ODNI personnel use records in the
ODNI Action Management System to
track and manage incoming and
outgoing official correspondence.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable
to More than One ODNI Privacy Act
System of Records, Subpart C of ODNI’s
Privacy Act Regulation published at 32
CFR part 1701 (73 FR 16531, 16541) and
incorporated by reference (see also
https://www.dni.gov).
Executive Secretary Action
Management System Records (ODNI—
02).
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
SECURITY CLASSIFICATION:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National
Intelligence, Washington, DC 20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who communicate with
the Office of the Director of National
Intelligence (ODNI) via e-mail, fax,
courier, and mail, and individuals who
are the subject of official
communications to and from the ODNI.
CATEGORIES OF RECORDS IN THE SYSTEM:
All incoming and outgoing official
correspondence and communications
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None.
STORAGE:
Paper and other hard-copy records are
stored in secured areas within the
control of the ODNI. Electronic records
are stored in secure file-servers located
within secure facilities under control of
the ODNI.
RETRIEVABILITY:
By name and action tracking number.
Information may be retrieved from this
system of records by automated or hand
search based on indices and automated
capabilities utilized in the normal
course of business. All searches of this
system of records will be performed by
authorized staff.
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SAFEGUARDS:
Information in this system is
safeguarded in accordance with
recommended and/or prescribed
administrative, physical, and technical
safeguards. Records are maintained in a
secure government or contractor facility
with access to the facility limited to
authorized personnel only and
authorized and escorted visitors.
Physical security protections include
guards and locked facilities requiring
badges and passwords for access.
Records are accessed only by authorized
government personnel and contractors
holding appropriate security clearances
and whose official duties require access
to the records. Communications are
encrypted where required and other
safeguards are in place to monitor and
audit access and to detect intrusions.
System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36
CFR chapter 12, subchapter B, part
1228—Disposition of Federal Records,
records will not be disposed of until
such time as the National Archives and
Records Administration (NARA)
approves an applicable ODNI Records
Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Executive Secretary, c/o Director,
Information Management, Office of the
Director of National Intelligence,
Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to learn
whether this system contains nonexempt information about them should
address inquiries to the ODNI at the
address and according to the
requirements set forth below under the
heading ‘‘Record Access Procedures.’’
mstockstill on DSKH9S0YB1PROD with NOTICES
RECORD ACCESS PROCEDURES:
As specified below, records in this
system have been exempted from
certain notification, access, and
amendment procedures. A request for
access to non-exempt records shall be
made in writing with the envelope and
letter clearly marked ‘‘Privacy Act
Request.’’ Requesters shall provide their
full name and complete address. The
requester must sign the request and
have it verified by a notary public.
Alternately, the request may be
submitted under 28 U.S.C. 1746,
certifying the requester’s identity and
understanding that obtaining a record
under false pretenses constitutes a
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16:40 Apr 01, 2010
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16855
criminal offense. Requests for access to
information must be addressed to the
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
Regulations governing access to one’s
records or for appealing an initial
determination concerning access to
records are contained in the ODNI
regulation implementing the Privacy
Act.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
CONTESTING RECORD PROCEDURES:
CATEGORIES OF RECORDS IN THE SYSTEM:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to
correct or amend non-exempt records
should address their requests to the
ODNI at the address and according to
the requirements set forth above under
the heading ‘‘Records Access
Procedures.’’ Regulations governing
access to and amendment of one’s
records or for appealing an initial
determination concerning access to or
amendment of records are contained in
the ODNI regulation implementing the
Privacy Act.
Media products and extracts; copies
of media communications to and from
the Public Affairs Office (PAO)
including memoranda of conversations;
relevant correspondence from the public
and ODNI responses; ODNI memoranda
regarding matters under the purview of
the PAO; and names of ODNI personnel
who have reported contacts with the
media.
RECORD SOURCE CATEGORIES:
Officials and staff of the executive,
judicial, and legislative branches,
representatives of non-governmental
organizations, and members of the
general public who exchange official
communications with the ODNI.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of
Records may be exempted from the
requirements of subsections (c)(3);
(d)(1), (2), (3), (4); (e)(1) and (e)(4)(G),
(H), (I); and (f) of the Privacy Act
pursuant to exemptions under
subsection (k)(1) of the Privacy Act, 5
U.S.C. 552a. Records may be exempted
from these subsections or, additionally,
from the requirements of subsections
(c)(4); (e)(2), (3), (5), (8), (12); and (g) of
the Privacy Act consistent with any
exemptions claimed under 5 U.S.C.
552a(j) or (k) by the originator of the
record, provided the reason for the
exemption remains valid and necessary.
SYSTEM NAME:
Public Affairs Office Records (ODNI—
03).
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
Media representatives and other
members of the public who exchange
communications with the Office of the
Director of National Intelligence (ODNI)
about ODNI and Intelligence
Community (IC) activities; and ODNI
personnel, including those assigned and
detailed to the ODNI, who report media
contacts.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended, 50 U.S.C. 401–442; Executive
Order 12333, as amended (73 FR 45325);
Executive Order 12958, as amended (68
FR 15315); and Executive Order 12968,
as amended (73 FR 38103).
PURPOSE(S):
PAO personnel use this system to
track institutional communications with
the media and the public, including
speeches, press releases and fact sheets,
issuances and messages to the IC, as
well as individual ODNI staff contacts
with the media.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable
to More than One ODNI Privacy Act
System of Records, Subpart C of ODNI’s
Privacy Act Regulation published at 32
CFR part 1701 (73 FR 16531, 16541) and
incorporated by reference (see also
https://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured
areas within the control of the ODNI.
Electronic records are stored in secure
file-servers located within secure
facilities under control of the ODNI.
RETRIEVABILITY:
SYSTEM LOCATION:
Office of the Director of National
Intelligence, Washington, DC 20511.
PO 00000
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By name or other key word.
Information may be retrieved from this
system of records by automated or hand
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Federal Register / Vol. 75, No. 63 / Friday, April 2, 2010 / Notices
search based on indices and automated
capabilities utilized in the normal
course of business. All searches of this
system of records will be performed by
authorized staff.
SAFEGUARDS:
Information in this system is
safeguarded in accordance with
recommended and/or prescribed
administrative, physical, and technical
safeguards. Records are maintained in a
secure government or contractor facility
with access to the facility limited to
authorized personnel only and
authorized and escorted visitors.
Physical security protections include
guards and locked facilities requiring
badges and passwords for access.
Records are accessed only by authorized
government personnel and contractors
holding appropriate security clearances
and whose official duties require access
to the records. Communications are
encrypted where required and other
safeguards are in place to monitor and
audit access and to detect intrusions.
System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36
CFR chapter 12, subchapter B, part
1228—Disposition of Federal Records,
records will not be disposed of until
such time as the National Archives and
Records Administration (NARA)
approves an applicable ODNI Records
Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Public Affairs Office, c/o Director,
Information Management, Office of the
Director of National Intelligence,
Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to learn
whether this system contains nonexempt information about them should
address inquiries to the ODNI at the
address and according to the
requirements set forth below under the
heading ‘‘Record Access Procedures.’’
mstockstill on DSKH9S0YB1PROD with NOTICES
RECORD ACCESS PROCEDURES:
As specified below, records in this
system have been exempted from
certain notification, access, and
amendment procedures. A request for
access to non-exempt records shall be
made in writing with the envelope and
letter clearly marked ‘‘Privacy Act
Request.’’ Requesters shall provide their
full name and complete address. The
requester must sign the request and
have it verified by a notary public.
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16:40 Apr 01, 2010
Jkt 220001
Alternately, the request may be
submitted under 28 U.S.C. 1746,
certifying the requester’s identity and
understanding that obtaining a record
under false pretenses constitutes a
criminal offense. Requests for access to
information must be addressed to the
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
Regulations governing access to one’s
records or for appealing an initial
determination concerning access to
records are contained in the ODNI
regulation implementing the Privacy
Act.
SYSTEM LOCATION:
CONTESTING RECORD PROCEDURES:
CATEGORIES OF RECORDS IN THE SYSTEM:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to
correct or amend non-exempt records
should address their requests to the
ODNI at the address and according to
the requirements set forth above under
the heading ‘‘Records Access
Procedures.’’ Regulations governing
access to and amendment of one’s
records or for appealing an initial
determination concerning access to or
amendment of records are contained in
the ODNI regulation implementing the
Privacy Act.
Congressional notifications;
communications between ODNI’s Office
of Legislative Affairs (OLA), members of
Congress, Congressional staff,
constituents, other ODNI offices and/or
U.S. Government entities regarding
constituent or other inquiries sent to the
ODNI for response; and memoranda,
correspondence, position papers and
other communications supporting
ODNI’s liaison with Congress, including
documentation of briefings, debriefings
and reports on ODNI activities.
RECORD SOURCE CATEGORIES:
Records in the system are received
from or generated by individuals
covered by this system of records or
produced by the ODNI concerning ODNI
or IC activities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of
Records may be exempted from the
requirements of subsections (c)(3);
(d)(1), (2), (3), (4); (e)(1) and (e)(4)(G),
(H), (I); and (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k)(1). Records
may be exempted from these
subsections or, additionally, from the
requirements of subsections (c)(4);
(e)(2), (3), (5), (8), (12); and (g) of the
Privacy Act consistent with any
exemptions claimed under 5 U.S.C.
552a(j) or (k) by the originator of the
record, provided the reason for the
exemption remains valid and necessary.
SYSTEM NAME:
Office of Legislative Affairs Records
(ODNI–04).
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
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Sfmt 4703
Office of the Director of National
Intelligence, Washington, DC 20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former members of the
U.S. Congress and Congressional staff;
individuals whose inquiries are
forwarded by members of the U.S.
Congress or Congressional staff to the
Office of the Director of National
Intelligence (ODNI) for response; or
individuals who are the subject of
official ODNI correspondence with
members of Congress or Congressional
staff.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended, 50 U.S.C. 401–442; Executive
Order 12333, as amended (73 FR 45325);
Executive Order 12958, as amended (68
FR 15315); and Executive Order 12968,
as amended (73 FR 38103).
PURPOSE(S):
ODNI collects and maintains records
regarding communications and
interactions with Congress, constituents,
and legislative matters.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable
to More than One ODNI Privacy Act
System of Records, Subpart C of ODNI’s
Privacy Act Regulation published at 32
CFR part 1701 (73 FR 16531, 16541) and
incorporated by reference (see also
https://www.dni.gov)
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured
areas within the control of the ODNI.
Electronic records are stored in secure
file-servers located within secure
facilities under control of the ODNI.
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RETRIEVABILITY:
By name or other key word.
Information may be retrieved from this
system of records by automated or hand
search based on indices and automated
capabilities utilized in the normal
course of business. All searches of this
system of records will be performed by
authorized staff.
SAFEGUARDS:
Information in this system is
safeguarded in accordance with
recommended and/or prescribed
administrative, physical, and technical
safeguards. Records are maintained in a
secure government or contractor facility
with access to the facility limited to
authorized personnel only and
authorized and escorted visitors.
Physical security protections include
guards and locked facilities requiring
badges and passwords for access.
Records are accessed only by authorized
government personnel and contractors
holding appropriate security clearances
and whose official duties require access
to the records. Communications are
encrypted where required and other
safeguards are in place to monitor and
audit access and to detect intrusions.
System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36
CFR chapter 12, subchapter B, part
1228—Disposition of Federal Records,
records will not be disposed of until
such time as the National Archives and
Records Administration (NARA)
approves an applicable ODNI Records
Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Request.’’ Requesters shall provide their
full name and complete address. The
requester must sign the request and
have it verified by a notary public.
Alternately, the request may be
submitted under 28 U.S.C. 1746,
certifying the requester’s identity and
understanding that obtaining a record
under false pretenses constitutes a
criminal offense. Requests for access to
information must be addressed to the
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
Regulations governing access to one’s
records or for appealing an initial
determination concerning access to
records are contained in the ODNI
regulation implementing the Privacy
Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to
correct or amend non-exempt records
should address their requests to the
ODNI at the address and according to
the requirements set forth above under
the heading ‘‘Records Access
Procedures.’’ Regulations governing
access to and amendment of one’s
records or for appealing an initial
determination concerning access to or
amendment of records are contained in
the ODNI regulation implementing the
Privacy Act.
RECORD SOURCE CATEGORIES:
Current and former members of the
U.S. Congress and their staffs; ODNI
officials and offices; and individuals
communicating with the ODNI.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Director of Legislative Affairs c/o
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
16857
SYSTEM LOCATION:
Office of the Director of National
Intelligence, Washington, DC 20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who may be or have been
engaged as guest speakers (academics,
business professionals, and government
officials), trainers and other presenters.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data including academic
credentials; publicly available
information (e.g., publications authored
by the speaker); correspondence; and
administrative records concerning the
engagements.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended, 50 U.S.C. 401–442; Executive
Order 12333, as amended (73 FR 45325);
Executive Order 12958, as amended (68
FR 15315); and Executive Order 12968,
as amended (73 FR 38103).
PURPOSE(S):
The Office of the Director of National
Intelligence (ODNI) maintains records of
speakers’ presentations and biographies
as a resource for Intelligence
Community elements.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable
to More than One ODNI Privacy Act
System of Records, Subpart C of Office
of the Director of National Intelligence
(ODNI)’s Privacy Act Regulation
published at 32 CFR part 1701 (73 FR
16531, 16541) and incorporated by
reference (see also https://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to learn
whether this system contains nonexempt information about them should
address inquiries to the ODNI at the
address and according to the
requirements set forth below under the
heading ‘‘Record Access Procedures.’’
Records contained in this System of
Records may be exempted from the
requirements of subsections (c)(3);
(d)(1), (2), (3), (4); (e)(1) and (e)(4)(G),
(H), (I); and (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k)(1). Records
may be exempted from these
subsections or, additionally, from the
requirements of subsections (c)(4);
(e)(2), (3), (5), (8), (12); and (g) of the
Privacy Act consistent with any
exemptions claimed under 5 U.S.C.
552a(j) or (k) by the originator of the
record, provided the reason for the
exemption remains valid and necessary.
RECORD ACCESS PROCEDURES:
As specified below, records in this
system have been exempted from
certain notification, access, and
amendment procedures. A request for
access to non-exempt records shall be
made in writing with the envelope and
letter clearly marked ‘‘Privacy Act
SYSTEM NAME:
ODNI Guest Speaker Records (ODNI–
05).
By name or other key word.
Information may be retrieved from this
system of records by automated or hand
search based on indices and automated
capabilities utilized in the normal
course of business. All searches of this
system of records will be performed by
authorized staff.
mstockstill on DSKH9S0YB1PROD with NOTICES
NOTIFICATION PROCEDURE:
VerDate Nov<24>2008
16:40 Apr 01, 2010
Jkt 220001
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
PO 00000
Frm 00139
Fmt 4703
Sfmt 4703
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured
areas within the control of the ODNI.
Electronic records are stored in secure
file-servers located within secure
facilities under control of the ODNI.
RETRIEVABILITY:
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SAFEGUARDS:
Information in this system is
safeguarded in accordance with
recommended and/or prescribed
administrative, physical, and technical
safeguards. Records are maintained in a
secure government or contractor facility
with access to the facility limited to
authorized personnel only and
authorized and escorted visitors.
Physical security protections include
guards and locked facilities requiring
badges and passwords for access.
Records are accessed only by authorized
government personnel and contractors
holding appropriate security clearances
and whose official duties require access
to the records. Communications are
encrypted where required and other
safeguards are in place to monitor and
audit access and to detect intrusions.
System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36
CFR chapter 12, subchapter B, part
1228—Disposition of Federal Records,
records will not be disposed of until
such time as the National Archives and
Records Administration (NARA)
approves an applicable ODNI Records
Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Director of National
Intelligence for Policy, Plans, and
Requirements c/o Director, Information
Management, Office of the Director of
National Intelligence, Washington, DC
20511.
NOTIFICATION PROCEDURE:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to learn
whether this system contains nonexempt information about them should
address inquiries to the ODNI at the
address and according to the
requirements set forth below under the
heading ‘‘Record Access Procedures.’’
mstockstill on DSKH9S0YB1PROD with NOTICES
RECORD ACCESS PROCEDURES:
As specified below, records in this
system have been exempted from
certain notification, access, and
amendment procedures. A request for
access to non-exempt records shall be
made in writing with the envelope and
letter clearly marked ‘‘Privacy Act
Request.’’ Requesters shall provide their
full name and complete address. The
requester must sign the request and
have it verified by a notary public.
Alternately, the request may be
submitted under 28 U.S.C. 1746,
certifying the requester’s identity and
VerDate Nov<24>2008
16:40 Apr 01, 2010
Jkt 220001
understanding that obtaining a record
under false pretenses constitutes a
criminal offense. Requests for access to
information must be addressed to the
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
Regulations governing access to one’s
records or for appealing an initial
determination concerning access to
records are contained in the ODNI
regulation implementing the Privacy
Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to
correct or amend non-exempt records
should address their requests to the
ODNI at the address and according to
the requirements set forth above under
the heading ‘‘Records Access
Procedures.’’ Regulations governing
access to and amendment of one’s
records or for appealing an initial
determination concerning access to or
amendment of records are contained in
the ODNI regulation implementing the
Privacy Act.
RECORD SOURCE CATEGORIES:
Records in the system are obtained
from individuals covered by this
system; ODNI officials and offices; and
academic institutions, private
organizations, libraries, commercial
databases, and federal agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of
Records may be exempted from the
requirements of subsections (c)(3);
(d)(1), (2), (3), (4); (e)(1) and (e)(4)(G),
(H), (I); and (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k)(1). Records
may be exempted from these
subsections or, additionally, from the
requirements of subsections (c)(4);
(e)(2), (3), (5), (8), (12); and (g) of the
Privacy Act consistent with any
exemptions claimed under 5 U.S.C.
552a(j) or (k) by the originator of the
record, provided the reason for the
exemption remains valid and necessary.
SYSTEM NAME:
Office of General Counsel Records
(ODNI–06).
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Office of Director of National
Intelligence, Washington, DC 20511.
PO 00000
Frm 00140
Fmt 4703
Sfmt 4703
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former staff and contract
employees, personal services
independent contractors, employees of
industrial contractors, military and
civilian personnel detailed or assigned
to the Office of the Director of National
Intelligence (ODNI); applicants for
employment with the ODNI; current and
former employees and contractors of
other U.S. Government agencies;
individuals in contact with the ODNI,
including individuals whose inquiries
concerning the ODNI or the Intelligence
Community (IC) are forwarded to the
Office of General Counsel for response;
attorneys in private practice who hold
ODNI security clearances or access
approvals; individuals in government,
academia, the business community, or
other elements of the private sector with
expertise on matters of interest to the
Office of General Counsel; and
individuals involved in matters subject
to the ODNI or the IC’s legal authorities,
responsibilities, and obligations,
including but not limited to
administrative claimants, grievants,
parties in litigation, witnesses, targets or
potential targets of investigations or
intelligence collection, and individuals
who are interviewed by, or provide
information to the ODNI or the IC.
CATEGORIES OF RECORDS IN THE SYSTEM:
Legal documents, including but not
limited to pleadings, subpoenas,
motions, affidavits, declarations, briefs,
litigation reports, and legal opinions;
crimes reports obtained from the U.S.
Department of Justice or other law
enforcement agencies; public and
confidential Financial Disclosure
Reports; internal ODNI documents and
cables, and correspondence with
members of the public, members of the
U.S. Congress, Congressional staff, and
federal, state, local, international and
foreign agencies, courts and
administrative tribunals.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended, 50 U.S.C. 401–442; Executive
Order 12333, as amended (73 FR 45325);
Executive Order 12958, as amended (68
FR 15315); and Executive Order 12968,
as amended (73 FR 38103).
PURPOSE(S):
Records in this system are used by
attorneys in the ODNI Office of General
Counsel to provide legal advice and
representation to the ODNI and its
officers; provide factual information
necessary for the preparation of legal
documents, including but not limited to
pleadings, subpoenas, motions,
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affidavits, declarations, briefs, legal
opinions, litigation reports, and reports
to law enforcement agencies; provide a
record of all private attorneys who have
received security clearances and/or
access approvals for information
necessary to their representation of
ODNI-affiliated clients, and
documentation of the nature, scope and
duration of their representation of
ODNI-affiliated clients; and maintain a
record of federal, state, local,
international or foreign litigation,
administrative claims, and other legal
matters in which ODNI is a party or has
an interest.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable
to More than One ODNI Privacy Act
System of Records, Subpart C of ODNI’s
Privacy Act Regulation published at 32
CFR part 1701 (73 FR 16531, 16541) and
incorporated by reference (see also
https://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Paper records are stored in secured
areas within the ODNI. Electronic
records are stored in secure file-servers
located within the ODNI.
RETRIEVABILITY:
By name, personal identifier, case
number, or key word. Information may
be retrieved from this system of records
by automated or hand search based on
indices and automated capabilities
utilized in the normal course of
business. All searches of this system of
records will be performed in ODNI
offices by authorized staff.
mstockstill on DSKH9S0YB1PROD with NOTICES
SAFEGUARDS:
Information in this system is
safeguarded in accordance with
recommended and/or prescribed
administrative, physical and technical
safeguards. Records are maintained in a
secure government facility with access
to the facility limited to only authorized
personnel or authorized and escorted
visitors. Physical security protections
include guards and locked facilities
requiring badges and passwords for
access. Records are accessed only by
authorized government personnel and
contractors holding an appropriate
security clearance and whose official
duties require access to the records.
Communications are encrypted where
16:40 Apr 01, 2010
Jkt 220001
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36
CFR chapter 12, subchapter B, part
1228—Disposition of Federal Records,
records will not be disposed of until
such time as the National Archives and
Records Administration (NARA)
approves an applicable ODNI Records
Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
General Counsel, c/o Director,
Information Management, Office of the
Director of National Intelligence,
Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to learn
whether this system contains nonexempt information about them should
address inquiries to the ODNI at the
address and according to the
requirements set forth below under the
heading ‘‘Record Access Procedures.’’
RECORD ACCESS PROCEDURES:
STORAGE:
VerDate Nov<24>2008
required and other safeguards are in
place to monitor and audit access and
to detect intrusions. System backup is
maintained separately.
As specified below, records in this
system have been exempted from
certain notification, access, and
amendment procedures. A request for
access to non-exempt records shall be
made in writing with the envelope and
letter clearly marked ‘‘Privacy Act
Request.’’ Requesters shall provide their
full name and complete address. The
requester must sign the request; and
have it verified by a notary public.
Alternately, the request may be
submitted under 28 U.S.C. 1746,
certifying the requester’s identity and
understanding that obtaining a record
under false pretenses constitutes a
criminal offense. Requests for access to
information must be addressed to the
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
Regulations governing access to one’s
records or for appealing an initial
determination concerning access to
records are contained in the ODNI
regulation implementing the Privacy
Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to
correct or amend non-exempt records
should address their requests to the
ODNI at the address and according to
PO 00000
Frm 00141
Fmt 4703
Sfmt 4703
16859
the requirements set forth above under
the heading ‘‘Records Access
Procedures.’’ Regulations governing
access to and amendment of one’s
records or for appealing an initial
determination concerning access to or
amendment of records are contained in
the ODNI regulation implementing the
Privacy Act.
RECORD SOURCE CATEGORIES:
Records in the system are received
from individuals covered by the system;
generated by the ODNI and federal, state
and local government agencies and
courts; obtained from the media, the
internet and commercial databases.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of
Records may be exempted from the
requirements of subsections (c)(3);
(d)(1), (2), (3), (4); (e)(1) and (e)(4)(G),
(H), (I); and (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k)(1), (k)(2),
and (k)(5). Records may be exempted
from these subsections or, additionally,
from the requirements of subsections
(c)(4); (e)(2), (3), (5), (8), (12); and (g) of
the Privacy Act consistent with any
exemptions claimed under 5 U.S.C.
552a(j) or (k) by the originator of the
record, provided the reason for the
exemption remains valid and necessary.
SYSTEM NAME:
Analytic Resources Catalog (ARC)
(ODNI–07).
SYSTEM CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National
Intelligence, Washington, DC 20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former staff (employees,
detailees, assignees and contractors) of
the Intelligence Community (IC)
elements, including military personnel
and other federal employees with
intelligence analysis duties.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records, including the Analyst
Yellow Pages, reflecting the
assignments, expertise, education,
specialized foreign language and other
skills, and experiences of federal
government employees and contractors
performing intelligence analysis duties;
pre-set reports and other documentation
about analytic resources at each IC
element and across the IC.
E:\FR\FM\02APN1.SGM
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Federal Register / Vol. 75, No. 63 / Friday, April 2, 2010 / Notices
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended, 50 U.S.C. 401–442; Executive
Order 12333, as amended (73 FR 45325);
and Executive Order 9397, as amended
(73 FR 70239).
PURPOSE:
Records in this system are used to:
locate IC and other intelligence analysts
for collaborative activities; identify
analysts authorized to access on-line
collaboration zones; obtain information
about the expertise, skills and
educational backgrounds of IC and other
intelligence analysts; obtain aggregate
information about the use of analytic
resources across the IC; and assist in
management and planning functions of
each IC element and of the IC as a
whole.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable
to More than One ODNI Privacy Act
System of Records, Subpart C of ODNI’s
Privacy Act Regulation published at 32
CFR part 1701 (73 FR 16531, 16541) and
incorporated by reference (see also
https://www.dni.gov). In addition, as
routine uses specific to this system, the
ODNI may disclose relevant ARC
records to the following persons or
entities and under the circumstances or
for the purposes described below:
(a) A record from this system of
records may be disclosed, as a routine
use, to appropriately cleared and
authorized staff of the IC elements in
order to identify and locate intelligence
analysts possessing specific expertise,
skills or experiences for the purpose of
collaborative analytic endeavors.
(b) A record from this system of
records may be disclosed, as a routine
use, to appropriately cleared and
authorized staff of the IC elements
whose responsibility it is to assess the
depth and strength of the IC’s analytic
skills, expertise and experience and for
other workforce management, budgeting
or planning purposes.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
mstockstill on DSKH9S0YB1PROD with NOTICES
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure
file-servers located within secure
facilities under control of the ODNI.
RETRIEVABILITY:
Records about individual analysts can
be searched and retrieved based on
16:40 Apr 01, 2010
Jkt 220001
SAFEGUARDS:
Information in this system is
safeguarded in accordance with
recommended and/or prescribed
administrative, physical and technical
safeguards. Records are maintained in a
secure government facility with access
to the facility limited to only authorized
personnel or authorized and escorted
visitors. Physical security protections
include guards and locked facilities
requiring badges and passwords for
access. Records are accessed only by
authorized government personnel and
contractors holding an appropriate
security clearance and whose official
duties require access to the records.
Communications are encrypted where
required and other safeguards are in
place to monitor and audit access and
to detect intrusions. System backup is
maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36
CFR chapter 12, subchapter B, part
1228—Disposition of Federal Records,
records will not be disposed of until
such time as the National Archives and
Records Administration (NARA)
approves an applicable ODNI Records
Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
ARC Program Manager, c/o Director,
Information Management, Office of the
Director of National Intelligence,
Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to learn
whether this system contains nonexempt information about them
(‘‘notification’’) should address inquiries
to the ODNI at the address and
according to the requirements set forth
below under the heading ‘‘Record
Access Procedures.’’
RECORD ACCESS PROCEDURES:
None.
VerDate Nov<24>2008
name or other key word (e.g., degrees
held, foreign language ability, country
or intelligence area of specialization)
pertinent to analytic expertise.
As specified below, records in this
system have been exempted from
certain notification, access, and
amendment procedures. A request for
access to non-exempt records shall be
made in writing with the envelope and
letter clearly marked ‘‘Privacy Act
Request.’’ Requesters shall provide their
full name and complete address. The
requester must sign the request and
have it verified by a notary public.
Alternately, the request may be
PO 00000
Frm 00142
Fmt 4703
Sfmt 4703
submitted under 28 U.S.C. 1746,
certifying the requester’s identity and
understanding that obtaining a record
under false pretenses constitutes a
criminal offense. Requests for access to
information must be addressed to the
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
Regulations governing access to one’s
records or for appealing an initial
determination concerning access to
records are contained in the ODNI
regulation implementing the Privacy
Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to
correct or amend non-exempt records
should address their requests to the
ODNI at the address and according to
the requirements set forth above under
the heading ‘‘Records Access
Procedures.’’ Regulations governing
access to and amendment of one’s
records or for appealing an initial
determination concerning access to or
amendment of records are contained in
the ODNI regulation implementing the
Privacy Act.
RECORDS SOURCE CATEGORIES:
Records in the system are obtained
directly from individual analysts and
from their employing agencies’ human
resource information systems.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of
Records may be exempted from the
requirements of subsections (c)(3);
(d)(1), (2), (3), (4); (e)(1) and (e)(4)(G),
(H), (I); and (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k)(1). Records
may be exempted from these
subsections or, additionally, from the
requirements of subsections (c)(4);
(e)(2), (3), (5), (8), (12); and (g) of the
Privacy Act consistent with any
exemptions claimed under 5 U.S.C.
552a(j) or (k) by the originator of the
record, provided the reason for the
exemption remains valid and necessary.
SYSTEM NAME:
Intelligence Community Customer
Registry (ODNI–09).
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National
Intelligence, Washington, DC 20511.
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former intelligence
customers including U.S. policymakers,
U.S. Government personnel, and other
authorized recipients of Intelligence
Community (IC) intelligence products.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data (including name,
title, employing agency), organizational
charts, contact information, security
clearances and access approvals,
subjects of intelligence interest to
covered individuals, comments and
feedback from covered individuals
regarding preferred format for receiving
intelligence products.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended, 50 U.S.C. 401–442; Executive
Order 12333, as amended (73 FR 45325);
Executive Order 12958, as amended (68
FR 15315); and Executive Order 12968,
as amended (73 FR 38103).
PURPOSE(S):
Records in this system enable
authorized personnel of the ODNI and
other IC elements to ensure intelligence
customers receive intelligence products
in accordance with their expressed
interests and particular requirements for
format and delivery.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable
to More Than One ODNI Privacy Act
System of Records, Subpart C of ODNI’s
Privacy Act Regulation published at 32
CFR part 1701 (73 FR 16531, 16541) and
incorporated by reference (see also
https://www.dni.gov). In addition, the
Customer Registry will be made
available to authorized U.S. Government
analysts, analytical managers and other
intelligence support personnel to ensure
that customers receive relevant
intelligence products and to identify
new and under-served customers by
name and title.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
mstockstill on DSKH9S0YB1PROD with NOTICES
STORAGE:
Electronic records are stored in secure
file-servers located within secure
facilities under control of the ODNI or
its Executive Agent.
RETRIEVABILITY:
By full text search, including name or
identifying title. Information may be
16:40 Apr 01, 2010
Jkt 220001
SAFEGUARDS:
Information in this system is
safeguarded in accordance with
recommended and/or prescribed
administrative, physical and technical
safeguards. Records are maintained in a
secure government or contractor facility
with access to the facility limited to
only authorized personnel or authorized
and escorted visitors. Physical security
protections include guards and locked
facilities requiring badges and
passwords for access. Records are
accessed only by authorized government
personnel and contractors holding
appropriate security clearances and
whose official duties require access to
the records. Communications are
encrypted where required and other
safeguards are in place to monitor and
audit access and to detect intrusions.
System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36
CFR chapter 12, subchapter B, part
1228–Disposition of Federal Records,
records will not be disposed of until
such time as the National Archives and
Records Administration (NARA)
approves an applicable ODNI Records
Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Director of National
Intelligence for Analysis, c/o Director,
Information Management, Office of the
Director of National Intelligence,
Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to learn
whether this system contains nonexempt information about them should
address inquiries to the ODNI at the
address and according to the
requirements set forth below under the
heading ‘‘Record Access Procedures.’’
RECORD ACCESS PROCEDURES:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
VerDate Nov<24>2008
retrieved from this system of records by
automated searches conducted by
authorized members of the U.S.
Government.
As specified below, records in this
system have been exempted from
certain notification, access, and
amendment procedures. A request for
access to non-exempt records shall be
made in writing with the envelope and
letter clearly marked ‘‘Privacy Act
Request.’’ Each request must provide the
requester’s full name and complete
address. The requester must sign the
request and have it verified by a notary
PO 00000
Frm 00143
Fmt 4703
Sfmt 4703
16861
public. Alternately, the request may be
submitted under 28 U.S.C. 1746,
certifying the requester’s identity and
acknowledging that obtaining records
under false pretenses constitutes a
criminal offense. Requests for access to
information must be addressed to the
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
Regulations governing access to one’s
records or for appealing an initial
determination concerning access to
records are contained in the ODNI
regulation implementing the Privacy
Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to
correct or amend non-exempt records
should address their requests to the
ODNI at the address and according to
the requirements set forth above under
the heading ‘‘Record Access
Procedures.’’ Regulations governing
access to and amendment of one’s
records or for appealing an initial
determination concerning access or
amendment of records are contained in
the ODNI regulation implementing the
Privacy Act.
RECORD SOURCE CATEGORIES:
Records in the system are obtained
from individual intelligence customers;
intelligence support personnel;
commercial subscription services; other
agency repositories.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of
Records may be exempted from the
requirements of subsections
(c)(3);(d)(1),(2),(3),(4); (e)(1) and
(e)(4)(G),(H),(I); and (f) of the Privacy
Act pursuant to 5 U.S.C. 552a(k)(1).
Records may be exempted from these
subsections or additionally, from the
requirements of subsections
(c)(4);(e)(2),(3),(5),(8),(12); and (g) of the
Privacy Act consistent with any
exemptions claimed under 5 U.S.C.
552a(j) or (k) by the originator of the
record, provided the reason for the
exemption remains valid and necessary.
SYSTEM NAME:
Equal Employment Opportunity and
Diversity Office (EEOD) Records (ODNI–
10).
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
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SYSTEM LOCATION:
system of records will be performed in
ODNI offices by authorized personnel.
Office of the Director of National
Intelligence, Washington, DC 20511.
SAFEGUARDS:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former Office of the
Director of National Intelligence (ODNI)
staff and contract personal, and military
and civilian personnel detailed or
assigned to the ODNI; and applicants for
employment with the ODNI.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records relating to requests made by
individuals or offices for reasonable
accommodations (including medical
records), and the products or services
provided in response to such requests.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended, 50 U.S.C. 401–442; The
Rehabilitation Act of 1973, as amended,
29 U.S.C. 791; The Federal Records Act
of 1950, as amended, 44 U.S.C. 3101 et.
seq; Executive Order 12333, as amended
(73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); Executive
Order 12968, as amended (73 FR 38103);
and Executive Order 13164 (65 FR
46565).
PURPOSE(S):
Records in this system are used to
track requests for and provision of
reasonable accommodations based on
medical disability.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable
to More than One ODNI Privacy Act
System of Records, Subpart C of ODNI’s
Privacy Act Regulation published at 32
CFR part 1701 (73 FR 16531, 16541) and
incorporated by reference (see also
https://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
mstockstill on DSKH9S0YB1PROD with NOTICES
STORAGE:
Paper records are stored in secured
areas within the ODNI. Electronic
records are stored in secure file-servers
located within the ODNI.
RETRIEVABILITY:
By name, and case number.
Information may be retrieved from this
system of records by automated or hand
search based on indices and automated
capabilities utilized in the normal
course of business. All searches of this
VerDate Nov<24>2008
16:40 Apr 01, 2010
Jkt 220001
Information in this system is
safeguarded in accordance with
recommended and/or prescribed
administrative, physical, and technical
safeguards. Records are maintained in a
secure government facility with access
to the facility limited to authorized
personnel only and authorized and
escorted visitors. Physical security
protections include guards and locked
facilities requiring badges and
passwords for access. Records are
accessed only by authorized government
personnel and contractors holding
appropriate security clearances and
whose official duties require access to
the records. Communications are
encrypted where required and other
safeguards are in place to monitor and
audit access and to detect intrusions.
Backup tapes are maintained in a
secure, off-site location.
RETENTION AND DISPOSAL:
EEOD records covered by the General
Records Schedule 1, Items 24 through
27, will be retained and disposed
according to those provisions. Any other
EEOD records, pursuant to 44 U.S.C.
3303a(d) and 36 CFR chapter 12,
subchapter B, part 1228—Disposition of
Federal Records, will not be disposed of
until such time as the National Archives
and Records Administration (NARA)
approves an applicable ODNI Records
Control Schedule.
requester must sign the request and
have it verified by a notary public.
Alternately, the request may be
submitted under 28 U.S.C. 1746,
certifying the requester’s identity and
understanding that obtaining a record
under false pretenses constitutes a
criminal offense. Requests for access to
information must be addressed to the
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
Regulations governing access to one’s
records or for appealing an initial
determination concerning access to
records are contained in the ODNI
regulation implementing the Privacy
Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to
correct or amend non-exempt records
should address their requests to the
ODNI at the address and according to
the requirements set forth above under
the heading ‘‘Records Access
Procedures.’’ Regulations governing
access to and amendment of one’s
records or for appealing an initial
determination concerning access to or
amendment of records are contained in
the ODNI regulation implementing the
Privacy Act.
RECORD SOURCE CATEGORIES:
Individuals covered by this system;
medical and psychiatric professionals.
SYSTEM MANAGER(S) AND ADDRESS:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Chief, Office of Equal Employment
Opportunity and Diversity, c/o Director,
Information Management, Office of the
Director of National Intelligence,
Washington, DC 20511.
Records contained in this System of
Records may be exempted from the
requirements of subsections (c)(3);
(d)(1), (2), (3), (4); (e)(1) and (e)(4)(G),
(H), (I); and (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k)(1), (k)(2),
and (k)(5). Records may be exempted
from these subsections or, additionally,
from the requirements of subsections
(c)(4); (e)(2), (3), (5), (8), (12); and (g) of
the Privacy Act consistent with any
exemptions claimed under 5 U.S.C.
552a(j) or (k) by the originator of the
record, provided the reason for the
exemption remains valid and necessary.
NOTIFICATION PROCEDURE:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to learn
whether this system contains nonexempt information about them should
address inquiries to the ODNI at the
address and according to the
requirements set forth below under the
heading ‘‘Record Access Procedures.’’
RECORD ACCESS PROCEDURES:
As specified below, records in this
system have been exempted from
certain notification, access, and
amendment procedures. A request for
access to non-exempt records shall be
made in writing with the envelope and
letter clearly marked ‘‘Privacy Act
Request.’’ Requesters shall provide their
full name and complete address. The
PO 00000
Frm 00144
Fmt 4703
Sfmt 4703
SYSTEM NAME:
Office of Protocol Records (ODNI—
11).
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National
Intelligence, Washington, DC 20511.
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals invited to and attending
events organized by the Office of
Protocol; U.S. officials receiving gifts
and decorations from foreign sources.
CATEGORIES OF RECORDS IN THE SYSTEM:
Guest lists; details of visitor
preferences or needs; records of access,
escorts and travel arrangements of
attendees to events sponsored by the
Office of the Director of National
Intelligence (ODNI); and records relating
to gifts and decorations from foreign
sources.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended, 50 U.S.C. 401–442; Executive
Order 12333, as amended (73 FR 45325);
Executive Order 12958, as amended (68
FR 15315); and Executive Order 12968,
as amended (73 FR 38103).
PURPOSE(S):
Office of Protocol personnel use this
system to record communications with
those invited to or attending ODNI
events and to record U.S. officials’
receipt of gifts and decorations from
foreign sources.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable
to More than One ODNI Privacy Act
System of Records, Subpart C of ODNI’s
Privacy Act Regulation published at 32
CFR part 1701 (73 FR 16531, 16541) and
incorporated by reference (see also
https://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Paper records are stored in secured
areas within the ODNI. Electronic
records are stored in secure file-servers
located within the ODNI.
mstockstill on DSKH9S0YB1PROD with NOTICES
RETRIEVABILITY:
By name or other key word.
Information may be retrieved from this
system of records by automated or hand
search based on indices and automated
capabilities utilized in the normal
course of business. All searches of this
system of records will be performed by
authorized staff.
Information in this system is
safeguarded in accordance with
VerDate Nov<24>2008
16:40 Apr 01, 2010
Jkt 220001
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36
CFR chapter 12, subchapter B, part
1228—Disposition of Federal Records,
records will not be disposed of until
such time as the National Archives and
Records Administration (NARA)
approves an applicable ODNI Records
Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Chief of Protocol, c/o Director,
Information Management, Office of the
Director of National Intelligence,
Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to learn
whether this system contains nonexempt information about them should
address inquiries to the ODNI at the
address and according to the
requirements set forth below under the
heading ‘‘Record Access Procedures.’’
RECORD ACCESS PROCEDURES:
STORAGE:
SAFEGUARDS:
recommended and/or prescribed
administrative, physical, and technical
safeguards. Records are maintained in a
secure government facility with access
to the facility limited to authorized
personnel only and authorized and
escorted visitors. Physical security
protections include guards and locked
facilities requiring badges and
passwords for access. Records are
accessed only by authorized government
personnel and contractors holding
appropriate security clearances and
whose official duties require access to
the records. Communications are
encrypted where required and other
safeguards are in place to monitor and
audit access and to detect intrusions.
System backup is maintained
separately.
As specified below, records in this
system have been exempted from
certain notification, access, and
amendment procedures. A request for
access to non-exempt records shall be
made in writing with the envelope and
letter clearly marked ‘‘Privacy Act
Request.’’ Requesters shall provide their
full name and complete address. The
requester must sign the request and
have it verified by a notary public.
Alternately, the request may be
submitted under 28 U.S.C. 1746,
certifying the requester’s identity and
understanding that obtaining a record
under false pretenses constitutes a
criminal offense. Requests for access to
information must be addressed to the
Director, Information Management,
PO 00000
Frm 00145
Fmt 4703
Sfmt 4703
16863
Office of the Director of National
Intelligence, Washington, DC 20511.
Regulations governing access to one’s
records or for appealing an initial
determination concerning access to
records are contained in the ODNI
regulation implementing the Privacy
Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to
correct or amend non-exempt records
should address their requests to the
ODNI at the address and according to
the requirements set forth above under
the heading ‘‘Records Access
Procedures.’’ Regulations governing
access to and amendment of one’s
records or for appealing an initial
determination concerning access to or
amendment of records are contained in
the ODNI regulation implementing the
Privacy Act.
RECORD SOURCE CATEGORIES:
Records in the system are (1)
Obtained directly from the individuals
or their representatives covered by this
system of records; (2) publicly available
information from the media, the Internet
and commercial databases; and (3)
ODNI materials produced in the course
of ODNI events.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of
Records may be exempted from the
requirements of subsections (c)(3);
(d)(1), (2), (3), (4); (e)(1) and (e)(4)(G),
(H), (I); and (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k)(1). Records
may be exempted from these
subsections or, additionally, from the
requirements of subsections (c)(4);
(e)(2), (3), (5), (8), (12); and (g) of the
Privacy Act consistent with any
exemptions claimed under 5 U.S.C.
552a(j) or (k) by the originator of the
record, provided the reason for the
exemption remains valid and necessary.
SYSTEM NAME:
Intelligence Community Security
Clearance and Access Approval
Repository (ODNI–12).
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National
Intelligence, Washington, DC 20511.
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Subjects of security clearance and
access approval investigations,
including current and former U.S.
government employees, applicants for
employment in the Intelligence
Community (IC), military personnel,
personal service independent
contractors and industrial contractors to
U.S. government programs.
RETRIEVABILITY:
RECORD ACCESS PROCEDURES:
By name, social security number, or
other unique employee identifier.
Information may be retrieved from this
system of records by automated search
based on indices and automated
capabilities utilized in the normal
course of business. All searches of the
system are conducted by authorized
staff or contractors of the IC member
agencies.
As specified below, records in this
system have been exempted from
certain notification, access, and
amendment procedures. A request for
access to non-exempt records shall be
made in writing with the envelope and
letter clearly marked ‘‘Privacy Act
Request.’’ Each request must provide the
requester’s full name and complete
address. The requester must sign the
request and have it verified by a notary
public. Alternately, the request may be
submitted under 28 U.S.C. 1746,
certifying the requester’s identity and
acknowledging that obtaining records
under false pretenses constitutes a
criminal offense. Requests for access to
information must be addressed to the
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
Regulations governing access to one’s
records or for appealing an initial
determination concerning access to
records are contained in the ODNI
regulation implementing the Privacy
Act.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data (including name, date
and place of birth, social security
number, and employer); current status
of security clearances and security
access approvals, and date and source of
background investigation and, if
applicable, of polygraph examination.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended, 50 U.S.C. 401–442; The
Federal Records Act of 1950, as
amended, 44 U.S.C. 3101 et seq.;
Executive Order 12333, as amended (73
FR 45325); Executive Order 12958, as
amended (68 FR 15315); and Executive
Order 9397, as amended (73 FR 70239).
PURPOSE(S):
Records in this system enable
authorized personnel of the ODNI and
other IC elements to reciprocally share
information about individuals who are
currently cleared or individuals where
some processing was previously
conducted for a clearance/access. Such
information supports clearance
reciprocity and security business
processes enabling the appropriate
access to controlled facilities and
classified information.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
mstockstill on DSKH9S0YB1PROD with NOTICES
Records in this system are disclosed
to elements of the IC and authorized
government contractors to verify
individuals’ security clearances and
access approvals. See also General
Routine Uses Applicable to More Than
One ODNI Privacy Act System of
Records, Subpart C of ODNI’s Privacy
Act Regulation published at 32 CFR part
1701 (73 FR 16531, 16541) and
incorporated by reference (see also
https://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure
file-servers maintained by the ODNI.
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16:40 Apr 01, 2010
Jkt 220001
SAFEGUARDS:
Information in this system is
safeguarded in accordance with
recommended and/or prescribed
administrative, physical, and technical
safeguards. Records are maintained in a
secure facility with access to the facility
limited to authorized personnel only
and authorized and escorted visitors.
Physical security protections include
guards and locked facilities requiring
badges and passwords for access.
Records are accessed only by authorized
government personnel holding
appropriate security clearances and
whose official duties require access to
the records as certified by an Access
Control List. Communications are
encrypted where required and other
safeguards are in place to monitor and
audit access and to detect intrusions.
System backup is maintained
separately.
RETENTION AND DISPOSAL:
Records in this system are dynamic
and are refreshed as necessary by the
contributing IC element. Pursuant to 44
U.S.C. 3303a(d) and 36 CFR chapter 12
subchapter B, part 1228—Disposition of
Federal Records, and in accordance
with General Records Schedule (GRS)
18, Item 23, records in this system are
destroyed when they are superseded or
become obsolete for the purpose
intended.
SYSTEM MANAGER(S) AND ADDRESS:
Personnel Security Databases Program
Manager, c/o Director, Information
Management, Office of the Director of
National Intelligence, Washington, DC
20511.
NOTIFICATION PROCEDURE:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to learn
whether this system contains nonexempt information about them should
address inquiries to the ODNI at the
address and according to the
requirements set forth below under the
heading ‘‘Record Access Procedures.’’
PO 00000
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Fmt 4703
Sfmt 4703
CONTESTING RECORD PROCEDURES:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to
correct or amend non-exempt records
should address their requests to the
ODNI at the address and according to
the requirements set forth above under
the heading ‘‘Record Access
Procedures.’’
Regulations governing access to and
amendment of one’s records or for
appealing an initial determination
concerning access or amendment of
records are contained in the ODNI
regulation implementing the Privacy
Act.
RECORD SOURCE CATEGORIES:
Records in this system derive from
background investigations conducted or
maintained by government and private
sector organizations.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of
Records may be exempted from the
requirements of subsections (c)(3);
(d)(1), (2), (3), (4); (e)(1) and (e)(4)(G),
(H), (I); and (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k)(1), (2) and
(5). Records may be exempted from
these subsections or additionally, from
the requirements of subsections (c)(4);
(e)(2), (3), (5), (8), (12); and (g) of the
Privacy Act consistent with any
exemptions claimed under 5 U.S.C.
552a(j) or (k) by the originator of the
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SYSTEM NAME:
Security Clearance Reform Research
Records (ODNI–13).
SECURITY CLASSIFICATION:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National
Intelligence, Washington, DC 20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Present and former Intelligence
Community (IC) civilian employees,
military members and contractor
employees who possess or have applied
for a security clearance; individuals
whose names, exclusive of other
information, are captured in publicly
available data sets (including those
obtained through subscription or fee).
CATEGORIES OF RECORDS IN THE SYSTEM:
Completed Standard Forms 85, 85P
and 86 and associated authorization and
consent forms; financial disclosure
forms; records of polygraph
examinations (including reports, charts,
tapes and notes of polygraph
interviews); records from credit,
criminal history and other databases
and sources checked in conducting a
suitability determination, background
investigation, and/or personnel security
continuing evaluation; background
investigation reports; responses from
personnel security-related interviews
and questionnaires; and name-data sets
obtained from publicly available
sources, including those obtained for fee
or by subscription.
mstockstill on DSKH9S0YB1PROD with NOTICES
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as
amended, 50 U.S.C. 401–442; Executive
Order 12968, as amended (73 FR 38103);
Internal Security Act of 1950, as
amended, 50 U.S.C. 781–887; Executive
Order 9397, as amended (73 FR 70239);
Executive Order 10450, as amended (44
FR 1055); Executive Order 10865, as
amended (68 FR 4075); Executive Order
12333, as amended (73 FR 45325);
Executive Order 12958, as amended (68
FR 15315); Executive Order 13467 (73
FR 38103); and 5 U.S.C. 9101.
PURPOSE(S):
To conduct research, development
and analyses for (1) Evaluating and
improving IC personnel security
procedures, programs and policies; (2)
assisting in providing training,
instruction and advice on personnel
16:40 Apr 01, 2010
Jkt 220001
security subjects for IC elements; (3)
encouraging cooperative research within
and among IC elements on personnel
security issues that have IC-wide
programmatic or policy implications;
and (4) conducting pilot test projects
regarding personnel security and related
research interests of the Office of the
Director of National Intelligence (ODNI)
or the IC.
RETENTION AND DISPOSAL:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
record, provided the reason for the
exemption remains valid and necessary.
VerDate Nov<24>2008
16865
Security Research Program Manager
c/o Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
See General Routine Uses Applicable
to More Than One ODNI Privacy Act
System of Records, Subpart C of ODNI’s
Privacy Act Regulation published at 32
CFR part 1701 (73 FR 16531, 16541) and
incorporated by reference ( see also
https://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records
(computer output products, disks, etc.)
are stored in secured areas maintained
by the ODNI. Electronic records are
stored in secure file-servers located
within secure facilities under control of
ODNI.
RETRIEVABILITY:
By name, social security number, or
other unique employee identifier.
Information may be retrieved from this
system of records by automated or hand
search.
SAFEGUARDS:
Information in this system is
safeguarded in accordance with
recommended and/or prescribed
administrative, physical, and technical
safeguards. Records are maintained in a
secure government or contractor facility
with access to the facility limited to
authorized personnel only and
authorized and escorted visitors.
Physical security protections include
guards and locked facilities requiring
badges and passwords for access.
Records are accessed only by authorized
government personnel holding
appropriate security clearances and
whose official duties require access to
the records. Communications are
encrypted where required and other
safeguards are in place to monitor and
audit access and to detect intrusions.
System backup is maintained
separately.
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Fmt 4703
Sfmt 4703
Pursuant to 44 U.S.C. 3303a(d) and 36
CFR chapter 12, subchapter B, part
1228–Disposition of Federal Records,
records will not be disposed of until
such time as the National Archives and
Records Administration (NARA)
approves an applicable ODNI Records
Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
NOTIFICATION PROCEDURE:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to learn
whether this system contains nonexempt information about them should
address inquiries to the ODNI at the
address and according to the
requirements set forth below under the
heading ‘‘Record Access Procedures.’’
RECORD ACCESS PROCEDURES:
As specified below, records in this
system have been exempted from
certain notification, access, and
amendment procedures. A request for
access to non-exempt records shall be
made in writing with the envelope and
letter clearly marked ‘‘Privacy Act
Request.’’ Each request must provide the
requester’s full name and complete
address. The requester must sign the
request and have it verified by a notary
public. Alternately, the request may be
submitted under 28 U.S.C. 1746,
certifying the requester’s identity and
acknowledging that obtaining records
under false pretenses constitutes a
criminal offense. Requests for access to
information must be addressed to the
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
Regulations governing access to one’s
records or for appealing an initial
determination concerning access to
records are contained in the ODNI
regulation implementing the Privacy
Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to
correct or amend non-exempt records
should address their requests to the
ODNI at the address and according to
the requirements set forth above under
the heading ‘‘Record Access
Procedures.’’ Regulations governing
access to and amendment of one’s
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02APN1
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records or for appealing an initial
determination concerning access or
amendment of records are contained in
the ODNI regulation implementing the
Privacy Act.
RECORD SOURCE CATEGORIES:
Records are obtained from the
personnel security records of the
member IC elements, the Defense
Security Service (DSS) and other
departmental intelligence elements; the
DOD Joint Personnel Adjudication
System (JPAS); the Office of Personnel
Management’s Clearance Verification
(CVS) and Personnel Investigations
Processing (PIPS) systems; other
government data sources and publicly
available commercial data sets;
interviews with and questionnaires
completed by covered individuals.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of
Records may be exempted from the
requirements of subsections (c)(3);
(d)(1), (2), (3), (4); (e)(1) and (e)(4)(G),
(H), (I); and (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k)(1), (k)(2)
and (k)(5). Records may be exempted
from these subsections or additionally,
from the requirements of subsections
(c)(4); (e)(2), (3), (5), (8), (12); and (g) of
the Privacy Act consistent with any
exemptions claimed under 5 U.S.C.
552a(j) or (k) by the originator of the
record, provided the reason for the
exemption remains valid and necessary.
SYSTEM NAME:
Civil Liberties and Privacy Office
Complaint Records (ODNI–14).
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National
Intelligence, Washington, DC 20511.
mstockstill on DSKH9S0YB1PROD with NOTICES
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former Office of the
Director of National Intelligence (ODNI)
staff and staff of the Intelligence
Community (IC) elements, including
military and civilian personnel detailed
to the ODNI or IC elements; contract
employees, including personal services
independent contractors and industrial
contractors; and members of the public.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records alleging violations of civil
liberties or privacy arising from the
programs and activities of the ODNI or
any of the IC elements; and records of
review, investigation, acknowledgment
or disposition of allegations received.
16:40 Apr 01, 2010
Jkt 220001
The National Security Act of 1947, as
amended, 50 U.S.C. 401–442; Executive
Order 12333, as amended (73 FR 45325);
Executive Order 12958, as amended (68
FR 15315); and Executive Order 12968,
as amended (73 FR 38103).
PURPOSE(S):
Records in this system are used by
authorized personnel of the Civil
Liberties and Privacy Office (CLPO) to
track, review, and, as appropriate,
investigate complaints of civil liberties
or privacy violations in the conduct of
programs and activities by the ODNI or
IC elements.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable
to More Than One ODNI Privacy Act
System of Records, Subpart C of ODNI’s
Privacy Act Regulation published at 73
FR 16531, 16541 and incorporated by
reference (see also https://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are
stored in secured areas within the
CLPO. Electronic records are stored in
secure file-servers located within the
ODNI.
RETRIEVABILITY:
SECURITY CLASSIFICATION:
VerDate Nov<24>2008
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
By name or case number. Information
may be retrieved from this system of
records by automated or hand search
based on existing indices and automated
capabilities utilized in the normal
course of business. All searches of this
system of records will be performed in
ODNI offices by CLPO personnel.
SAFEGUARDS:
Information in this system is
safeguarded in accordance with
recommended and/or prescribed
administrative, physical, and technical
safeguards. Records are maintained in a
secure government facility with access
to the facility limited to authorized
personnel only and authorized and
escorted visitors. Physical security
protections include guards and locked
facilities requiring badges and
passwords for access. Records are
accessed only by authorized government
personnel holding appropriate security
clearances and whose official duties
require access to the records.
Communications are encrypted where
PO 00000
Frm 00148
Fmt 4703
Sfmt 4703
required and other safeguards are in
place to monitor and audit access and
to detect intrusions. System backup is
maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36
CFR chapter 12, subchapter B, part
1228—Disposition of Federal Records,
records will not be disposed of until
such time as the National Archives and
Records Administration (NARA)
approves an applicable ODNI Records
Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Civil Liberties Protection Officer c/o
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to learn
whether this system contains nonexempt information about them should
address inquiries to the ODNI at the
address and according to the
requirements set forth below under the
heading ‘‘Record Access Procedures.’’
RECORD ACCESS PROCEDURES:
As specified below, records in this
system have been exempted from
certain notification, access, and
amendment procedures. A request for
access to non-exempt records shall be
made in writing with the envelope and
letter clearly marked ‘‘Privacy Act
Request.’’ Each request must provide the
requester’s full name and complete
address. The requester must sign the
request and have it verified by a notary
public. Alternately, the request may be
submitted under 28 U.S.C. 1746,
certifying the requester’s identity and
acknowledging that obtaining records
under false pretenses constitutes a
criminal offense. Requests for access to
information must be addressed to the
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
Regulations governing access to one’s
records or for appealing an initial
determination concerning access to
records are contained in the ODNI
regulation implementing the Privacy
Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to
correct or amend non-exempt records
should address their requests to the
ODNI at the address and according to
E:\FR\FM\02APN1.SGM
02APN1
Federal Register / Vol. 75, No. 63 / Friday, April 2, 2010 / Notices
the requirements set forth above under
the heading ‘‘Record Access
Procedures.’’ Regulations governing
access to and amendment of one’s
records or for appealing an initial
determination concerning access or
amendment of records are contained in
the ODNI regulation implementing the
Privacy Act.
RECORD SOURCE CATEGORIES:
Individuals covered by this system;
records generated by ODNI CLPO
personnel in reviewing and addressing
complaints.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of
Records may be exempted from the
requirements of subsections (c)(3);
(d)(1), (2), (3), (4); (e)(1) and (e)(4)(G),
(H), (I); and (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k)(1), (k)(2),
and (k)(5). Records may be exempted
from these subsections or additionally,
from the requirements of subsections
(c)(4); (e)(2), (3), (5), (8), (12); and (g) of
the Privacy Act consistent with any
exemptions claimed under 5 U.S.C.
552a(j) or (k) by the originator of the
record, provided the reason for the
exemption remains valid and necessary.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
RETENTION AND DISPOSAL:
The National Security Act of 1947, as
amended, 50 U.S.C. 401–442; Executive
Order 12333, as amended (73 FR 45325);
Executive Order 12958, as amended (68
FR 15315); and Executive Order 12968,
as amended (73 FR 38103).
Pursuant to 44 U.S.C. 3303a(d) and 36
CFR chapter 12, subchapter B, part
1228– Disposition of Federal Records,
records will not be disposed of until
such time as the National Archives and
Records Administration (NARA)
approves an applicable ODNI Records
Control Schedule.
PURPOSE(S):
Records in this system enable the NIC
to enlist expertise from outside of the IC
in furtherance of its responsibility to
produce strategic intelligence products.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable
to More than One ODNI Privacy Act
System of Records, Subpart C of ODNI’s
Privacy Act Regulation published at 32
CFR part 1701 (73 FR 16531, 16541) and
incorporated by reference (see also
https://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
National Intelligence Council (NIC)
Consultation Records (ODNI–15).
Paper records are stored in secured
areas within ODNI facilities. Electronic
records are stored in secure file-servers
located within ODNI facilities.
SECURITY CLASSIFICATION:
RETRIEVABILITY:
The classification of records in this
system can range from UNCLASSIFIED
to TOP SECRET.
By name or other key word.
Information may be retrieved from this
system of records by automated or hand
search based on indices and automated
capabilities utilized in the normal
course of business.
SYSTEM NAME:
SYSTEM LOCATION:
Office of the Director of National
Intelligence, Washington, DC 20511.
SAFEGUARDS:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
mstockstill on DSKH9S0YB1PROD with NOTICES
U.S. Government personnel and
personal services independent
contractors and industrial contractors,
or others who serve in liaison or
contractual relationships with the
National Intelligence Council (NIC) or
with Intelligence Community (IC)
elements; individuals in academia and
the private sector with expertise on
matters of intelligence interest to the
NIC.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system include
biographic, administrative, and contact
information for individuals covered by
the system; records about intelligence
products and activities in which
covered individuals collaborated or
participated.
VerDate Nov<24>2008
16:40 Apr 01, 2010
Jkt 220001
16867
Information in this system is
safeguarded in accordance with
recommended and/or prescribed
administrative, physical, and technical
safeguards. Records are maintained in a
secure government facility with access
to the facility limited to authorized
personnel only and authorized and
escorted visitors. Physical security
protections include guards and locked
facilities requiring badges and
passwords for access. Records are
accessed only by authorized government
personnel and contractors holding
appropriate security clearances and
whose official duties require access to
the records. Communications are
encrypted where required and other
safeguards are in place to monitor and
audit access and to detect intrusions.
System backup is maintained
separately.
PO 00000
Frm 00149
Fmt 4703
Sfmt 4703
SYSTEM MANAGER(S) AND ADDRESS:
Director, Plans and Production,
National Intelligence Council, c/o
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to learn
whether this system contains nonexempt information about them should
address inquiries to the ODNI at the
address and according to the
requirements set forth below under the
heading ‘‘Record Access Procedures.’’
RECORD ACCESS PROCEDURES:
As specified below, records in this
system have been exempted from
certain notification, access, and
amendment procedures. A request for
access to non-exempt records shall be
made in writing with the envelope and
letter clearly marked ‘‘Privacy Act
Request.’’ Requesters shall provide their
full name and complete address. The
requester must sign the request and
have it verified by a notary public.
Alternately, the request may be
submitted under 28 U.S.C. 1746,
certifying the requester’s identity and
understanding that obtaining a record
under false pretenses constitutes a
criminal offense. Requests for access to
information must be addressed to the
Director, Information Management,
Office of the Director of National
Intelligence, Washington, DC 20511.
Regulations governing access to one’s
records or for appealing an initial
determination concerning access to
records are contained in the ODNI
regulation implementing the Privacy
Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this
system are exempt from certain
notification, access, and amendment
procedures. Individuals seeking to
correct or amend non-exempt records
should address their requests to the
ODNI at the address and according to
the requirements set forth above under
the heading ‘‘Record Access
Procedures.’’ Regulations governing
E:\FR\FM\02APN1.SGM
02APN1
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Federal Register / Vol. 75, No. 63 / Friday, April 2, 2010 / Notices
access to and amendment of one’s
records or for appealing an initial
determination concerning access or
amendment of records are contained in
the ODNI regulation implementing the
Privacy Act.
RECORD SOURCE CATEGORIES:
Individuals covered by this system;
U.S. Government employees, agencies
and organizations; private sector
entities, academia, media, libraries and
commercial databases.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of
Records may be exempted from the
requirements of subsections (c)(3);
(d)(1), (2), (3), (4); (e)(1) and (e)(4)(G),
(H), (I); and (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k)(1). Records
may be exempted from these
subsections or, additionally, from the
requirements of subsections (c)(4);
(e)(2), (3), (5), (8), (12); and (g) of the
Privacy Act consistent with any
exemptions claimed under 5 U.S.C.
552a(j) or (k) by the originator of the
record, provided the reason for the
exemption remains valid and necessary.
[FR Doc. 2010–7535 Filed 4–1–10; 8:45 am]
BILLING CODE P
NUCLEAR REGULATORY
COMMISSION
[Docket No. NRC–2010–0119]
Agency Information Collection
Activities: Proposed Collection;
Comment Request
mstockstill on DSKH9S0YB1PROD with NOTICES
AGENCY: U. S. Nuclear Regulatory
Commission (NRC).
ACTION: Notice of pending NRC action to
submit an information collection
request to the Office of Management and
Budget (OMB) and solicitation of public
comment.
SUMMARY: The NRC invites public
comment about our intention to request
the OMB’s approval for renewal of an
existing information collection that is
summarized below. We are required to
publish this notice in the Federal
Register under the provisions of the
Paperwork Reduction Act of 1995 (44
U.S.C. Chapter 35).
Information pertaining to the
requirement to be submitted:
1. The title of the information
collection: ‘‘NRC Forms 366, 366A,
366B, ‘Licensee Event Report’ ’’.
2. Current OMB approval number:
3150–0104.
3. How often the collection is
required: On occasion, as defined
VerDate Nov<24>2008
16:40 Apr 01, 2010
Jkt 220001
reactor events are reportable as they
occur.
4. Who is required or asked to report:
Holders of operating licenses for
commercial nuclear power plants.
5. The number of annual respondents:
104.
6. The number of hours needed
annually to complete the requirement or
request: 32,000 (25,600 reporting +
6,400 recordkeeping). This is estimated
to be 80 hours for each of 400 reports
annually.
7. Abstract: With NRC Forms 366,
366A, and 366B, the NRC collects
reports of the types of reactor events and
problems that are believed to be
significant and useful to the NRC in its
efforts to identify and resolve possible
threats to the public health and safety,
or to the environment. The information
reported on NRC Forms 366, 366A, and
366B is used by the NRC to confirm
licensing bases, study potentially
generic safety problems, assess trends
and patterns of operating experience,
monitor performance, identify
precursors of more significant events,
and provide operating experience
feedback to the industry. These forms
are designed to provide the information
necessary for engineering studies of
operational anomalies and trends and
patterns analysis of abnormal
occurrences. The same information is
used for other analytic procedures that
aid in identifying accident precursors.
Submit, by June 1, 2010, comments
that address the following questions:
1. Is the proposed collection of
information necessary for the NRC to
properly perform its functions? Does the
information have practical utility?
2. Is the burden estimate accurate?
3. Is there a way to enhance the
quality, utility, and clarity of the
information to be collected?
4. How can the burden of the
information collection be minimized,
including the use of automated
collection techniques or other forms of
information technology?
A copy of the draft supporting
statement may be viewed free of charge
at the NRC Public Document Room, One
White Flint North, 11555 Rockville
Pike, Room O–1 F21, Rockville, MD
20852. OMB clearance requests are
available at the NRC World Wide Web
site: https://www.nrc.gov/public-involve/
doc-comment/omb/. The
document will be available on the NRC
home page site for 60 days after the
signature date of this notice. Comments
submitted in writing or in electronic
form will be made available for public
inspection. Because your comments will
not be edited to remove any identifying
or contact information, the NRC
PO 00000
Frm 00150
Fmt 4703
Sfmt 4703
cautions you against including any
information in your submission that you
do not want to be publicly disclosed.
Comments submitted should reference
Docket No. NRC–2010–0119. You may
submit your comments by any of the
following methods. Electronic
comments: Go to https://
www.regulations.gov and search for
Docket No. NRC–2010–0119. Mail
comments to NRC Clearance Officer,
Tremaine U. Donnell (T–5 F53), U.S.
Nuclear Regulatory Commission,
Washington, DC 20555–0001. Questions
about the information collection
requirements may be directed to the
NRC Clearance Officer, Tremaine U.
Donnell (T–5 F53), U.S. Nuclear
Regulatory Commission, Washington,
DC 20555–0001, by telephone at 301–
415–6258, or by e-mail to
INFOCOLLECTS.Resource@NRC.GOV.
Dated at Rockville, Maryland, this 25th day
of March 2010.
For the Nuclear Regulatory Commission.
Tremaine Donnell,
NRC Clearance Officer, Office of Information
Services.
[FR Doc. 2010–7476 Filed 4–1–10; 8:45 am]
BILLING CODE 7590–01–P
NUCLEAR REGULATORY
COMMISSION
[Docket No. NRC–2010–0139]
Agency Information Collection
Activities: Proposed Collection;
Comment Request
AGENCY: U.S. Nuclear Regulatory
Commission (NRC).
ACTION: Notice of pending NRC action to
submit an information collection
request to the Office of Management and
Budget (OMB) and solicitation of public
comment.
SUMMARY: The NRC invites public
comment about our intention to request
the OMB’s approval for renewal of an
existing information collection that is
summarized below. We are required to
publish this notice in the Federal
Register under the provisions of the
Paperwork Reduction Act of 1995 (44
U.S.C. Chapter 35).
Information pertaining to the
requirement to be submitted:
1. The title of the information
collection: 10 CFR Part 11, Criteria and
Procedures for Determining Eligibility
for Access to, or Control Over, Special
Nuclear Material.
2. Current OMB approval number:
3150–0062.
3. How often the collection is
required: On occasion. New
E:\FR\FM\02APN1.SGM
02APN1
]]>Agencies
[Federal Register Volume 75, Number 63 (Friday, April 2, 2010)]
[Notices]
[Pages 16853-16868]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-7535]
=======================================================================
-----------------------------------------------------------------------
OFFICE OF THE DIRECTOR OF NATIONAL INTELLIGENCE
Office of the Director of National Intelligence; Privacy Act of
1974; System of Records
AGENCY: Office of the Director of National Intelligence.
ACTION: Notice to establish systems of records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Director of National Intelligence (ODNI)
provides notice that it is establishing fourteen (14) new systems of
records subject to the Privacy Act of 1974, as amended, 5 U.S.C. 552a.
These systems of records are maintained by the ODNI.
DATES: This action will be effective on May 12, 2010, unless comments
are received that result in a contrary determination.
ADDRESSES: You may submit comments, identified by RIN number, by any of
the following methods:
Federal eRulemaking Portal: https://www.regulations.gov.
Mail: Director, Information Management, Office of the Director of
National Intelligence, Washington, DC 20511.
FOR FURTHER INFORMATION CONTACT: Mr. John F. Hackett, Director,
Information Management, 703-275-2215.
SUPPLEMENTARY INFORMATION: The ODNI was created by the Intelligence
Reform and Terrorism Prevention Act of 2004 (IRTPA), Public Law 108-
458, 118 Stat. 3638 (Dec. 17, 2004). ODNI published its final Privacy
Act Regulation on March 28, 2008 (73 FR 16531) and twelve Privacy Act
systems of records notices on December 28, 2007 (72 FR 73887). ODNI now
adds fourteen (14) additional systems of records to its inventory of
record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a).
These systems of records are subject to routine uses established by
final rule dated March 28, 2008 (73 FR 16531, 16541). To protect
classified and sensitive personnel or law enforcement information
contained in these systems, the Office of the Director of National
Intelligence is proposing to exempt these systems of records from
certain portions of the Privacy Act where necessary, as permitted by
law. As required by the Privacy Act, a proposed rule is being published
concurrently with this notice to seek public comment on exemption of
these systems. The ODNI has previously established a rule that it will
preserve the exempt status of records it receives when the reason for
the exemption remains valid (73 FR 16537). In accordance with 5 U.S.C.
552a (r), the ODNI has provided a report of these new systems of
records to the Office of Management and Budget and to Congress.
Dated: March 25, 2010.
John F. Hackett,
Director, Information Management.
SYSTEM NAME:
Manuscript, Presentation, and Resume Review Records (ODNI-01).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of the Office of the Director of
National Intelligence (ODNI), including assignees and detailees to the
ODNI, contractors, individuals hired under the Intergovernmental
Personnel Act, and other individuals who have had access to ODNI
information or facilities and who are subject to prepublication review
of writings or presentations pursuant to non-disclosure agreements.
CATEGORIES OF RECORDS IN THE SYSTEM:
Manuscripts and other writings (including those supporting oral
presentations), resumes, videos, internet postings, and other works or
products relating to the activities of the ODNI; records consulted in
conducting pre-publication review; records generated in documenting
pre-publication review decisions.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
The Federal Records Act of 1950, as amended, 44 U.S.C. 3101 et seq.;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); Executive Order 9397, as amended (73 FR
70239); and 32 CFR 1701 et seq. (73 FR 16531, 16541).
PURPOSE(S):
ODNI reviews writings intended for publication to ensure that
potentially classified material or information that requires protection
from public disclosure is not compromised.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also https://www.dni.gov). In addition, a record from
this system of records maintained by ODNI may be disclosed as a routine
use to Federal agencies involved in a classification review of ODNI
records.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured areas within the control of the
ODNI. Electronic records are stored in secure file-servers located
within secure facilities under control of the ODNI.
RETRIEVABILITY:
By name and case number. Information may be retrieved from this
system of records by automated or hand search based on indices and
automated capabilities utilized in the normal course of business. All
searches of this system of records will be performed in ODNI offices by
authorized staff.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include
[[Page 16854]]
guards and locked facilities requiring badges and passwords for access.
Records are accessed only by authorized government personnel and
contractors holding appropriate security clearances and whose official
duties require access to the records. Communications are encrypted
where required and other safeguards are in place to monitor and audit
access and to detect intrusions. System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228-Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Office of the Director, Information Management, Office of the
Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Records received from individuals covered by this system; records
generated internally in reviewing proposed publications; records from
other elements of the Intelligence Community used in conducting pre-
publication reviews.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1). Records may be exempted from these subsections or,
additionally, from the requirements of subsections (c)(4); (e)(2), (3),
(5), (8), (12); and (g) of the Privacy Act consistent with any
exemptions claimed under 5 U.S.C. 552a(j) or (k) by the originator of
the record, provided the reason for the exemption remains valid and
necessary.
SYSTEM NAME:
Executive Secretary Action Management System Records (ODNI--02).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who communicate with the Office of the Director of
National Intelligence (ODNI) via e-mail, fax, courier, and mail, and
individuals who are the subject of official communications to and from
the ODNI.
CATEGORIES OF RECORDS IN THE SYSTEM:
All incoming and outgoing official correspondence and
communications encompassing the spectrum of ODNI missions, policies,
procedures, operations, and activities, including public and
congressional affairs. The system incorporates taskings, messages,
correspondence, reports, studies, and communications with the Congress,
the National Security Council, the White House, other government
departments and agencies as well as ODNI components, non-government
organizations and the public. Also included are minutes and other
records of the Intelligence Community Leadership Committee and other
high level councils, committees, task forces, and groups in which the
ODNI leadership holds functional or secretariat responsibilities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 12968, as amended (73 FR
38103).
PURPOSE(S):
ODNI personnel use records in the ODNI Action Management System to
track and manage incoming and outgoing official correspondence.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also https://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are stored in secured areas
within the control of the ODNI. Electronic records are stored in secure
file-servers located within secure facilities under control of the
ODNI.
RETRIEVABILITY:
By name and action tracking number. Information may be retrieved
from this system of records by automated or hand search based on
indices and automated capabilities utilized in the normal course of
business. All searches of this system of records will be performed by
authorized staff.
[[Page 16855]]
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Records are accessed only by authorized
government personnel and contractors holding appropriate security
clearances and whose official duties require access to the records.
Communications are encrypted where required and other safeguards are in
place to monitor and audit access and to detect intrusions. System
backup is maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Executive Secretary, c/o Director, Information Management, Office
of the Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Officials and staff of the executive, judicial, and legislative
branches, representatives of non-governmental organizations, and
members of the general public who exchange official communications with
the ODNI.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to
exemptions under subsection (k)(1) of the Privacy Act, 5 U.S.C. 552a.
Records may be exempted from these subsections or, additionally, from
the requirements of subsections (c)(4); (e)(2), (3), (5), (8), (12);
and (g) of the Privacy Act consistent with any exemptions claimed under
5 U.S.C. 552a(j) or (k) by the originator of the record, provided the
reason for the exemption remains valid and necessary.
SYSTEM NAME:
Public Affairs Office Records (ODNI--03).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Media representatives and other members of the public who exchange
communications with the Office of the Director of National Intelligence
(ODNI) about ODNI and Intelligence Community (IC) activities; and ODNI
personnel, including those assigned and detailed to the ODNI, who
report media contacts.
CATEGORIES OF RECORDS IN THE SYSTEM:
Media products and extracts; copies of media communications to and
from the Public Affairs Office (PAO) including memoranda of
conversations; relevant correspondence from the public and ODNI
responses; ODNI memoranda regarding matters under the purview of the
PAO; and names of ODNI personnel who have reported contacts with the
media.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 12968, as amended (73 FR
38103).
PURPOSE(S):
PAO personnel use this system to track institutional communications
with the media and the public, including speeches, press releases and
fact sheets, issuances and messages to the IC, as well as individual
ODNI staff contacts with the media.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also https://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured areas within the control of the
ODNI. Electronic records are stored in secure file-servers located
within secure facilities under control of the ODNI.
RETRIEVABILITY:
By name or other key word. Information may be retrieved from this
system of records by automated or hand
[[Page 16856]]
search based on indices and automated capabilities utilized in the
normal course of business. All searches of this system of records will
be performed by authorized staff.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Records are accessed only by authorized
government personnel and contractors holding appropriate security
clearances and whose official duties require access to the records.
Communications are encrypted where required and other safeguards are in
place to monitor and audit access and to detect intrusions. System
backup is maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Public Affairs Office, c/o Director, Information Management, Office
of the Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Records in the system are received from or generated by individuals
covered by this system of records or produced by the ODNI concerning
ODNI or IC activities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1). Records may be exempted from these subsections or,
additionally, from the requirements of subsections (c)(4); (e)(2), (3),
(5), (8), (12); and (g) of the Privacy Act consistent with any
exemptions claimed under 5 U.S.C. 552a(j) or (k) by the originator of
the record, provided the reason for the exemption remains valid and
necessary.
SYSTEM NAME:
Office of Legislative Affairs Records (ODNI-04).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former members of the U.S. Congress and Congressional
staff; individuals whose inquiries are forwarded by members of the U.S.
Congress or Congressional staff to the Office of the Director of
National Intelligence (ODNI) for response; or individuals who are the
subject of official ODNI correspondence with members of Congress or
Congressional staff.
CATEGORIES OF RECORDS IN THE SYSTEM:
Congressional notifications; communications between ODNI's Office
of Legislative Affairs (OLA), members of Congress, Congressional staff,
constituents, other ODNI offices and/or U.S. Government entities
regarding constituent or other inquiries sent to the ODNI for response;
and memoranda, correspondence, position papers and other communications
supporting ODNI's liaison with Congress, including documentation of
briefings, debriefings and reports on ODNI activities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 12968, as amended (73 FR
38103).
PURPOSE(S):
ODNI collects and maintains records regarding communications and
interactions with Congress, constituents, and legislative matters.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also https://www.dni.gov)
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured areas within the control of the
ODNI. Electronic records are stored in secure file-servers located
within secure facilities under control of the ODNI.
[[Page 16857]]
RETRIEVABILITY:
By name or other key word. Information may be retrieved from this
system of records by automated or hand search based on indices and
automated capabilities utilized in the normal course of business. All
searches of this system of records will be performed by authorized
staff.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Records are accessed only by authorized
government personnel and contractors holding appropriate security
clearances and whose official duties require access to the records.
Communications are encrypted where required and other safeguards are in
place to monitor and audit access and to detect intrusions. System
backup is maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Director of Legislative Affairs c/o Director, Information
Management, Office of the Director of National Intelligence,
Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Current and former members of the U.S. Congress and their staffs;
ODNI officials and offices; and individuals communicating with the
ODNI.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1). Records may be exempted from these subsections or,
additionally, from the requirements of subsections (c)(4); (e)(2), (3),
(5), (8), (12); and (g) of the Privacy Act consistent with any
exemptions claimed under 5 U.S.C. 552a(j) or (k) by the originator of
the record, provided the reason for the exemption remains valid and
necessary.
SYSTEM NAME:
ODNI Guest Speaker Records (ODNI-05).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who may be or have been engaged as guest speakers
(academics, business professionals, and government officials), trainers
and other presenters.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data including academic credentials; publicly available
information (e.g., publications authored by the speaker);
correspondence; and administrative records concerning the engagements.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 12968, as amended (73 FR
38103).
PURPOSE(S):
The Office of the Director of National Intelligence (ODNI)
maintains records of speakers' presentations and biographies as a
resource for Intelligence Community elements.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of Office of the Director of National
Intelligence (ODNI)'s Privacy Act Regulation published at 32 CFR part
1701 (73 FR 16531, 16541) and incorporated by reference (see also
https://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured areas within the control of the
ODNI. Electronic records are stored in secure file-servers located
within secure facilities under control of the ODNI.
RETRIEVABILITY:
By name or other key word. Information may be retrieved from this
system of records by automated or hand search based on indices and
automated capabilities utilized in the normal course of business. All
searches of this system of records will be performed by authorized
staff.
[[Page 16858]]
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Records are accessed only by authorized
government personnel and contractors holding appropriate security
clearances and whose official duties require access to the records.
Communications are encrypted where required and other safeguards are in
place to monitor and audit access and to detect intrusions. System
backup is maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Director of National Intelligence for Policy, Plans, and
Requirements c/o Director, Information Management, Office of the
Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Records in the system are obtained from individuals covered by this
system; ODNI officials and offices; and academic institutions, private
organizations, libraries, commercial databases, and federal agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1). Records may be exempted from these subsections or,
additionally, from the requirements of subsections (c)(4); (e)(2), (3),
(5), (8), (12); and (g) of the Privacy Act consistent with any
exemptions claimed under 5 U.S.C. 552a(j) or (k) by the originator of
the record, provided the reason for the exemption remains valid and
necessary.
SYSTEM NAME:
Office of General Counsel Records (ODNI-06).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of Director of National Intelligence, Washington, DC 20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former staff and contract employees, personal services
independent contractors, employees of industrial contractors, military
and civilian personnel detailed or assigned to the Office of the
Director of National Intelligence (ODNI); applicants for employment
with the ODNI; current and former employees and contractors of other
U.S. Government agencies; individuals in contact with the ODNI,
including individuals whose inquiries concerning the ODNI or the
Intelligence Community (IC) are forwarded to the Office of General
Counsel for response; attorneys in private practice who hold ODNI
security clearances or access approvals; individuals in government,
academia, the business community, or other elements of the private
sector with expertise on matters of interest to the Office of General
Counsel; and individuals involved in matters subject to the ODNI or the
IC's legal authorities, responsibilities, and obligations, including
but not limited to administrative claimants, grievants, parties in
litigation, witnesses, targets or potential targets of investigations
or intelligence collection, and individuals who are interviewed by, or
provide information to the ODNI or the IC.
CATEGORIES OF RECORDS IN THE SYSTEM:
Legal documents, including but not limited to pleadings, subpoenas,
motions, affidavits, declarations, briefs, litigation reports, and
legal opinions; crimes reports obtained from the U.S. Department of
Justice or other law enforcement agencies; public and confidential
Financial Disclosure Reports; internal ODNI documents and cables, and
correspondence with members of the public, members of the U.S.
Congress, Congressional staff, and federal, state, local, international
and foreign agencies, courts and administrative tribunals.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 12968, as amended (73 FR
38103).
PURPOSE(S):
Records in this system are used by attorneys in the ODNI Office of
General Counsel to provide legal advice and representation to the ODNI
and its officers; provide factual information necessary for the
preparation of legal documents, including but not limited to pleadings,
subpoenas, motions,
[[Page 16859]]
affidavits, declarations, briefs, legal opinions, litigation reports,
and reports to law enforcement agencies; provide a record of all
private attorneys who have received security clearances and/or access
approvals for information necessary to their representation of ODNI-
affiliated clients, and documentation of the nature, scope and duration
of their representation of ODNI-affiliated clients; and maintain a
record of federal, state, local, international or foreign litigation,
administrative claims, and other legal matters in which ODNI is a party
or has an interest.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also https://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured areas within the ODNI.
Electronic records are stored in secure file-servers located within the
ODNI.
RETRIEVABILITY:
By name, personal identifier, case number, or key word. Information
may be retrieved from this system of records by automated or hand
search based on indices and automated capabilities utilized in the
normal course of business. All searches of this system of records will
be performed in ODNI offices by authorized staff.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical and technical
safeguards. Records are maintained in a secure government facility with
access to the facility limited to only authorized personnel or
authorized and escorted visitors. Physical security protections include
guards and locked facilities requiring badges and passwords for access.
Records are accessed only by authorized government personnel and
contractors holding an appropriate security clearance and whose
official duties require access to the records. Communications are
encrypted where required and other safeguards are in place to monitor
and audit access and to detect intrusions. System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
General Counsel, c/o Director, Information Management, Office of
the Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request; and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Records in the system are received from individuals covered by the
system; generated by the ODNI and federal, state and local government
agencies and courts; obtained from the media, the internet and
commercial databases.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1), (k)(2), and (k)(5). Records may be exempted from
these subsections or, additionally, from the requirements of
subsections (c)(4); (e)(2), (3), (5), (8), (12); and (g) of the Privacy
Act consistent with any exemptions claimed under 5 U.S.C. 552a(j) or
(k) by the originator of the record, provided the reason for the
exemption remains valid and necessary.
SYSTEM NAME:
Analytic Resources Catalog (ARC) (ODNI-07).
SYSTEM CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former staff (employees, detailees, assignees and
contractors) of the Intelligence Community (IC) elements, including
military personnel and other federal employees with intelligence
analysis duties.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records, including the Analyst Yellow Pages, reflecting the
assignments, expertise, education, specialized foreign language and
other skills, and experiences of federal government employees and
contractors performing intelligence analysis duties; pre-set reports
and other documentation about analytic resources at each IC element and
across the IC.
[[Page 16860]]
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); and Executive Order
9397, as amended (73 FR 70239).
PURPOSE:
Records in this system are used to: locate IC and other
intelligence analysts for collaborative activities; identify analysts
authorized to access on-line collaboration zones; obtain information
about the expertise, skills and educational backgrounds of IC and other
intelligence analysts; obtain aggregate information about the use of
analytic resources across the IC; and assist in management and planning
functions of each IC element and of the IC as a whole.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also https://www.dni.gov). In addition, as routine uses
specific to this system, the ODNI may disclose relevant ARC records to
the following persons or entities and under the circumstances or for
the purposes described below:
(a) A record from this system of records may be disclosed, as a
routine use, to appropriately cleared and authorized staff of the IC
elements in order to identify and locate intelligence analysts
possessing specific expertise, skills or experiences for the purpose of
collaborative analytic endeavors.
(b) A record from this system of records may be disclosed, as a
routine use, to appropriately cleared and authorized staff of the IC
elements whose responsibility it is to assess the depth and strength of
the IC's analytic skills, expertise and experience and for other
workforce management, budgeting or planning purposes.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure file-servers located within
secure facilities under control of the ODNI.
RETRIEVABILITY:
Records about individual analysts can be searched and retrieved
based on name or other key word (e.g., degrees held, foreign language
ability, country or intelligence area of specialization) pertinent to
analytic expertise.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical and technical
safeguards. Records are maintained in a secure government facility with
access to the facility limited to only authorized personnel or
authorized and escorted visitors. Physical security protections include
guards and locked facilities requiring badges and passwords for access.
Records are accessed only by authorized government personnel and
contractors holding an appropriate security clearance and whose
official duties require access to the records. Communications are
encrypted where required and other safeguards are in place to monitor
and audit access and to detect intrusions. System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
ARC Program Manager, c/o Director, Information Management, Office
of the Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
(``notification'') should address inquiries to the ODNI at the address
and according to the requirements set forth below under the heading
``Record Access Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORDS SOURCE CATEGORIES:
Records in the system are obtained directly from individual
analysts and from their employing agencies' human resource information
systems.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1). Records may be exempted from these subsections or,
additionally, from the requirements of subsections (c)(4); (e)(2), (3),
(5), (8), (12); and (g) of the Privacy Act consistent with any
exemptions claimed under 5 U.S.C. 552a(j) or (k) by the originator of
the record, provided the reason for the exemption remains valid and
necessary.
SYSTEM NAME:
Intelligence Community Customer Registry (ODNI-09).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
[[Page 16861]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former intelligence customers including U.S.
policymakers, U.S. Government personnel, and other authorized
recipients of Intelligence Community (IC) intelligence products.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data (including name, title, employing agency),
organizational charts, contact information, security clearances and
access approvals, subjects of intelligence interest to covered
individuals, comments and feedback from covered individuals regarding
preferred format for receiving intelligence products.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 12968, as amended (73 FR
38103).
PURPOSE(S):
Records in this system enable authorized personnel of the ODNI and
other IC elements to ensure intelligence customers receive intelligence
products in accordance with their expressed interests and particular
requirements for format and delivery.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More Than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also https://www.dni.gov). In addition, the Customer
Registry will be made available to authorized U.S. Government analysts,
analytical managers and other intelligence support personnel to ensure
that customers receive relevant intelligence products and to identify
new and under-served customers by name and title.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure file-servers located within
secure facilities under control of the ODNI or its Executive Agent.
RETRIEVABILITY:
By full text search, including name or identifying title.
Information may be retrieved from this system of records by automated
searches conducted by authorized members of the U.S. Government.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to only authorized
personnel or authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Records are accessed only by authorized
government personnel and contractors holding appropriate security
clearances and whose official duties require access to the records.
Communications are encrypted where required and other safeguards are in
place to monitor and audit access and to detect intrusions. System
backup is maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228-Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Director of National Intelligence for Analysis, c/o
Director, Information Management, Office of the Director of National
Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Each request must
provide the requester's full name and complete address. The requester
must sign the request and have it verified by a notary public.
Alternately, the request may be submitted under 28 U.S.C. 1746,
certifying the requester's identity and acknowledging that obtaining
records under false pretenses constitutes a criminal offense. Requests
for access to information must be addressed to the Director,
Information Management, Office of the Director of National
Intelligence, Washington, DC 20511. Regulations governing access to
one's records or for appealing an initial determination concerning
access to records are contained in the ODNI regulation implementing the
Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Record Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Records in the system are obtained from individual intelligence
customers; intelligence support personnel; commercial subscription
services; other agency repositories.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3);(d)(1),(2),(3),(4); (e)(1) and
(e)(4)(G),(H),(I); and (f) of the Privacy Act pursuant to 5 U.S.C.
552a(k)(1). Records may be exempted from these subsections or
additionally, from the requirements of subsections
(c)(4);(e)(2),(3),(5),(8),(12); and (g) of the Privacy Act consistent
with any exemptions claimed under 5 U.S.C. 552a(j) or (k) by the
originator of the record, provided the reason for the exemption remains
valid and necessary.
SYSTEM NAME:
Equal Employment Opportunity and Diversity Office (EEOD) Records
(ODNI-10).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
[[Page 16862]]
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Office of the Director of National Intelligence
(ODNI) staff and contract personal, and military and civilian personnel
detailed or assigned to the ODNI; and applicants for employment with
the ODNI.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records relating to requests made by individuals or offices for
reasonable accommodations (including medical records), and the products
or services provided in response to such requests.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
The Rehabilitation Act of 1973, as amended, 29 U.S.C. 791; The Federal
Records Act of 1950, as amended, 44 U.S.C. 3101 et. seq; Executive
Order 12333, as amended (73 FR 45325); Executive Order 12958, as
amended (68 FR 15315); Executive Order 12968, as amended (73 FR 38103);
and Executive Order 13164 (65 FR 46565).
PURPOSE(S):
Records in this system are used to track requests for and provision
of reasonable accommodations based on medical disability.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also https://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured areas within the ODNI.
Electronic records are stored in secure file-servers located within the
ODNI.
RETRIEVABILITY:
By name, and case number. Information may be retrieved from this
system of records by automated or hand search based on indices and
automated capabilities utilized in the normal course of business. All
searches of this system of records will be performed in ODNI offices by
authorized personnel.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government facility with
access to the facility limited to authorized personnel only and
authorized and escorted visitors. Physical security protections include
guards and locked facilities requiring badges and passwords for access.
Records are accessed only by authorized government personnel and
contractors holding appropriate security clearances and whose official
duties require access to the records. Communications are encrypted
where required and other safeguards are in place to monitor and audit
access and to detect intrusions. Backup tapes are maintained in a
secure, off-site location.
RETENTION AND DISPOSAL:
EEOD records covered by the General Records Schedule 1, Items 24
through 27, will be retained and disposed according to those
provisions. Any other EEOD records, pursuant to 44 U.S.C. 3303a(d) and
36 CFR chapter 12, subchapter B, part 1228--Disposition of Federal
Records, will not be disposed of until such time as the National
Archives and Records Administration (NARA) approves an applicable ODNI
Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Office of Equal Employment Opportunity and Diversity, c/o
Director, Information Management, Office of the Director of National
Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD
