Privacy Act of 1974; System of Records, 16758-16760 [2010-7383]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 75, Number 63 (Friday, April 2, 2010)]
[Notices]
[Pages 16758-16760]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-7383]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2010-OS-0036]


Privacy Act of 1974; System of Records

AGENCY: Defense Threat Reduction Agency, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Threat Reduction Agency proposes to amend a system 
of records notice in its existing inventory of record systems subject 
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May 3, 2010 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Brenda Carter at (703) 767-1771.

SUPPLEMENTARY INFORMATION: The Defense Threat Reduction Agency notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the Freedom of Information and Privacy Office, Defense 
Threat Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 
22060-6201.
    The specific changes to the record systems being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: March 29, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
HDTRA 017
    Voluntary Leave Sharing Program Records (August 3, 2005; 70 FR 
44573).

Changes:
System Name:
    Delete entry and replace with ``Voluntary Leave Transfer Program 
Records.''

System Location:
    Delete entry and replace with ``Business Enterprise, Human Capital 
Office, Defense Threat Reduction Agency, 8725 John J. Kingman Road, 
Fort Belvoir, VA 22060-6201.''

Categories of Individuals Covered by the System:
    Delete entry and replace with ``Individuals who have volunteered to 
participate in the leave transfer program as either a donor or 
recipient of annual leave.''

[[Page 16759]]

Categories of Records in the System:
    Delete entry and replace with ``Leave recipient records contain the 
individual's name, organization, office telephone number, Social 
Security Number (SSN), position title, grade, pay level, leave 
balances, brief description of the medical or personal hardship which 
qualifies the individual for inclusion in the leave transfer program, 
the status of the hardship, and a statement that selected data elements 
may be used in soliciting donations. The file may also contain medical 
or physician certifications and Defense Threat Reduction Agency (DTRA) 
approvals or denials.
    Donor records include the individual's name, organization, office, 
telephone number, Social Security Number (SSN), position title, grade, 
pay level, leave balances, number of hours being transferred (or 
donated leave), and in the case of the transfer program, the designated 
leave recipient.''

Authority for Maintenance of the System:
    Delete entry and replace with ``5 U.S.C. 301, Departmental 
Regulations; 5 U.S.C. 6331 et seq, Leave; 5 CFR part 630, 
Administrative Personnel, Absence and Leave; and E.O. 9397 (SSN), as 
amended.''

Purpose(s):
    Delete entry and replace with ``This system is used in managing the 
Defense Threat Reduction Agency (DTRA) Voluntary Leave Sharing Program. 
The recipient's name, and a brief description of the hardship, if 
authorized by the recipient, is published internally for solicitation 
purposes. The Social Security Number (SSN) is obtained to ensure the 
transfer of leave from the donor's account to the recipient's 
account.''

Routine uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records contained therein may specifically be disclosed outside 
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Labor in connection with a claim filed by an 
employee for compensation due to a job-related injury or illness; where 
the leave donor and leave recipient are employed by different Federal 
agencies.
    To personnel and finance offices of Federal agencies involved to 
effectuate the leave transfer.
    The DoD `Blanket Routine Uses' set forth at the beginning of DTRA's 
compilation of systems of records notices apply to this system.''

Storage:
    Delete entry and replace with ``Records are stored on paper and 
electronic storage media.''
* * * * *

Retention and Disposal:
    Delete entry and replace with ``Records are destroyed two years 
after the end of the year in which the file is closed. Paper records 
are destroyed by burning or shredding; electronic records are 
deleted.''

System Manager(S) and Address:
    Delete entry and replace with ``Chief, Human Capital Office, 
Defense Threat Reduction Agency, 8725 John J. Kingman Road, Fort 
Belvoir, VA 22060-6201.''

Notification Procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Human Capital Office, 
Defense Threat Reduction Agency, 8725 John J. Kingman Road, Fort 
Belvoir, VA 22060-6201.
    Written requests should contain the full name and Social Security 
Number (SSN).''

Record Access Procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Human Capital Office, Defense Threat 
Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-
6201.
    Written requests for information should contain the full name and 
Social Security Number (SSN).''

Contesting Record Procedures:
    Delete entry and replace with ``The DTRA rules for accessing 
records and for contesting contents and appealing initial agency 
determinations are published in DTRA Instruction 5400.11, DTRA Privacy 
Program; 32 CFR part 318; or may be obtained from the system manager.''

Record Source Categories:
    Delete entry and replace with ``From the individual, personnel and 
leave records.''
* * * * *
HDTRA 017

System Name:
    Voluntary Leave Transfer Program Records.

System Location:
    Business Enterprise, Human Capital Office, Defense Threat Reduction 
Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6201.

Categories of Individuals Covered by the System:
    Individuals who have volunteered to participate in the leave 
transfer program as either a donor or recipient of annual leave.

Categories of Records in the System:
    Leave recipient records contain the individual's name, 
organization, office telephone number, Social Security Number (SSN), 
position title, grade, pay level, leave balances, brief description of 
the medical or personal hardship which qualifies the individual for 
inclusion in the leave transfer program, the status of the hardship, 
and a statement that selected data elements may be used in soliciting 
donations. The file may also contain medical or physician 
certifications and DTRA approvals or denials.
    Donor records include the individual's name, organization, office, 
telephone number, Social Security Number (SSN), position title, grade, 
pay level, leave balances, number of hours being transferred (or 
donated leave), and in the case of the transfer program, the designated 
leave recipient.

Authority for Maintenance of the System:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 6331 et seq., 
Leave; 5 CFR part 630, Administrative Personnel, Absence and Leave; and 
E.O. 9397 (SSN), as amended.

Purpose(s):
    This system is used in managing the Defense Threat Reduction Agency 
(DTRA) Voluntary Leave Sharing Program. The recipient's name, and a 
brief description of the hardship, if authorized by the recipient, is 
published internally for solicitation purposes. The Social Security 
Number (SSN) is obtained to ensure the transfer of leave from the 
donor's account to the recipient's account.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may

[[Page 16760]]

specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To the Department of Labor in connection with a claim filed by an 
employee for compensation due to a job-related injury or illness; where 
the leave donor and leave recipient are employed by different Federal 
agencies.
    To personnel and finance offices of Federal agencies involved to 
effectuate the leave transfer.
    The DoD `Blanket Routine Uses' set forth at the beginning of DTRA's 
compilation of systems of records notices apply to this system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are stored on paper and electronic storage media.

Retrievability:
    Retrieved by name or Social Security Number (SSN).

Safeguards:
    Records are accessed by custodian of the records or by persons 
responsible for servicing the record system in the performance of their 
official duties. Records are stored in locked cabinets or rooms, and 
are controlled by personnel screening and computer software.

Retention and Disposal:
    Records are destroyed two years after the end of the year in which 
the file is closed. Paper records are destroyed by burning or 
shredding; electronic records are deleted.

System Manager(S) and Address:
    Chief, Human Capital Office, Defense Threat Reduction Agency, 8725 
John J. Kingman Road, Fort Belvoir, VA 22060-6201.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Human Capital Office, Defense Threat Reduction 
Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6201.
    Written requests should contain the full name and Social Security 
Number (SSN).

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Human Capital Office, Defense Threat Reduction Agency, 8725 John J. 
Kingman Road, Fort Belvoir, VA 22060-6201.
    Written requests for information should contain the full name and 
Social Security Number (SSN).

Contesting Record Procedures:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11, DTRA Privacy Program; 32 CFR part 318; or may be 
obtained from the system manager.

Record Source Categories:
    From the individual, personnel and leave records.

Exemptions Claimed for the System:
    None.

[FR Doc. 2010-7383 Filed 4-1-10; 8:45 am]
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