Privacy Act of 1974; System of Records, 16758-16760 [2010-7383]
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16758
Federal Register / Vol. 75, No. 63 / Friday, April 2, 2010 / Notices
and accountability DFO adjourns
the meeting.
April 22, 2010
8 a.m.–11:45 a.m.
DFO opens the meeting.
Commission Chairman opening
remarks.
Dr. Meg Harrell, RAND, briefs the
MLDC on barriers to minority
participation in the special forces
and the assignment policy for
military women.
Decision Brief: Career Development:
Branching and Assignments DFO
recesses the meeting.
12:45 p.m.–5:45 p.m.
DFO opens the meeting.
Open discussion on legal implications
of diversity management Decision
Brief: Definition of Diversity.
Open discussion on promotion.
Open discussion on retention.
Commission Chairman closing
remarks.
DFO adjourns the meeting.
April 23, 2010
8 a.m.–11:30 a.m.
DFO opens the meeting.
Commission Chairman opening
remarks.
Open discussion on metrics.
Briefings from the Office of the
Secretary of Defense (OSD) and
Service representatives from
organizations responsible for
metrics.
DFO recesses the meeting.
12:30 p.m.–5:15 p.m.
DFO opens meeting.
Briefings from OSD and Service
representatives from organizations
responsible for metrics (continued).
Public comments.
Commission Chairman closing
remarks.
DFO adjourns the meeting.
Public’s Accessibility to the Meeting
Pursuant to 5 U.S.C. 552b and 41 CFR
102–3.140 through 102–3.165, and the
availability of space, the meetings on
April 21 thru 23, 2010 will be open to
the public. Please note that the
availability of seating is on a first-come
basis.
mstockstill on DSKH9S0YB1PROD with NOTICES
Written Statements
Pursuant to 41 CFR 102–3.105(j) and
102–3.140, and section 10(a)(3) of the
Federal Advisory Committee Act of
1972, the public or interested
organizations may submit written
statements to the Military Leadership
Diversity Commission about its mission
and functions. Written statements may
be submitted at any time or in response
to the stated agenda of a planned
VerDate Nov<24>2008
16:40 Apr 01, 2010
Jkt 220001
meeting of the Military Leadership
Diversity Commission.
All written statements shall be
submitted to the Designated Federal
Officer for the Military Leadership
Diversity Commission, and this
individual will ensure that the written
statements are provided to the
membership for its consideration.
Contact information for the Designated
Federal Officer can be obtained from the
GSA’s FACA Database—https://
www.fido.gov/facadatabase/public.asp.
Statements being submitted in
response to the agenda mentioned in
this notice must be received by the
Designated Federal Officer (see FOR
FURTHER INFORMATION CONTACT) at least
five calendar days prior to the meeting
that is the subject of this notice. Written
statements received after this date may
not be provided to or considered by the
Military Leadership Diversity
Commission until its next meeting.
The Designated Federal Officer will
review all timely submissions with the
Military Leadership Diversity
Commission Chairperson and ensure
they are provided to all members of the
Military Leadership Diversity
Commission before the meeting that is
the subject of this notice.
Dated: March 29, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
[FR Doc. 2010–7381 Filed 4–1–10; 8:45 am]
BILLING CODE 5001–06–P
• Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
Washington, DC 20301–1160.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Ms.
Brenda Carter at (703) 767–1771.
SUPPLEMENTARY INFORMATION: The
Defense Threat Reduction Agency
notices for systems of records subject to
the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the
Federal Register and are available from
the Freedom of Information and Privacy
Office, Defense Threat Reduction
Agency, 8725 John J. Kingman Road,
Fort Belvoir, VA 22060–6201.
The specific changes to the record
systems being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendments are not within
the purview of subsection (r) of the
Privacy Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
Dated: March 29, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD–2010–OS–0036]
HDTRA 017
Privacy Act of 1974; System of
Records
Voluntary Leave Sharing Program
Records (August 3, 2005; 70 FR 44573).
AGENCY: Defense Threat Reduction
Agency, DoD.
ACTION: Notice to amend a system of
records.
CHANGES:
You may submit comments,
identified by docket number and title,
by any of the following methods:
participate in the leave transfer program
as either a donor or recipient of annual
leave.’’
SYSTEM NAME:
Delete entry and replace with
‘‘Voluntary Leave Transfer Program
SUMMARY: The Defense Threat Reduction Records.’’
Agency proposes to amend a system of
SYSTEM LOCATION:
records notice in its existing inventory
Delete entry and replace with
of record systems subject to the Privacy
‘‘Business Enterprise, Human Capital
Act of 1974, (5 U.S.C. 552a), as
Office, Defense Threat Reduction
amended.
Agency, 8725 John J. Kingman Road,
Fort Belvoir, VA 22060–6201.’’
DATES: This proposed action will be
effective without further notice on May
CATEGORIES OF INDIVIDUALS COVERED BY THE
3, 2010 unless comments are received
SYSTEM:
which result in a contrary
Delete entry and replace with
determination.
‘‘Individuals who have volunteered to
ADDRESSES:
PO 00000
Frm 00040
Fmt 4703
Sfmt 4703
E:\FR\FM\02APN1.SGM
02APN1
Federal Register / Vol. 75, No. 63 / Friday, April 2, 2010 / Notices
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ‘‘Leave
recipient records contain the
individual’s name, organization, office
telephone number, Social Security
Number (SSN), position title, grade, pay
level, leave balances, brief description
of the medical or personal hardship
which qualifies the individual for
inclusion in the leave transfer program,
the status of the hardship, and a
statement that selected data elements
may be used in soliciting donations. The
file may also contain medical or
physician certifications and Defense
Threat Reduction Agency (DTRA)
approvals or denials.
Donor records include the
individual’s name, organization, office,
telephone number, Social Security
Number (SSN), position title, grade, pay
level, leave balances, number of hours
being transferred (or donated leave), and
in the case of the transfer program, the
designated leave recipient.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘5
U.S.C. 301, Departmental Regulations; 5
U.S.C. 6331 et seq, Leave; 5 CFR part
630, Administrative Personnel, Absence
and Leave; and E.O. 9397 (SSN), as
amended.’’
PURPOSE(S):
Delete entry and replace with ‘‘This
system is used in managing the Defense
Threat Reduction Agency (DTRA)
Voluntary Leave Sharing Program. The
recipient’s name, and a brief description
of the hardship, if authorized by the
recipient, is published internally for
solicitation purposes. The Social
Security Number (SSN) is obtained to
ensure the transfer of leave from the
donor’s account to the recipient’s
account.’’
mstockstill on DSKH9S0YB1PROD with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, these records
contained therein may specifically be
disclosed outside the DoD as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
To the Department of Labor in
connection with a claim filed by an
employee for compensation due to a jobrelated injury or illness; where the leave
donor and leave recipient are employed
by different Federal agencies.
To personnel and finance offices of
Federal agencies involved to effectuate
the leave transfer.
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of DTRA’s
VerDate Nov<24>2008
16:40 Apr 01, 2010
Jkt 220001
16759
compilation of systems of records
notices apply to this system.’’
HDTRA 017
STORAGE:
Voluntary Leave Transfer Program
Records.
Delete entry and replace with
‘‘Records are stored on paper and
electronic storage media.’’
*
*
*
*
*
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Records are destroyed two years after
the end of the year in which the file is
closed. Paper records are destroyed by
burning or shredding; electronic records
are deleted.’’
SYSTEM MANAGER(S) AND ADDRESS:
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Human Capital Office, Defense Threat
Reduction Agency, 8725 John J.
Kingman Road, Fort Belvoir, VA 22060–
6201.
Written requests should contain the
full name and Social Security Number
(SSN).’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Human Capital
Office, Defense Threat Reduction
Agency, 8725 John J. Kingman Road,
Fort Belvoir, VA 22060–6201.
Written requests for information
should contain the full name and Social
Security Number (SSN).’’
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ‘‘The
DTRA rules for accessing records and
for contesting contents and appealing
initial agency determinations are
published in DTRA Instruction 5400.11,
DTRA Privacy Program; 32 CFR part
318; or may be obtained from the system
manager.’’
RECORD SOURCE CATEGORIES:
Delete entry and replace with ‘‘From
the individual, personnel and leave
records.’’
*
*
*
*
*
Frm 00041
Fmt 4703
Sfmt 4703
SYSTEM LOCATION:
Business Enterprise, Human Capital
Office, Defense Threat Reduction
Agency, 8725 John J. Kingman Road,
Fort Belvoir, VA 22060–6201.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who have volunteered to
participate in the leave transfer program
as either a donor or recipient of annual
leave.
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ‘‘Chief,
Human Capital Office, Defense Threat
Reduction Agency, 8725 John J.
Kingman Road, Fort Belvoir, VA 22060–
6201.’’
PO 00000
SYSTEM NAME:
Leave recipient records contain the
individual’s name, organization, office
telephone number, Social Security
Number (SSN), position title, grade, pay
level, leave balances, brief description
of the medical or personal hardship
which qualifies the individual for
inclusion in the leave transfer program,
the status of the hardship, and a
statement that selected data elements
may be used in soliciting donations. The
file may also contain medical or
physician certifications and DTRA
approvals or denials.
Donor records include the
individual’s name, organization, office,
telephone number, Social Security
Number (SSN), position title, grade, pay
level, leave balances, number of hours
being transferred (or donated leave), and
in the case of the transfer program, the
designated leave recipient.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations; 5 U.S.C. 6331 et seq.,
Leave; 5 CFR part 630, Administrative
Personnel, Absence and Leave; and E.O.
9397 (SSN), as amended.
PURPOSE(S):
This system is used in managing the
Defense Threat Reduction Agency
(DTRA) Voluntary Leave Sharing
Program. The recipient’s name, and a
brief description of the hardship, if
authorized by the recipient, is published
internally for solicitation purposes. The
Social Security Number (SSN) is
obtained to ensure the transfer of leave
from the donor’s account to the
recipient’s account.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records contained therein may
E:\FR\FM\02APN1.SGM
02APN1
16760
Federal Register / Vol. 75, No. 63 / Friday, April 2, 2010 / Notices
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To the Department of Labor in
connection with a claim filed by an
employee for compensation due to a jobrelated injury or illness; where the leave
donor and leave recipient are employed
by different Federal agencies.
To personnel and finance offices of
Federal agencies involved to effectuate
the leave transfer.
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of DTRA’s
compilation of systems of records
notices apply to this system.
The DTRA rules for accessing records
and for contesting contents and
appealing initial agency determinations
are published in DTRA Instruction
5400.11, DTRA Privacy Program; 32
CFR part 318; or may be obtained from
the system manager.
RECORD SOURCE CATEGORIES:
From the individual, personnel and
leave records.
None.
[FR Doc. 2010–7383 Filed 4–1–10; 8:45 am]
STORAGE:
BILLING CODE 5001–06–P
Records are stored on paper and
electronic storage media.
Retrieved by name or Social Security
Number (SSN).
SAFEGUARDS:
Records are accessed by custodian of
the records or by persons responsible for
servicing the record system in the
performance of their official duties.
Records are stored in locked cabinets or
rooms, and are controlled by personnel
screening and computer software.
RETENTION AND DISPOSAL:
Records are destroyed two years after
the end of the year in which the file is
closed. Paper records are destroyed by
burning or shredding; electronic records
are deleted.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Human Capital Office, Defense
Threat Reduction Agency, 8725 John J.
Kingman Road, Fort Belvoir, VA 22060–
6201.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Human Capital Office, Defense Threat
Reduction Agency, 8725 John J.
Kingman Road, Fort Belvoir, VA 22060–
6201.
Written requests should contain the
full name and Social Security Number
(SSN).
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Human Capital
Office, Defense Threat Reduction
Agency, 8725 John J. Kingman Road,
Fort Belvoir, VA 22060–6201.
16:40 Apr 01, 2010
Jkt 220001
Office of the Secretary
Deletion:
WUSU 09
[Docket ID: DOD–2010–OS–0037]
SYSTEM NAME:
Privacy Act of 1974; System of
Records
Office of the Secretary, DoD.
Notice to delete a system of
AGENCY:
ACTION:
records.
The Office of the Secretary
proposes to delete a system of records
notice from its existing inventory of
record systems subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on May
3, 2010 unless comments are received
which result in a contrary
determination.
SUMMARY:
You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
Washington, DC 20301–1160.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Cindy Allard at (703) 588–6830.
PO 00000
Frm 00042
Fmt 4703
Sfmt 4703
The Office
of the Secretary of Defense systems of
records notices subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
Privacy Act Officer, Office of Freedom
of Information, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301–1155.
The Office of the Secretary of Defense
proposes to delete one system of records
notice from its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended. The
proposed deletion is not within the
purview of subsection (r) of the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of a new
or altered system report.
SUPPLEMENTARY INFORMATION:
Dated: March 29, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
DEPARTMENT OF DEFENSE
RETRIEVABILITY:
mstockstill on DSKH9S0YB1PROD with NOTICES
CONTESTING RECORD PROCEDURES:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
VerDate Nov<24>2008
Written requests for information
should contain the full name and Social
Security Number (SSN).
Mrs.
USUHS Grants Managements
Information System (Protocols/Grants)
(February 22, 1993; 58 FR 10920)
REASON:
The Office of the Secretary of Defense
had determined that WUSU 09, is
covered by both DHA 08, Health Affairs
Survey Data Base (April 28, 1999; 64 FR
22837) for its coverage of research
participants and DHA 18, Human
Research Protection Program (HRPP)
Records (September 11, 2008; 73 FR
52838) for its coverage of grants and can
therefore be deleted.
[FR Doc. 2010–7384 Filed 4–1–10; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Department of the Navy
[Docket ID: USN–2010–0006]
Privacy Act of 1974; System of
Records
AGENCY: U.S. Marine Corps; Department
of the Navy; DoD.
ACTION: Notice to add a system of
records.
SUMMARY: The U.S. Marine Corps is
proposing to add a new system of
records notice to its existing inventory
of records systems subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended.
DATES: This proposed action will be
effective without further notice on May
E:\FR\FM\02APN1.SGM
02APN1
Agencies
[Federal Register Volume 75, Number 63 (Friday, April 2, 2010)]
[Notices]
[Pages 16758-16760]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-7383]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2010-OS-0036]
Privacy Act of 1974; System of Records
AGENCY: Defense Threat Reduction Agency, DoD.
ACTION: Notice to amend a system of records.
-----------------------------------------------------------------------
SUMMARY: The Defense Threat Reduction Agency proposes to amend a system
of records notice in its existing inventory of record systems subject
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
May 3, 2010 unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 1160
Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Brenda Carter at (703) 767-1771.
SUPPLEMENTARY INFORMATION: The Defense Threat Reduction Agency notices
for systems of records subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the Freedom of Information and Privacy Office, Defense
Threat Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA
22060-6201.
The specific changes to the record systems being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: March 29, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
HDTRA 017
Voluntary Leave Sharing Program Records (August 3, 2005; 70 FR
44573).
Changes:
System Name:
Delete entry and replace with ``Voluntary Leave Transfer Program
Records.''
System Location:
Delete entry and replace with ``Business Enterprise, Human Capital
Office, Defense Threat Reduction Agency, 8725 John J. Kingman Road,
Fort Belvoir, VA 22060-6201.''
Categories of Individuals Covered by the System:
Delete entry and replace with ``Individuals who have volunteered to
participate in the leave transfer program as either a donor or
recipient of annual leave.''
[[Page 16759]]
Categories of Records in the System:
Delete entry and replace with ``Leave recipient records contain the
individual's name, organization, office telephone number, Social
Security Number (SSN), position title, grade, pay level, leave
balances, brief description of the medical or personal hardship which
qualifies the individual for inclusion in the leave transfer program,
the status of the hardship, and a statement that selected data elements
may be used in soliciting donations. The file may also contain medical
or physician certifications and Defense Threat Reduction Agency (DTRA)
approvals or denials.
Donor records include the individual's name, organization, office,
telephone number, Social Security Number (SSN), position title, grade,
pay level, leave balances, number of hours being transferred (or
donated leave), and in the case of the transfer program, the designated
leave recipient.''
Authority for Maintenance of the System:
Delete entry and replace with ``5 U.S.C. 301, Departmental
Regulations; 5 U.S.C. 6331 et seq, Leave; 5 CFR part 630,
Administrative Personnel, Absence and Leave; and E.O. 9397 (SSN), as
amended.''
Purpose(s):
Delete entry and replace with ``This system is used in managing the
Defense Threat Reduction Agency (DTRA) Voluntary Leave Sharing Program.
The recipient's name, and a brief description of the hardship, if
authorized by the recipient, is published internally for solicitation
purposes. The Social Security Number (SSN) is obtained to ensure the
transfer of leave from the donor's account to the recipient's
account.''
Routine uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
these records contained therein may specifically be disclosed outside
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of Labor in connection with a claim filed by an
employee for compensation due to a job-related injury or illness; where
the leave donor and leave recipient are employed by different Federal
agencies.
To personnel and finance offices of Federal agencies involved to
effectuate the leave transfer.
The DoD `Blanket Routine Uses' set forth at the beginning of DTRA's
compilation of systems of records notices apply to this system.''
Storage:
Delete entry and replace with ``Records are stored on paper and
electronic storage media.''
* * * * *
Retention and Disposal:
Delete entry and replace with ``Records are destroyed two years
after the end of the year in which the file is closed. Paper records
are destroyed by burning or shredding; electronic records are
deleted.''
System Manager(S) and Address:
Delete entry and replace with ``Chief, Human Capital Office,
Defense Threat Reduction Agency, 8725 John J. Kingman Road, Fort
Belvoir, VA 22060-6201.''
Notification Procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to the Human Capital Office,
Defense Threat Reduction Agency, 8725 John J. Kingman Road, Fort
Belvoir, VA 22060-6201.
Written requests should contain the full name and Social Security
Number (SSN).''
Record Access Procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system of records should
address written inquiries to the Human Capital Office, Defense Threat
Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-
6201.
Written requests for information should contain the full name and
Social Security Number (SSN).''
Contesting Record Procedures:
Delete entry and replace with ``The DTRA rules for accessing
records and for contesting contents and appealing initial agency
determinations are published in DTRA Instruction 5400.11, DTRA Privacy
Program; 32 CFR part 318; or may be obtained from the system manager.''
Record Source Categories:
Delete entry and replace with ``From the individual, personnel and
leave records.''
* * * * *
HDTRA 017
System Name:
Voluntary Leave Transfer Program Records.
System Location:
Business Enterprise, Human Capital Office, Defense Threat Reduction
Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6201.
Categories of Individuals Covered by the System:
Individuals who have volunteered to participate in the leave
transfer program as either a donor or recipient of annual leave.
Categories of Records in the System:
Leave recipient records contain the individual's name,
organization, office telephone number, Social Security Number (SSN),
position title, grade, pay level, leave balances, brief description of
the medical or personal hardship which qualifies the individual for
inclusion in the leave transfer program, the status of the hardship,
and a statement that selected data elements may be used in soliciting
donations. The file may also contain medical or physician
certifications and DTRA approvals or denials.
Donor records include the individual's name, organization, office,
telephone number, Social Security Number (SSN), position title, grade,
pay level, leave balances, number of hours being transferred (or
donated leave), and in the case of the transfer program, the designated
leave recipient.
Authority for Maintenance of the System:
5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 6331 et seq.,
Leave; 5 CFR part 630, Administrative Personnel, Absence and Leave; and
E.O. 9397 (SSN), as amended.
Purpose(s):
This system is used in managing the Defense Threat Reduction Agency
(DTRA) Voluntary Leave Sharing Program. The recipient's name, and a
brief description of the hardship, if authorized by the recipient, is
published internally for solicitation purposes. The Social Security
Number (SSN) is obtained to ensure the transfer of leave from the
donor's account to the recipient's account.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
[[Page 16760]]
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
To the Department of Labor in connection with a claim filed by an
employee for compensation due to a job-related injury or illness; where
the leave donor and leave recipient are employed by different Federal
agencies.
To personnel and finance offices of Federal agencies involved to
effectuate the leave transfer.
The DoD `Blanket Routine Uses' set forth at the beginning of DTRA's
compilation of systems of records notices apply to this system.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Records are stored on paper and electronic storage media.
Retrievability:
Retrieved by name or Social Security Number (SSN).
Safeguards:
Records are accessed by custodian of the records or by persons
responsible for servicing the record system in the performance of their
official duties. Records are stored in locked cabinets or rooms, and
are controlled by personnel screening and computer software.
Retention and Disposal:
Records are destroyed two years after the end of the year in which
the file is closed. Paper records are destroyed by burning or
shredding; electronic records are deleted.
System Manager(S) and Address:
Chief, Human Capital Office, Defense Threat Reduction Agency, 8725
John J. Kingman Road, Fort Belvoir, VA 22060-6201.
Notification Procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Human Capital Office, Defense Threat Reduction
Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6201.
Written requests should contain the full name and Social Security
Number (SSN).
Record Access Procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Human Capital Office, Defense Threat Reduction Agency, 8725 John J.
Kingman Road, Fort Belvoir, VA 22060-6201.
Written requests for information should contain the full name and
Social Security Number (SSN).
Contesting Record Procedures:
The DTRA rules for accessing records and for contesting contents
and appealing initial agency determinations are published in DTRA
Instruction 5400.11, DTRA Privacy Program; 32 CFR part 318; or may be
obtained from the system manager.
Record Source Categories:
From the individual, personnel and leave records.
Exemptions Claimed for the System:
None.
[FR Doc. 2010-7383 Filed 4-1-10; 8:45 am]
BILLING CODE 5001-06-P