Privacy Act of 1974; Systems of Records, 10473-10474 [2010-4821]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 75, Number 44 (Monday, March 8, 2010)]
[Notices]
[Pages 10473-10474]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-4821]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2010-OS-0024]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Logistics Agency proposes to amend a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
April 7, 2010 unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 1160 Defense 
Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
of make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the point of contact under FOR FURTHER INFORMATION CONTACT.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of new or altered systems reports.

    Dated: March 2, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S352.10

System name:
    Suggestion Files (March 28, 2007; 72 FR 14528).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Headquarters, Defense Logistics 
Agency, Attn: DHRC-P, 8725 John J. Kingman Road, Fort Belvoir, VA 
22060-6221 and the Primary Level Field Activities. Official mailing 
addresses are published as an appendix to DLA's compilation of records 
systems notices.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records may specifically be disclosed outside the DOD for 
evaluation of a suggestion.
    To Federal, State, and local agencies and private organizations to 
research and evaluate suggestions or to process award or recognition 
documents.
    The DoD ``Blanket Routine Uses'' also apply to this system of 
records.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Defense Logistics Agency Suggestion 
Policy Office, Human Resources Program Implementation, Attn: DHRC-P, 
8725 John J. Kingman Road, Fort Belvoir, VA 22060-6221.''

Notification procedure:
    Add as second paragraph ``Inquiry should contain the individual's 
full name, address, type of award, suggestion description, and activity 
at which nomination or suggestion was submitted.''
* * * * *

Contesting record procedures:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Office, Headquarters, Defense Logistics Agency, 
ATTN: DGA 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.''
* * * * *
S352.10

System name:
    Suggestion Files

System location:
    Headquarters, Defense Logistics Agency, ATTN: DHRC-P, 8725 John J. 
Kingman Road, Fort Belvoir, VA 22060-6221 and the Primary Level Field 
Activities. Official mailing addresses are published as an appendix to 
DLA's compilation of records systems notices.

Categories of individuals covered by the system:
    Individuals who have submitted suggestions to improve the economy, 
efficiency, or operation of the Defense Logistics Agency and the 
Federal government.

[[Page 10474]]

Categories of records in the system:
    File contains individual's name, home address and telephone 
numbers, organization, background material and evaluations submitted in 
support of suggestion program, and award or recognition documents 
authorized for a suggestion.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1124, Cash awards 
for disclosures, suggestions, inventions, and scientific achievements; 
and DoD Manual 1400.25-M, DoD Civilian Personnel Manual, subchapter 
451, Awards.

Purpose(s):
    Information is maintained to evaluate suggestions, to process award 
or recognition documents, and to prepare reports.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DOD for evaluation of a suggestion.
    To Federal, State, and local agencies and private organizations to 
research and evaluate suggestions or to process award or recognition 
documents.
    The DoD ``Blanket Routine Uses'' also apply to this system of 
records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be maintained on paper and electronic storage media.

Retrievability:
    Records are retrieved by individual's name, and/or suggestion 
number.

Safeguards:
    Access is limited to those individuals who require access to the 
records to perform official, assigned duties. Physical access is 
limited through the use of locks, guards, card swipe, and other 
administrative procedures. The electronic records deployed on 
accredited systems with access restricted by the use of login, 
password, and/or card swipe protocols. Employees are warned through 
screen log-on, protocols and period briefings of the consequences of 
improper access or use of the data. In addition, users are required to 
shutdown their workstations when leaving the work area. The Web-based 
files are encrypted in accordance with approved information assurance 
protocols. During non-duty hours, records are secured in access-
controlled buildings, offices, cabinets or computer systems. 
Individuals granted access to the system of records receives 
Information Assurance and Privacy training.

Retention and disposal:
    Records are destroyed 3 years after disapproval, completion of 
testing, or permanent implementation, as applicable.

System manager(s) and address:
    Defense Logistics Agency Suggestion Policy Office, Human Resources 
Program Implementation, Attn: DHRC-P, 8725 John J. Kingman Road, Fort 
Belvoir, VA 22060-6221.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Office, Headquarters, Defense Logistics Agency, 
Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.
    Inquiry should contain the individual's full name, address, type of 
award, suggestion description, and activity at which nomination or 
suggestion was submitted.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Privacy Act Office Defense Logistics Agency, Attn: DGA, 8725 John J. 
Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
    Inquiry should contain the individual's full name, address, type of 
award, suggestion description, and activity at which nomination or 
suggestion was submitted.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

Record source categories:
    Record subject, DLA supervisors, and individuals who evaluate the 
suggestions.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-4821 Filed 3-5-10; 8:45 am]
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