Privacy Act of 1974; System of Records, 13090-13091 [2010-5962]

Download as PDF 13090 Federal Register / Vol. 75, No. 52 / Thursday, March 18, 2010 / Notices AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RETENTION AND DISPOSAL: Department of Defense Manual 1348.33M, Manual of Military Decorations; Defense Intelligence Agency Instruction 1348.001, Military Personnel Awards; Army Regulation 600–8–22, Military Awards; SECNAV Inst 1650.1H, Navy and Military Awards Instruction; Air Force Instruction 36– 2803, Air Force Awards and Decorations Program; and E.O. 9397 (SSN), as amended. Temporary Records—Records are maintained for 3 years within DIA, then retired to the Washington National Records Center where they are destroyed when 15 years old. The records are destroyed by shedding/ erasure. PURPOSE(S): SYSTEM MANAGER(S) AND ADDRESS: Deputy Director for Human Capital, ATTN: HCH, Defense Intelligence Agency, Washington DC 20340–5100. Information is collected and submitted to determine eligibility for awards and decorations to individuals and units while assigned or attached to the DIA. Information is required for preparation of orders for award citation and inclusion in individual’s Service record. Records are used to obtain the approval for the awarding of the decoration, for the compilation of required statistical data and provided to the Military departments when appropriate. NOTIFICATION PROCEDURE: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: RECORD ACCESS PROCEDURES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The ‘Blanket Routine Uses’ set forth at the beginning of the DIA’s compilation of systems of records notices apply to this system. Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Freedom of Information Act Office (DAN–1A/FOIA), Defense Intelligence Agency, 200 MacDill Blvd, Washington DC 20340–5100. Individual should provide their full name, current address, telephone number and Social Security Number (SSN). Individuals seeking access to information about themselves contained in this system should address written inquiries to the Freedom of Information Act Office (DAN–1A/FOIA), Defense Intelligence Agency, 200 MacDill Blvd. Washington DC 20340–5100. Individual should provide their full name, current address, telephone number and Social Security Number (SSN). CONTESTING RECORD PROCEDURES: Paper records in file folders and stored electronically in a database. DIA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DIA Regulation 12–12 ‘‘Defense Intelligence Agency Privacy Program’’; 32 CFR part 319 or may be obtained from the system manager. RETRIEVABILITY: RECORD SOURCE CATEGORIES: By last name of individual and Social Security Number (SSN). Agency officials, parent Service and personnel records. SAFEGUARDS: EXEMPTIONS CLAIMED FOR THE SYSTEM: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: sroberts on DSKD5P82C1PROD with NOTICES STORAGE: Records are stored in office buildings protected by guards, controlled screenings, use of visitor registers, electronic access, and/or locks. Access to records is limited to individuals who are properly screened and cleared on a need-to-know basis in the performance of their duties. Passwords and User IDs are used to control access to the system data, and procedures are in place to deter and detect browsing and unauthorized access. Physical and electronic access are limited to persons responsible for servicing and authorized to use the system. VerDate Nov<24>2008 17:08 Mar 17, 2010 Jkt 220001 None. [FR Doc. 2010–5959 Filed 3–17–10; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID: DOD–2010–OS–0026] Privacy Act of 1974; System of Records AGENCY: Defense Information Systems Agency, DoD. PO 00000 Frm 00019 Fmt 4703 Sfmt 4703 ACTION: Notice to add a system of records. SUMMARY: The Defense Information Systems Agency is proposing to add a system of records to its inventory of records system subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on April 19, 2010 unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: Federal Rulemaking Portal: http:// www.regulations.gov. Follow the instructions for submitting comments. • Mail: Federal Docket Management System Office, 1160 Defense Pentagon, Washington, DC 20301–1160. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http:// www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Ms. Jeanette M. Weathers-Jenkins at (703) 681–2409. The Defense Information Systems Agency system of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from: Defense Information Systems Agency, 5600 Columbia Pike, Room 933–I, Falls Church, VA 22041–2705. The proposed system report, as required by 5 U.S.C. 552a (r), of the Privacy Act of 1974, as amended, was submitted on March 5, 2010, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated February 8, 1996 (February 20, 1996; 61 FR 6427). SUPPLEMENTARY INFORMATION: E:\FR\FM\18MRN1.SGM 18MRN1 Federal Register / Vol. 75, No. 52 / Thursday, March 18, 2010 / Notices Dated: March 15, 2010. Mitchell S. Bryman, Alternate OSD Federal Register Liaison Officer, Department of Defense. SAFEGUARDS: K890.12 SYSTEM NAME: Identity Management (IDM) SYSTEM LOCATION: Defense Information Systems Agency (DISA), 401 East Moore Drive, Montgomery, AL 36114–1300. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: DISA civilian employees, military personnel assigned or detailed to DISA, and contractors assigned to all DISA elements, including DISA field activities. RECORD SOURCE CATEGORIES: Buildings are secured by guards during duty and non-duty hours. Access to records is controlled by management personnel, who are responsible for maintaining the confidentiality of the records and using the information contained therein only for official purposes. Access to personal information is restricted to those who require the records in the performance of their official duties. Access to personal information is further restricted by the use of Common Access Card (CAC) certification. Information gathered from information stored on CAC and the individual. RETENTION AND DISPOSAL: Privacy Act of 1974; System of Records Records are continuously updated. Obsolete computer records are erased or overwritten. Individual’s name, duty title, grade, Social Security Number (SSN), address and phone number and Common Access Card identification number. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Departmental Regulation; 10 U.S.C. Chp. 8, Defense Agencies and Department of Defense Field Activities; DoD Directive 5105.19, Defense Information Systems Agency (DISA); E.O. 9397 (SSN), as amended. PURPOSE(S): Provide a standardized web based work flow for the current Identity Management (IDM) process and provides approval for new users to gain access to additional systems within DISA. Also used as a management tracking tool. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: sroberts on DSKD5P82C1PROD with NOTICES In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The ‘Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: GS4M2, Defense Information Systems Agency, 401 East Moore Drive, Montgomery, AL 36114–1300. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to GS4M2, Defense Information Systems Agency, 401 East Moore Drive, Montgomery, AL 36114–1300. The individual should make reference to the office where he/she is/was assigned or affiliated and include address and telephone number applicable to the period during which the record was maintained. Social Security Number (SSN) should be included in the inquiry for positive identification. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to GS4M2, Defense Information Systems Agency, 401 East Moore Drive, Montgomery, AL 36114– 1300. The individual should make reference to the office where he/she is/was assigned or affiliated and include address and telephone number applicable to the period during which the record was maintained. Social Security Number (SSN) should be included in the inquiry for positive identification. CONTESTING RECORD PROCEDURES: STORAGE: Electronic storage media. RETRIEVABILITY: By name, last 8 digits of the Common Access Card identification number, and/ or Social Security Number (SSN). 17:08 Mar 17, 2010 Jkt 220001 DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210–225– 2 at 32 CFR part 316 or may be obtained from the system manager. PO 00000 Frm 00020 Fmt 4703 Sfmt 4703 EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 2010–5962 Filed 3–17–10; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID: DOD–2010–OS–0027] Office of the Secretary, DoD. Notice to alter a system of AGENCY: ACTION: records. SYSTEM MANAGER(S) AND ADDRESS: CATEGORIES OF RECORDS IN THE SYSTEM: VerDate Nov<24>2008 13091 SUMMARY: The Office of the Secretary of Defense proposes to alter a system of records in its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This proposed action would be effective without further notice on April 19, 2010 unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: • Federal Rulemaking Portal: http:// www.regulations.gov. Follow the instructions for submitting comments. • Mail: Federal Docket Management System Office, 1160 Defense Pentagon, Washington, DC 20301–1160. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http:// www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588–6830. SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from: Chief, OSD/JS Privacy Office, Freedom of Information Directorate, Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301–1155. The proposed system report, as required by 5 U.S.C. 552a(r) of the E:\FR\FM\18MRN1.SGM 18MRN1

Agencies

[Federal Register Volume 75, Number 52 (Thursday, March 18, 2010)]
[Notices]
[Pages 13090-13091]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-5962]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0026]


Privacy Act of 1974; System of Records

AGENCY: Defense Information Systems Agency, DoD.

ACTION: Notice to add a system of records.

-----------------------------------------------------------------------

SUMMARY: The Defense Information Systems Agency is proposing to add a 
system of records to its inventory of records system subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
April 19, 2010 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Jeanette M. Weathers-Jenkins at 
(703) 681-2409.

SUPPLEMENTARY INFORMATION: The Defense Information Systems Agency 
system of records notices subject to the Privacy Act of 1974, (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from: Defense Information Systems Agency, 5600 Columbia Pike, 
Room 933-I, Falls Church, VA 22041-2705.
    The proposed system report, as required by 5 U.S.C. 552a (r), of 
the Privacy Act of 1974, as amended, was submitted on March 5, 2010, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996; 61 FR 6427).


[[Page 13091]]


    Dated: March 15, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
K890.12

System name:
    Identity Management (IDM)

System location:
    Defense Information Systems Agency (DISA), 401 East Moore Drive, 
Montgomery, AL 36114-1300.

Categories of individuals covered by the system:
    DISA civilian employees, military personnel assigned or detailed to 
DISA, and contractors assigned to all DISA elements, including DISA 
field activities.

Categories of records in the system:
    Individual's name, duty title, grade, Social Security Number (SSN), 
address and phone number and Common Access Card identification number.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulation; 10 U.S.C. Chp. 8, Defense 
Agencies and Department of Defense Field Activities; DoD Directive 
5105.19, Defense Information Systems Agency (DISA); E.O. 9397 (SSN), as 
amended.

Purpose(s):
    Provide a standardized web based work flow for the current Identity 
Management (IDM) process and provides approval for new users to gain 
access to additional systems within DISA. Also used as a management 
tracking tool.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the DISA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    By name, last 8 digits of the Common Access Card identification 
number, and/or Social Security Number (SSN).

Safeguards:
    Buildings are secured by guards during duty and non-duty hours. 
Access to records is controlled by management personnel, who are 
responsible for maintaining the confidentiality of the records and 
using the information contained therein only for official purposes. 
Access to personal information is restricted to those who require the 
records in the performance of their official duties. Access to personal 
information is further restricted by the use of Common Access Card 
(CAC) certification.

Retention and disposal:
    Records are continuously updated. Obsolete computer records are 
erased or overwritten.

System manager(s) and address:
    GS4M2, Defense Information Systems Agency, 401 East Moore Drive, 
Montgomery, AL 36114-1300.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to GS4M2, Defense Information Systems Agency, 401 
East Moore Drive, Montgomery, AL 36114-1300.
    The individual should make reference to the office where he/she is/
was assigned or affiliated and include address and telephone number 
applicable to the period during which the record was maintained. Social 
Security Number (SSN) should be included in the inquiry for positive 
identification.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
GS4M2, Defense Information Systems Agency, 401 East Moore Drive, 
Montgomery, AL 36114-1300.
    The individual should make reference to the office where he/she is/
was assigned or affiliated and include address and telephone number 
applicable to the period during which the record was maintained. Social 
Security Number (SSN) should be included in the inquiry for positive 
identification.

Contesting record procedures:
    DISA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DISA 
Instruction 210-225-2 at 32 CFR part 316 or may be obtained from the 
system manager.

Record source categories:
    Information gathered from information stored on CAC and the 
individual.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-5962 Filed 3-17-10; 8:45 am]
BILLING CODE 5001-06-P