Privacy Act of 1974; System of Records, 13099-13103 [2010-5961]
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Federal Register / Vol. 75, No. 52 / Thursday, March 18, 2010 / Notices
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
requests to their servicing Security
Forces Administrative Reports Section
(SFAR) or the system manager at
Headquarters Air Force Security Forces
Center, Police Services Branch (HQ
AFSFC/SFOP), 1517 Billy Mitchell
Boulevard, Lackland Air Force Base, TX
78236–0119.
Individuals requesting entry onto an
installation must refer to local
installation Base Entry Procedures for
access to the installation. At a
minimum, individuals must identify
themselves by full name, rank, home
address, Social Security Number (SSN)
and present a military ID, valid driver’s
license, or some other form of
identification, whether you are
submitting the request in writing or
appearing in person.
CONTESTING RECORDS PROCEDURES:
The Air Force rules for accessing
records, for contesting contents and
appealing initial agency determinations
are published in Air Force Instruction
37–132; 32 CFR part 806b; or may be
obtained from the system manager.
RECORD SOURCE CATEGORIES:
Information obtained from
individuals; Department of Defense
(DoD) and civilian law enforcement
authorities, Air Force security
personnel, court-martials, correctional
institutions and facilities personnel, and
Air Force Office of Personnel &
Management.
ACTION: Notice to alter a system of
records.
SUMMARY: Department of the Army is
proposing to alter a system of records
notices in its existing inventory of
record systems subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended.
DATES: This proposed action will be
effective without further notice on April
19, 2010 unless comments are received
which result in a contrary
determination.
You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
Washington, DC 20301–1160.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Mr.
Leroy Jones at (703) 428–6185.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Parts of this system may be exempt
pursuant to 5 U.S.C. 552a(j)(2) if the
information is compiled and maintained
by a component of the agency, which
performs as its principle function any
activity pertaining to the enforcement of
criminal laws.
An exemption rule for this exemption
has been promulgated in accordance
with requirements of 5 U.S.C. 553(b)(1),
(2), and (3), (c) and (e) and published in
32 CFR part 806b. For additional
information contact the system manager.
SUPPLEMENTARY INFORMATION:
Department of the Army notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from:
Department of the Army, Privacy Office,
U.S. Army Records Management and
Declassification Agency, 7701 Telegraph
Road, Casey Building, Suite 144,
Alexandria, VA 22325–3905.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on March 4, 2010, to the
House Committee on Government
Reform, the Senate Committee on
Homeland Security and Governmental
Affairs, and the Office of Management
and Budget (OMB) pursuant to
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’’ (February
20, 1996; 61 FR 6427).
[FR Doc. 2010–5954 Filed 3–17–10; 8:45 am]
BILLING CODE 5001–06–P
sroberts on DSKD5P82C1PROD with NOTICES
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA–2010–0001]
Privacy Act of 1974; System of
Records
AGENCY:
Department of the Army, DoD.
VerDate Nov<24>2008
17:08 Mar 17, 2010
Jkt 220001
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Fmt 4703
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13099
Dated: March 15, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
A0600–20 DCS, G–1
SYSTEM NAME:
Sexual Assault Data Management
System (SADMS) (January 8, 2007; 72
FR 742).
CHANGES:
SYSTEM NAME:
Delete entry and replace with ‘‘Sexual
Assault (SADMS) and Sexual
Harassment (SHARP) Program Records.’’
*
*
*
*
*
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with ‘‘Any
uniformed member of the Army, DoD
Civilian and/or DoD Contractor
personnel accompanying our armed
forces as integral parts of a unified
mission who has been identified as the
victim of a sexual assault.
Any person who has been identified
as the victim of a sexual assault
allegedly committed by a uniformed
member of the Army, a DoD Civilian or
DoD Contractor accompanying our
armed forces as integral parts of a
unified mission.
Any person who has been titled, by a
law enforcement agency, as the
perpetrator of an alleged sexual assault
against a uniformed member of the
Army, a DoD Civilian or DoD Contractor
accompanying our armed forces as
integral parts of a unified mission.
Any uniformed member of the Army,
DoD Civilian and/or DoD Contractor
accompanying our armed forces as
integral parts of a unified mission,
contractor, or civilian employee who
has been Titled, by a Law Enforcement
Agency as the perpetrator of an alleged
sexual assault.
Any victim or offender identified in a
report of sexual assault investigated by
the Criminal Investigation Command
(CID).
Any uniformed member of the Army,
DoD Civilian and/or DoD Contractor
personnel accompanying our armed
forces as integral parts of a unified
mission who has reported a military
sexual harassment complaint. Any
person who has been identified as the
subject in a military sexual harassment
allegation by a uniformed member of the
Army, a DoD Civilian or DoD Contractor
accompanying our armed forces as
integral parts of a unified mission.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ‘‘Name;
Social Security Number (SSN); date of
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18MRN1
13100
Federal Register / Vol. 75, No. 52 / Thursday, March 18, 2010 / Notices
birth; rank or status; demographic
information; investigation related
information relating to a sexual assault
or sexual harassment incident; initial
and final treatment dates and aggregate
count of intermediate medical treatment
contacts with the victim (only for those
victims who are uniformed members of
the Army and elect unrestricted
reporting); information from records/
reports relating to victim support
extended by installation and/or unit
advocates; and actions taken by
commanders against offenders. Where a
sexual assault victim elects confidential
or ‘‘restricted’’ sexual assault reporting
pursuant to the DoD confidentiality
policy that went into effect June 14,
2005, victim personal identifying
information will not be maintained
within the systems, and by default,
there will be no investigative or legal
disposition of alleged offender
information maintained within the
system.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘Pub. L.
108–375, Section 577; 10 U.S.C. 3013,
Secretary of the Army; DoD Directive
1030.1, Victim and Witness Assistance;
AR 27–10 Military Justice; DoD
Directive 6495.01, Sexual Assault
Prevention and Response (SAPR)
Program; AR 40–66 Medical Record
Administration and Health Care
Documentation; AR 195–2 Criminal
Investigation Activities; AR 600–20,
Army Command Policy; AR 608–18,
Family Advocacy Program DoD
Instruction 6495.02, Sexual Assault
Prevention and Response Program
Procedures; and E.O. 9397 (SSN), as
amended.’’
sroberts on DSKD5P82C1PROD with NOTICES
PURPOSE(S):
Delete entry and replace with ‘‘To
provide a web-based case reporting tool
for the submission of relevant data to
the Sexual Assault Data Management
System (SADMS) and a centralized
repository of relevant data regarding the
entire lifecycle of sexual assault cases,
involving victims and/or alleged
offenders who are members of the Army
(either the victim and/or alleged
offender(s) must be a uniformed
member of the Army and/or DoD
Civilians and/or DoD Contractor
personnel and either the victim and/or
alleged offender(s) must serve or
accompany our armed forces as integral
parts of the unified mission). To
enhance compilation and accuracy of
statistical data and management reports
to enable Sexual Harassment/Assault
Response and Prevention Program
(SHARP) leaders to assess the
effectiveness of both response and
VerDate Nov<24>2008
17:08 Mar 17, 2010
Jkt 220001
prevention and make fact-based changes
to policy and procedures on the strength
of this analysis. The system also stores
training documentation for all personnel
whose duties pertain to sexual assault
and sexual harassment reporting and
documentation.’’
*
*
*
*
*
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, these records may
be disclosed outside the DoD as a
routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
The DoD ‘‘Blanket Routine Uses’’ set
forth at the beginning of the Office of
the Secretary of Defense compilation of
systems of records notices also apply to
this system.
Note: This system of records contains
individually identifiable health information.
The DoD Health Information Privacy
Regulation (DoD 6025.18–R) issued pursuant
to the Health Insurance Portability and
Accountability Act of 1996, applies to most
such health information. DoD 6025.18–R may
place additional procedural requirements on
the uses and disclosures of such information
beyond those found in the Privacy Act of
1974 or mentioned in this system of records
notice.’’
*
*
*
*
*
SAFEGUARDS:
Delete entry and replace with ‘‘All
records are maintained in areas
accessible only to authorized personnel
who have an official need-to-know in
the performance of their assigned
duties. Automated records are further
protected by assignment of user
identification and password to protect
the system from unauthorized access.
User identification and passwords are
validated through a Public Key
Infrastructure (PKI) and utilize a
Common Access Card (CAC). The
system employs a Secure Socket Layer
(SSL) certificate and 128 bit encryption
to provide further protection from
unauthorized access to personal data.
During non-duty hours, physical
security will be provided by the military
police Pentagon Force Protection
Agency Police, or contract guard patrols
to ensure protection against
unauthorized access.’’
RETENTION AND DISPOSAL:
Delete entry and replace with ‘‘Sexual
Assault Data Management System
(SADMS) Master File:
Disposition: Keep in current file area
until no longer needed for conducting
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Frm 00029
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Sfmt 4703
business, then retire to Records Holding
Area/Army Electronic Archives (RHA/
AEA). The RHA/AEA will destroy the
record when the record is 60 years old.
Unrestricted reports will be maintained
for 40 years, unless there is no
authoritative source data other than the
data provided by advocacy (Sexual
Assault Response Coordinator/Victim
Advocate). Sexual Harassment/Assault
Response and Prevention (SHARP)
program Standard Reports:
Disposition: Keep in current file area
until the data has been archived, then
until no longer needed for conducting
business, and then retire to Records
Holding Area/Army Electronic Archives
(RHA/AEA). The RHA/AEA will destroy
the record in 5 years.
SEXUAL HARASSMENT RECORDS:
Disposition pending until the
National Archives and Records
Administration has approved retention
and disposition of these records, treat as
permanent.’’
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ‘‘Chief,
Human Relations Policy Directorate,
Deputy Chief of Staff, Army G–1, ATTN:
DAPE–HR, 300 Army Pentagon,
Washington, DC 20310–0300.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in these systems should
address written inquiries to Deputy
Chief of Staff, Army G–1, ATTN: DAPE–
HR, 300 Army Pentagon, Washington,
DC 20310–0300.
For verification purposes, individual
should provide their full name, Social
Security Number (SSN), current address
and telephone number and other
personal identifying data that would
assist in locating the records.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature)’’.
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature)’’.’’
RECORDS ACCESS PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking access to
E:\FR\FM\18MRN1.SGM
18MRN1
Federal Register / Vol. 75, No. 52 / Thursday, March 18, 2010 / Notices
information about themselves contained
in this system should address written
inquiries to the Deputy Chief of Staff,
Army G–1, ATTN: DAPE–HR–HF, 300
Army Pentagon, Washington, DC
20310–0300.
For verification purposes, individual
should provide their full name, Social
Security Number (SSN), current address
and telephone number and other
personal identifying data that would
assist in locating the records.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature)’’.
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature)’’.’’
*
*
*
*
*
sroberts on DSKD5P82C1PROD with NOTICES
RECORD SOURCE CATEGORIES:
Delete entry and replace with ‘‘Army
Criminal Investigation Intelligence
System (ACI2); Central Operations
Police Suite (COPS); Sexual Assault
Response Program Tracking Application
(SARPTA); Sexual Harassment/Assault
Response and Prevention (SHARP);
Army Court Martial Information System
(ACMIS); Defense Eligibility and
Enrollment Reporting System (DEERS);
Defense Manpower Data Center
(DMDC); Total Army Personnel Data
Base (TAPDB); Defense Integrated
Military Human Resources System
(DIMHRS); Army Human Resources
Data Repository; Army Civilian
Personnel Records System (ACPERS);
Defense Civilian Personnel Data System
(DCPDS); Contractor Verification
System (CVS); Synchronized Personnel
Operational Tracker (SPOT); Civilian
Tracking System (CIVTRACKS);
Deployed Theater Accountability
System (DTAS) (unclass only); Interim
Reporting Solution workbook;
Department of Justice (DOJ); the Army
Force Management Support Web-based
Army Authorization Document System
(FMSWeb, previously WebTAADS); and
the Equal Opportunity Reporting
System (EORS). HQDA, G–1, SHARP
Program Office will coordinate the
extent and scope of official Army
systems data that will be incorporated
into the Sexual Harassment/Assault
Response and Prevention program.’’
VerDate Nov<24>2008
17:08 Mar 17, 2010
Jkt 220001
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Delete entry and replace with ‘‘This
system of records is a compilation of
information from other Department of
Defense/Army systems of records. To
the extent that copies of exempt records
from those other systems of records are
entered into this system of records, the
Army G–1 hereby claims the same
exemptions for the records from those
other systems that are entered into this
system, as claimed for the original
primary system of which they are a part.
An exemption rule for this system has
been promulgated in accordance with
requirements of 5 U.S.C. 553(b)(1), (2),
and (3), (c) and (e) and published in 32
CFR part 505. For additional
information contact the system
manager.’’
*
*
*
*
*
A0600–20 DCS, G–1
SYSTEM NAME:
Sexual Assault (SADMS) and Sexual
Harassment (SHARP) Program Records.
SYSTEM LOCATION:
Headquarters, Department of the
Army, Staff and field operating
agencies, major commands, installations
and activities. Official mailing addresses
are published as an appendix to the
Army’s compilation of systems of
records notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Any uniformed member of the Army,
DoD Civilian and/or DoD Contractor
personnel accompanying our armed
forces as integral parts of a unified
mission who has been identified as the
victim of a sexual assault.
Any person who has been identified
as the victim of a sexual assault
allegedly committed by a uniformed
member of the Army, a DoD Civilian or
DoD Contractor accompanying our
armed forces as integral parts of a
unified mission.
Any person who has been titled, by a
law enforcement agency, as the
perpetrator of an alleged sexual assault
against a uniformed member of the
Army, a DoD Civilian or DoD Contractor
accompanying our armed forces as
integral parts of a unified mission.
Any uniformed member of the Army,
DoD Civilian and/or DoD Contractor
accompanying our armed forces as
integral parts of a unified mission,
contractor, or civilian employee who
has been Titled, by a Law Enforcement
Agency as the perpetrator of an alleged
sexual assault.
Any victim or offender identified in a
report of sexual assault investigated by
PO 00000
Frm 00030
Fmt 4703
Sfmt 4703
13101
the Criminal Investigation Command
(CID).
Any uniformed member of the Army,
DoD Civilian and/or DoD Contractor
personnel accompanying our armed
forces as integral parts of a unified
mission who has reported a military
sexual harassment complaint. Any
person who has been identified as the
subject in a military sexual harassment
allegation by a uniformed member of the
Army, a DoD Civilian or DoD Contractor
accompanying our armed forces as
integral parts of a unified mission.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name; Social Security Number (SSN);
date of birth; rank or status;
demographic information; investigation
information relating to a sexual assault
or sexual harassment incident; initial
and final treatment dates and aggregate
count of intermediate medical treatment
contacts with the victim (only for those
victims who are uniformed members of
the Army and elect unrestricted
reporting); information from records/
reports relating to victim support
extended by installation and/or unit
advocates; and actions taken by
commanders against offenders. Note:
Where a sexual assault victim elects
confidential or ‘‘restricted’’ sexual
assault reporting pursuant to the DoD
confidentiality policy that went into
effect June 14, 2005, victim personal
identifying information will not be
maintained within the systems, and by
default, there will be no investigative or
legal disposition of alleged offender
information maintained within the
system.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 3013, Secretary of the Army;
Public Law 108–375, Section 577; DoD
Directive 1030.1, Victim and Witness
Assistance; AR 27–10 Military Justice;
DoD Directive 6495.01, Sexual Assault
Prevention and Response (SAPR)
Program; AR 40–66 Medical Record
Administration and Health Care
Documentation; AR 195–2 Criminal
Investigation Activities; AR 600–20,
Army Command Policy; AR 608–18,
Family Advocacy Program DoD
Instruction 6495.02, Sexual Assault
Prevention and Response Program
Procedures; and E.O. 9397 (SSN), as
amended.
PURPOSE(S):
To provide a Web-based case
reporting tool for the submission of
relevant data to the Sexual Assault Data
Management System (SADMS) and a
centralized repository of relevant data
regarding the entire lifecycle of sexual
assault cases, involving victims and/or
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18MRN1
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Federal Register / Vol. 75, No. 52 / Thursday, March 18, 2010 / Notices
alleged offenders who are members of
the Army (either the victim and/or
alleged offender(s) must be a uniformed
member of the Army and/or DoD
Civilians and/or DoD Contractor
personnel and either the victim and/or
alleged offender(s) must serve or
accompany our armed forces as integral
parts of the unified mission). To
enhance compilation and accuracy of
statistical data and management reports
to enable Sexual Harassment/Assault
Response and Prevention Program
(SHARP) leaders to assess the
effectiveness of both response and
prevention and make fact-based changes
to policy and procedures on the strength
of this analysis. The system also stores
training documentation for all personnel
whose duties pertain to sexual assault
and sexual harassment reporting and
documentation.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records may be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD ‘‘Blanket Routine Uses’’ set
forth at the beginning of the Office of
the Secretary of Defense compilation of
systems of records notices also apply to
this system.
Note: This system of records contains
individually identifiable health information.
The DoD Health Information Privacy
Regulation (DoD 6025.18–R) issued pursuant
to the Health Insurance Portability and
Accountability Act of 1996, applies to most
such health information. DoD 6025.18–R may
place additional procedural requirements on
the uses and disclosures of such information
beyond those found in the Privacy Act of
1974 or mentioned in this system of records
notice.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Electronic storage media.
RETRIEVABILITY:
Name and Social Security Number
(SSN).
sroberts on DSKD5P82C1PROD with NOTICES
SAFEGUARDS:
All records are maintained in areas
accessible only to authorized personnel
who have an official need-to-know in
the performance of their assigned
duties. Automated records are further
protected by assignment of user
identification and password to protect
the system from unauthorized access.
User identification and passwords are
17:08 Mar 17, 2010
Jkt 220001
RETENTION AND DISPOSAL:
SEXUAL ASSAULT DATA MANAGEMENT SYSTEM
(SADMS) MASTER FILE:
Disposition: Keep in current file area
until no longer needed for conducting
business, then retire to Records Holding
Area/Army Electronic Archives (RHA/
AEA). The RHA/AEA will destroy the
record when the record is 60 years old.
Unrestricted reports will be maintained
for 40 years, unless there is no
authoritative source data other than the
data provided by advocacy (Sexual
Assault Response Coordinator/Victim
Advocate). Sexual Harassment/Assault
Response and Prevention (SHARP)
program Standard Reports:
Disposition: Keep in current file area
until the data has been archived, then
until no longer needed for conducting
business, and then retire to Records
Holding Area/Army Electronic Archives
(RHA/AEA). The RHA/AEA will destroy
the record in 5 years.
SEXUAL HARASSMENT RECORDS:
Disposition pending until the
National Archives and Records
Administration has approved retention
and disposition of these records, treat as
permanent.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Human Relations Policy
Directorate, Deputy Chief of Staff, Army
G–1, ATTN: DAPE–HR, 300 Army
Pentagon, Washington, DC 20310–0300.
NOTIFICATION PROCEDURE:
STORAGE:
VerDate Nov<24>2008
validated through a Public Key
Infrastructure (PKI) and utilize a
Common Access Card (CAC). The
system employs a Secure Socket Layer
(SSL) certificate and 128 bit encryption
to provide further protection from
unauthorized access to personal data.
During non-duty hours, physical
security will be provided by the military
police Pentagon Force Protection
Agency Police, or contract guard patrols
to ensure protection against
unauthorized access.
Individuals seeking to determine
whether information about themselves
is contained in these systems should
address written inquiries to Deputy
Chief of Staff, Army G–1, ATTN: DAPE–
HR, 300 Army Pentagon, Washington,
DC 20310–0300.
For verification purposes, individual
should provide their full name, Social
Security Number (SSN), current address
and telephone number and other
personal identifying data that would
assist in locating the records.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
PO 00000
Frm 00031
Fmt 4703
Sfmt 4703
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature)’’.
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature)’’.
RECORDS ACCESS PROCEDURE:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Deputy Chief of Staff,
Army G–1, ATTN: DAPE–HR–HF, 300
Army Pentagon, Washington, DC
20310–0300.
For verification purposes, individual
should provide their full name, Social
Security Number (SSN), current address
and telephone number and other
personal identifying data that would
assist in locating the records.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature)’’.
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature)’’.
CONTESTING RECORDS PROCEDURES:
The Army’s rules for accessing
records, and for contesting contents and
appealing initial agency determinations
are contained in Army Regulation 340–
21; 32 CFR part 505; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
Army Criminal Investigation
Intelligence System (ACI2); Central
Operations Police Suite (COPS); Sexual
Assault Response Program Tracking
Application (SARPTA); Sexual
Harassment/Assault Response and
Prevention (SHARP); Army Court
Martial Information System (ACMIS);
Defense Eligibility and Enrollment
Reporting System (DEERS); Defense
Manpower Data Center (DMDC); Total
Army Personnel Data Base (TAPDB);
Defense Integrated Military Human
E:\FR\FM\18MRN1.SGM
18MRN1
Federal Register / Vol. 75, No. 52 / Thursday, March 18, 2010 / Notices
Resources System (DIMHRS); Army
Human Resources Data Repository;
Army Civilian Personnel Records
System (ACPERS); Defense Civilian
Personnel Data System (DCPDS);
Contractor Verification System (CVS);
Synchronized Personnel Operational
Tracker (SPOT); Civilian Tracking
System (CIVTRACKS); Deployed
Theater Accountability System (DTAS)
(unclass only); Interim Reporting
Solution workbook; Department of
Justice (DOJ); the Army Force
Management Support Web-based Army
Authorization Document System
(FMSWeb, previously WebTAADS); and
the Equal Opportunity Reporting
System (EORS). HQDA, G–1, SHARP
Program Office will coordinate the
extent and scope of official Army
systems data that will be incorporated
into the Sexual Harassment/Assault
Response and Prevention program.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
This system of records is a
compilation of information from other
Department of Defense/Army systems of
records. To the extent that copies of
exempt records from those other
systems of records are entered into this
system of records, the Army G–1 hereby
claims the same exemptions for the
records from those other systems that
are entered into this system, as claimed
for the original primary system of which
they are a part.
An exemption rule for this system has
been promulgated in accordance with
requirements of 5 U.S.C. 553(b)(1), (2),
and (3), (c) and (e) and published in 32
CFR part 505. For additional
information contact the system manager.
[FR Doc. 2010–5961 Filed 3–17–10; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID USA–2010–0002]
Privacy Act of 1974; System of
Records
Department of the Army, DoD.
Notice to alter a system of
AGENCY:
ACTION:
records.
You may submit comments,
identified by docket number and title,
by any of the following methods:
• Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
Washington, DC 20301–1160.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT: Mr.
Leroy Jones at (703) 428–6185.
SUPPLEMENTARY INFORMATION:
Department of the Army notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
Department of the Army, Privacy Office,
U.S. Army Records Management and
Declassification Agency, 7701 Telegraph
Road, Casey Building, Suite 144,
Alexandria, VA 22325–3905.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on March 4, 2010 to the
House Committee on Government
Reform, the Senate Committee on
Homeland Security and Governmental
Affairs, and the Office of Management
and Budget (OMB) pursuant to
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘‘Federal Agency
Responsibilities for Maintaining
Records About Individuals’’ (February
20, 1996; 61 FR 6427).
Dated: March 15, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
A0715–9 DCS, G–4 DoD
SYSTEM NAME:
Department of the Army
proposes to alter a system of records
notices in its existing inventory of
record systems subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended.
Synchronized Predeployment and
Operational Tracker (SPOT) Records
(July 29, 2008; 73 FR 43918).
DATES: This proposed action will be
effective without further notice on April
19, 2010 unless comments are received
SYSTEM LOCATION:
SUMMARY:
sroberts on DSKD5P82C1PROD with NOTICES
which result in a contrary
determination.
VerDate Nov<24>2008
17:08 Mar 17, 2010
Jkt 220001
CHANGES:
*
*
*
*
*
Delete entry and replace with ‘‘U.S.
Army Acquisition, Logistics and
PO 00000
Frm 00032
Fmt 4703
Sfmt 4703
13103
Technology Enterprise Systems and
Services (ALTESS), PD ALTESS, Caller
Service 4, RFAAP, Building 450,
Radford, VA 24143–0004.
DISA DECC, 3990 E. Broad Street,
Bldg 23, Columbus, OH 43213–1152 or
similar certified Defense/Federal
Network Enclave facility. Official
mailing addresses may be obtained from
the system manager below.’’
*
*
*
*
*
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘INDIVIDUAL PROFILE DATA: Full
name of the individual; Social Security
Number (SSN) or federal/foreign
identification number; home, office, and
deployed telephone numbers; home and
deployed address; home, office name,
and deployed e-mail addresses;
emergency contact name and telephone
numbers; next of kin name, phone
number and address; common access or
identification card user identification;
blood type; location and duty station;
predeployment medical and dental
records.
CONTRACT INFORMATION DATA:
Contract number, contract capabilities
and contractor organization name, along
with employer’s contact name, address
and telephone number.
TRAVEL INFORMATION DATA: Air
travel itineraries and movements in
Theater of Operations; passport and/or
visa number; clearance level; trip
information (e.g., destinations and
reservation information); travel
authorization documentation (e.g.,
Government orders or letters of
authorization); trip dates; and
predeployment processing information
including training completed
certifications.
WORK AND EDUCATION
EXPERIENCE DATA: Educational level
achieved, and specialized education or
training obtained outside of Federal
service. Federal service and
documenting work experience and
specialized education received while
employed. Such records contain
information about past and present
positions held; grades, salaries, duty
station locations; and notices of all
personnel actions, such as
appointments, transfers, reassignments,
details, promotions, demotions,
reductions-in-force, resignations,
separations, suspensions, office
approval of disability retirement date
and retirement applications.
MISCELLANEOUS DATA:
Authorized weapons and equipment,
and other official deployment-related
information.’’
E:\FR\FM\18MRN1.SGM
18MRN1
Agencies
[Federal Register Volume 75, Number 52 (Thursday, March 18, 2010)]
[Notices]
[Pages 13099-13103]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-5961]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA-2010-0001]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to alter a system of records.
-----------------------------------------------------------------------
SUMMARY: Department of the Army is proposing to alter a system of
records notices in its existing inventory of record systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
April 19, 2010 unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 1160 Defense
Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones at (703) 428-6185.
SUPPLEMENTARY INFORMATION: Department of the Army notices for systems
of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from: Department of the Army, Privacy Office, U.S. Army Records
Management and Declassification Agency, 7701 Telegraph Road, Casey
Building, Suite 144, Alexandria, VA 22325-3905.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on March 4, 2010, to the
House Committee on Government Reform, the Senate Committee on Homeland
Security and Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' (February 20, 1996; 61 FR 6427).
Dated: March 15, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0600-20 DCS, G-1
SYSTEM NAME:
Sexual Assault Data Management System (SADMS) (January 8, 2007; 72
FR 742).
CHANGES:
SYSTEM NAME:
Delete entry and replace with ``Sexual Assault (SADMS) and Sexual
Harassment (SHARP) Program Records.''
* * * * *
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Delete entry and replace with ``Any uniformed member of the Army,
DoD Civilian and/or DoD Contractor personnel accompanying our armed
forces as integral parts of a unified mission who has been identified
as the victim of a sexual assault.
Any person who has been identified as the victim of a sexual
assault allegedly committed by a uniformed member of the Army, a DoD
Civilian or DoD Contractor accompanying our armed forces as integral
parts of a unified mission.
Any person who has been titled, by a law enforcement agency, as the
perpetrator of an alleged sexual assault against a uniformed member of
the Army, a DoD Civilian or DoD Contractor accompanying our armed
forces as integral parts of a unified mission.
Any uniformed member of the Army, DoD Civilian and/or DoD
Contractor accompanying our armed forces as integral parts of a unified
mission, contractor, or civilian employee who has been Titled, by a Law
Enforcement Agency as the perpetrator of an alleged sexual assault.
Any victim or offender identified in a report of sexual assault
investigated by the Criminal Investigation Command (CID).
Any uniformed member of the Army, DoD Civilian and/or DoD
Contractor personnel accompanying our armed forces as integral parts of
a unified mission who has reported a military sexual harassment
complaint. Any person who has been identified as the subject in a
military sexual harassment allegation by a uniformed member of the
Army, a DoD Civilian or DoD Contractor accompanying our armed forces as
integral parts of a unified mission.''
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ``Name; Social Security Number (SSN);
date of
[[Page 13100]]
birth; rank or status; demographic information; investigation related
information relating to a sexual assault or sexual harassment incident;
initial and final treatment dates and aggregate count of intermediate
medical treatment contacts with the victim (only for those victims who
are uniformed members of the Army and elect unrestricted reporting);
information from records/reports relating to victim support extended by
installation and/or unit advocates; and actions taken by commanders
against offenders. Where a sexual assault victim elects confidential or
``restricted'' sexual assault reporting pursuant to the DoD
confidentiality policy that went into effect June 14, 2005, victim
personal identifying information will not be maintained within the
systems, and by default, there will be no investigative or legal
disposition of alleged offender information maintained within the
system.''
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ``Pub. L. 108-375, Section 577; 10
U.S.C. 3013, Secretary of the Army; DoD Directive 1030.1, Victim and
Witness Assistance; AR 27-10 Military Justice; DoD Directive 6495.01,
Sexual Assault Prevention and Response (SAPR) Program; AR 40-66 Medical
Record Administration and Health Care Documentation; AR 195-2 Criminal
Investigation Activities; AR 600-20, Army Command Policy; AR 608-18,
Family Advocacy Program DoD Instruction 6495.02, Sexual Assault
Prevention and Response Program Procedures; and E.O. 9397 (SSN), as
amended.''
PURPOSE(S):
Delete entry and replace with ``To provide a web-based case
reporting tool for the submission of relevant data to the Sexual
Assault Data Management System (SADMS) and a centralized repository of
relevant data regarding the entire lifecycle of sexual assault cases,
involving victims and/or alleged offenders who are members of the Army
(either the victim and/or alleged offender(s) must be a uniformed
member of the Army and/or DoD Civilians and/or DoD Contractor personnel
and either the victim and/or alleged offender(s) must serve or
accompany our armed forces as integral parts of the unified mission).
To enhance compilation and accuracy of statistical data and management
reports to enable Sexual Harassment/Assault Response and Prevention
Program (SHARP) leaders to assess the effectiveness of both response
and prevention and make fact-based changes to policy and procedures on
the strength of this analysis. The system also stores training
documentation for all personnel whose duties pertain to sexual assault
and sexual harassment reporting and documentation.''
* * * * *
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
these records may be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' set forth at the beginning of the
Office of the Secretary of Defense compilation of systems of records
notices also apply to this system.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.''
* * * * *
SAFEGUARDS:
Delete entry and replace with ``All records are maintained in areas
accessible only to authorized personnel who have an official need-to-
know in the performance of their assigned duties. Automated records are
further protected by assignment of user identification and password to
protect the system from unauthorized access. User identification and
passwords are validated through a Public Key Infrastructure (PKI) and
utilize a Common Access Card (CAC). The system employs a Secure Socket
Layer (SSL) certificate and 128 bit encryption to provide further
protection from unauthorized access to personal data. During non-duty
hours, physical security will be provided by the military police
Pentagon Force Protection Agency Police, or contract guard patrols to
ensure protection against unauthorized access.''
RETENTION AND DISPOSAL:
Delete entry and replace with ``Sexual Assault Data Management
System (SADMS) Master File:
Disposition: Keep in current file area until no longer needed for
conducting business, then retire to Records Holding Area/Army
Electronic Archives (RHA/AEA). The RHA/AEA will destroy the record when
the record is 60 years old. Unrestricted reports will be maintained for
40 years, unless there is no authoritative source data other than the
data provided by advocacy (Sexual Assault Response Coordinator/Victim
Advocate). Sexual Harassment/Assault Response and Prevention (SHARP)
program Standard Reports:
Disposition: Keep in current file area until the data has been
archived, then until no longer needed for conducting business, and then
retire to Records Holding Area/Army Electronic Archives (RHA/AEA). The
RHA/AEA will destroy the record in 5 years.
SEXUAL HARASSMENT RECORDS:
Disposition pending until the National Archives and Records
Administration has approved retention and disposition of these records,
treat as permanent.''
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ``Chief, Human Relations Policy
Directorate, Deputy Chief of Staff, Army G-1, ATTN: DAPE-HR, 300 Army
Pentagon, Washington, DC 20310-0300.''
NOTIFICATION PROCEDURE:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in these systems
should address written inquiries to Deputy Chief of Staff, Army G-1,
ATTN: DAPE-HR, 300 Army Pentagon, Washington, DC 20310-0300.
For verification purposes, individual should provide their full
name, Social Security Number (SSN), current address and telephone
number and other personal identifying data that would assist in
locating the records.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)''.
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)''.''
RECORDS ACCESS PROCEDURE:
Delete entry and replace with ``Individuals seeking access to
[[Page 13101]]
information about themselves contained in this system should address
written inquiries to the Deputy Chief of Staff, Army G-1, ATTN: DAPE-
HR-HF, 300 Army Pentagon, Washington, DC 20310-0300.
For verification purposes, individual should provide their full
name, Social Security Number (SSN), current address and telephone
number and other personal identifying data that would assist in
locating the records.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)''.
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)''.''
* * * * *
RECORD SOURCE CATEGORIES:
Delete entry and replace with ``Army Criminal Investigation
Intelligence System (ACI2); Central Operations Police Suite (COPS);
Sexual Assault Response Program Tracking Application (SARPTA); Sexual
Harassment/Assault Response and Prevention (SHARP); Army Court Martial
Information System (ACMIS); Defense Eligibility and Enrollment
Reporting System (DEERS); Defense Manpower Data Center (DMDC); Total
Army Personnel Data Base (TAPDB); Defense Integrated Military Human
Resources System (DIMHRS); Army Human Resources Data Repository; Army
Civilian Personnel Records System (ACPERS); Defense Civilian Personnel
Data System (DCPDS); Contractor Verification System (CVS); Synchronized
Personnel Operational Tracker (SPOT); Civilian Tracking System
(CIVTRACKS); Deployed Theater Accountability System (DTAS) (unclass
only); Interim Reporting Solution workbook; Department of Justice
(DOJ); the Army Force Management Support Web-based Army Authorization
Document System (FMSWeb, previously WebTAADS); and the Equal
Opportunity Reporting System (EORS). HQDA, G-1, SHARP Program Office
will coordinate the extent and scope of official Army systems data that
will be incorporated into the Sexual Harassment/Assault Response and
Prevention program.''
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Delete entry and replace with ``This system of records is a
compilation of information from other Department of Defense/Army
systems of records. To the extent that copies of exempt records from
those other systems of records are entered into this system of records,
the Army G-1 hereby claims the same exemptions for the records from
those other systems that are entered into this system, as claimed for
the original primary system of which they are a part.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)
and (e) and published in 32 CFR part 505. For additional information
contact the system manager.''
* * * * *
A0600-20 DCS, G-1
SYSTEM NAME:
Sexual Assault (SADMS) and Sexual Harassment (SHARP) Program
Records.
SYSTEM LOCATION:
Headquarters, Department of the Army, Staff and field operating
agencies, major commands, installations and activities. Official
mailing addresses are published as an appendix to the Army's
compilation of systems of records notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Any uniformed member of the Army, DoD Civilian and/or DoD
Contractor personnel accompanying our armed forces as integral parts of
a unified mission who has been identified as the victim of a sexual
assault.
Any person who has been identified as the victim of a sexual
assault allegedly committed by a uniformed member of the Army, a DoD
Civilian or DoD Contractor accompanying our armed forces as integral
parts of a unified mission.
Any person who has been titled, by a law enforcement agency, as the
perpetrator of an alleged sexual assault against a uniformed member of
the Army, a DoD Civilian or DoD Contractor accompanying our armed
forces as integral parts of a unified mission.
Any uniformed member of the Army, DoD Civilian and/or DoD
Contractor accompanying our armed forces as integral parts of a unified
mission, contractor, or civilian employee who has been Titled, by a Law
Enforcement Agency as the perpetrator of an alleged sexual assault.
Any victim or offender identified in a report of sexual assault
investigated by the Criminal Investigation Command (CID).
Any uniformed member of the Army, DoD Civilian and/or DoD
Contractor personnel accompanying our armed forces as integral parts of
a unified mission who has reported a military sexual harassment
complaint. Any person who has been identified as the subject in a
military sexual harassment allegation by a uniformed member of the
Army, a DoD Civilian or DoD Contractor accompanying our armed forces as
integral parts of a unified mission.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name; Social Security Number (SSN); date of birth; rank or status;
demographic information; investigation information relating to a sexual
assault or sexual harassment incident; initial and final treatment
dates and aggregate count of intermediate medical treatment contacts
with the victim (only for those victims who are uniformed members of
the Army and elect unrestricted reporting); information from records/
reports relating to victim support extended by installation and/or unit
advocates; and actions taken by commanders against offenders. Note:
Where a sexual assault victim elects confidential or ``restricted''
sexual assault reporting pursuant to the DoD confidentiality policy
that went into effect June 14, 2005, victim personal identifying
information will not be maintained within the systems, and by default,
there will be no investigative or legal disposition of alleged offender
information maintained within the system.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 3013, Secretary of the Army; Public Law 108-375, Section
577; DoD Directive 1030.1, Victim and Witness Assistance; AR 27-10
Military Justice; DoD Directive 6495.01, Sexual Assault Prevention and
Response (SAPR) Program; AR 40-66 Medical Record Administration and
Health Care Documentation; AR 195-2 Criminal Investigation Activities;
AR 600-20, Army Command Policy; AR 608-18, Family Advocacy Program DoD
Instruction 6495.02, Sexual Assault Prevention and Response Program
Procedures; and E.O. 9397 (SSN), as amended.
PURPOSE(S):
To provide a Web-based case reporting tool for the submission of
relevant data to the Sexual Assault Data Management System (SADMS) and
a centralized repository of relevant data regarding the entire
lifecycle of sexual assault cases, involving victims and/or
[[Page 13102]]
alleged offenders who are members of the Army (either the victim and/or
alleged offender(s) must be a uniformed member of the Army and/or DoD
Civilians and/or DoD Contractor personnel and either the victim and/or
alleged offender(s) must serve or accompany our armed forces as
integral parts of the unified mission). To enhance compilation and
accuracy of statistical data and management reports to enable Sexual
Harassment/Assault Response and Prevention Program (SHARP) leaders to
assess the effectiveness of both response and prevention and make fact-
based changes to policy and procedures on the strength of this
analysis. The system also stores training documentation for all
personnel whose duties pertain to sexual assault and sexual harassment
reporting and documentation.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records may be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
The DoD ``Blanket Routine Uses'' set forth at the beginning of the
Office of the Secretary of Defense compilation of systems of records
notices also apply to this system.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
Name and Social Security Number (SSN).
SAFEGUARDS:
All records are maintained in areas accessible only to authorized
personnel who have an official need-to-know in the performance of their
assigned duties. Automated records are further protected by assignment
of user identification and password to protect the system from
unauthorized access. User identification and passwords are validated
through a Public Key Infrastructure (PKI) and utilize a Common Access
Card (CAC). The system employs a Secure Socket Layer (SSL) certificate
and 128 bit encryption to provide further protection from unauthorized
access to personal data. During non-duty hours, physical security will
be provided by the military police Pentagon Force Protection Agency
Police, or contract guard patrols to ensure protection against
unauthorized access.
RETENTION AND DISPOSAL:
SEXUAL ASSAULT DATA MANAGEMENT SYSTEM (SADMS) MASTER FILE:
Disposition: Keep in current file area until no longer needed for
conducting business, then retire to Records Holding Area/Army
Electronic Archives (RHA/AEA). The RHA/AEA will destroy the record when
the record is 60 years old. Unrestricted reports will be maintained for
40 years, unless there is no authoritative source data other than the
data provided by advocacy (Sexual Assault Response Coordinator/Victim
Advocate). Sexual Harassment/Assault Response and Prevention (SHARP)
program Standard Reports:
Disposition: Keep in current file area until the data has been
archived, then until no longer needed for conducting business, and then
retire to Records Holding Area/Army Electronic Archives (RHA/AEA). The
RHA/AEA will destroy the record in 5 years.
SEXUAL HARASSMENT RECORDS:
Disposition pending until the National Archives and Records
Administration has approved retention and disposition of these records,
treat as permanent.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Human Relations Policy Directorate, Deputy Chief of Staff,
Army G-1, ATTN: DAPE-HR, 300 Army Pentagon, Washington, DC 20310-0300.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in these systems should address written
inquiries to Deputy Chief of Staff, Army G-1, ATTN: DAPE-HR, 300 Army
Pentagon, Washington, DC 20310-0300.
For verification purposes, individual should provide their full
name, Social Security Number (SSN), current address and telephone
number and other personal identifying data that would assist in
locating the records.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)''.
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)''.
RECORDS ACCESS PROCEDURE:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Deputy
Chief of Staff, Army G-1, ATTN: DAPE-HR-HF, 300 Army Pentagon,
Washington, DC 20310-0300.
For verification purposes, individual should provide their full
name, Social Security Number (SSN), current address and telephone
number and other personal identifying data that would assist in
locating the records.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)''.
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)''.
CONTESTING RECORDS PROCEDURES:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
RECORD SOURCE CATEGORIES:
Army Criminal Investigation Intelligence System (ACI2); Central
Operations Police Suite (COPS); Sexual Assault Response Program
Tracking Application (SARPTA); Sexual Harassment/Assault Response and
Prevention (SHARP); Army Court Martial Information System (ACMIS);
Defense Eligibility and Enrollment Reporting System (DEERS); Defense
Manpower Data Center (DMDC); Total Army Personnel Data Base (TAPDB);
Defense Integrated Military Human
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Resources System (DIMHRS); Army Human Resources Data Repository; Army
Civilian Personnel Records System (ACPERS); Defense Civilian Personnel
Data System (DCPDS); Contractor Verification System (CVS); Synchronized
Personnel Operational Tracker (SPOT); Civilian Tracking System
(CIVTRACKS); Deployed Theater Accountability System (DTAS) (unclass
only); Interim Reporting Solution workbook; Department of Justice
(DOJ); the Army Force Management Support Web-based Army Authorization
Document System (FMSWeb, previously WebTAADS); and the Equal
Opportunity Reporting System (EORS). HQDA, G-1, SHARP Program Office
will coordinate the extent and scope of official Army systems data that
will be incorporated into the Sexual Harassment/Assault Response and
Prevention program.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
This system of records is a compilation of information from other
Department of Defense/Army systems of records. To the extent that
copies of exempt records from those other systems of records are
entered into this system of records, the Army G-1 hereby claims the
same exemptions for the records from those other systems that are
entered into this system, as claimed for the original primary system of
which they are a part.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)
and (e) and published in 32 CFR part 505. For additional information
contact the system manager.
[FR Doc. 2010-5961 Filed 3-17-10; 8:45 am]
BILLING CODE 5001-06-P