Bureau of Educational and Cultural Affairs (ECA) Request for Grant Proposals (RFGP): One-time Competitive Grants Program-Competition A-Academic Programs, 9997-10004 [2010-4561]
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fee withholding and direct payment of
fees under both Titles II and XVI. SSA
uses the information obtained through
this demonstration project to administer
fee withholding and direct payment to
certain non-attorney representatives.
Respondents are non-attorneys who are
Number of
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eligible to receive direct payment of fees
for representing individuals before SSA.
Type of Request: Extension of an
OMB-approved information collection.
Frequency of
response
Average burden
per response
(minutes)
Estimated
annual burden
(hours)
404.1730(c)(2)(i) .................................................................................
404.1730(c)(2)(ii) ................................................................................
416.1530(c)(2)(i) .................................................................................
416.1530(c)(2)(ii) ................................................................................
841
600
561
400
10/year ............
1 ......................
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2,402
.........................
............................
7,060
Dated: February 26, 2010.
Faye I. Lipsky,
Acting Reports Clearance Officer, Social
Security Administration.
DEPARTMENT OF STATE
[Public Notice 6911]
Bureau of Educational and Cultural
Affairs (ECA) Request for Grant
Proposals (RFGP): One-time
Competitive Grants Program—
Competition A—Academic Programs
[FR Doc. 2010–4448 Filed 3–3–10; 8:45 am]
BILLING CODE 4191–02–P
DEPARTMENT OF STATE
[Public Notice 6913]
Determination and Waiver Regarding
the Sixth Proviso under the Heading
‘‘Economic Support Funds’’ in the
Department of State, Foreign
Operations, and Related Programs
Appropriations Act, 2009 (Div. H, Pub.
L. 111–8) Relating to Assistance for
Afghanistan
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Pursuant to the authority vested in me
as Secretary of State, including by
Presidential Delegation No. 2007–29 of
August 27, 2007, I hereby determine
that it is in the national security
interests of the United States to make
available $200,000,000 appropriated
under the heading Economic Support
Funds in the Department of State,
Foreign Operations, and Related
Programs Appropriations Act, 2009
(Div. H, Pub. L. 111–8), without regard
to the restriction in the sixth proviso
under that heading.
This determination shall be reported
to the Congress promptly and published
in the Federal Register.
Dated: October 15, 2009.
Hillary Rodham Clinton,
Secretary of State.
[FR Doc. 2010–4604 Filed 3–3–10; 8:45 am]
BILLING CODE 4710–17–P
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Announcement Type: New Grant
Funding Opportunity Number: ECA/
A–10–One-time-Comp–A
Catalog of Federal Domestic
Assistance Number: 19.014
Key Dates:
Application Deadline: April 12, 2010
Executive Summary: This competition
is one of two competitions that the
Bureau of Educational and Cultural
Affairs is conducting in accordance with
the Conference Report (House Report
111–366) accompanying the
Consolidated Appropriations Act, 2010
(Pub. L. 111–117) under Division F of
the Department of State, Foreign
Operations and Related Programs
Appropriation Act 2010, ‘‘Educational
and Cultural Exchange Programs’’ in
support of an $8 million ‘‘One-Time
Competitive Grants Program.’’ All
applications must be submitted by
public or private non-profit
organizations, meeting the provisions
described in Internal Revenue code
section 26 U.S.C. 501(c)(3). Total
funding for this ‘‘One-Time Competitive
Grants Program’’ is $8 million. Four
million dollars will be dedicated to
Competition A—Academic Programs
One-time Grants Program—reference
number ECA/A–10–One-time-Comp-A,
and $4 million will be dedicated to and
announced simultaneously in a separate
RFGP Competition B—Professional,
Cultural and Youth One-time Grants
Program—reference number ECA/PE/C–
10–One-time-Comp-B. Please note: The
Bureau reserves the right to reallocate
funds it has initially allocated to each of
these two competitions, based upon
factors such as the number of
applications received and
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responsiveness to the review criteria
outlined in each of the solicitations.
Applicants may submit only one
proposal (total) to one of the two
competitions referenced above. In
addition, applicants under this
competition (ECA/A–10–One-timeComp-A) may apply to administer only
one of the listed activities (total). If
multiple proposals are received from the
same applicant, all submissions will be
declared technically ineligible and will
be given no further consideration in the
review process. Eligible applicants are
strongly encouraged to read both RFGPs
thoroughly, prior to developing and
submitting proposals, to ensure that
proposed activities are appropriate and
responsive to the goals, objectives and
criteria outlined in the solicitations.
As further directed by the Congress,
‘‘The program shall be only for the
actual exchange of people and should
benefit a population that is not being
addressed through existing authorized
exchanges.’’
The Bureau of Educational and
Cultural Affairs announces a
competition for grants that support
international exchanges in order to
increase mutual understanding and
build relationships, through individuals
and organizations, between the people
of the United States and their
counterparts in other countries. The
Bureau welcomes proposals from
organizations that have not received a
previous grant from the Bureau as well
as from those which have; see eligibility
information below and in section III.
I. Funding Opportunity Description
Authority
Overall grant making authority for
this program is contained in the Mutual
Educational and Cultural Exchange Act
of 1961, Public Law 87–256, as
amended, also known as the FulbrightHays Act. The purpose of the Act is ‘‘to
enable the Government of the United
States to increase mutual understanding
between the people of the United States
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and the people of other countries * * *;
to strengthen the ties which unite us
with other nations by demonstrating the
educational and cultural interests,
developments, and achievements of the
people of the United States and other
nations * * * and thus to assist in the
development of friendly, sympathetic
and peaceful relations between the
United States and the other countries of
the world.’’ The funding authority for
the program above is provided through
legislation.
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Background
The Conference Agreement (House
Report 111–366) accompanying the
Consolidated Appropriations Act, 2010
(Pub. L. 111–117) under Division F of
the Department of State, Foreign
Operations and Related Programs
Appropriation Act 2010, ‘‘Educational
and Cultural Exchange Programs’’
provides support for an $8 million OneTime Competitive Grants Program. ‘‘The
conferees also endorse language in the
House and Senate Reports regarding this
competitively awarded grants program.’’
As referenced in the Senate Report
111–44, ‘‘* * * an exchange program
that received a one-time grant in a
previous year is ineligible for additional
one-time funding, but the Committee
encourages the Department to consider
new proposals from previously funded
grantees within discretionary funding if
they meet appropriate guidelines.’’
Please see eligibility information below
and in section III.
Programs shall support the actual
exchange of people and should benefit
a population that is not being addressed
through existing authorized exchanges,
such as exchanges with developing
countries which target community
leaders, students and youth with high
financial need and minority and ethnic
groups.
Grants shall address issues of mutual
interest to the United States and other
countries, consistent with the program
criteria established in Public Law 110–
161.
Purpose
The Office of Academic Programs will
accept proposals for the following onetime special initiatives. For each of the
activities listed below, the Bureau will
emphasize engaging participants from
selected geographic regions. Further
details on specific program
responsibilities are included in the
Program Objectives, Goals, and
Implementation (POGI) document for
this initiative. Interested organizations
should read the entire Federal Register
announcement for all information prior
to preparing proposals. Please refer to
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the solicitation package for further
instructions.
1. Intensive English Language
Program:
The U.S. Department of State is
dedicated to increasing its engagement
with undergraduate students worldwide
who demonstrate the potential to
become leaders and who represent
indigenous, disadvantaged or
underrepresented communities. ECA
offers exchange programs that increase
knowledge and understanding of the
United States to undergraduates from
underserved sectors of society. The
Intensive English Program will enroll
foreign undergraduate students in eightto-ten weeks of intensive English
language courses at colleges and
universities in the United States, and
provide them with an introduction to
American institutions, society and
culture. To support English acquisition,
while in the U.S., participants will
complete community service activities
and have the opportunity to develop a
project related to community service or
volunteerism focused on topics such as
the environment, public health, clean/
renewable energy, conservation, or
related fields. The project would be
implemented upon the participant’s
return to their home countries.
A total of three grants will be awarded
for the administration of the Intensive
English Language Program. ECA expects
to fund approximately 120 students.
Participants will be selected by U.S.
Embassies or Fulbright Commissions in
participating countries. Regions of
emphasis: Middle East/North Africa,
Sub-Saharan Africa, South and Central
America (including the Caribbean),
South/Central Asia, and East Asia/
Pacific.
Applicant organizations may be U.S.
colleges and universities, consortia of
U.S. colleges and universities, or nongovernmental organizations meeting the
provisions described in Internal
Revenue code section 26 U.S.C.
501(c)(3). An individual university
applying for the award will develop and
administer the program and act as the
host institution for all participants. A
consortium applying for the award must
identify a lead institution to receive and
administer the award, but may place the
participants at one or more of the
consortium institutions.
Purpose: The Intensive English
Language Program will provide
promising undergraduate students from
underserved sectors, who would not
otherwise qualify for U.S. exchange
opportunities based on English language
ability, an opportunity to increase their
English language skills through a
substantive U.S. academic exchange
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experience. This program will make
participants more competitive in
applications for other U.S. governmentsponsored exchanges in the future or for
future graduate admission to U.S.
institutions.
Program Design: Programs should
have a duration of eight-to-ten weeks.
ECA anticipates supporting
approximately 120 participants, who
may be divided into several cohorts of
students. Programs should provide
participants with intensive English
language training, including English for
Academic Purposes, as well as the
development of general reading, writing,
speaking and listening skills, and the
testing of those skills. For planning
purposes, interested applicants should
anticipate that programs will take place
from May–September 2011.
Student participants will be
undergraduates and will be recruited
and selected by the U.S. Embassy Public
Affairs Sections or Fulbright
Commissions in the students’ home
countries. ECA will approve
nominations and make final selection.
Participants will come from non-elite
backgrounds, from both rural and urban
sectors, and with little to no prior
experience in the United States or
elsewhere outside of their home
country. Participants will exhibit
academic ability and leadership
potential including an interest in
community service.
It is anticipated that the selection of
participants will reflect each region’s
geographic, institutional, ethnic, and
gender diversity. Most of the students
selected will have a basic knowledge of
the English language through formal
study.
For applicants representing a
consortium of colleges or universities,
the proposal should indicate the lead
institution and produce letters of
support from all institutions or
organizations that will carry out
activities as part of the consortium. In
identifying the participating host
institutions, the proposal should make
clear why these institutions have been
recommended, and how those
institutions will specifically meet the
purposes outlined above.
Applicants should design a program
that will offer an academic residency
component of eight-to-ten weeks, the
central element of which is an intensive
English language training course
(English for Academic Purposes),
together with other instructional
elements that will develop participants’
general reading, writing, speaking and
listening skills. It is essential that
participants be placed in classes with
students from a variety of language
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backgrounds and not only in courses
that contain only speakers of their
native language. Provisions should also
be made for testing those skills.
The program should also provide
opportunities for participants to
regularly meet with U.S. citizens from a
variety of backgrounds, meet with
American students, and to speak to
appropriate students and civic groups
about their experiences and life in their
home countries. Programs must include
a community service component, in
which the students experience firsthand
the role of volunteerism and social
entrepreneurship in American civil
society (please see POGI for details).
Participants for this program will
come from the following regions:
Middle East/North Africa, Sub-Saharan
Africa, South and Central America
(including the Caribbean), South/
Central Asia, and East Asia/Pacific.
Proposals from applicant organizations
should indicate if they wish to host
participants from one particular region
or multiple regions. A pedagogical
rationale for the program plan should
demonstrate knowledge of the region or
multiple regions indicated in the
proposal.
ECA reserves the right to adjust the
regional composition of student cohorts
according to Bureau or program
priorities. Participating countries within
regions will be determined by ECA, in
consultation with Public Affairs
Sections at U.S. embassies abroad.
International travel will be arranged by
ECA and therefore should not be
included in budget requests.
Please see the POGI document for
detailed budget information. It is
anticipated that the total amount of
funding for administrative and program
costs will be approximately $1.2
million. The total funding for this
project will be approximately $1.5
million. ECA anticipates withholding
approximately $300,000 for the
purchase of participants’ airline tickets
and in-transit expenses. The funding
levels for Award Average and Ceiling of
Award do not include funding for travel
which is to be provided by ECA.
Number of Awards: 3.
Award Average: $400,000.
Ceiling of Award: $400,000.
Contact: Vincent Pickett,
PickettVS@state.gov, 202–632–3243.
2. Capacity Building for
Undergraduate Study Abroad: Overall
Purpose: To build the capacity of U.S.
institutions of higher education and of
potential host institutions abroad to
provide study abroad opportunities for
U.S. undergraduate students. A proposal
may be submitted by an accredited
college or university or by another
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public or private non-profit organization
meeting the provisions described in
Internal Revenue code section 26 U.S.C.
501(c)(3).
Program Design: Proposals must
address one of three program goals and
should specify the goal to be pursued:
(a) U.S. institutions with substantial
experience providing study abroad
opportunities may partner with
international counterparts with limited
experience receiving U.S. students in
order to expand the capacity of the
foreign partner to host U.S. students,
particularly in locations that have been
underserved by traditional study abroad
programs.
(b) U.S. institutions with substantial
experience providing study abroad
opportunities may cooperate with less
experienced U.S. partner colleges and
universities to enable the less
experienced institutions to develop
programs with international
counterparts or build their study abroad
offices through professional visits of
administrators, faculty and/or students.
(c) U.S. institutions with limited
experience administering study abroad
programs may seek to strengthen their
study abroad offices or expand their
capacity to administer such programs.
Proposals submitted in this category
should not exceed $60,000.
In each category, awards will support
projects that result in increased and
broadened opportunities for U.S.
undergraduate students to study abroad
in quality academic programs that form
an integral part of degree-granting
programs at accredited U.S. educational
institutions at the tertiary level. The
Bureau strongly encourages applications
focusing on non-traditional study
abroad students, non-traditional study
abroad destinations and non-traditional
fields of study abroad, including
science; technology; engineering;
mathematics; education; and critical
languages (Arabic, Azerbaijani, Bengali,
Brazilian Portuguese, Chinese, Dari,
Farsi, Hindi, Kazakh, Korean, Kurdish,
Kyrgyz, Nepali, Pashto, Punjabi,
Russian, Swahili, Tajik, Turkish,
Turkmen, Urdu and Uzbek).
Regions of Emphasis: Europe/Eurasia
(Turkey and Russia only), North Africa
and the Middle East, South Asia and
East Asia, South and Central America
(including the Caribbean), Sub-Saharan
Africa.
The Bureau anticipates funding
approximately ten projects at levels
averaging $250,000 and not to exceed
approximately $500,000 with total
Bureau funding not to exceed
$2,500,000. Applicants that do not have
four years of experience conducting
international exchange programs will be
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limited to $60,000 per item (a) under
section III.3. below. Proposals for
smaller amounts will be considered.
Approximate Number of Awards: 10.
Approximate Average Award:
$250,000.
Ceiling of Award Range: $500,000.
Contact: Bahareh Moradi
(MoradiBX@state.gov), 202–632–6350;
or Carina Klein (KleinCD@state.gov),
202–632–9460.
II. Award Information
Type of Award: Grant Agreement.
Fiscal Year Funds: FY–2010.
Approximate Total Funding: $4
million.
Approximate Number of Awards: 13.
Approximate Average Award:
$307,692.
Floor of Award Range: Depending
upon an organization’s length of
experience in conducting international
exchanges, and proposed activities,
grants could be awarded for less than
$60,000. See section III.3.a, below.
Ceiling of Award Range: Up to
$500,000.
Anticipated Award Date: August
2010.
Anticipated Project Completion Date:
Approximately 24–36 months after the
start date of the grant.
Additional Information: As stipulated
in the legislation, this is a competitive
one-time grants program.
III. Eligibility Information
III.1. Eligible applicants
Applications must be submitted by
public and private non-profit
organizations meeting the provisions
described in Internal Revenue Code
section 26 U.S.C. 501(c)(3).
Organizations listed in the House
Report 111–187 and the Senate Report
111–44 under ‘‘Educational and Cultural
Exchange Programs’’ are encouraged to
apply.
Per Senate Report 111–44, ‘‘The
Committee notes that an exchange
program that received a one-time grant
in a previous year is ineligible for
additional one-time funding, but the
Committee encourages the Department
to consider new proposals from
previously funded grantees within
discretionary funding if they meet
appropriate guidelines.’’ Please see
section III.3. Other Eligibility
Requirements, below.
III.2. Cost Sharing or Matching Funds
There is no minimum or maximum
percentage required for this
competition. However, the Bureau
encourages applicants to provide the
highest possible levels of cost sharing
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and funding in support of its projects,
noting that cost sharing is one of the
criteria for reviewing proposals.
When cost sharing is offered, it is
understood and agreed that the
applicant must provide the amount of
cost sharing as stipulated in its proposal
and later included in an approved grant
agreement. Cost sharing may be in the
form of allowable direct or indirect
costs. For accountability, written
records must be maintained to support
all costs which are claimed as
contributions, as well as costs to be paid
by the Federal government. Such
records are subject to audit. The basis
for determining the value of cash and
in-kind contributions must be in
accordance with OMB Circular A–110,
(Revised), Subpart C.23—Cost Sharing
and Matching. In the event that the
minimum amount of cost sharing is not
provided as stipulated in the approved
budget, ECA’s contribution will be
reduced in like proportion.
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III.3. Other Eligibility Requirements
(a) Grants awarded to eligible
organizations with less than four years
of experience in conducting
international exchange programs will be
limited to $60,000. Therefore,
applicants should explain, with
examples, their experience in
conducting international exchanges,
and, if that experience is less than four
years, should limit their proposed grant
budgets to $60,000.
(b) Technical Eligibility: All proposals
must comply with the following:
—Eligible applicants may submit only
one proposal (total) for one of the two
competitions referenced in the
Executive Summary Section of this
document. If multiple proposals are
received from the same applicant, all
submissions from that applicant will
be declared technically ineligible and
will be given no further consideration
in the review process. In addition,
applicants under this competition
(ECA/PE/C–10–One-time-Comp-B or
ECA/A–10–One-time-Comp-A) may
only apply to administer one of the
listed activities (total).
—Proposals requesting funding for
infrastructure development activities,
sometimes referred to as ‘‘bricks and
mortar support,’’ are not eligible for
consideration under this competition
and will be declared technically
ineligible and will receive no further
consideration in the review process.
—No funding is available exclusively to
send U.S. citizens to conferences or
conference-type seminars overseas;
nor is funding available for bringing
foreign nationals to conferences or to
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standard professional association
meetings in the United States.
—An exchange program/activity that
was funded under one-time grant
competitions in previous years, (FY–
2008 Competitive One-time Grants
Program—Reference numbers: ECA/
A–08–One-time-Comp-A or ECA/PE/
C–08–One-time-Comp-B; or the FY–
2009 Competitive One-time Grants
Program—Reference numbers: ECA/
A–09–One-time-Comp-A or ECA/PE/
C–09–One-time-Comp-B) is ineligible
for additional one-time funding under
this competition. However,
‘‘previously funded grantees’’ under
previous one-time competitions,
referenced above, may submit
proposals under this competition, if
the proposal is for a new exchange
program. Applications submitted by
prior-year one-time grant recipients
must include in their proposal
narrative/submission a narrative
description of the specific elements
that make their submission under the
FY–2010 one-time competition a new
exchange program, rather than a
repetition or extension of what was
funded by ECA under a prior year
award. Elements that would
contribute to the program’s being
considered ‘‘new’’ for the purposes of
this competition would include: New
overseas partner institution(s), a new
country and/or world region of
activity, a substantially different
thematic topic, a new participant
profile. Final determination of a
proposal’s eligibility as a ‘‘new’’
activity will be made by the Bureau of
Educational and Cultural Affairs. If
the application does not include a
narrative explaining how the project
qualifies as ‘‘new,’’ it will be declared
technically ineligible and will receive
no further consideration in the review
process.
Please refer to the Proposal
Submission Instructions (PSI) document
for additional requirements.
IV. Application and Submission
Information
Note: Please read the complete
announcement before sending inquiries or
submitting proposals. Once the RFGP
deadline has passed, Bureau staff may not
discuss this competition with applicants
until the proposal review process has been
completed.
IV.1. Contact Information To Request an
Application Package
Please contact the Office of Academic
Exchanges, ECA/A/E, SA–5, 4th floor,
U.S. Department of State, 2200 C Street,
NW., Washington, DC 20522–0504, tel:
202–632–3238 and fax: 202–632–6490,
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PickettVS@state.gov to request a
Solicitation Package. Please refer to
Funding Opportunity Number ECA/A–
10–One-time-Comp-A also located at the
top of this announcement when making
your request.
The Solicitation Package contains the
Proposal Submission Instructions (PSI)
document which consists of required
application forms, and standard
guidelines for proposal preparation.
Please specify Program Officer
Vincent Pickett, and refer to the
Funding Opportunity Number ECA/A–
10–One-time-Comp-A located at the top
of this announcement on all other
inquiries and correspondence.
IV.2. To Download a Solicitation
Package Via Internet
The entire Solicitation Package may
be downloaded from the Bureau’s Web
site at https://exchanges.state.gov/
education/rfgps/menu.htm, or the
grants.gov Web site. Please read all
information before downloading.
IV.3. Content and Form of Submission
Applicants must follow all
instructions in the Solicitation Package.
The original and seven copies of the
application should be sent per the
instructions under IV.3e. ‘‘Submission
Dates and Times’’ section below.
IV.3a. You are required to have a Dun
and Bradstreet Data Universal
Numbering System (DUNS) number to
apply for a grant or cooperative
agreement from the U.S. Government.
This number is a nine-digit
identification number, which uniquely
identifies business entities. Obtaining a
DUNS number is easy and there is no
charge. To obtain a DUNS number,
access https://
www.dunandbradstreet.com or call 1–
866–705–5711. Please ensure that your
DUNS number is included in the
appropriate box of the SF–424 which is
part of the formal application package.
IV.3b. All proposals must contain an
executive summary, proposal narrative
and budget. The summary and narrative
must be presented in double-spaced
typing.
IV.3c. You must have nonprofit status
with the IRS at the time of application.
Please note: Effective January 7, 2009,
all applicants for ECA federal assistance
awards must include in their
application the names of directors and/
or senior executives (current officers,
trustees, and key employees, regardless
of amount of compensation). In
fulfilling this requirement, applicants
must submit information in one of the
following ways:
(1) Those who file Internal Revenue
Service Form 990, ‘‘Return of
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Organization Exempt From Income
Tax,’’ must include a copy of relevant
portions of this form.
(2) Those who do not file IRS Form
990 must submit information above in
the format of their choice.
In addition to final project reporting
requirements, award recipients will also
be required to submit a one-page
document, derived from their project
reports, listing and describing their
grant activities. For award recipients,
the names of directors and/or senior
executives (current officers, trustees,
and key employees), as well as the onepage description of grant activities, will
be transmitted by the State Department
to OMB, along with other information
required by the Federal Funding
Accountability and Transparency Act
(FFATA), and will be made available to
the public by the Office of Management
and Budget on its USASpending.gov
Web site as part of ECA’s FFATA
reporting requirements.
Please Note: If your organization is a
private nonprofit which has not received a
grant or cooperative agreement from ECA in
the past three years, or if your organization
received nonprofit status from the IRS within
the past four years, you must submit the
necessary documentation to verify nonprofit
status as directed in the PSI document.
Failure to do so will cause your proposal to
be declared technically ineligible.
IV.3d. Please take into consideration
the following information when
preparing your proposal narrative:
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IV.3d.1 Adherence to All Regulations
Governing the J Visa
The Bureau of Educational and
Cultural Affairs places critically
important emphases on the security and
proper administration of the Exchange
Visitor (J visa) Programs and adherence
by award recipients and sponsors to all
regulations governing the J visa.
Therefore, proposals should
demonstrate the applicant’s capacity to
meet all requirements governing the
administration of the Exchange Visitor
Programs as set forth in 22 CFR 62,
including the oversight of Responsible
Officers and Alternate Responsible
Officers, screening and selection of
program participants, provision of prearrival information and orientation to
participants, monitoring of participants,
proper maintenance and security of
forms, recordkeeping, reporting and
other requirements.
For the Intensive English Language
Program, ECA will be responsible for
issuing DS–2019 forms to participants
in this program. For the Capacity
Building for Undergraduate Study
Abroad, the recipient will be
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16:39 Mar 03, 2010
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responsible for issuing DS–2019 forms
to participants in this program.
A copy of the complete regulations
governing the administration of
Exchange Visitor (J) programs is
available at https://exchanges.state.gov
or from: United States Department of
State, Office of Exchange Coordination
and Designation, Office of Designation,
ECA/EC/D, SA–5, Floor C2, Department
of State, Washington, DC 20522–0582.
Please refer to Solicitation Package for
further information.
IV.3d.2 Diversity, Freedom and
Democracy Guidelines
Pursuant to the Bureau’s authorizing
legislation, projects must maintain a
non-political character and should be
balanced and representative of the
diversity of American political, social,
and cultural life. ‘‘Diversity’’ should be
interpreted in the broadest sense and
encompass differences including, but
not limited to, ethnicity, race, gender,
religion, geographic location, socioeconomic status, and disabilities.
Applicants are strongly encouraged to
adhere to the advancement of this
principle both in project administration
and in project content. Please refer to
the review criteria under the ’Support
for Diversity’ section for specific
suggestions on incorporating diversity
into your proposal. Public Law 104–319
provides that ‘‘in carrying out programs
of educational and cultural exchange in
countries whose people do not fully
enjoy freedom and democracy,’’ the
Bureau ‘‘shall take appropriate steps to
provide opportunities for participation
in such programs to human rights and
democracy leaders of such countries.’’
Public Law 106–113 requires that the
governments of the countries described
above do not have inappropriate
influence in the selection process.
Proposals should reflect advancement of
these goals in their project contents, to
the full extent deemed feasible.
IV.3d.3. Program Monitoring and
Evaluation
Proposals must include a plan to
monitor and evaluate the project’s
success, both as the activities unfold
and at the end of the program. The
Bureau recommends that your proposal
include a draft survey questionnaire or
other technique plus a description of a
methodology to use to link outcomes to
original project objectives. The Bureau
expects that the recipient organization
will track participants or partners and
be able to respond to key evaluation
questions, including satisfaction with
the program, learning as a result of the
program, changes in behavior as a result
of the program, and effects of the
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program on institutions (institutions in
which participants work or partner
institutions). The evaluation plan
should include indicators that measure
gains in mutual understanding as well
as substantive knowledge.
Successful monitoring and evaluation
depend heavily on setting clear goals
and outcomes at the outset of a program.
Your evaluation plan should include a
description of your project’s objectives,
your anticipated project outcomes, and
how and when you intend to measure
these outcomes (performance
indicators). The more that outcomes are
‘‘smart’’ (specific, measurable, attainable,
results-oriented, and placed in a
reasonable time frame), the easier it will
be to conduct the evaluation. You
should also show how your project
objectives link to the goals of the
program described in this RFGP.
Your monitoring and evaluation plan
should clearly distinguish between
program outputs and outcomes. Outputs
are products and services delivered,
often stated as an amount. Output
information is important to show the
scope or size of project activities, but it
cannot substitute for information about
progress towards outcomes or the
results achieved. Examples of outputs
include the number of people trained or
the number of seminars conducted.
Outcomes, in contrast, represent
specific results a project is intended to
achieve and is usually measured as an
extent of change. Findings on outputs
and outcomes should both be reported,
but the focus should be on outcomes.
We encourage you to assess the
following four levels of outcomes, as
they relate to the program goals set out
in the RFGP (listed here in increasing
order of importance):
1. Participant satisfaction with the
program and exchange experience.
2. Participant learning, such as
increased knowledge, aptitude, skills,
and changed understanding and
attitude. Learning includes both
substantive (subject-specific) learning
and mutual understanding.
3. Participant behavior, concrete
actions to apply knowledge in work or
community; greater participation and
responsibility in civic organizations;
interpretation and explanation of
experiences and new knowledge gained;
continued contacts between
participants, community members, and
others.
4. Institutional changes, such as
increased collaboration and
partnerships, policy reforms, new
programming, and organizational
improvements.
Please note: Consideration should be given
to the appropriate timing of data collection
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for each level of outcome. For example,
satisfaction is usually captured as a shortterm outcome, whereas behavior and
institutional changes are normally
considered longer-term outcomes.
Overall, the quality of your
monitoring and evaluation plan will be
judged on how well it (1) Specifies
intended outcomes; (2) gives clear
descriptions of how each outcome will
be measured; (3) identifies when
particular outcomes will be measured;
and (4) provides a clear description of
the data collection strategies for each
outcome (i.e., surveys, interviews, or
focus groups). (Please note that
evaluation plans that deal only with the
first level of outcomes [satisfaction] will
be deemed less competitive under the
present evaluation criteria.)
Recipient organizations will be
required to provide reports analyzing
their evaluation findings to the Bureau
in their regular program reports. All
data collected, including survey
responses and contact information, must
be maintained for a minimum of three
years and provided to the Bureau upon
request.
IV.3e. Please take the following
information into consideration when
preparing the proposal budget:
IV.3e.1. Applicants must submit SF–
424A—‘‘Budget Information—NonConstruction Programs’’ along with a
comprehensive budget for the entire
project. There must be a summary
budget as well as breakdowns reflecting
both administrative and program
budgets. Applicants may provide
separate sub-budgets for each project
component, phase, location, or activity
to provide clarification.
IV.3e.2. Allowable costs for the
project include the following:
(1) Travel. International and domestic
airfare; visas; transit costs; ground
transportation costs, except where these
project activities will be paid directly by
ECA, please see the POGI for further
information. Please note that all air
travel must be in compliance with the
Fly America Act. There is no charge for
J–1 visas for participants in Bureausponsored programs.
(2) Per Diem. For U.S.-based
programming, organizations should use
the published Federal per diem rates for
individual U.S. cities. Domestic per
diem rates may be accessed at: https://
www.gsa.gov/Portal/gsa/ep/
contentView.do?contentId=17943&
contentType=GSA_BASIC.
(3) Please refer to the Solicitation
Package for complete budget guidelines
and formatting instructions.
Please refer to the Solicitation
Package for complete budget guidelines
and formatting instructions.
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16:39 Mar 03, 2010
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IV.3f. Submission Dates and Times
Application Deadline Date: April 12,
2010.
Methods of Submission:
Applications may be submitted in one
of two ways:
(1) In hard-copy, via a nationally
recognized overnight delivery service
(i.e., Federal Express, UPS, or U.S.
Postal Service Express Overnight Mail,
etc.), or
(2) electronically through https://
www.grants.gov.
Along with the Project Title, all
applicants must enter the competition
Reference Number (ECA/A–10–Onetime-Comp. A) in Box 11 on the SF–424
contained in the mandatory Proposal
Submission Instructions (PSI) of the
solicitation document.
IV.3f.1 Submitting Printed Applications
Applications must be shipped no later
than the above deadline. Delivery
services used by applicants must have
in-place, centralized shipping
identification and tracking systems that
may be accessed via the Internet and
delivery people who are identifiable by
commonly recognized uniforms and
delivery vehicles. Proposals shipped on
or before the above deadline but
received at ECA more than seven days
after the deadline will be ineligible for
further consideration under this
competition. Proposals shipped after the
established deadlines are ineligible for
consideration under this competition.
ECA will not notify you upon receipt of
application. It is each applicant’s
responsibility to ensure that each
package is marked with a legible
tracking number and to monitor/confirm
delivery to ECA via the Internet.
Delivery of proposal packages may not
be made via local courier service or in
person for this competition. Faxed
documents will not be accepted at any
time. Only proposals submitted as
stated above will be considered.
Important note: When preparing your
submission please make sure to include one
extra copy of the completed SF–424 form and
place it in an envelope addressed to ‘‘ECA/
EX/PM’’.
Applicants must also submit the
‘‘Executive Summary’’ and ‘‘Proposal
Narrative’’ and budget sections of the
proposal as well as any essential
attachments, in Microsoft Word and/or
Excel on a CD–ROM. The Bureau will
provide these files electronically to the
appropriate Public Affairs Sections at
the U.S. Embassies for their review.
The original and seven copies of the
application should be sent to: U.S.
Department of State, Program
Management Division, ECA–IIP/EX/PM,
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Ref.: ECA/A–10–One-time-Comp-A,
SA–5, Floor 4, Department of State,
2200 C Street, NW., Washington, DC
20522–0504.
Applicants submitting hard-copy
applications must also submit the
‘‘Executive Summary’’ and ‘‘Proposal
Narrative’’ and ‘‘Budget’’ sections of the
proposal in text (.txt) or Microsoft Word
format on a PC-formatted disk. The
Bureau will provide these files
electronically to the appropriate Public
Affairs Section(s) at the U.S.
embassy(ies) for its(their) review.
IV.3f.2—Submitting Electronic
Applications
Applicants have the option of
submitting proposals electronically
through Grants.gov (https://
www.grants.gov). Complete solicitation
packages are available at Grants.gov in
the ‘‘Find’’ portion of the system.
Please follow the instructions
available in the ‘Get Started’ portion of
the site (https://www.grants.gov/
GetStarted).
Several of the steps in the Grants.gov
registration process could take several
weeks. Therefore, applicants should
check with appropriate staff within their
organizations immediately after
reviewing this RFGP to confirm or
determine their registration status with
Grants.gov.
Once registered, the amount of time it
can take to upload an application will
vary depending on a variety of factors
including the size of the application and
the speed of your internet connection.
In addition, validation of an electronic
submission via Grants.gov can take up
to two business days.
Therefore, we strongly recommend
that you not wait until the application
deadline to begin the submission
process through Grants.gov.
The Grants.gov Web site includes
extensive information on all phases/
aspects of the Grants.gov process,
including an lengthy section on
frequently asked questions, located
under the ‘‘For Applicants’’ section of
the Web site. ECA strongly recommends
that all potential applicants review
thoroughly the Grants.gov Web site,
well in advance of submitting a
proposal through the Grants.gov system.
ECA bears no responsibility for data
errors resulting from transmission or
conversion processes.
Direct all questions regarding
Grants.gov registration and submission
to:
Grants.gov Customer Support.
Contact Center Phone: 800–518–4726.
Business Hours: Monday–Friday, 7
a.m.–9 p.m. Eastern Time.
E-mail: support@grants.gov
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Applicants have until midnight (12
a.m.), Washington, DC time of the
closing date to ensure that their entire
application has been uploaded to the
Grants.gov site. There are no exceptions
to the above deadline. Applications
uploaded to the site after midnight of
the application deadline date will be
automatically rejected by the grants.gov
system, and will be technically
ineligible.
Please refer to the Grants.gov Web
site, for definitions of various
‘‘application statuses’’ and the difference
between a submission receipt and a
submission validation. Applicants will
receive a validation e-mail from
grants.gov upon the successful
submission of an application. Again,
validation of an electronic submission
via Grants.gov can take up to two
business days. Therefore, we strongly
recommend that you not wait until the
application deadline to begin the
submission process through Grants.gov.
ECA will not notify you upon receipt of
electronic applications.
It is the responsibility of all
applicants submitting proposals via the
Grants.gov web portal to ensure that
proposals have been received by
Grants.gov in their entirety, and ECA
bears no responsibility for data errors
resulting from transmission or
conversion processes.
V. Application Review Information
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V.1. Review Process
The Bureau will review all proposals
for technical eligibility. Proposals will
be deemed ineligible if they do not fully
adhere to the guidelines stated herein
and in the Solicitation Package. All
eligible proposals will be reviewed by
the program office, as well as the Public
Diplomacy section of the relevant U.S.
Embassy overseas, where appropriate.
Eligible proposals will be subject to
compliance with Federal and Bureau
regulations and guidelines and
forwarded to Bureau grant panels for
advisory review. Proposals may also be
reviewed by the Office of the Legal
Adviser or by other Department
elements. Final funding decisions are at
the discretion of the Department of
State’s Assistant Secretary for
Educational and Cultural Affairs. Final
technical authority for assistance
awards (grants) resides with the
Bureau’s Grants Officer.
Review Criteria
Technically eligible applications will
be competitively reviewed according to
the criteria stated below. These criteria
are not rank ordered and all carry equal
weight in the proposal evaluation:
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16:39 Mar 03, 2010
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1. Quality of the program idea and
program planning: Objectives should be
reasonable, feasible, and flexible. The
proposal should clearly demonstrate
how the institution will meet the
program’s objectives and plan. The
proposed program should be creative
and well developed, respond to the
design outlined in the solicitation, and
demonstrate originality. It should be
clearly and accurately written,
substantive, and with sufficient detail.
The program plan should adhere to the
program overview and guidelines
described above. Please note: Proposals
submitted by prior-year one-time grant
recipients must include in their
proposal submission a description of the
specific elements that make this
submission a new exchange program
rather than a repetition or extension of
what was funded by ECA under a prioryear award.
2. Ability to achieve program
objectives: Objectives should be
reasonable, feasible, and flexible.
Proposals should clearly demonstrate
how the institution will meet the
program’s objectives and plan.
3. Support of diversity: The proposal
should demonstrate the recipient’s
commitment to promoting the
awareness and understanding of
diversity in participant selection and
exchange program design and content.
4. Institutional capacity and track
record: Proposed personnel and
institutional resources should be
adequate and appropriate to achieve the
program goals. The proposal should
demonstrate an institutional record,
including solid programming and
responsible fiscal management. The
Bureau will consider the past
performance, including compliance
with all reporting requirements for past
Bureau grants.
5. Program evaluation: The proposal
should include a plan to evaluate the
program’s success, both as the activities
unfold and at the end of the program.
The proposal should include a draft
survey questionnaire or other technique
plus description of a methodology to
use to link outcomes to original project
objectives. Please see Section IV.3d.3. of
this announcement for more
information.
6. Cost-effectiveness and cost sharing:
The applicant should demonstrate
efficient use of Bureau funds. The
overhead and administrative
components of the proposal, including
salaries and honoraria, should be kept
as low as possible. All other items
should be necessary and appropriate.
The proposal should maximize costsharing through other private sector
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10003
support as well as institutional direct
funding contributions.
VI. Award Administration Information
VI.1a. Award Notices
Final awards cannot be made until
funds have been appropriated by
Congress, allocated and committed
through internal Bureau procedures.
Successful applicants will receive a
Federal Assistance Award (FAA) from
the Bureau’s Grants Office. The FAA
and the original grant proposal with
subsequent modifications (if applicable)
shall be the only binding authorizing
document between the recipient and the
U.S. Government. The FAA will be
signed by an authorized Grants Officer,
and mailed to the recipient’s
responsible officer identified in the
application.
VI.1b The following additional
requirements apply to this project, for
assistance awards involving the
Palestinian Authority, West Bank, and
Gaza:
All awards made under this
competition must be executed according
to all relevant U.S. laws and policies
regarding assistance to the Palestinian
Authority, and to the West Bank and
Gaza. Organizations must consult with
relevant Public Affairs Offices before
entering into any formal arrangements
or agreements with Palestinian
organizations or institutions.
Note: To assure that planning for the
inclusion of the Palestinian Authority
complies with requirements, please contact
Bahareh Moradi, MoradiBX@state.gov, 202–
632–6350.
VI.2 Administrative and National Policy
Requirements
Terms and Conditions for the
Administration of ECA agreements
include the following:
Office of Management and Budget
Circular A–122, ‘‘Cost Principles for
Nonprofit Organizations’’.
Office of Management and Budget
Circular A–21, ‘‘Cost Principles for
Educational Institutions’’.
OMB Circular A–87, ‘‘Cost Principles for
State, Local and Indian Governments’’.
OMB Circular No. A–110 (Revised),
Uniform Administrative
Requirements for Grants and
Agreements with Institutions of
Higher Education, Hospitals, and
other Nonprofit Organizations.
OMB Circular No. A–102, Uniform
Administrative Requirements for
Grants-in-Aid to State and Local
Governments.
OMB Circular No. A–133, Audits of
States, Local Government, and Nonprofit Organizations.
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Please refer to the following Web sites
for additional information: https://
www.whitehouse.gov/omb/grants.
https://fa.statebuy.state.gov.
VI.3. Reporting Requirements
You must provide ECA with a hard
copy original plus one copy of the
following reports:
(1) A final program and financial
report no more than 90 days after the
expiration of the award;
(2) A concise, one-page final program
report summarizing program outcomes
no more than 90 days after the
expiration of the award. This one-page
report will be transmitted to OMB, and
be made available to the public via
OMB’s USAspending.gov Web site—as
part of ECA’s Federal Funding
Accountability and Transparency Act
(FFATA) reporting requirements.
(3) A SF–PPR, ‘‘Performance Progress
Report’’ Cover Sheet with all program
reports.
(4) Interim program and financial
reports after each program phase, as
required in the Bureau grant agreement.
Award Recipients will be required to
provide reports analyzing their
evaluation findings to the Bureau in
their regular project reports. (Please
refer to IV. Application and Submission
Instructions (IV.3.d.3) above for Program
Monitoring and Evaluation information.
All data collected, including survey
responses and contact information, must
be maintained for a minimum of three
years and provided to the Bureau upon
request.
All reports must be sent to the ECA
Grants Officer and ECA Program Officer
listed in the final assistance award
document.
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VI.4. Optional Program Data
Requirements
16:39 Mar 03, 2010
VIII. Other Information
Notice
The terms and conditions published
in this RFGP are binding and may not
be modified by any Bureau
representative. Explanatory information
provided by the Bureau that contradicts
published language will not be binding.
Issuance of the RFGP does not
constitute an award commitment on the
part of the Government. The Bureau
reserves the right to reduce, revise, or
increase proposal budgets in accordance
with the needs of the program and the
availability of funds. Awards made will
be subject to periodic reporting and
evaluation requirements per section VI.3
above.
Dated: February 24, 2010.
Maura M. Pally,
Acting Assistant Secretary for Educational
and Cultural Affairs, Department of State.
[FR Doc. 2010–4561 Filed 3–3–10; 8:45 am]
Award recipients will be required to
maintain specific data on program
participants and activities in an
electronically accessible database format
that can be shared with the Bureau as
required. As a minimum, the data must
include the following:
(1) Name, address, contact
information and biographic sketch of all
persons who travel internationally on
funds provided by the agreement or who
benefit from the award funding but do
not travel.
(2) Itineraries of international and
domestic travel, providing dates of
travel and cities in which any exchange
experiences take place. Final schedules
for in-country and U.S. activities must
be received by the ECA Program Officer
at least three work days prior to the
official opening of the activity.
VerDate Nov<24>2008
VII. Agency Contacts
For questions about this
announcement, contact:
1. Intensive English Language
Program: Vincent Pickett,
PickettVS@state.gov, 202–632–3243.
2. Capacity Building for
Undergraduate Study Abroad: Contact:
Bahareh Moradi, MoradiBX@state.gov,
202–632–6350; or Carina Klein,
KleinCD@state.gov, 202–632–9460.
All correspondence with the Bureau
concerning this RFGP should reference
the above title and number ECA/A–10–
One-time-Comp. A.
Please read the complete Federal
Register announcement before sending
inquiries or submitting proposals. Once
the RFGP deadline has passed, Bureau
staff may not discuss this competition
with applicants until the proposal
review process has been completed.
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BILLING CODE 4710–05–P
DEPARTMENT OF STATE
[Public Notice 6912]
Bureau of Educational and Cultural
Affairs (ECA) Request for Grant
Proposals (RFGP): One-time
Competitive Grants Program—
Competition B—Professional, Cultural,
and Youth One-time Grants Program
Announcement Type: New Grant.
Funding Opportunity Number: ECA/
PE/C–10–One-time-Comp. B.
Catalog of Federal Domestic
Assistance Number: 19.014.
Key Dates:
Application Deadline: April 12, 2010.
Executive Summary: This competition
is one of two competitions that the
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Bureau of Educational and Cultural
Affairs is conducting per the Conference
Report (House Report 111–366)
accompanying the Consolidated
Appropriations Act, 2010 (Pub. L. 111–
117) under Division F of the Department
of State, Foreign Operations and Related
Programs Appropriation Act 2010,
‘‘Educational and Cultural Exchange
Programs’’ in support of a $8 million
‘‘One-Time Competitive Grants
Program.’’ All applications must be
submitted by public or private nonprofit organizations, meeting the
provisions described in Internal
Revenue code section 26 U.S.C.
501(c)(3). Total funding for this ‘‘OneTime Competitive Grants Program’’ is $8
million dollars. Four million will be
dedicated to this competition,
Competition B—Professional, Cultural
and Youth One-time Grants Program—
reference number ECA/PE/C–10–Onetime-Comp.B, and $4 million will be
dedicated to and announced
simultaneously in a separate RFGP,
Academic Programs One-time Grants
Program—reference number ECA/A–10–
One-time-Comp.A. Please note: The
Bureau reserves the right to reallocate
funds it has initially allocated to each of
these two competitions, based upon
factors such as the number of
applications received and
responsiveness to the review criteria
outlined in each of the solicitations.
Applicants may submit only ONE
proposal (TOTAL) to ONE of the two
competitions referenced above. In
addition, applicants under this
competition, ECA/PE/C–10–One-timeComp.B may only apply to administer
one of the listed activities (total). If
multiple proposals are received from the
same applicant, all submissions will be
declared technically ineligible and will
be given no further consideration in the
review process. Eligible applicants are
strongly encouraged to read both RFGPs
thoroughly, prior to developing and
submitting proposals, to ensure that
proposed activities are appropriate and
responsive to the goals, objectives and
criteria outlined in each of the
solicitations.
As further directed by the Congress,
‘‘The program shall be only for the
actual exchange of people and should
benefit a population that is not being
addressed through existing authorized
exchanges.’’
The Bureau of Educational and
Cultural Affairs announces a
competition for grants that support
international exchanges in order to
increase mutual understanding and
build relationships, through individuals
and organizations, between the people
of the United States and their
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[Federal Register Volume 75, Number 42 (Thursday, March 4, 2010)]
[Notices]
[Pages 9997-10004]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-4561]
-----------------------------------------------------------------------
DEPARTMENT OF STATE
[Public Notice 6911]
Bureau of Educational and Cultural Affairs (ECA) Request for
Grant Proposals (RFGP): One-time Competitive Grants Program--
Competition A--Academic Programs
Announcement Type: New Grant
Funding Opportunity Number: ECA/A-10-One-time-Comp-A
Catalog of Federal Domestic Assistance Number: 19.014
Key Dates:
Application Deadline: April 12, 2010
Executive Summary: This competition is one of two competitions that
the Bureau of Educational and Cultural Affairs is conducting in
accordance with the Conference Report (House Report 111-366)
accompanying the Consolidated Appropriations Act, 2010 (Pub. L. 111-
117) under Division F of the Department of State, Foreign Operations
and Related Programs Appropriation Act 2010, ``Educational and Cultural
Exchange Programs'' in support of an $8 million ``One-Time Competitive
Grants Program.'' All applications must be submitted by public or
private non-profit organizations, meeting the provisions described in
Internal Revenue code section 26 U.S.C. 501(c)(3). Total funding for
this ``One-Time Competitive Grants Program'' is $8 million. Four
million dollars will be dedicated to Competition A--Academic Programs
One-time Grants Program--reference number ECA/A-10-One-time-Comp-A, and
$4 million will be dedicated to and announced simultaneously in a
separate RFGP Competition B--Professional, Cultural and Youth One-time
Grants Program--reference number ECA/PE/C-10-One-time-Comp-B. Please
note: The Bureau reserves the right to reallocate funds it has
initially allocated to each of these two competitions, based upon
factors such as the number of applications received and responsiveness
to the review criteria outlined in each of the solicitations.
Applicants may submit only one proposal (total) to one of the two
competitions referenced above. In addition, applicants under this
competition (ECA/A-10-One-time-Comp-A) may apply to administer only one
of the listed activities (total). If multiple proposals are received
from the same applicant, all submissions will be declared technically
ineligible and will be given no further consideration in the review
process. Eligible applicants are strongly encouraged to read both RFGPs
thoroughly, prior to developing and submitting proposals, to ensure
that proposed activities are appropriate and responsive to the goals,
objectives and criteria outlined in the solicitations.
As further directed by the Congress, ``The program shall be only
for the actual exchange of people and should benefit a population that
is not being addressed through existing authorized exchanges.''
The Bureau of Educational and Cultural Affairs announces a
competition for grants that support international exchanges in order to
increase mutual understanding and build relationships, through
individuals and organizations, between the people of the United States
and their counterparts in other countries. The Bureau welcomes
proposals from organizations that have not received a previous grant
from the Bureau as well as from those which have; see eligibility
information below and in section III.
I. Funding Opportunity Description
Authority
Overall grant making authority for this program is contained in the
Mutual Educational and Cultural Exchange Act of 1961, Public Law 87-
256, as amended, also known as the Fulbright-Hays Act. The purpose of
the Act is ``to enable the Government of the United States to increase
mutual understanding between the people of the United States
[[Page 9998]]
and the people of other countries * * *; to strengthen the ties which
unite us with other nations by demonstrating the educational and
cultural interests, developments, and achievements of the people of the
United States and other nations * * * and thus to assist in the
development of friendly, sympathetic and peaceful relations between the
United States and the other countries of the world.'' The funding
authority for the program above is provided through legislation.
Background
The Conference Agreement (House Report 111-366) accompanying the
Consolidated Appropriations Act, 2010 (Pub. L. 111-117) under Division
F of the Department of State, Foreign Operations and Related Programs
Appropriation Act 2010, ``Educational and Cultural Exchange Programs''
provides support for an $8 million One-Time Competitive Grants Program.
``The conferees also endorse language in the House and Senate Reports
regarding this competitively awarded grants program.''
As referenced in the Senate Report 111-44, ``* * * an exchange
program that received a one-time grant in a previous year is ineligible
for additional one-time funding, but the Committee encourages the
Department to consider new proposals from previously funded grantees
within discretionary funding if they meet appropriate guidelines.''
Please see eligibility information below and in section III.
Programs shall support the actual exchange of people and should
benefit a population that is not being addressed through existing
authorized exchanges, such as exchanges with developing countries which
target community leaders, students and youth with high financial need
and minority and ethnic groups.
Grants shall address issues of mutual interest to the United States
and other countries, consistent with the program criteria established
in Public Law 110-161.
Purpose
The Office of Academic Programs will accept proposals for the
following one-time special initiatives. For each of the activities
listed below, the Bureau will emphasize engaging participants from
selected geographic regions. Further details on specific program
responsibilities are included in the Program Objectives, Goals, and
Implementation (POGI) document for this initiative. Interested
organizations should read the entire Federal Register announcement for
all information prior to preparing proposals. Please refer to the
solicitation package for further instructions.
1. Intensive English Language Program:
The U.S. Department of State is dedicated to increasing its
engagement with undergraduate students worldwide who demonstrate the
potential to become leaders and who represent indigenous, disadvantaged
or underrepresented communities. ECA offers exchange programs that
increase knowledge and understanding of the United States to
undergraduates from underserved sectors of society. The Intensive
English Program will enroll foreign undergraduate students in eight-to-
ten weeks of intensive English language courses at colleges and
universities in the United States, and provide them with an
introduction to American institutions, society and culture. To support
English acquisition, while in the U.S., participants will complete
community service activities and have the opportunity to develop a
project related to community service or volunteerism focused on topics
such as the environment, public health, clean/renewable energy,
conservation, or related fields. The project would be implemented upon
the participant's return to their home countries.
A total of three grants will be awarded for the administration of
the Intensive English Language Program. ECA expects to fund
approximately 120 students. Participants will be selected by U.S.
Embassies or Fulbright Commissions in participating countries. Regions
of emphasis: Middle East/North Africa, Sub-Saharan Africa, South and
Central America (including the Caribbean), South/Central Asia, and East
Asia/Pacific.
Applicant organizations may be U.S. colleges and universities,
consortia of U.S. colleges and universities, or non-governmental
organizations meeting the provisions described in Internal Revenue code
section 26 U.S.C. 501(c)(3). An individual university applying for the
award will develop and administer the program and act as the host
institution for all participants. A consortium applying for the award
must identify a lead institution to receive and administer the award,
but may place the participants at one or more of the consortium
institutions.
Purpose: The Intensive English Language Program will provide
promising undergraduate students from underserved sectors, who would
not otherwise qualify for U.S. exchange opportunities based on English
language ability, an opportunity to increase their English language
skills through a substantive U.S. academic exchange experience. This
program will make participants more competitive in applications for
other U.S. government-sponsored exchanges in the future or for future
graduate admission to U.S. institutions.
Program Design: Programs should have a duration of eight-to-ten
weeks. ECA anticipates supporting approximately 120 participants, who
may be divided into several cohorts of students. Programs should
provide participants with intensive English language training,
including English for Academic Purposes, as well as the development of
general reading, writing, speaking and listening skills, and the
testing of those skills. For planning purposes, interested applicants
should anticipate that programs will take place from May-September
2011.
Student participants will be undergraduates and will be recruited
and selected by the U.S. Embassy Public Affairs Sections or Fulbright
Commissions in the students' home countries. ECA will approve
nominations and make final selection. Participants will come from non-
elite backgrounds, from both rural and urban sectors, and with little
to no prior experience in the United States or elsewhere outside of
their home country. Participants will exhibit academic ability and
leadership potential including an interest in community service.
It is anticipated that the selection of participants will reflect
each region's geographic, institutional, ethnic, and gender diversity.
Most of the students selected will have a basic knowledge of the
English language through formal study.
For applicants representing a consortium of colleges or
universities, the proposal should indicate the lead institution and
produce letters of support from all institutions or organizations that
will carry out activities as part of the consortium. In identifying the
participating host institutions, the proposal should make clear why
these institutions have been recommended, and how those institutions
will specifically meet the purposes outlined above.
Applicants should design a program that will offer an academic
residency component of eight-to-ten weeks, the central element of which
is an intensive English language training course (English for Academic
Purposes), together with other instructional elements that will develop
participants' general reading, writing, speaking and listening skills.
It is essential that participants be placed in classes with students
from a variety of language
[[Page 9999]]
backgrounds and not only in courses that contain only speakers of their
native language. Provisions should also be made for testing those
skills.
The program should also provide opportunities for participants to
regularly meet with U.S. citizens from a variety of backgrounds, meet
with American students, and to speak to appropriate students and civic
groups about their experiences and life in their home countries.
Programs must include a community service component, in which the
students experience firsthand the role of volunteerism and social
entrepreneurship in American civil society (please see POGI for
details).
Participants for this program will come from the following regions:
Middle East/North Africa, Sub-Saharan Africa, South and Central America
(including the Caribbean), South/Central Asia, and East Asia/Pacific.
Proposals from applicant organizations should indicate if they wish to
host participants from one particular region or multiple regions. A
pedagogical rationale for the program plan should demonstrate knowledge
of the region or multiple regions indicated in the proposal.
ECA reserves the right to adjust the regional composition of
student cohorts according to Bureau or program priorities.
Participating countries within regions will be determined by ECA, in
consultation with Public Affairs Sections at U.S. embassies abroad.
International travel will be arranged by ECA and therefore should not
be included in budget requests.
Please see the POGI document for detailed budget information. It is
anticipated that the total amount of funding for administrative and
program costs will be approximately $1.2 million. The total funding for
this project will be approximately $1.5 million. ECA anticipates
withholding approximately $300,000 for the purchase of participants'
airline tickets and in-transit expenses. The funding levels for Award
Average and Ceiling of Award do not include funding for travel which is
to be provided by ECA.
Number of Awards: 3.
Award Average: $400,000.
Ceiling of Award: $400,000.
Contact: Vincent Pickett, PickettVS@state.gov, 202-632-3243.
2. Capacity Building for Undergraduate Study Abroad: Overall
Purpose: To build the capacity of U.S. institutions of higher education
and of potential host institutions abroad to provide study abroad
opportunities for U.S. undergraduate students. A proposal may be
submitted by an accredited college or university or by another public
or private non-profit organization meeting the provisions described in
Internal Revenue code section 26 U.S.C. 501(c)(3).
Program Design: Proposals must address one of three program goals
and should specify the goal to be pursued:
(a) U.S. institutions with substantial experience providing study
abroad opportunities may partner with international counterparts with
limited experience receiving U.S. students in order to expand the
capacity of the foreign partner to host U.S. students, particularly in
locations that have been underserved by traditional study abroad
programs.
(b) U.S. institutions with substantial experience providing study
abroad opportunities may cooperate with less experienced U.S. partner
colleges and universities to enable the less experienced institutions
to develop programs with international counterparts or build their
study abroad offices through professional visits of administrators,
faculty and/or students.
(c) U.S. institutions with limited experience administering study
abroad programs may seek to strengthen their study abroad offices or
expand their capacity to administer such programs. Proposals submitted
in this category should not exceed $60,000.
In each category, awards will support projects that result in
increased and broadened opportunities for U.S. undergraduate students
to study abroad in quality academic programs that form an integral part
of degree-granting programs at accredited U.S. educational institutions
at the tertiary level. The Bureau strongly encourages applications
focusing on non-traditional study abroad students, non-traditional
study abroad destinations and non-traditional fields of study abroad,
including science; technology; engineering; mathematics; education; and
critical languages (Arabic, Azerbaijani, Bengali, Brazilian Portuguese,
Chinese, Dari, Farsi, Hindi, Kazakh, Korean, Kurdish, Kyrgyz, Nepali,
Pashto, Punjabi, Russian, Swahili, Tajik, Turkish, Turkmen, Urdu and
Uzbek).
Regions of Emphasis: Europe/Eurasia (Turkey and Russia only), North
Africa and the Middle East, South Asia and East Asia, South and Central
America (including the Caribbean), Sub-Saharan Africa.
The Bureau anticipates funding approximately ten projects at levels
averaging $250,000 and not to exceed approximately $500,000 with total
Bureau funding not to exceed $2,500,000. Applicants that do not have
four years of experience conducting international exchange programs
will be limited to $60,000 per item (a) under section III.3. below.
Proposals for smaller amounts will be considered.
Approximate Number of Awards: 10.
Approximate Average Award: $250,000.
Ceiling of Award Range: $500,000.
Contact: Bahareh Moradi (MoradiBX@state.gov), 202-632-6350; or
Carina Klein (KleinCD@state.gov), 202-632-9460.
II. Award Information
Type of Award: Grant Agreement.
Fiscal Year Funds: FY-2010.
Approximate Total Funding: $4 million.
Approximate Number of Awards: 13.
Approximate Average Award: $307,692.
Floor of Award Range: Depending upon an organization's length of
experience in conducting international exchanges, and proposed
activities, grants could be awarded for less than $60,000. See section
III.3.a, below.
Ceiling of Award Range: Up to $500,000.
Anticipated Award Date: August 2010.
Anticipated Project Completion Date: Approximately 24-36 months
after the start date of the grant.
Additional Information: As stipulated in the legislation, this is a
competitive one-time grants program.
III. Eligibility Information
III.1. Eligible applicants
Applications must be submitted by public and private non-profit
organizations meeting the provisions described in Internal Revenue Code
section 26 U.S.C. 501(c)(3).
Organizations listed in the House Report 111-187 and the Senate
Report 111-44 under ``Educational and Cultural Exchange Programs'' are
encouraged to apply.
Per Senate Report 111-44, ``The Committee notes that an exchange
program that received a one-time grant in a previous year is ineligible
for additional one-time funding, but the Committee encourages the
Department to consider new proposals from previously funded grantees
within discretionary funding if they meet appropriate guidelines.''
Please see section III.3. Other Eligibility Requirements, below.
III.2. Cost Sharing or Matching Funds
There is no minimum or maximum percentage required for this
competition. However, the Bureau encourages applicants to provide the
highest possible levels of cost sharing
[[Page 10000]]
and funding in support of its projects, noting that cost sharing is one
of the criteria for reviewing proposals.
When cost sharing is offered, it is understood and agreed that the
applicant must provide the amount of cost sharing as stipulated in its
proposal and later included in an approved grant agreement. Cost
sharing may be in the form of allowable direct or indirect costs. For
accountability, written records must be maintained to support all costs
which are claimed as contributions, as well as costs to be paid by the
Federal government. Such records are subject to audit. The basis for
determining the value of cash and in-kind contributions must be in
accordance with OMB Circular A-110, (Revised), Subpart C.23--Cost
Sharing and Matching. In the event that the minimum amount of cost
sharing is not provided as stipulated in the approved budget, ECA's
contribution will be reduced in like proportion.
III.3. Other Eligibility Requirements
(a) Grants awarded to eligible organizations with less than four
years of experience in conducting international exchange programs will
be limited to $60,000. Therefore, applicants should explain, with
examples, their experience in conducting international exchanges, and,
if that experience is less than four years, should limit their proposed
grant budgets to $60,000.
(b) Technical Eligibility: All proposals must comply with the
following:
--Eligible applicants may submit only one proposal (total) for one of
the two competitions referenced in the Executive Summary Section of
this document. If multiple proposals are received from the same
applicant, all submissions from that applicant will be declared
technically ineligible and will be given no further consideration in
the review process. In addition, applicants under this competition
(ECA/PE/C-10-One-time-Comp-B or ECA/A-10-One-time-Comp-A) may only
apply to administer one of the listed activities (total).
--Proposals requesting funding for infrastructure development
activities, sometimes referred to as ``bricks and mortar support,'' are
not eligible for consideration under this competition and will be
declared technically ineligible and will receive no further
consideration in the review process.
--No funding is available exclusively to send U.S. citizens to
conferences or conference-type seminars overseas; nor is funding
available for bringing foreign nationals to conferences or to standard
professional association meetings in the United States.
--An exchange program/activity that was funded under one-time grant
competitions in previous years, (FY-2008 Competitive One-time Grants
Program--Reference numbers: ECA/A-08-One-time-Comp-A or ECA/PE/C-08-
One-time-Comp-B; or the FY-2009 Competitive One-time Grants Program--
Reference numbers: ECA/A-09-One-time-Comp-A or ECA/PE/C-09-One-time-
Comp-B) is ineligible for additional one-time funding under this
competition. However, ``previously funded grantees'' under previous
one-time competitions, referenced above, may submit proposals under
this competition, if the proposal is for a new exchange program.
Applications submitted by prior-year one-time grant recipients must
include in their proposal narrative/submission a narrative description
of the specific elements that make their submission under the FY-2010
one-time competition a new exchange program, rather than a repetition
or extension of what was funded by ECA under a prior year award.
Elements that would contribute to the program's being considered
``new'' for the purposes of this competition would include: New
overseas partner institution(s), a new country and/or world region of
activity, a substantially different thematic topic, a new participant
profile. Final determination of a proposal's eligibility as a ``new''
activity will be made by the Bureau of Educational and Cultural
Affairs. If the application does not include a narrative explaining how
the project qualifies as ``new,'' it will be declared technically
ineligible and will receive no further consideration in the review
process.
Please refer to the Proposal Submission Instructions (PSI) document
for additional requirements.
IV. Application and Submission Information
Note: Please read the complete announcement before sending
inquiries or submitting proposals. Once the RFGP deadline has
passed, Bureau staff may not discuss this competition with
applicants until the proposal review process has been completed.
IV.1. Contact Information To Request an Application Package
Please contact the Office of Academic Exchanges, ECA/A/E, SA-5, 4th
floor, U.S. Department of State, 2200 C Street, NW., Washington, DC
20522-0504, tel: 202-632-3238 and fax: 202-632-6490,
PickettVS@state.gov to request a Solicitation Package. Please refer to
Funding Opportunity Number ECA/A-10-One-time-Comp-A also located at the
top of this announcement when making your request.
The Solicitation Package contains the Proposal Submission
Instructions (PSI) document which consists of required application
forms, and standard guidelines for proposal preparation.
Please specify Program Officer Vincent Pickett, and refer to the
Funding Opportunity Number ECA/A-10-One-time-Comp-A located at the top
of this announcement on all other inquiries and correspondence.
IV.2. To Download a Solicitation Package Via Internet
The entire Solicitation Package may be downloaded from the Bureau's
Web site at https://exchanges.state.gov/education/rfgps/menu.htm, or the
grants.gov Web site. Please read all information before downloading.
IV.3. Content and Form of Submission
Applicants must follow all instructions in the Solicitation
Package. The original and seven copies of the application should be
sent per the instructions under IV.3e. ``Submission Dates and Times''
section below.
IV.3a. You are required to have a Dun and Bradstreet Data Universal
Numbering System (DUNS) number to apply for a grant or cooperative
agreement from the U.S. Government. This number is a nine-digit
identification number, which uniquely identifies business entities.
Obtaining a DUNS number is easy and there is no charge. To obtain a
DUNS number, access https://www.dunandbradstreet.com or call 1-866-705-
5711. Please ensure that your DUNS number is included in the
appropriate box of the SF-424 which is part of the formal application
package.
IV.3b. All proposals must contain an executive summary, proposal
narrative and budget. The summary and narrative must be presented in
double-spaced typing.
IV.3c. You must have nonprofit status with the IRS at the time of
application. Please note: Effective January 7, 2009, all applicants for
ECA federal assistance awards must include in their application the
names of directors and/or senior executives (current officers,
trustees, and key employees, regardless of amount of compensation). In
fulfilling this requirement, applicants must submit information in one
of the following ways:
(1) Those who file Internal Revenue Service Form 990, ``Return of
[[Page 10001]]
Organization Exempt From Income Tax,'' must include a copy of relevant
portions of this form.
(2) Those who do not file IRS Form 990 must submit information
above in the format of their choice.
In addition to final project reporting requirements, award
recipients will also be required to submit a one-page document, derived
from their project reports, listing and describing their grant
activities. For award recipients, the names of directors and/or senior
executives (current officers, trustees, and key employees), as well as
the one-page description of grant activities, will be transmitted by
the State Department to OMB, along with other information required by
the Federal Funding Accountability and Transparency Act (FFATA), and
will be made available to the public by the Office of Management and
Budget on its USASpending.gov Web site as part of ECA's FFATA reporting
requirements.
Please Note: If your organization is a private nonprofit which
has not received a grant or cooperative agreement from ECA in the
past three years, or if your organization received nonprofit status
from the IRS within the past four years, you must submit the
necessary documentation to verify nonprofit status as directed in
the PSI document. Failure to do so will cause your proposal to be
declared technically ineligible.
IV.3d. Please take into consideration the following information
when preparing your proposal narrative:
IV.3d.1 Adherence to All Regulations Governing the J Visa
The Bureau of Educational and Cultural Affairs places critically
important emphases on the security and proper administration of the
Exchange Visitor (J visa) Programs and adherence by award recipients
and sponsors to all regulations governing the J visa. Therefore,
proposals should demonstrate the applicant's capacity to meet all
requirements governing the administration of the Exchange Visitor
Programs as set forth in 22 CFR 62, including the oversight of
Responsible Officers and Alternate Responsible Officers, screening and
selection of program participants, provision of pre-arrival information
and orientation to participants, monitoring of participants, proper
maintenance and security of forms, recordkeeping, reporting and other
requirements.
For the Intensive English Language Program, ECA will be responsible
for issuing DS-2019 forms to participants in this program. For the
Capacity Building for Undergraduate Study Abroad, the recipient will be
responsible for issuing DS-2019 forms to participants in this program.
A copy of the complete regulations governing the administration of
Exchange Visitor (J) programs is available at https://exchanges.state.gov or from: United States Department of State, Office
of Exchange Coordination and Designation, Office of Designation, ECA/
EC/D, SA-5, Floor C2, Department of State, Washington, DC 20522-0582.
Please refer to Solicitation Package for further information.
IV.3d.2 Diversity, Freedom and Democracy Guidelines
Pursuant to the Bureau's authorizing legislation, projects must
maintain a non-political character and should be balanced and
representative of the diversity of American political, social, and
cultural life. ``Diversity'' should be interpreted in the broadest
sense and encompass differences including, but not limited to,
ethnicity, race, gender, religion, geographic location, socio-economic
status, and disabilities. Applicants are strongly encouraged to adhere
to the advancement of this principle both in project administration and
in project content. Please refer to the review criteria under the
'Support for Diversity' section for specific suggestions on
incorporating diversity into your proposal. Public Law 104-319 provides
that ``in carrying out programs of educational and cultural exchange in
countries whose people do not fully enjoy freedom and democracy,'' the
Bureau ``shall take appropriate steps to provide opportunities for
participation in such programs to human rights and democracy leaders of
such countries.'' Public Law 106-113 requires that the governments of
the countries described above do not have inappropriate influence in
the selection process. Proposals should reflect advancement of these
goals in their project contents, to the full extent deemed feasible.
IV.3d.3. Program Monitoring and Evaluation
Proposals must include a plan to monitor and evaluate the project's
success, both as the activities unfold and at the end of the program.
The Bureau recommends that your proposal include a draft survey
questionnaire or other technique plus a description of a methodology to
use to link outcomes to original project objectives. The Bureau expects
that the recipient organization will track participants or partners and
be able to respond to key evaluation questions, including satisfaction
with the program, learning as a result of the program, changes in
behavior as a result of the program, and effects of the program on
institutions (institutions in which participants work or partner
institutions). The evaluation plan should include indicators that
measure gains in mutual understanding as well as substantive knowledge.
Successful monitoring and evaluation depend heavily on setting
clear goals and outcomes at the outset of a program. Your evaluation
plan should include a description of your project's objectives, your
anticipated project outcomes, and how and when you intend to measure
these outcomes (performance indicators). The more that outcomes are
``smart'' (specific, measurable, attainable, results-oriented, and
placed in a reasonable time frame), the easier it will be to conduct
the evaluation. You should also show how your project objectives link
to the goals of the program described in this RFGP.
Your monitoring and evaluation plan should clearly distinguish
between program outputs and outcomes. Outputs are products and services
delivered, often stated as an amount. Output information is important
to show the scope or size of project activities, but it cannot
substitute for information about progress towards outcomes or the
results achieved. Examples of outputs include the number of people
trained or the number of seminars conducted. Outcomes, in contrast,
represent specific results a project is intended to achieve and is
usually measured as an extent of change. Findings on outputs and
outcomes should both be reported, but the focus should be on outcomes.
We encourage you to assess the following four levels of outcomes,
as they relate to the program goals set out in the RFGP (listed here in
increasing order of importance):
1. Participant satisfaction with the program and exchange
experience.
2. Participant learning, such as increased knowledge, aptitude,
skills, and changed understanding and attitude. Learning includes both
substantive (subject-specific) learning and mutual understanding.
3. Participant behavior, concrete actions to apply knowledge in
work or community; greater participation and responsibility in civic
organizations; interpretation and explanation of experiences and new
knowledge gained; continued contacts between participants, community
members, and others.
4. Institutional changes, such as increased collaboration and
partnerships, policy reforms, new programming, and organizational
improvements.
Please note: Consideration should be given to the appropriate
timing of data collection
[[Page 10002]]
for each level of outcome. For example, satisfaction is usually
captured as a short-term outcome, whereas behavior and institutional
changes are normally considered longer-term outcomes.
Overall, the quality of your monitoring and evaluation plan will be
judged on how well it (1) Specifies intended outcomes; (2) gives clear
descriptions of how each outcome will be measured; (3) identifies when
particular outcomes will be measured; and (4) provides a clear
description of the data collection strategies for each outcome (i.e.,
surveys, interviews, or focus groups). (Please note that evaluation
plans that deal only with the first level of outcomes [satisfaction]
will be deemed less competitive under the present evaluation criteria.)
Recipient organizations will be required to provide reports
analyzing their evaluation findings to the Bureau in their regular
program reports. All data collected, including survey responses and
contact information, must be maintained for a minimum of three years
and provided to the Bureau upon request.
IV.3e. Please take the following information into consideration
when preparing the proposal budget:
IV.3e.1. Applicants must submit SF-424A--``Budget Information--Non-
Construction Programs'' along with a comprehensive budget for the
entire project. There must be a summary budget as well as breakdowns
reflecting both administrative and program budgets. Applicants may
provide separate sub-budgets for each project component, phase,
location, or activity to provide clarification.
IV.3e.2. Allowable costs for the project include the following:
(1) Travel. International and domestic airfare; visas; transit
costs; ground transportation costs, except where these project
activities will be paid directly by ECA, please see the POGI for
further information. Please note that all air travel must be in
compliance with the Fly America Act. There is no charge for J-1 visas
for participants in Bureau-sponsored programs.
(2) Per Diem. For U.S.-based programming, organizations should use
the published Federal per diem rates for individual U.S. cities.
Domestic per diem rates may be accessed at: https://www.gsa.gov/Portal/gsa/ep/contentView.do?contentId=17943&contentType=GSA_BASIC.
(3) Please refer to the Solicitation Package for complete budget
guidelines and formatting instructions.
Please refer to the Solicitation Package for complete budget
guidelines and formatting instructions.
IV.3f. Submission Dates and Times
Application Deadline Date: April 12, 2010.
Methods of Submission:
Applications may be submitted in one of two ways:
(1) In hard-copy, via a nationally recognized overnight delivery
service (i.e., Federal Express, UPS, or U.S. Postal Service Express
Overnight Mail, etc.), or
(2) electronically through https://www.grants.gov.
Along with the Project Title, all applicants must enter the
competition Reference Number (ECA/A-10-One-time-Comp. A) in Box 11 on
the SF-424 contained in the mandatory Proposal Submission Instructions
(PSI) of the solicitation document.
IV.3f.1 Submitting Printed Applications
Applications must be shipped no later than the above deadline.
Delivery services used by applicants must have in-place, centralized
shipping identification and tracking systems that may be accessed via
the Internet and delivery people who are identifiable by commonly
recognized uniforms and delivery vehicles. Proposals shipped on or
before the above deadline but received at ECA more than seven days
after the deadline will be ineligible for further consideration under
this competition. Proposals shipped after the established deadlines are
ineligible for consideration under this competition. ECA will not
notify you upon receipt of application. It is each applicant's
responsibility to ensure that each package is marked with a legible
tracking number and to monitor/confirm delivery to ECA via the
Internet. Delivery of proposal packages may not be made via local
courier service or in person for this competition. Faxed documents will
not be accepted at any time. Only proposals submitted as stated above
will be considered.
Important note: When preparing your submission please make sure
to include one extra copy of the completed SF-424 form and place it
in an envelope addressed to ``ECA/EX/PM''.
Applicants must also submit the ``Executive Summary'' and
``Proposal Narrative'' and budget sections of the proposal as well as
any essential attachments, in Microsoft Word and/or Excel on a CD-ROM.
The Bureau will provide these files electronically to the appropriate
Public Affairs Sections at the U.S. Embassies for their review.
The original and seven copies of the application should be sent to:
U.S. Department of State, Program Management Division, ECA-IIP/EX/PM,
Ref.: ECA/A-10-One-time-Comp-A, SA-5, Floor 4, Department of State,
2200 C Street, NW., Washington, DC 20522-0504.
Applicants submitting hard-copy applications must also submit the
``Executive Summary'' and ``Proposal Narrative'' and ``Budget''
sections of the proposal in text (.txt) or Microsoft Word format on a
PC-formatted disk. The Bureau will provide these files electronically
to the appropriate Public Affairs Section(s) at the U.S. embassy(ies)
for its(their) review.
IV.3f.2--Submitting Electronic Applications
Applicants have the option of submitting proposals electronically
through Grants.gov (https://www.grants.gov). Complete solicitation
packages are available at Grants.gov in the ``Find'' portion of the
system.
Please follow the instructions available in the `Get Started'
portion of the site (https://www.grants.gov/GetStarted).
Several of the steps in the Grants.gov registration process could
take several weeks. Therefore, applicants should check with appropriate
staff within their organizations immediately after reviewing this RFGP
to confirm or determine their registration status with Grants.gov.
Once registered, the amount of time it can take to upload an
application will vary depending on a variety of factors including the
size of the application and the speed of your internet connection. In
addition, validation of an electronic submission via Grants.gov can
take up to two business days.
Therefore, we strongly recommend that you not wait until the
application deadline to begin the submission process through
Grants.gov.
The Grants.gov Web site includes extensive information on all
phases/aspects of the Grants.gov process, including an lengthy section
on frequently asked questions, located under the ``For Applicants''
section of the Web site. ECA strongly recommends that all potential
applicants review thoroughly the Grants.gov Web site, well in advance
of submitting a proposal through the Grants.gov system. ECA bears no
responsibility for data errors resulting from transmission or
conversion processes.
Direct all questions regarding Grants.gov registration and
submission to:
Grants.gov Customer Support.
Contact Center Phone: 800-518-4726.
Business Hours: Monday-Friday, 7 a.m.-9 p.m. Eastern Time.
E-mail: grants.gov">support@grants.gov
[[Page 10003]]
Applicants have until midnight (12 a.m.), Washington, DC time of
the closing date to ensure that their entire application has been
uploaded to the Grants.gov site. There are no exceptions to the above
deadline. Applications uploaded to the site after midnight of the
application deadline date will be automatically rejected by the
grants.gov system, and will be technically ineligible.
Please refer to the Grants.gov Web site, for definitions of various
``application statuses'' and the difference between a submission
receipt and a submission validation. Applicants will receive a
validation e-mail from grants.gov upon the successful submission of an
application. Again, validation of an electronic submission via
Grants.gov can take up to two business days. Therefore, we strongly
recommend that you not wait until the application deadline to begin the
submission process through Grants.gov. ECA will not notify you upon
receipt of electronic applications.
It is the responsibility of all applicants submitting proposals via
the Grants.gov web portal to ensure that proposals have been received
by Grants.gov in their entirety, and ECA bears no responsibility for
data errors resulting from transmission or conversion processes.
V. Application Review Information
V.1. Review Process
The Bureau will review all proposals for technical eligibility.
Proposals will be deemed ineligible if they do not fully adhere to the
guidelines stated herein and in the Solicitation Package. All eligible
proposals will be reviewed by the program office, as well as the Public
Diplomacy section of the relevant U.S. Embassy overseas, where
appropriate. Eligible proposals will be subject to compliance with
Federal and Bureau regulations and guidelines and forwarded to Bureau
grant panels for advisory review. Proposals may also be reviewed by the
Office of the Legal Adviser or by other Department elements. Final
funding decisions are at the discretion of the Department of State's
Assistant Secretary for Educational and Cultural Affairs. Final
technical authority for assistance awards (grants) resides with the
Bureau's Grants Officer.
Review Criteria
Technically eligible applications will be competitively reviewed
according to the criteria stated below. These criteria are not rank
ordered and all carry equal weight in the proposal evaluation:
1. Quality of the program idea and program planning: Objectives
should be reasonable, feasible, and flexible. The proposal should
clearly demonstrate how the institution will meet the program's
objectives and plan. The proposed program should be creative and well
developed, respond to the design outlined in the solicitation, and
demonstrate originality. It should be clearly and accurately written,
substantive, and with sufficient detail. The program plan should adhere
to the program overview and guidelines described above. Please note:
Proposals submitted by prior-year one-time grant recipients must
include in their proposal submission a description of the specific
elements that make this submission a new exchange program rather than a
repetition or extension of what was funded by ECA under a prior-year
award.
2. Ability to achieve program objectives: Objectives should be
reasonable, feasible, and flexible. Proposals should clearly
demonstrate how the institution will meet the program's objectives and
plan.
3. Support of diversity: The proposal should demonstrate the
recipient's commitment to promoting the awareness and understanding of
diversity in participant selection and exchange program design and
content.
4. Institutional capacity and track record: Proposed personnel and
institutional resources should be adequate and appropriate to achieve
the program goals. The proposal should demonstrate an institutional
record, including solid programming and responsible fiscal management.
The Bureau will consider the past performance, including compliance
with all reporting requirements for past Bureau grants.
5. Program evaluation: The proposal should include a plan to
evaluate the program's success, both as the activities unfold and at
the end of the program. The proposal should include a draft survey
questionnaire or other technique plus description of a methodology to
use to link outcomes to original project objectives. Please see Section
IV.3d.3. of this announcement for more information.
6. Cost-effectiveness and cost sharing: The applicant should
demonstrate efficient use of Bureau funds. The overhead and
administrative components of the proposal, including salaries and
honoraria, should be kept as low as possible. All other items should be
necessary and appropriate. The proposal should maximize cost-sharing
through other private sector support as well as institutional direct
funding contributions.
VI. Award Administration Information
VI.1a. Award Notices
Final awards cannot be made until funds have been appropriated by
Congress, allocated and committed through internal Bureau procedures.
Successful applicants will receive a Federal Assistance Award (FAA)
from the Bureau's Grants Office. The FAA and the original grant
proposal with subsequent modifications (if applicable) shall be the
only binding authorizing document between the recipient and the U.S.
Government. The FAA will be signed by an authorized Grants Officer, and
mailed to the recipient's responsible officer identified in the
application.
VI.1b The following additional requirements apply to this project,
for assistance awards involving the Palestinian Authority, West Bank,
and Gaza:
All awards made under this competition must be executed according
to all relevant U.S. laws and policies regarding assistance to the
Palestinian Authority, and to the West Bank and Gaza. Organizations
must consult with relevant Public Affairs Offices before entering into
any formal arrangements or agreements with Palestinian organizations or
institutions.
Note: To assure that planning for the inclusion of the
Palestinian Authority complies with requirements, please contact
Bahareh Moradi, MoradiBX@state.gov, 202-632-6350.
VI.2 Administrative and National Policy Requirements
Terms and Conditions for the Administration of ECA agreements
include the following:
Office of Management and Budget Circular A-122, ``Cost Principles for
Nonprofit Organizations''.
Office of Management and Budget Circular A-21, ``Cost Principles for
Educational Institutions''.
OMB Circular A-87, ``Cost Principles for State, Local and Indian
Governments''.
OMB Circular No. A-110 (Revised), Uniform Administrative Requirements
for Grants and Agreements with Institutions of Higher Education,
Hospitals, and other Nonprofit Organizations.
OMB Circular No. A-102, Uniform Administrative Requirements for Grants-
in-Aid to State and Local Governments.
OMB Circular No. A-133, Audits of States, Local Government, and Non-
profit Organizations.
[[Page 10004]]
Please refer to the following Web sites for additional information:
https://www.whitehouse.gov/omb/grants. https://fa.statebuy.state.gov.
VI.3. Reporting Requirements
You must provide ECA with a hard copy original plus one copy of the
following reports:
(1) A final program and financial report no more than 90 days after
the expiration of the award;
(2) A concise, one-page final program report summarizing program
outcomes no more than 90 days after the expiration of the award. This
one-page report will be transmitted to OMB, and be made available to
the public via OMB's USAspending.gov Web site--as part of ECA's Federal
Funding Accountability and Transparency Act (FFATA) reporting
requirements.
(3) A SF-PPR, ``Performance Progress Report'' Cover Sheet with all
program reports.
(4) Interim program and financial reports after each program phase,
as required in the Bureau grant agreement.
Award Recipients will be required to provide reports analyzing
their evaluation findings to the Bureau in their regular project
reports. (Please refer to IV. Application and Submission Instructions
(IV.3.d.3) above for Program Monitoring and Evaluation information.
All data collected, including survey responses and contact
information, must be maintained for a minimum of three years and
provided to the Bureau upon request.
All reports must be sent to the ECA Grants Officer and ECA Program
Officer listed in the final assistance award document.
VI.4. Optional Program Data Requirements
Award recipients will be required to maintain specific data on
program participants and activities in an electronically accessible
database format that can be shared with the Bureau as required. As a
minimum, the data must include the following:
(1) Name, address, contact information and biographic sketch of all
persons who travel internationally on funds provided by the agreement
or who benefit from the award funding but do not travel.
(2) Itineraries of international and domestic travel, providing
dates of travel and cities in which any exchange experiences take
place. Final schedules for in-country and U.S. activities must be
received by the ECA Program Officer at least three work days prior to
the official opening of the activity.
VII. Agency Contacts
For questions about this announcement, contact:
1. Intensive English Language Program: Vincent Pickett,
PickettVS@state.gov, 202-632-3243.
2. Capacity Building for Undergraduate Study Abroad: Contact:
Bahareh Moradi, MoradiBX@state.gov, 202-632-6350; or Carina Klein,
KleinCD@state.gov, 202-632-9460.
All correspondence with the Bureau concerning this RFGP should
reference the above title and number ECA/A-10-One-time-Comp. A.
Please read the complete Federal Register announcement before
sending inquiries or submitting proposals. Once the RFGP deadline has
passed, Bureau staff may not discuss this competition with applicants
until the proposal review process has been completed.
VIII. Other Information
Notice
The terms and conditions published in this RFGP are binding and may
not be modified by any Bureau representative. Explanatory information
provided by the Bureau that contradicts published language will not be
binding. Issuance of the RFGP does not constitute an award commitment
on the part of the Government. The Bureau reserves the right to reduce,
revise, or increase proposal budgets in accordance with the needs of
the program and the availability of funds. Awards made will be subject
to periodic reporting and evaluation requirements per section VI.3
above.
Dated: February 24, 2010.
Maura M. Pally,
Acting Assistant Secretary for Educational and Cultural Affairs,
Department of State.
[FR Doc. 2010-4561 Filed 3-3-10; 8:45 am]
BILLING CODE 4710-05-P