Privacy Act of 1974; Report of an Altered System of Records, 15441-15443 [2010-6878]
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Federal Register / Vol. 75, No. 59 / Monday, March 29, 2010 / Notices
at the point of repackaging is to be
linked to the SNI applied at the point of
manufacturing, and to the extent
practicable, the SNI should be
harmonized with international
consensus standards for such an
identifier (see section 505D(b)(2) of the
act). The provisions in section 505D(b)
of the act complement and build on
FDA’s longstanding efforts to further
secure the U.S. drug supply.
The agency received 44 comments in
response to our request for public
comment on the draft guidance. FDA
also sought public comment on specific
questions related to development of an
SNI by opening a docket to receive
information (73 FR 14988, March 20,
2008). We received 59 comments from
a range of stakeholders, including
manufacturers, wholesalers,
pharmacies, trade and health
professional organizations, technology
vendors, health professionals,
consumers, and State governments. We
also shared both of these requests with
State governments, other Federal
agencies, and with foreign governments.
The standards included in this guidance
are based on information received in
response to these requests for comment
and the agency’s familiarity with
identification standards already in use
for certain prescription biologics. All of
the comments that we received have
been considered and the guidance has
been revised as appropriate.
The guidance is intended to be the
first of several guidances and
regulations that FDA may issue to
implement section 505D of the act and
its issuance is intended to assist with
the development of standards and
systems for identification,
authentication, and tracking and tracing
of prescription drugs. The guidance
defines SNI for package-level
identification only. For the purpose of
this guidance, FDA considers the
package to be the smallest unit placed
into interstate commerce by the
manufacturer or the repackager that is
intended by that manufacturer or
repackager, as applicable, for individual
sale to the pharmacy or other dispenser
of the drug product. Evidence that a unit
is intended for individual sale, and thus
constitutes a separate ‘‘package’’ for
purposes of this guidance, would
include evidence that it is accompanied
by labeling intended to be sufficient to
permit its individual distribution. This
guidance is being issued consistent with
FDA’s good guidance practices
regulation (21 CFR 10.115).
The guidance does not address how to
link a repackager SNI to a manufacturer
SNI, nor does it address standards for
prescription drug SNI at levels other
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15441
than the package-level including, for
example, the case and pallet levels.
Standards for track and trace,
authentication, and validation are also
not addressed in this guidance because
this guidance only addresses the
standardized numerical identifier itself
and not implementation or application
issues.
The guidance represents the agency’s
current thinking on standards for drug
supply chain security-standardized
numerical identification for prescription
drug packages. It does not create or
confer any rights for or on any person
and does not operate to bind FDA or the
public. An alternative approach may be
used if such approach satisfies the
requirements of the applicable statutes
and regulations.
Dated: March 23, 2010.
Leslie Kux,
Acting Assistant Commissioner for Policy.
II. Paperwork Reduction Act of 1995
SUMMARY: In accordance with the
requirements of the Privacy Act of 1974,
the Health Resources and Services
Administration (HRSA) is publishing
notice of a proposal to alter the system
of records for Health Professions
Planning and Evaluation (SORN #09–
15–0046; 63FR14124).
The purpose of these alterations is to
change the name, to update addresses,
authority for maintenance, to improve
clarity and to add a new routine use.
The routine use is to allow the
Department to use information in the
system of records for responding to
potential breaches to the security or
confidentiality of records in the system.
These changes will have no known or
perceived adverse effects on individual
privacy.
DATES: HRSA filed an altered system
report with the Chair of the House
Committee on Government Reform and
Oversight, the Chair of the Senate
Committee on Homeland Security and
Governmental Affairs, and the
Administrator, Office of Information
and Regulatory Affairs, Office of
Management and Budget (OMB) on
March 1, 2010. To ensure all parties
have adequate time in which to
comment, the altered systems, including
the routine uses, will become effective
30 days from the publication of the
notice or 40 days from the date it was
submitted to OMB and Congress,
whichever is later, unless HRSA
receives comments that require
alterations to this notice.
ADDRESSES: Please address comments to
Associate Administrator, Health
Resources and Services Administration,
5600 Fishers Lane, Room 9A–18,
Rockville, Maryland 20857. Comments
received will be available for inspection
at this same address from 9 a.m. to 3
This guidance refers to previously
approved collections of information
found in FDA regulations. These
collections of information are subject to
review by the Office of Management and
Budget (OMB) under the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501–
3520). The collections of information
regarding labeling requirements for
expiration date and lot numbering in 21
CFR. §§ 211.130, 211.137, 201.17, and
201.18 have been approved under OMB
Control No. 0910–0139, and in
§§ 610.60 and 610.61 have been
approved under OMB Control No. 0910–
0338.
III. Comments
Interested persons may submit to the
Division of Dockets Management (see
ADDRESSES) electronic or written
comments regarding this document.
Submit a single copy of electronic or
two paper copies of any mailed
comments, except that individuals may
submit one paper copy. Comments are
to be identified with the docket number
found in brackets in the heading of this
document. Received comments may be
seen in the Division of Dockets
Management between 9 a.m. and 4 p.m.,
Monday through Friday.
IV. Electronic Access
Persons with access to the Internet
may obtain the document at either
https://www.fda.gov/Drugs/Guidance/
index.htm, https://www.fda.gov/Biologics
BloodVaccines/Guidance
ComplianceRegulatoryInformation/
Guidances/default.htm, or https://
www.regulations.gov.
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[FR Doc. 2010–6863 Filed 3–26–10; 8:45 am]
BILLING CODE 4160–01–S
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Health Resources and Services
Administration
Privacy Act of 1974; Report of an
Altered System of Records
Health Resources and Services
Administration (HRSA), Department of
Health and Human Services (HHS).
ACTION: Notice of an Altered System of
Records (SOR).
AGENCY:
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15442
Federal Register / Vol. 75, No. 59 / Monday, March 29, 2010 / Notices
p.m. (Eastern Standard Time Zone),
Monday through Friday.
FOR FURTHER INFORMATION CONTACT:
Director, Office of Workforce Policy and
Performance Management, 5600 Fishers
Lane, Room 9A–18, Rockville, MD (301)
443–0367. This is not a toll-free number.
SUPPLEMENTARY INFORMATION: HRSA has
completed the annual review of its
systems of records and is publishing
changes which affect the public’s right
or need to know, such as routine uses,
system deletions, title changes, and
changes in the system location of
records, or the addresses of systems
managers.
1. System of records, 09–15–0046,
Health Professions Planning and
Evaluation, has been renamed to Health
Professions Analysis and Evaluation.
The System Manager’s name and
address has been updated, and the list
of record storage has added ‘‘electronic
files,’’ and card files, microfilm, and
microfiche have been deleted as these
storage devices have not been utilized.
Under notification and records access
procedures, the words ‘‘for proof of
identity’’ have been added to clarify the
requirements for identification.
2. A new routine use (#5) has been
added to implement OMB
Memorandum M–07–16, Safeguarding
Against and Responding to the Breach
of Personally Identifiable Information.
3. The authorities for maintenance of
the system have been updated and
modified. Authorized personnel are
limited to HRSA staff and contractor
personnel directly involved in data
collection, compilation, and analysis.
The specific data items collected and
maintained will be determined by the
needs of the individual project and
restricted to the minimum set necessary
to accomplish project objectives.
Dated: March 17, 2010.
Mary K. Wakefield,
Administrator.
System Number: 09–15–0046
SYSTEM NAME:
Health Professions Analysis and
Evaluation, HHS/HRSA/BHPr.
SECURITY CLASSIFICATION:
None.
cprice-sewell on DSK89S0YB1PROD with NOTICES
SYSTEM LOCATION:
This system of records is an umbrella
system comprising separate sets of
records located either in the
organizations responsible for
conducting evaluations or at the sites of
programs or activities under evaluation.
Locations include the Health Resources
and Services Administration (HRSA)
facilities in Rockville, Maryland (see
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09:18 Apr 05, 2010
Jkt 220001
address of System Manager below), or
facilities of contractors of HRSA. Write
to the System Manager for a list of
current locations.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Health professionals and students in
the various health professions who are
the subjects of studies or evaluations
being conducted by HRSA. Physicians,
dentists, pharmacists, optometrists,
podiatrists, veterinarians, public health
personnel, audiologists, speech
pathologists, health care administration
personnel, nurses, allied health
personnel, medical technologists,
chiropractors, clinical psychologists,
and other health personnel may be
included.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, health profession,
education history, academic grades,
employment history, nationality, race,
ethnicity, economic background, and
sex. The specific data items collected
and maintained are determined by the
needs of the individual project and are
restricted to the minimum set necessary
to accomplish project objectives.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Authority is found in the following
sections of the Public Health Service
Act; section 761 of the Public Health
Service Act (42 U.S.C. 294n), Health
Professions Workforce Information and
Analysis; section 792 of the Public
Health Service Act (42 U.S.C. 295k),
Health Professions Data.
PURPOSE(S) FOR RECORDS IN THIS SYSTEM:
The Health Resources and Services
Administration uses various records in
this system to identify problems in the
health care training and delivery
systems to plan programs to correct
those problems, and to evaluate the
effectiveness of the resultant programs.
The agency assesses the current supply
of health professionals and predicts the
supply needs of the future. The agency
determines nationwide requirements as
well as the needs of specific areas. The
agency also collects data on the
educational system which supplies
health professionals and on specific
health education programs. The data are
used to develop and test new methods
of training and utilizing health
professionals.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. Disclosure may be made to a
congressional office from the record of
an individual in response to a verified
inquiry from the congressional office
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Sfmt 4703
made at the written request of that
individual.
2. A record may be disclosed for a
research purpose, when the Department:
(a) Has determined that the use or
disclosure does not violate legal or
policy limitations under which the
record was provided, collected, or
obtained; (b) Has determined that the
research purpose (1) cannot be
reasonably accomplished unless the
record is provided in individually
identifiable form, and (2) warrants the
risk to the privacy of the individual that
additional exposure of the record might
bring; (c) Has required the recipient to—
(1) Establish reasonable administrative,
technical, and physical safeguards to
prevent unauthorized use or disclosure
of the record, (2) remove or destroy the
information that identifies the
individual at the earliest time at which
removal or destruction can be
accomplished consistent with the
purpose of the research project, unless
the recipient has presented adequate
justification of a research or health
nature for retaining such information,
and (3) make no further use or
disclosure of the record except—(A) In
emergency circumstances affecting the
health or safety of any individual, (B)
for use in another research project,
under these same conditions, and with
written authorization of the Department,
(C) for disclosure to a properly
identified person for the purpose of an
audit related to the research project, if
information that would enable research
subjects to be identified is removed or
destroyed at the earliest opportunity
consistent with the purpose of the audit,
or (D) when required by law; and (d)
Has secured a written statement
attesting to the recipient’s
understanding of, and willingness to
abide by these provisions.
3. Disclosure may be made to HHS
contractors and their staff, in order to
accomplish any of the purposes of the
system of records. The recipients are
required to protect such records from
improper disclosure and to maintain
Privacy Act safeguards.
4. The Department may disclose
information from this system of records
to the Department of Justice, or to a
court or other tribunal, when (a) HHS,
or any component thereof; or (b) Any
HHS employee in his or her official
capacity; or (c) Any HHS employee in
his or her individual capacity where the
Department of Justice (or HHS, where it
is authorized to do so) has agreed to
represent the employee; or (d) The
United States or any agency thereof
where HHS determines that the
litigation is likely to affect HHS or any
of its components, is a party to litigation
E:\FR\FM\29MRN1.SGM
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Federal Register / Vol. 75, No. 59 / Monday, March 29, 2010 / Notices
or has an interest in such litigation, and
HHS determines that the use of such
records by the Department of Justice, the
court or other tribunal is relevant and
necessary to the litigation and would
help in the effective representation of
the governmental party, provided,
however, that in each case, HHS
determines that such disclosure is
compatible with the purpose for which
the records were collected.
5. The Department may disclose
information to appropriate Federal
agencies and Department contractors
that have a need to know the
information for the purpose of assisting
the Department’s efforts to respond to a
suspected or confirmed breach of the
security or confidentiality of
information maintained in this system
of records, and the information
disclosed is relevant and necessary for
that assistance.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
cprice-sewell on DSK89S0YB1PROD with NOTICES
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
1. Storage: Electronic files, file
folders, magnetic tape, and disk storage.
The needs of each project determine the
types of storage actually used.
2. Retrievability: By name or by an
assigned number.
3. Safeguards: Locked building,
locked rooms, locked file cabinets,
personnel screening, locked computer
rooms and computer tape vault, guard
service, password protection of
automated records and limited access to
only authorized personnel may be used.
Particular safeguards are selected as
appropriate to the type of records
included in each project. Authorized
personnel are limited to HRSA staff and
contractor personnel directly involved
in data collection, compilation, and
analysis. (Safeguards are in accordance
with Part 6, ADP Systems Security, of
the Department’s Information Resources
Management Manual, with Chapter 45–
13, Safeguarding Records Contained in
Systems of Records, of the Department’s
General Administration Manual, and
with supplementary Chapter PHS. 45–
13.)
4. Retention and Disposal: The
contractor removes personal identifiers
and destroys the records when they are
no longer needed, as appropriate to the
specific project. (Records may be retired
to a Federal Records Center and
subsequently disposed of in accordance
with the Records Control Schedule of
the Health Resources and Services
Administration). You may obtain a copy
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09:18 Apr 05, 2010
Jkt 220001
of the disposal standard for a particular
project by writing to the System
Manager.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Workforce Policy
and Performance Management, Bureau
of Health Professions, HRSA, 5600
Fishers Lane, Room 9A–18, Rockville,
MD 20857.
NOTIFICATION PROCEDURE:
Requests concerning whether the
system contains records about an
individual should be made to the
Systems Manager.
Request in person: A subject
individual who appears in person at a
specific location seeking access or
disclosure of records relating to him/her
shall provide his/her name, current
address, and at least one piece of
tangible identification such as driver’s
license, passport, voter registration card,
or union card. Identification papers
with current photographs are preferred
but not required. Additional
identification may be requested when
there is a request for access to records
which contain an apparent discrepancy
between information contained in the
records and that provided by the
individual requesting access to the
records. Where the subject individual
has no identification papers, the
responsible agency official shall require
that the subject individual certify in
writing that he/she is the individual
who he/she claims to be and that he/she
understands that the knowing and
willful request or acquisition of a record
concerning an individual under false
pretenses is a criminal offense subject to
a $5,000 fine.
Requests by mail: A written request
must contain the name and address of
the requester and his/her signature,
which is either notarized to verify his/
her identify or includes a written
certification that the requester is a
person he/she claims to be and that he/
she understands that the knowing and
willful request or acquisition of records
pertaining to an individual under false
pretenses is a criminal offense subject to
a $5,000 fine.
Requests by telephone: Because
positive identification of the caller
cannot be established, no requests by
telephone will be honored.
RECORDS ACCESS PROCEDURES:
To obtain access to your record,
contact the System Manager and
provide suitable identification for proof
of identity, a reasonable description of
the record and, if possible, information
about the specific project. You may also
request a list of accountable disclosures
that have been made of your record.
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15443
CONTESTING RECORDS PROCEDURES:
To correct your record, contact the
System Manager and provide:
a. Suitable identification for proof of
identity,
b. A reasonable description of the
record,
c. The specific information you want
corrected, and
d. A precise description of the
correction, with supporting justification.
The right to contest records is limited to
information which is incomplete,
irrelevant, or untimely (obsolete).
RECORD SOURCE CATEGORIES:
Subject individuals, State and local
health departments, other health
providers, health professions schools,
and health professions associations may
provide information depending on the
individual project involved.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE PRIVACY ACT:
None.
[FR Doc. 2010–6878 Filed 3–26–10; 8:45 am]
BILLING CODE 4160–15–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Food and Drug Administration
[Docket No. FDA–2010–N–0156]
Advancing the Development of
Diagnostic Tests and Biomarkers for
Tuberculosis; Public Workshop;
Request for Comments
AGENCY:
Food and Drug Administration,
HHS.
Notice of public workshop;
request for comments.
ACTION:
The Food and Drug Administration
(FDA) in partnership with the Centers
for Disease Control and Prevention
(CDC) and the National Institute of
Allergy and Infectious Diseases (NIAID)
is announcing a public workshop
entitled ‘‘Advancing the Development of
Diagnostic Tests and Biomarkers for
Tuberculosis (TB).’’ The purpose of the
workshop is to provide an environment
for FDA, CDC, and NIAID to engage
other interested parties in identifying
intellectual and procedural gaps in the
current development of TB diagnostic
tests, and in exploring models and
strategies that would expedite the
development of new diagnostic tests
and biomarkers for TB.
Date and Time: The public workshop
will be held on June 7 and 8, 2010, from
8 a.m. to 5 p.m.
Location: The public workshop will
be held at the National Labor College,
E:\FR\FM\29MRN1.SGM
29MRN1
]]>Agencies
[Federal Register Volume 75, Number 59 (Monday, March 29, 2010)]
[Notices]
[Pages 15441-15443]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-6878]
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Health Resources and Services Administration
Privacy Act of 1974; Report of an Altered System of Records
AGENCY: Health Resources and Services Administration (HRSA), Department
of Health and Human Services (HHS).
ACTION: Notice of an Altered System of Records (SOR).
-----------------------------------------------------------------------
SUMMARY: In accordance with the requirements of the Privacy Act of
1974, the Health Resources and Services Administration (HRSA) is
publishing notice of a proposal to alter the system of records for
Health Professions Planning and Evaluation (SORN 09-15-0046;
63FR14124).
The purpose of these alterations is to change the name, to update
addresses, authority for maintenance, to improve clarity and to add a
new routine use. The routine use is to allow the Department to use
information in the system of records for responding to potential
breaches to the security or confidentiality of records in the system.
These changes will have no known or perceived adverse effects on
individual privacy.
DATES: HRSA filed an altered system report with the Chair of the House
Committee on Government Reform and Oversight, the Chair of the Senate
Committee on Homeland Security and Governmental Affairs, and the
Administrator, Office of Information and Regulatory Affairs, Office of
Management and Budget (OMB) on March 1, 2010. To ensure all parties
have adequate time in which to comment, the altered systems, including
the routine uses, will become effective 30 days from the publication of
the notice or 40 days from the date it was submitted to OMB and
Congress, whichever is later, unless HRSA receives comments that
require alterations to this notice.
ADDRESSES: Please address comments to Associate Administrator, Health
Resources and Services Administration, 5600 Fishers Lane, Room 9A-18,
Rockville, Maryland 20857. Comments received will be available for
inspection at this same address from 9 a.m. to 3
[[Page 15442]]
p.m. (Eastern Standard Time Zone), Monday through Friday.
FOR FURTHER INFORMATION CONTACT: Director, Office of Workforce Policy
and Performance Management, 5600 Fishers Lane, Room 9A-18, Rockville,
MD (301) 443-0367. This is not a toll-free number.
SUPPLEMENTARY INFORMATION: HRSA has completed the annual review of its
systems of records and is publishing changes which affect the public's
right or need to know, such as routine uses, system deletions, title
changes, and changes in the system location of records, or the
addresses of systems managers.
1. System of records, 09-15-0046, Health Professions Planning and
Evaluation, has been renamed to Health Professions Analysis and
Evaluation. The System Manager's name and address has been updated, and
the list of record storage has added ``electronic files,'' and card
files, microfilm, and microfiche have been deleted as these storage
devices have not been utilized. Under notification and records access
procedures, the words ``for proof of identity'' have been added to
clarify the requirements for identification.
2. A new routine use (5) has been added to implement OMB
Memorandum M-07-16, Safeguarding Against and Responding to the Breach
of Personally Identifiable Information.
3. The authorities for maintenance of the system have been updated
and modified. Authorized personnel are limited to HRSA staff and
contractor personnel directly involved in data collection, compilation,
and analysis. The specific data items collected and maintained will be
determined by the needs of the individual project and restricted to the
minimum set necessary to accomplish project objectives.
Dated: March 17, 2010.
Mary K. Wakefield,
Administrator.
System Number: 09-15-0046
SYSTEM NAME:
Health Professions Analysis and Evaluation, HHS/HRSA/BHPr.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
This system of records is an umbrella system comprising separate
sets of records located either in the organizations responsible for
conducting evaluations or at the sites of programs or activities under
evaluation. Locations include the Health Resources and Services
Administration (HRSA) facilities in Rockville, Maryland (see address of
System Manager below), or facilities of contractors of HRSA. Write to
the System Manager for a list of current locations.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Health professionals and students in the various health professions
who are the subjects of studies or evaluations being conducted by HRSA.
Physicians, dentists, pharmacists, optometrists, podiatrists,
veterinarians, public health personnel, audiologists, speech
pathologists, health care administration personnel, nurses, allied
health personnel, medical technologists, chiropractors, clinical
psychologists, and other health personnel may be included.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, health profession, education history, academic
grades, employment history, nationality, race, ethnicity, economic
background, and sex. The specific data items collected and maintained
are determined by the needs of the individual project and are
restricted to the minimum set necessary to accomplish project
objectives.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Authority is found in the following sections of the Public Health
Service Act; section 761 of the Public Health Service Act (42 U.S.C.
294n), Health Professions Workforce Information and Analysis; section
792 of the Public Health Service Act (42 U.S.C. 295k), Health
Professions Data.
PURPOSE(S) FOR RECORDS IN THIS SYSTEM:
The Health Resources and Services Administration uses various
records in this system to identify problems in the health care training
and delivery systems to plan programs to correct those problems, and to
evaluate the effectiveness of the resultant programs. The agency
assesses the current supply of health professionals and predicts the
supply needs of the future. The agency determines nationwide
requirements as well as the needs of specific areas. The agency also
collects data on the educational system which supplies health
professionals and on specific health education programs. The data are
used to develop and test new methods of training and utilizing health
professionals.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. Disclosure may be made to a congressional office from the record
of an individual in response to a verified inquiry from the
congressional office made at the written request of that individual.
2. A record may be disclosed for a research purpose, when the
Department: (a) Has determined that the use or disclosure does not
violate legal or policy limitations under which the record was
provided, collected, or obtained; (b) Has determined that the research
purpose (1) cannot be reasonably accomplished unless the record is
provided in individually identifiable form, and (2) warrants the risk
to the privacy of the individual that additional exposure of the record
might bring; (c) Has required the recipient to--(1) Establish
reasonable administrative, technical, and physical safeguards to
prevent unauthorized use or disclosure of the record, (2) remove or
destroy the information that identifies the individual at the earliest
time at which removal or destruction can be accomplished consistent
with the purpose of the research project, unless the recipient has
presented adequate justification of a research or health nature for
retaining such information, and (3) make no further use or disclosure
of the record except--(A) In emergency circumstances affecting the
health or safety of any individual, (B) for use in another research
project, under these same conditions, and with written authorization of
the Department, (C) for disclosure to a properly identified person for
the purpose of an audit related to the research project, if information
that would enable research subjects to be identified is removed or
destroyed at the earliest opportunity consistent with the purpose of
the audit, or (D) when required by law; and (d) Has secured a written
statement attesting to the recipient's understanding of, and
willingness to abide by these provisions.
3. Disclosure may be made to HHS contractors and their staff, in
order to accomplish any of the purposes of the system of records. The
recipients are required to protect such records from improper
disclosure and to maintain Privacy Act safeguards.
4. The Department may disclose information from this system of
records to the Department of Justice, or to a court or other tribunal,
when (a) HHS, or any component thereof; or (b) Any HHS employee in his
or her official capacity; or (c) Any HHS employee in his or her
individual capacity where the Department of Justice (or HHS, where it
is authorized to do so) has agreed to represent the employee; or (d)
The United States or any agency thereof where HHS determines that the
litigation is likely to affect HHS or any of its components, is a party
to litigation
[[Page 15443]]
or has an interest in such litigation, and HHS determines that the use
of such records by the Department of Justice, the court or other
tribunal is relevant and necessary to the litigation and would help in
the effective representation of the governmental party, provided,
however, that in each case, HHS determines that such disclosure is
compatible with the purpose for which the records were collected.
5. The Department may disclose information to appropriate Federal
agencies and Department contractors that have a need to know the
information for the purpose of assisting the Department's efforts to
respond to a suspected or confirmed breach of the security or
confidentiality of information maintained in this system of records,
and the information disclosed is relevant and necessary for that
assistance.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
1. Storage: Electronic files, file folders, magnetic tape, and disk
storage. The needs of each project determine the types of storage
actually used.
2. Retrievability: By name or by an assigned number.
3. Safeguards: Locked building, locked rooms, locked file cabinets,
personnel screening, locked computer rooms and computer tape vault,
guard service, password protection of automated records and limited
access to only authorized personnel may be used. Particular safeguards
are selected as appropriate to the type of records included in each
project. Authorized personnel are limited to HRSA staff and contractor
personnel directly involved in data collection, compilation, and
analysis. (Safeguards are in accordance with Part 6, ADP Systems
Security, of the Department's Information Resources Management Manual,
with Chapter 45-13, Safeguarding Records Contained in Systems of
Records, of the Department's General Administration Manual, and with
supplementary Chapter PHS. 45-13.)
4. Retention and Disposal: The contractor removes personal
identifiers and destroys the records when they are no longer needed, as
appropriate to the specific project. (Records may be retired to a
Federal Records Center and subsequently disposed of in accordance with
the Records Control Schedule of the Health Resources and Services
Administration). You may obtain a copy of the disposal standard for a
particular project by writing to the System Manager.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Workforce Policy and Performance Management,
Bureau of Health Professions, HRSA, 5600 Fishers Lane, Room 9A-18,
Rockville, MD 20857.
NOTIFICATION PROCEDURE:
Requests concerning whether the system contains records about an
individual should be made to the Systems Manager.
Request in person: A subject individual who appears in person at a
specific location seeking access or disclosure of records relating to
him/her shall provide his/her name, current address, and at least one
piece of tangible identification such as driver's license, passport,
voter registration card, or union card. Identification papers with
current photographs are preferred but not required. Additional
identification may be requested when there is a request for access to
records which contain an apparent discrepancy between information
contained in the records and that provided by the individual requesting
access to the records. Where the subject individual has no
identification papers, the responsible agency official shall require
that the subject individual certify in writing that he/she is the
individual who he/she claims to be and that he/she understands that the
knowing and willful request or acquisition of a record concerning an
individual under false pretenses is a criminal offense subject to a
$5,000 fine.
Requests by mail: A written request must contain the name and
address of the requester and his/her signature, which is either
notarized to verify his/her identify or includes a written
certification that the requester is a person he/she claims to be and
that he/she understands that the knowing and willful request or
acquisition of records pertaining to an individual under false
pretenses is a criminal offense subject to a $5,000 fine.
Requests by telephone: Because positive identification of the
caller cannot be established, no requests by telephone will be honored.
RECORDS ACCESS PROCEDURES:
To obtain access to your record, contact the System Manager and
provide suitable identification for proof of identity, a reasonable
description of the record and, if possible, information about the
specific project. You may also request a list of accountable
disclosures that have been made of your record.
CONTESTING RECORDS PROCEDURES:
To correct your record, contact the System Manager and provide:
a. Suitable identification for proof of identity,
b. A reasonable description of the record,
c. The specific information you want corrected, and
d. A precise description of the correction, with supporting
justification. The right to contest records is limited to information
which is incomplete, irrelevant, or untimely (obsolete).
RECORD SOURCE CATEGORIES:
Subject individuals, State and local health departments, other
health providers, health professions schools, and health professions
associations may provide information depending on the individual
project involved.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT:
None.
[FR Doc. 2010-6878 Filed 3-26-10; 8:45 am]
BILLING CODE 4160-15-P
