Privacy Act of 1974; System of Records, 13103-13105 [2010-5953]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 75, Number 52 (Thursday, March 18, 2010)]
[Notices]
[Pages 13103-13105]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-5953]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID USA-2010-0002]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: Department of the Army proposes to alter a system of records 
notices in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
April 19, 2010 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones at (703) 428-6185.

SUPPLEMENTARY INFORMATION: Department of the Army notices for systems 
of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the Department of the Army, Privacy Office, U.S. Army Records 
Management and Declassification Agency, 7701 Telegraph Road, Casey 
Building, Suite 144, Alexandria, VA 22325-3905.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on March 4, 2010 to the 
House Committee on Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals'' (February 20, 1996; 61 FR 6427).

    Dated: March 15, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0715-9 DCS, G-4 DoD

System name:
    Synchronized Predeployment and Operational Tracker (SPOT) Records 
(July 29, 2008; 73 FR 43918).

Changes:
* * * * *

System location:
    Delete entry and replace with ``U.S. Army Acquisition, Logistics 
and Technology Enterprise Systems and Services (ALTESS), PD ALTESS, 
Caller Service 4, RFAAP, Building 450, Radford, VA 24143-0004.
    DISA DECC, 3990 E. Broad Street, Bldg 23, Columbus, OH 43213-1152 
or similar certified Defense/Federal Network Enclave facility. Official 
mailing addresses may be obtained from the system manager below.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``INDIVIDUAL PROFILE DATA: Full name 
of the individual; Social Security Number (SSN) or federal/foreign 
identification number; home, office, and deployed telephone numbers; 
home and deployed address; home, office name, and deployed e-mail 
addresses; emergency contact name and telephone numbers; next of kin 
name, phone number and address; common access or identification card 
user identification; blood type; location and duty station; 
predeployment medical and dental records.
    CONTRACT INFORMATION DATA: Contract number, contract capabilities 
and contractor organization name, along with employer's contact name, 
address and telephone number.
    TRAVEL INFORMATION DATA: Air travel itineraries and movements in 
Theater of Operations; passport and/or visa number; clearance level; 
trip information (e.g., destinations and reservation information); 
travel authorization documentation (e.g., Government orders or letters 
of authorization); trip dates; and predeployment processing information 
including training completed certifications.
    WORK AND EDUCATION EXPERIENCE DATA: Educational level achieved, and 
specialized education or training obtained outside of Federal service. 
Federal service and documenting work experience and specialized 
education received while employed. Such records contain information 
about past and present positions held; grades, salaries, duty station 
locations; and notices of all personnel actions, such as appointments, 
transfers, reassignments, details, promotions, demotions, reductions-
in-force, resignations, separations, suspensions, office approval of 
disability retirement date and retirement applications.
    MISCELLANEOUS DATA: Authorized weapons and equipment, and other 
official deployment-related information.''

[[Page 13104]]

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, National Defense 
Appropriations Acts (NDAA) 2008, Section 861; Homeland Security 
Presidential Directive/HSPD-12; 10 U.S.C. 3018, Secretary of Army; DoD 
Instruction 3020.41, Contractor Personnel Authorized to Accompany the 
U.S. Armed Forces; DoD Directive 3020.49, Orchestrating, Synchronizing, 
and Integrating Program Management of Contingency Acquisition Planning 
and Its Operational Execution; DoD Instruction 3020.50, Private 
Security Contractors (PSCs) Operating in Contingency Operations; DoD 
Directive 1404.10, DoD Civilian Expeditionary Workforce; DoD Directive 
1000.25, DoD Personnel Identity Protection (PIP) Program; DoD 
Instruction 6490.3, Deployment Health; DoD Instruction 8910.01, 
Information Collection and Reporting; Army Regulation 715-9, 
Contractors Accompanying the Force and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``Information will be used to plan, 
manage, account for, monitor and report on contracts, their 
capabilities, contractors and other individuals supporting the Federal 
Government during planning and operation of any contingency activity. 
This information will be used to analyze and correlate relationships 
between requirements and planned actions. Information will also be used 
to support Department of Defense, Department of State, other federal 
agencies, coalition partners and the private sector.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records or information contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    To Federal, State, and local agencies, federal contractors and 
applicable civilian organizations to account for personnel located in a 
contingency area to determine status of processing and deployment 
documentation, contracts, weapons and equipment, current and historical 
locations, organizations they work for and contact information.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.''
* * * * *

Retrievability:
    Delete and replace with ``Name and last four digits of the Social 
Security Number (SSN).''
* * * * *

System manager(s) and address:
    Delete ``22060'' and replace with ``22060-5527''.

Notification procedure:
    Delete and replace with ``Individuals seeking to determine whether 
information about themselves is contained in this system should address 
written inquiries to the Commander, U.S. Army Materiel Command, Plans & 
Operations Division, AMCOPS-CP, 9301 Chapek Road, Ft. Belvoir, VA 
22060-5527.
    Requests should contain the individual's full name, four digits of 
the Social Security Number (SSN), current address, telephone number, 
when and where they were assigned during the contingency and 
signature.''

Record access procedures:
    Delete with and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to Commander, U.S. Army Materiel Command, Plans & 
Operations Division, AMCOPS-CP, 9301 Chapek Road, Ft. Belvoir, VA 
22060-5527.
    Requests should contain the individual's full name, last four 
digits of the Social Security Number (SSN), current address, telephone 
number, when and where they were assigned during the contingency and 
signature.''
* * * * *

Record source categories:
    Delete entry and replace with ``Records and reports of contingency 
contracts, contingency support, and contractors authorized to accompany 
the U.S. Armed Forces, Homeland Security Presidential Directive--12 
(HSPD-12) compliant credentials, and known locations in a Joint 
Operational Area.''
* * * * *
A0715-9 DCS, G-4 DoD

System name:
    Synchronized Predeployment and Operational Tracker (SPOT) Records

System location:
    U.S. Army Acquisition, Logistics and Technology Enterprise Systems 
and Services (ALTESS), PD ALTESS, Caller Service 4, RFAAP, Building 
450, Radford, VA 24143-0004.
    DISA DECC, 3990 E. Broad Street, Bldg 23, Columbus, OH 43213-1152 
or similar certified Defense/Federal Network Enclave facility. Official 
mailing addresses may be obtained from the system manager below.

Categories of individuals covered by the system:
    Military and civilian employees, dependents, contractors and non-
governmental organization personnel, volunteers, partner agencies 
personnel and members of the public who are supporting planned, 
ongoing, and historical contingency operations.

Categories of records in the system:
    INDIVIDUAL PROFILE DATA: Full name of the individual; Social 
Security Number (SSN) or federal/foreign identification number; home, 
office, and deployed telephone numbers; home and deployed address; 
home, office name, and deployed e-mail addresses; emergency contact 
name and telephone numbers; next of kin name, phone number and address; 
common access or identification card user identification; blood type; 
location and duty station; predeployment medical and dental records.
    CONTRACT INFORMATION DATA: Contract number, contract capabilities 
and contractor organization name, along with employer's contact name, 
address and telephone number.
    TRAVEL INFORMATION DATA: Air travel itineraries and movements in 
Theater of Operations; passport and/or visa number; clearance level; 
trip information (e.g., destinations and reservation information); 
travel authorization documentation (e.g., Government orders or letters 
of authorization); trip dates; and predeployment processing information 
including training completed certifications.
    WORK AND EDUCATION EXPERIENCE DATA: Educational level achieved, and 
specialized education or training obtained outside of Federal service. 
Federal service and documenting work experience and specialized 
education received while employed. Such records contain information 
about past and present positions held; grades, salaries, duty station 
locations; and notices of all personnel actions, such as appointments, 
transfers, reassignments, details, promotions, demotions, reductions-
in-force, resignations, separations, suspensions, office approval of 
disability retirement date and retirement applications.
    MISCELLANEOUS DATA: Authorized weapons and equipment, and other 
official deployment-related information.

[[Page 13105]]

Authority for maintenance of the system:
    10 U.S.C. 3013, National Defense Appropriations Acts (NDAA) 2008, 
Section 861; Homeland Security Presidential Directive/HSPD-12; 10 
U.S.C. 3018, Secretary of Army; DoD Instruction 3020.41, Contractor 
Personnel Authorized to Accompany the U.S. Armed Forces; DoD Directive 
3020.49, Orchestrating, Synchronizing, and Integrating Program 
Management of Contingency Acquisition Planning and Its Operational 
Execution; DoD Instruction 3020.50, Private Security Contractors (PSCs) 
Operating in Contingency Operations; DoD Directive 1404.10, DoD 
Civilian Expeditionary Workforce; DoD Directive 1000.25, DoD Personnel 
Identity Protection (PIP) Program; DoD Instruction 6490.3, Deployment 
Health; DoD Instruction 8910.01, Information Collection and Reporting; 
Army Regulation 715-9, Contractors Accompanying the Force and E.O. 9397 
(SSN), as amended.

Purpose(s):
    Information will be used to plan, manage, account for, monitor and 
report on contracts, their capabilities, contractors and other 
individuals supporting the Federal Government during planning and 
operation of any contingency activity. This information will be used to 
analyze and correlate relationships between requirements and planned 
actions. Information will also be used to support Department of 
Defense, Department of State, other Federal agencies, coalition 
partners and the private sector.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records or information 
contained therein may specifically be disclosed outside the DoD as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, State, and local agencies, federal contractors and 
applicable civilian organizations to account for personnel located in a 
contingency area to determine status of processing and deployment 
documentation, contracts, weapons and equipment, current and historical 
locations, organizations they work for and contact information.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name and last four digits of the Social Security Number (SSN).

Safeguards:
    Computerized records are maintained in a controlled area accessible 
only to authorized personnel. Entry to these areas is restricted to 
those personnel with a valid requirement and authorization to enter. 
Physical entry is restricted by the use of lock, guards, and 
administrative procedures. Access to any specific record is based on 
the need-to-know and the specific level of authorization granted to the 
user. Physical and electronic access is restricted to designated 
individuals having a need-to-know in the performance of official 
duties. Access to personal information is further restricted by the use 
of login/password authorization. Information is accessible only by 
authorized personnel with appropriate clearance/access in the 
performance of their duties. Records retrieved from SPOT only portray 
the last four digits of the Social Security Number (SSN).

Retention and disposal:
    Permanent. Keep until individual's final deployment is terminated 
and then retire to the Army Electronic Archives (AEA). The AEA will 
transfer to the National Archives when the record is 25 years old.

System manager(s) and address:
    Commander, U.S. Army Materiel Command, Plans & Operations Division, 
AMCOPS-CP, 9301 Chapek Road, Ft. Belvoir, VA 22060-5527.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Army Materiel Command, Plans & Operations 
Division, AMCOPS-CP, 9301 Chapek Road, Ft. Belvoir, VA 22060-5527.
    Requests should contain the individual's full name, last four 
digits of the Social Security Number (SSN), current address, telephone 
number, when and where they were assigned during the contingency and 
signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Commander, 
U.S. Army Materiel Command, Plans & Operations Division, AMCOPS-CP, 
9301 Chapek Road, Ft. Belvoir, VA 22060-5527.
    Requests should contain the individual's full name, last four 
digits of the Social Security Number (SSN), current address, telephone 
number, when and where they were assigned during the contingency and 
signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505.

Record source categories:
    Records and reports of contingency contracts, contingency support, 
and contractors authorized to accompany the U.S. Armed Forces, Homeland 
Security Presidential Directive--12 (HSPD-12) compliant credentials, 
and known locations in a Joint Operational Area.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-5953 Filed 3-17-10; 8:45 am]
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