Bureau of Educational and Cultural Affairs (ECA) Request for Grant Proposals: Youth Leadership Program With Central Europe, 16544-16550 [2010-7357]

Agencies

• DEPARTMENT OF STATE

[Federal Register Volume 75, Number 62 (Thursday, April 1, 2010)]
[Notices]
[Pages 16544-16550]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-7357]


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DEPARTMENT OF STATE

[Public Notice 6939]


Bureau of Educational and Cultural Affairs (ECA) Request for 
Grant Proposals: Youth Leadership Program With Central Europe

    Announcement Type: New Grant.
    Funding Opportunity Number: ECA/PE/C/PY-10-42.
    Catalog of Federal Domestic Assistance Number: 19.415.
    Application Deadline: May 19, 2010.
    Executive Summary: The Office of Citizen Exchanges, Youth Programs 
Division, of the Bureau of Educational and Cultural Affairs announces 
an open competition for the Youth Leadership Program with Central 
Europe. Public and private non-profit organizations meeting the 
provisions described in Internal Revenue Code section 26 U.S.C. 
501(c)(3) may submit proposals for a reciprocal exchange program 
between four European countries--Hungary, Serbia, Slovakia, and 
Slovenia--and the United States. Applicants should plan to recruit and 
select between 50 and 75 youth and adult participants in Europe and in 
the United States to participate in short-term exchanges in the partner 
countries. The exchange activities will focus broadly on the themes of 
civic rights and responsibilities, leadership, and community activism, 
and specifically on the theme of common global issues in the American-
European relationship. Activities will be geared toward preparing 
participants to conduct projects at home that serve community needs.

I. Funding Opportunity Description

    Authority: Overall grant making authority for this program is 
contained in the Mutual Educational and Cultural Exchange Act of 1961, 
Public Law 87-256, as amended, also known as the Fulbright-Hays Act. 
The purpose of the Act is ``to enable the Government of the United 
States to increase mutual understanding between the people of the 
United States and the people of other countries * * *; to strengthen 
the ties which unite us with other nations by demonstrating the 
educational and cultural interests, developments, and achievements of 
the people of the United States and other nations * * * and thus to 
assist in the development of friendly, sympathetic and peaceful 
relations between the United States and the other countries of the 
world.'' The funding authority for the program above is provided 
through legislation.
    Purpose: The Youth Leadership Program with Central Europe enables 
teenagers (ages 16-18) and adult educators to participate in intensive, 
thematic exchanges in the United States and in Europe that will help 
nurture the transatlantic relationship among the participating 
countries, as well as European integration, through the themes of civic 
rights and responsibilities, leadership, community activism. Exploring 
common global and social issues, such as climate change or the 
challenges and rewards of increasingly multicultural societies, will be 
a central focus for the activities. A key component of the program will 
be a regional gathering of the European alumni with the American 
participants in Europe during which the participants will deepen their 
understanding of the benefits of community service.
    Goals: The goals of the program are: (1) To foster mutual 
understanding and respect among high school students and educators from 
Serbia, Slovenia, Slovakia, Hungary, and the United States; (2) To 
introduce young Europeans and Americans to each other's countries, 
focusing on how citizens help strengthen democratic

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institutions and civil society; and (3) To develop a cadre of community 
activists who will share their knowledge and skills with their peers 
through positive action.
    Applicants should identify their own specific objectives and 
measurable outcomes based on these program goals and the project 
specifications provided in this solicitation.
    European participants from Hungary, Serbia, Slovakia, and 
Slovenia--10 to 15 from each country--will travel together to the 
United States for a three-week exchange that will increase their 
understanding of American society and democracy and provide the 
students and educators with skills that they can put to use in becoming 
active and engaged citizens in their home countries. Participants will 
travel to one or more U.S. locations and engage in seminars, workshops, 
site visits, school visits, community service, and leadership and 
diversity training. The program will introduce them to activities that 
encourage young people to be involved in their schools and communities.
    Students will participate in homestays to give them the opportunity 
to experience American family life. The program will include elements 
to prepare participants to become active alumni in their home 
countries, such as project planning workshops, media relations, and 
team building activities.
    The program will also enable 10-15 American students and educators 
to travel to Central Europe for two to three weeks to meet with 
participants of the Europe-to-U.S. exchange and engage in community 
service projects. Activities will include visits with youth centers and 
schools, and the planning and implementation of a service project. This 
component of the program could take place in one or more of the 
European countries listed above. ECA urges applicants to include Serbia 
as one of the destination countries, if feasible, but recognizes that 
the strength of in-country partners may vary and prefers that the 
exchange take place where there are particularly strong local partner 
organizations that can organize educational activities.
    The program should allow for interaction between the European and 
American participants for at least one week. This includes time spent 
together in both the United States and the European destination(s). The 
European exchange to the United States will take place first.
    A strong, on-going, alumni component is essential to the success of 
the program and any proposal must include a detailed plan for alumni 
activity and involvement in the years following the exchanges. Alumni 
involvement should include a Web-based component with social 
networking. It must also include a physical reunion of the European 
participants after their U.S.-based exchange, to take place while the 
Americans are in Europe. This reunion could occur in any of the 
European countries while the American participants are there. The 
European alumni should have the chance to further their relationships, 
increase understanding of each other's countries, and engage in 
community service and workshops during a three- to five-day period. The 
program should include a substantive community service project in which 
the participants can engage together along with additional skills 
training specifically related to alumni activities.
    Applicants must demonstrate their capacity for doing projects of 
this nature, focusing on three areas of competency: (1) Provision of 
programs that address the goals and themes outlined in this document; 
(2) age-appropriate programming for youth; and (3) previous experience 
working with the countries of Central Europe. In addition to their U.S. 
presence, applicants, or their partner organizations, need to have the 
necessary capacity in each of the four European countries to recruit 
and select participants for the program and to provide follow-on 
activities for them, and to provide a content-rich exchange program for 
the American participants in the selected country or countries. The 
European partners need to have an active role in the preparation of the 
proposal submitted in response to this RFGP.
    Guidelines: The grant will begin on or about September 1, 2010. The 
grant period will be approximately 16 to 20 months in duration, 
according to the applicant's program plan. Applicants should propose 
the timing of the exchanges, which will take place in 2011. Dates may 
be shifted by the mutual agreement of the Department and the grant 
recipient.
    In pursuit of the goals outlined above, the program will include 
the following:
     Recruitment and merit-based selection of a diverse group 
of youth and adult educators in Hungary, Serbia, Slovakia, Slovenia, 
and the United States;
     Pre-departure and arrival orientations;
     Design and planning of exchange activities in the United 
States and in Europe that provide a creative and substantive program on 
the specified themes and offer a thorough introduction to the host 
countries;
     Logistical arrangements, including homestay arrangements 
and other accommodations, disbursement of stipends, local travel, and 
travel between sites;
     Monitoring of the participants' safety and well-being 
while on the exchange;
     Follow-on activities in the participants' home countries 
designed to reinforce the ideas and skills imparted during the exchange 
program.
    Recruitment and Selection: Once a grant is awarded, the grant 
recipient and/or its partners must consult with the Public Affairs 
Sections of the U.S. Embassies in Belgrade, Bratislava, Budapest, and 
Ljubljana and with the ECA program officer to review a recruitment and 
participant selection plan. Organizers must strive for a diverse 
applicant pool within all countries. Small groups of participants 
should be from the same town or region so that they can support one 
another in their projects upon their return home. The Department of 
State and/or its overseas representatives reserve final approval of all 
selected delegations.
    Participants: Applicants should present the number of participants 
it expects to be able to accommodate based on its program design and 
budget. The total number must not be less than 50 (10 from each 
country) and may be up to 75 (15 from each country). Additional 
participants may be included if supported by other sources of funding, 
and must complete the same screening process for suitability as an 
exchange participant that the grant-funded participants do. Each 
country delegation will include one or two adult participants.
    Participants will have strong English language skills and will 
demonstrate an intellectual curiosity and an interest in community 
engagement. The youth participants will be secondary school students, 
aged 16 to 18 at the time of the exchange and with at least an academic 
semester remaining in secondary school before graduation. They should 
represent the diversity of their country and demonstrate an interest in 
international affairs, community service, and the other project themes. 
The exchange participants will also include adult teachers, school 
administrators, and/or community leaders who work with at least some of 
the selected youth; they will have the dual role of both exchange 
participant and chaperone.
    Exchange Activities: The U.S.-based component of the program should 
offer the participants exposure to the variety of lifestyles in the 
United States. The

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exchange should focus primarily on interactive activities, practical 
experiences, and other hands-on opportunities to learn about the 
fundamentals of a civil society, community service, tolerance and 
respect for diversity, and building leadership skills. Suggestions for 
activities include simulations, volunteer service projects, and 
leadership training exercises. Homestays with local families must be 
arranged for a majority of the exchange period. Cultural and 
recreational activities will balance the schedule.
    Since the group will be large, applicants must present a plan for 
breaking up the delegation into smaller groups for more manageable 
logistics and for more individualized attention for the participants. 
Applicants are granted flexibility in how they choose to address this, 
which may include splitting the group among different communities or 
within a community. It is also acceptable to conduct two separate 
exchanges, each for 20-30 participants, but each must be a mixed group 
from all four European countries.
    The European-based exchange component should take place in one or 
more of the European partner countries, with a preference for Serbia as 
one of the destinations if local capacity permits. The program should 
focus on interactive activities, practical experiences, and other 
hands-on opportunities to learn about Central Europe, community 
service, and leadership skills. This exchange will also feature 
homestays and cultural activities.
    Applicants are urged to present creative plans for activities that 
will foster interaction between the American and European delegations, 
as well as other peers in the host country.
    Given the youth of the participants, the grant recipient will be 
required to provide proper staff supervision and facilitation to ensure 
that the European and American teenagers have safe and pedagogically 
robust programs while visiting the other countries. Staff, along with 
the adult participants, will need to assist the students with cultural 
adjustments, to provide societal context to enhance learning, and to 
counsel students as needed. Applicants should describe their plans to 
meet these requirements in their proposals.
    Follow-on Activities: In addition to the reunion described above, 
the grant recipient is required to offer follow-on activities for the 
exchange alumni, particularly in facilitating continued engagement 
among the participants, advising and supporting them in the 
implementation of their community service projects, and offering 
opportunities to reinforce the lessons and themes of the exchange. 
Applicants should present creative and effective ways to address the 
project themes, for both program participants and their peers, as a 
means to amplify the program impact. Follow-up visits with alumni by 
project staff or trainers are recommended.
    In the long-term, a strong multi-year alumni component is a key 
element of this program. Applicants should present plans to encourage 
on-going contact and activity among participants even beyond the life 
of the grant.
    Proposals must demonstrate how the stated objectives will be met. 
The proposal narrative should provide detailed information on the major 
program activities, and applicants should explain and justify their 
programmatic choices. Programs must comply with J-1 visa regulations. 
Please be sure to refer to the complete Solicitation Package--this 
RFGP, the Project Objectives, Goals, and Implementation (POGI), and the 
Proposal Submission Instructions (PSI)--for further information.

II. Award Information

    Type of Award: Grant Agreement.
    Fiscal Year Funds: 2010.
    Approximate Total Funding: $500,000.
    Approximate Number of Awards: One.
    Anticipated Award Date: September 1, 2010.
    Anticipated Project Completion Date: 16-20 months after start date, 
to be specified by applicant based on project plan.
    Additional Information: Pending successful implementation of the 
project and the availability of funds in subsequent fiscal years, ECA 
reserves the right to renew grants for up to two additional fiscal 
years before openly competing grants under this program again.

III. Eligibility Information

III.1. Eligible Applicants

    Applications may be submitted by public and private non-profit 
organizations meeting the provisions described in Internal Revenue Code 
section 26 U.S.C. 501(c)(3).

III.2.

    Cost Sharing or Matching Funds: There is no minimum or maximum 
percentage required for this competition. However, the Bureau 
encourages applicants to provide maximum levels of cost sharing and 
funding in support of its programs.
    When cost sharing is offered, it is understood and agreed that the 
applicant must provide the amount of cost sharing as stipulated in its 
proposal and later included in an approved agreement. Cost sharing may 
be in the form of allowable direct or indirect costs. For 
accountability, you must maintain written records to support all costs 
which are claimed as your contribution, as well as costs to be paid by 
the Federal government. Such records are subject to audit. The basis 
for determining the value of cash and in-kind contributions must be in 
accordance with OMB Circular A-110, (Revised), Subpart C.23--Cost 
Sharing and Matching. In the event you do not provide the minimum 
amount of cost sharing as stipulated in the approved budget, ECA's 
contribution will be reduced in like proportion.

III.3. Other Eligibility Requirements

    Bureau grant guidelines require that organizations with less than 
four years experience in conducting international exchanges be limited 
to $60,000 in Bureau funding. ECA anticipates making one award, in an 
amount up to $500,000 to support the program and administrative costs 
required to implement this exchange program. Therefore, organizations 
with less than four years experience in conducting international 
exchanges are ineligible to apply under this competition. The Bureau 
encourages applicants to provide maximum levels of cost sharing and 
funding in support of its programs.

IV. Application and Submission Information

    Note: Please read the complete announcement before sending 
inquiries or submitting proposals. Once the RFGP deadline has 
passed, Bureau staff may not discuss this competition with 
applicants until the proposal review process has been completed.

IV.1. Contact Information to Request an Application Package

    Please contact the Youth Programs Division, ECA/PE/C/PY, SA-5, 3rd 
Floor, U.S. Department of State, Washington, DC 20522-0503, Tel (202) 
632-6072, E-mail BookbinderJB@state.gov to request a Solicitation 
Package. Please refer to the Funding Opportunity Number ECA/PE/C/PY-10-
42 when making your request. Alternatively, an electronic application 
package may be obtained from grants.gov. Please see section IV.3f for 
further information.
    The Solicitation Package contains the Proposal Submission 
Instruction (PSI) document which consists of required

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application forms, and standard guidelines for proposal preparation. It 
also contains the Project Objectives, Goals and Implementation (POGI) 
document, which provides specific information, award criteria and 
budget instructions tailored to this competition.
    Please specify Bureau Program Officer Carolyn Lantz and refer to 
the Funding Opportunity Number ECA/PE/C/PY-10-42 on all other inquiries 
and correspondence.

IV.2. To Download a Solicitation Package Via Internet

    The entire Solicitation Package may be downloaded from the Bureau's 
Web site at https://exchanges.state.gov/grants/open2.html, or from the 
Grants.gov Web site at https://www.grants.gov.
    Please read all information before downloading.

IV.3. Content and Form of Submission

    Applicants must follow all instructions in the Solicitation 
Package. The application should be submitted per the instructions under 
IV.3f. ``Application Deadline and Methods of Submission'' section 
below.
IV.3a.
    You are required to have a Dun and Bradstreet Data Universal 
Numbering System (DUNS) number to apply for a grant or cooperative 
agreement from the U.S. Government. This number is a nine-digit 
identification number, which uniquely identifies business entities. 
Obtaining a DUNS number is easy and there is no charge. To obtain a 
DUNS number, access https://www.dunandbradstreet.com or call 1-866-705-
5711. Please ensure that your DUNS number is included in the 
appropriate box of the SF-424 which is part of the formal application 
package.
IV.3b.
    All proposals must contain an executive summary, proposal narrative 
and budget.
    Please Refer to the Solicitation Package. It contains the mandatory 
Proposal Submission Instructions (PSI) document and the Project 
Objectives, Goals and Implementation (POGI) document for additional 
formatting and technical requirements.
IV.3c.
    You must have nonprofit status with the IRS at the time of 
application. Please note: Effective January 7, 2009, all applicants for 
ECA Federal assistance awards must include in their application the 
names of directors and/or senior executives (current officers, 
trustees, and key employees, regardless of amount of compensation). In 
fulfilling this requirement, applicants must submit information in one 
of the following ways:
    (1) Those who file Internal Revenue Service Form 990, ``Return of 
Organization Exempt From Income Tax,'' must include a copy of relevant 
portions of this form.
    (2) Those who do not file IRS Form 990 must submit information 
above in the format of their choice.
    In addition to final program reporting requirements, award 
recipients will also be required to submit a one-page document, derived 
from their program reports, listing and describing their grant 
activities. For award recipients, the names of directors and/or senior 
executives (current officers, trustees, and key employees), as well as 
the one- page description of grant activities, will be transmitted by 
the State Department to OMB, along with other information required by 
the Federal Funding Accountability and Transparency Act (FFATA), and 
will be made available to the public by the Office of Management and 
Budget on its USASpending.gov Web site as part of ECA's FFATA reporting 
requirements.
    If your organization is a private nonprofit which has not received 
a grant or cooperative agreement from ECA in the past three years, or 
if your organization received nonprofit status from the IRS within the 
past four years, you must submit the necessary documentation to verify 
nonprofit status as directed in the PSI document. Failure to do so will 
cause your proposal to be declared technically ineligible.
IV.3d.
    Please take into consideration the following information when 
preparing your proposal narrative:
IV.3d.1. Adherence to All Regulations Governing the J Visa
    The Office of Citizen Exchanges of the Bureau of Educational and 
Cultural Affairs is the official program sponsor of the exchange 
program covered by this RFGP, and an employee of the Bureau will be the 
``Responsible Officer'' for the program under the terms of 22 CFR 62, 
which covers the administration of the Exchange Visitor Program (J visa 
program). Under the terms of 22 CFR 62, organizations receiving awards 
(either a grant or cooperative agreement) under this RFGP will be third 
parties ``cooperating with or assisting the sponsor in the conduct of 
the sponsor's program.'' The actions of recipient organizations shall 
be ``imputed to the sponsor in evaluating the sponsor's compliance 
with'' 22 CFR 62. Therefore, the Bureau expects that any organization 
receiving an award under this competition will render all assistance 
necessary to enable the Bureau to fully comply with 22 CFR 62 et seq.
    The Bureau of Educational and Cultural Affairs places critically 
important emphases on the secure and proper administration of Exchange 
Visitor (J visa) Programs and adherence by recipient organizations and 
program participants to all regulations governing the J visa program 
status. Therefore, proposals should explicitly state in writing that 
the applicant is prepared to assist the Bureau in meeting all 
requirements governing the administration of Exchange Visitor Programs 
as set forth in 22 CFR 62. If your organization has experience as a 
designated Exchange Visitor Program Sponsor, the applicant should 
discuss their record of compliance with 22 CFR 62 et. seq., including 
the oversight of their Responsible Officers and Alternate Responsible 
Officers, screening and selection of program participants, provision of 
pre-arrival information and orientation to participants, monitoring of 
participants, proper maintenance and security of forms, record-keeping, 
reporting and other requirements.
    The Office of Citizen Exchanges of ECA will be responsible for 
issuing DS-2019 forms to participants in this program.
    A copy of the complete regulations governing the administration of 
Exchange Visitor (J) programs is available at https://exchanges.state.gov or from: Office of Designation, ECA/EC/D, SA-5, 
Floor C2, Department of State, Washington, DC 20522-0582.
IV.3d.2. Diversity, Freedom and Democracy Guidelines
    Pursuant to the Bureau's authorizing legislation, programs must 
maintain a non-political character and should be balanced and 
representative of the diversity of American political, social, and 
cultural life. ``Diversity'' should be interpreted in the broadest 
sense and encompass differences including, but not limited to 
ethnicity, race, gender, religion, geographic location, socio-economic 
status, and disabilities. Applicants are strongly encouraged to adhere 
to the advancement of this principle both in program administration and 
in program content. Please refer to the review criteria under the 
`Support for Diversity' section for specific suggestions on 
incorporating diversity into your proposal. Public Law 104-319 provides 
that ``in carrying out programs of educational and cultural exchange in 
countries whose people do

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not fully enjoy freedom and democracy,'' the Bureau ``shall take 
appropriate steps to provide opportunities for participation in such 
programs to human rights and democracy leaders of such countries.'' 
Public Law 106-113 requires that the governments of the countries 
described above do not have inappropriate influence in the selection 
process. Proposals should reflect advancement of these goals in their 
program contents, to the full extent deemed feasible.
IV.3d.3. Program Monitoring and Evaluation
    Proposals must include a plan to monitor and evaluate the project's 
success, both as the activities unfold and at the end of the program. 
The Bureau recommends that your proposal include a draft survey 
questionnaire or other technique plus a description of a methodology to 
use to link outcomes to original project objectives. The Bureau expects 
that the recipient organization will track participants or partners and 
be able to respond to key evaluation questions, including satisfaction 
with the program, learning as a result of the program, changes in 
behavior as a result of the program, and effects of the program on 
institutions (institutions in which participants work or partner 
institutions). The evaluation plan should include indicators that 
measure gains in mutual understanding as well as substantive knowledge.
    Successful monitoring and evaluation depend heavily on setting 
clear goals and outcomes at the outset of a program. Your evaluation 
plan should include a description of your project's objectives, your 
anticipated project outcomes, and how and when you intend to measure 
these outcomes (performance indicators). The more that outcomes are 
``smart'' (specific, measurable, attainable, results-oriented, and 
placed in a reasonable time frame), the easier it will be to conduct 
the evaluation. You should also show how your project objectives link 
to the goals of the program described in this RFGP.
    Your monitoring and evaluation plan should clearly distinguish 
between program outputs and outcomes. Outputs are products and services 
delivered, often stated as an amount. Output information is important 
to show the scope or size of project activities, but it cannot 
substitute for information about progress towards outcomes or the 
results achieved. Examples of outputs include the number of people 
trained or the number of seminars conducted. Outcomes, in contrast, 
represent specific results a project is intended to achieve and is 
usually measured as an extent of change. Findings on outputs and 
outcomes should both be reported, but the focus should be on outcomes.
    We encourage you to assess the following four levels of outcomes, 
as they relate to the program goals set out in the RFGP (listed here in 
increasing order of importance):
    1. Participant satisfaction with the program and exchange 
experience.
    2. Participant learning, such as increased knowledge, aptitude, 
skills, and changed understanding and attitude. Learning includes both 
substantive (subject-specific) learning and mutual understanding.
    3. Participant behavior, including concrete actions taken to apply 
knowledge in work or community; greater participation and 
responsibility in civic organizations; interpretation and explanation 
of experiences and new knowledge gained; continued contacts between 
participants, community members, and others.
    4. Institutional changes, such as increased collaboration and 
partnerships, policy reforms, new programming, and organizational 
improvements.

    Please note: Consideration should be given to the appropriate 
timing of data collection for each level of outcome. For example, 
satisfaction is usually captured as a short-term outcome, whereas 
behavior and institutional changes are normally considered longer-
term outcomes.

    Overall, the quality of your monitoring and evaluation plan will be 
judged on how well it (1) specifies intended outcomes; (2) gives clear 
descriptions of how each outcome will be measured; (3) identifies when 
particular outcomes will be measured; and (4) provides a clear 
description of the data collection strategies for each outcome (i.e., 
surveys, interviews, or focus groups). (Please note that evaluation 
plans that deal only with the first level of outcomes [satisfaction] 
will be deemed less competitive under the present evaluation criteria.)
    Recipient organizations will be required to provide reports 
analyzing their evaluation findings to the Bureau in their regular 
program reports. All data collected, including survey responses and 
contact information, must be maintained for a minimum of three years 
and provided to the Bureau upon request.
IV.3e.
    Please take the following information into consideration when 
preparing your budget:
IV.3e.1.
    Applicants must submit SF-424A--``Budget Information--Non-
Construction Programs'' along with a comprehensive budget for the 
entire program. Budget requests may not exceed $275,000. There must be 
a summary budget as well as breakdowns reflecting both administrative 
and program budgets. Applicants may provide separate sub-budgets for 
each program component, phase, location, or activity to provide 
clarification. Please refer to the Solicitation Package for complete 
budget guidelines and formatting instructions.
IV.3f.
    Application Deadline and Methods of Submission
    Application Deadline Date: Wednesday, May 19, 2010.
    Reference Number: ECA/PE/C/PY-10-42.
    Methods of Submission: Applications may be submitted in one of two 
ways:
    (1) In hard-copy, via a nationally recognized overnight delivery 
service (i.e., Federal Express, UPS, Airborne Express, or U.S. Postal 
Service Express Overnight Mail, etc.), or
    (2) electronically through https://www.grants.gov.
    Along with the Project Title, all applicants must enter the above 
Reference Number in Box 11 on the SF-424 contained in the mandatory 
Proposal Submission Instructions (PSI) of the solicitation document.
IV.3f.1. Submitting Printed Applications
    Applications must be shipped no later than the above deadline. 
Delivery services used by applicants must have in-place, centralized 
shipping identification and tracking systems that may be accessed via 
the Internet and delivery people who are identifiable by commonly 
recognized uniforms and delivery vehicles. Proposals shipped on or 
before the above deadline but received at ECA more than seven days 
after the deadline will be ineligible for further consideration under 
this competition. Proposals shipped after the established deadlines are 
ineligible for consideration under this competition. ECA will not 
notify you upon receipt of application. It is each applicant's 
responsibility to ensure that each package is marked with a legible 
tracking number and to monitor/confirm delivery to ECA via the 
Internet. Delivery of proposal packages may not be made via local 
courier service or in person for this competition. Faxed documents will 
not be accepted at any time. Only proposals submitted as stated above 
will be considered.

    Important note: When preparing your submission please make sure 
to include one

[[Page 16549]]

extra copy of the completed SF-424 form and place it in an envelope 
addressed to ``ECA/EX/PM''.

    The original and six copies of the application should be sent to:
    Program Management Division, ECA-IIP/EX/PM, Ref.: ECA/PE/C/PY-10-
42, SA-5, Floor 4, Department of State, 2200 C Street, NW., Washington, 
DC 20522-0504.
    With the submission of the proposal package, please also e-mail the 
Executive Summary, Proposal Narrative, and Budget sections of the 
proposal, as well as any attachments essential to understanding the 
program, in Microsoft Word, Excel, and/or PDF, to the program officer 
at LantzCS@state.gov. The Bureau will provide these files 
electronically to the Public Affairs Sections at the relevant U.S. 
Embassies for their review.
IV.3f.2. Submitting Electronic Applications
    Applicants have the option of submitting proposals electronically 
through Grants.gov (https://www.grants.gov). Complete solicitation 
packages are available at Grants.gov in the ``Find'' portion of the 
system.

    Please Note: ECA bears no responsibility for applicant 
timeliness of submission or data errors resulting from transmission 
or conversion processes for proposals submitted via Grants.gov.

    Please follow the instructions available in the `Get Started' 
portion of the site (https://www.grants.gov/GetStarted).
    Several of the steps in the Grants.gov registration process could 
take several weeks. Therefore, applicants should check with appropriate 
staff within their organizations immediately after reviewing this RFGP 
to confirm or determine their registration status with Grants.gov.
    Once registered, the amount of time it can take to upload an 
application will vary depending on a variety of factors including the 
size of the application and the speed of your Internet connection. In 
addition, validation of an electronic submission via Grants.gov can 
take up to two business days.
    Therefore, we strongly recommend that you not wait until the 
application deadline to begin the submission process through 
Grants.gov.
    The Grants.gov Web site includes extensive information on all 
phases/aspects of the Grants.gov process, including an extensive 
section on frequently asked questions, located under the ``For 
Applicants'' section of the Web site. ECA strongly recommends that all 
potential applicants review thoroughly the Grants.gov Web site, well in 
advance of submitting a proposal through the Grants.gov system. ECA 
bears no responsibility for data errors resulting from transmission or 
conversion processes.
    Direct all questions regarding Grants.gov registration and 
submission to: Grants.gov Customer Support. Contact Center Phone: 800 -
518-4726. Business Hours: Monday-Friday, 7 a.m.-9 p.m. Eastern Time. E-
mail: grants.gov">support@grants.gov.
    Applicants have until midnight (12 a.m.), Washington, DC time of 
the closing date to ensure that their entire application has been 
uploaded to the Grants.gov site. There are no exceptions to the above 
deadline. Applications uploaded to the site after midnight of the 
application deadline date will be automatically rejected by the 
grants.gov system, and will be technically ineligible.
    Please refer to the Grants.gov Web site, for definitions of various 
``application statuses'' and the difference between a submission 
receipt and a submission validation. Applicants will receive a 
validation e-mail from grants.gov upon the successful submission of an 
application. Again, validation of an electronic submission via 
Grants.gov can take up to two business days. Therefore, we strongly 
recommend that you not wait until the application deadline to begin the 
submission process through Grants.gov. ECA will not notify you upon 
receipt of electronic applications.
    It is the responsibility of all applicants submitting proposals via 
the Grants.gov Web portal to ensure that proposals have been received 
by Grants.gov in their entirety, and ECA bears no responsibility for 
data errors resulting from transmission or conversion processes.
IV.3g. Intergovernmental Review of Applications
    Executive Order 12372 does not apply to this program.

V. Application Review Information

V.1. Review Process

    The Bureau will review all proposals for technical eligibility. 
Proposals will be deemed ineligible if they do not fully adhere to the 
guidelines stated herein and in the Solicitation Package. All eligible 
proposals will be reviewed by the program office, as well as the Public 
Diplomacy section overseas, where appropriate. Eligible proposals will 
be subject to compliance with Federal and Bureau regulations and 
guidelines and forwarded to Bureau grant panels for advisory review. 
Proposals may also be reviewed by the Office of the Legal Adviser or by 
other Department elements. Final funding decisions are at the 
discretion of the Department of State's Assistant Secretary for 
Educational and Cultural Affairs. Final technical authority for 
assistance awards (grants) resides with the Bureau's Grants Officer.
Review Criteria
    Technically eligible applications will be competitively reviewed 
according to the criteria stated below.
    1. Quality of the program idea: The proposed program should be well 
developed, respond to design outlined in the solicitation, and 
demonstrate originality. It should be clearly and accurately written, 
substantive, and with sufficient detail. Proposals should exhibit 
originality, substance, precision, and relevance to the Bureau's 
mission.
    2. Program planning: A detailed agenda and work plan should clearly 
demonstrate how project objectives would be achieved. The agenda and 
plan should adhere to the program overview and guidelines described 
above. The substance of workshops, seminars, presentations, school-
based activities, and/or site visits should be described in detail. 
Objectives should be reasonable, feasible, and flexible. The proposal 
should clearly demonstrate how the organization will meet the program's 
objectives and plan.
    3. Support of diversity: The proposal should demonstrate the 
recipient's commitment to promoting the awareness and understanding of 
diversity in program content. Applicants should demonstrate readiness 
to accommodate participants with physical disabilities.
    4. Institutional capacity and track record: Proposed personnel and 
institutional resources should be adequate and appropriate to achieve 
the program goals. The proposal should demonstrate an institutional 
record, including responsible fiscal management and full compliance 
with all reporting requirements for past Bureau grants as determined by 
the Bureau's Office of Contracts. The Bureau will consider the past 
performance.
    5. Follow-on activities: Proposals should provide a plan for 
Bureau-supported follow-on activities to help the participants stay 
connected and to apply and share what they have learned. In addition, 
applicants should also provide on-going support, both with and without 
Bureau funding, that ensures that these exchanges are not isolated 
events.

[[Page 16550]]

    6. Program evaluation: The proposal should include a plan to 
evaluate the activity's success, both as the activities unfold and at 
the end of the program. The proposal should include a draft survey 
questionnaire or other technique plus description of a methodology to 
use to link outcomes to original project objectives. The grant 
recipient will be expected to submit intermediate reports after each 
project component is concluded.
    7. Cost-effectiveness and cost sharing: The applicant should 
demonstrate efficient use of Bureau funds. The overhead and 
administrative components of the proposal, including salaries and 
honoraria, should be kept as low as possible. All other items should be 
necessary and appropriate. The proposal should maximize cost-sharing 
through other private sector support as well as institutional direct 
funding contributions, which demonstrates institutional and community 
commitment.

VI. Award Administration Information

VI.1a. Award Notices

    Final awards cannot be made until funds have been appropriated by 
Congress, allocated and committed through internal Bureau procedures. 
Successful applicants will receive a Federal Assistance Award (FAA) 
from the Bureau's Grants Office. The FAA and the original proposal with 
subsequent modifications (if applicable) shall be the only binding 
authorizing document between the recipient and the U.S. Government. The 
FAA will be signed by an authorized Grants Officer, and mailed to the 
recipient's responsible officer identified in the application.
    Unsuccessful applicants will receive notification of the results of 
the application review from the ECA program office coordinating this 
competition.

VI.2. Administrative and National Policy Requirements

    Terms and Conditions for the Administration of ECA agreements 
include the following:

Office of Management and Budget Circular A-122, ``Cost Principles for 
Nonprofit Organizations.''
Office of Management and Budget Circular A-21, ``Cost Principles for 
Educational Institutions.''
OMB Circular A-87, ``Cost Principles for State, Local and Indian 
Governments''.
OMB Circular No. A-110 (Revised), Uniform Administrative Requirements 
for Grants and Agreements with Institutions of Higher Education, 
Hospitals, and other Nonprofit Organizations.
OMB Circular No. A-102, Uniform Administrative Requirements for Grants-
in-Aid to State and Local Governments.
OMB Circular No. A-133, Audits of States, Local Government, and Non-
profit Organizations

    Please reference the following Web sites for additional 
information:

https://www.whitehouse.gov/omb/grants.
https://fa.statebuy.state.gov.

VI.3. Reporting Requirements

    You must provide ECA with a hard copy original plus one copy of the 
following reports:
    (1) Interim program and financial reports, as required in the grant 
agreement;
    (2) A final program and financial report no more than 90 days after 
the expiration of the award;
    (3) A concise, one-page final program report summarizing program 
outcomes no more than 90 days after the expiration of the award. This 
one-page report will be transmitted to OMB, and be made available to 
the public via OMB's USAspending.gov Web site--as part of ECA's Federal 
Funding Accountability and Transparency Act (FFATA) reporting 
requirements.
    (4) A SF-PPR, ``Performance Progress Report'' Cover Sheet with all 
program reports.
    Award recipients will be required to provide reports analyzing 
their evaluation findings to the Bureau in their regular program 
reports. (Please refer to IV. Application and Submission Instructions 
(IV.3.d.3) above for Program Monitoring and Evaluation information.
    All data collected, including survey responses and contact 
information, must be maintained for a minimum of three years and 
provided to the Bureau upon request.
    All reports must be sent to the ECA Grants Officer and ECA Program 
Officer listed in the final assistance award document.

VI.4. Program Data Requirements

    Award recipients will be required to maintain specific data on 
program participants and activities in an electronically accessible 
database format that can be shared with the Bureau as required. As a 
minimum, the data must include the following:
    (1) Name, address, contact information and biographic sketch of all 
persons who travel internationally on funds provided by the agreement 
or who benefit from the award funding but do not travel.
    (2) Itineraries of international and domestic travel, providing 
dates of travel and cities in which any exchange experiences take 
place. Draft schedules for in-country and U.S. activities must be 
received by the ECA Program Officer at least three weeks prior to the 
beginning of the activity.

VII. Agency Contacts

    For questions about this announcement, contact: Carolyn Lantz, 
Youth Programs Division, ECA/PE/C/PY, U.S. Department of State, 
Washington, DC 20522-0503, Tel (202) 632-6421, Fax (202) 632-9355, 
LantzCS@state.gov.
    All correspondence with the Bureau concerning this RFGP should 
reference the above title and number ECA/PE/C/PY-10-42.
    Please read the complete announcement before sending inquiries or 
submitting proposals. Once the RFGP deadline has passed, Bureau staff 
may not discuss this competition with applicants until the proposal 
review process has been completed.

VIII. Other Information

Notice

    The terms and conditions published in this RFGP are binding and may 
not be modified by any Bureau representative. Explanatory information 
provided by the Bureau that contradicts published language will not be 
binding. Issuance of the RFGP does not constitute an award commitment 
on the part of the Government. The Bureau reserves the right to reduce, 
revise, or increase proposal budgets in accordance with the needs of 
the program and the availability of funds. Awards made will be subject 
to periodic reporting and evaluation requirements per section VI.3 
above.

    Dated: March 24, 2010.
Maura M. Pally,
Acting Assistant Secretary for Educational and Cultural Affairs, U.S. 
Department of State.
[FR Doc. 2010-7357 Filed 3-31-10; 8:45 am]
BILLING CODE 4710-05-P