Privacy Act of 1974; System of Records, 7651-7656 [2010-3298]
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Federal Register / Vol. 75, No. 34 / Monday, February 22, 2010 / Notices
Executive Office Building, Washington,
DC 20503.
Celina Elphage,
Treasury PRA Clearance Officer.
[FR Doc. 2010–3308 Filed 2–19–10; 8:45 am]
BILLING CODE 4810–39–P
DEPARTMENT OF THE TREASURY
Office of the Comptroller of the
Currency
Agency Information Collection
Activities: Submission for OMB
Review; Comment Request
Office of the Comptroller of the
Currency (OCC), Treasury.
ACTION: Notice and request for comment.
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AGENCY:
SUMMARY: The OCC, as part of its
continuing effort to reduce paperwork
and respondent burden, invites the
general public and other Federal
agencies to take this opportunity to
comment on a continuing information
collection, as required by the Paperwork
Reduction Act of 1995. An agency may
not conduct or sponsor, and a
respondent is not required to respond
to, an information collection unless it
displays a currently valid Office of
Management and Budget (OMB) control
number. Currently, the OCC is soliciting
comment concerning its renewal of an
information collection titled,
‘‘Municipal Securities Dealers and
Government Securities Brokers and
Dealers Registration and Withdrawal.’’
The OCC also is giving notice that it has
sent the collection to OMB for review.
DATES: You should submit written
comments by March 24, 2010.
ADDRESSES: Communications Division,
Office of the Comptroller of the
Currency, Mailstop 2–3, Attention:
1557–0184, 250 E Street, SW.,
Washington, DC 20219. In addition,
comments may be sent by fax to (202)
874–5274, or by electronic mail to
regs.comments@occ.treas.gov. You can
inspect and photocopy comments at the
OCC, 250 E Street, SW., Washington, DC
20219. For security reasons, the OCC
requires that visitors make an
appointment to inspect comments. You
may do so by calling (202) 874–4700.
Upon arrival, visitors will be required to
present valid government-issued photo
identification and to submit to security
screening in order to inspect and
photocopy comments.
Additionally, you should send a copy
of your comments to OCC Desk Officer,
1557–0184, by mail to U.S. Office of
Management and Budget, 725 17th
Street, NW., #10235, Washington, DC
20503, or by fax to (202) 395–6974.
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FOR FURTHER INFORMATION CONTACT: You
can request additional information from
or a copy of the collection from Mary H.
Gottlieb, Clearance Officer, (202) 874–
5090, Legislative and Regulatory
Activities Division (1557–0184), Office
of the Comptroller of the Currency, 250
E Street, SW., Washington, DC 20219.
SUPPLEMENTARY INFORMATION: The OCC
is proposing to extend OMB approval of
the following information collection:
Title: Municipal Securities Dealers
and Government Securities Brokers and
Dealers Registration and Withdrawal.
OMB Control No.: 1557–0184.
Form Numbers: MSD, MSDW, MSD–
4, MSD–5, G–FIN, G–FINW.
Abstract: This information collection
is required to satisfy the requirements of
the Securities Act Amendments of
1975 1 and the Government Securities
Act of 1986,2 which require that any
national bank that acts as a government
securities broker/dealer or a municipal
securities dealer notify the OCC of its
broker/dealer activities. The OCC uses
this information to determine which
national banks are government and
municipal securities broker/dealers and
to monitor entry into and exit from
government and municipal securities
broker/dealer activities by institutions
and registered persons. The OCC also
uses the information in planning bank
examinations.
Type of Review: Extension without
change of a currently approved
collection.
Affected Public: Businesses or other
for-profit; individuals.
Estimated Number of Respondents:
26.
Estimated Total Annual Responses:
920.
Frequency of Response: On occasion.
Estimated Total Annual Burden: 867
hours.
The OCC issued a 60-day Federal
Register notice on November 30, 2009.
74 FR 62634. No comments were
received. Comments continue to be
invited on:
(a) Whether the collection of
information is necessary for the proper
performance of the functions of the
OCC, including whether the information
has practical utility;
(b) The accuracy of the OCC’s
estimate of the information collection
burden;
(c) Ways to enhance the quality,
utility, and clarity of the information to
be collected;
(d) Ways to minimize the burden of
the collection on respondents, including
through the use of automated collection
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U.S.C. 78o–5.
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techniques or other forms of information
technology; and
(e) Estimates of capital or start-up
costs and costs of operation,
maintenance, and purchase of services
to provide information.
Dated: February 16, 2010.
Michele Meyer,
Assistant Director, Legislative & Regulatory
Activities Division, Office of the Comptroller
of the Currency.
[FR Doc. 2010–3375 Filed 2–19–10; 8:45 am]
BILLING CODE 4810–33–P
DEPARTMENT OF VETERANS
AFFAIRS
Privacy Act of 1974; System of
Records
AGENCY:
Department of Veterans Affairs
(VA).
ACTION: Notice of establishment of new
system of records.
SUMMARY: The Privacy Act of 1974 (5
United States Code 552(e)(4)) requires
that all agencies publish in the Federal
Register a notice of the existence and
character of their systems of records.
Notice is hereby given that the
Department of Veterans Affairs is
establishing a new system of records
entitled ‘‘Veterans Health
Administration Leadership and
Workforce Development—VA’’
(161VA10A2).
DATES: Comments on this new system of
records must be received no later than
March 24, 2010. If no public comment
is received, the new system will become
effective March 24, 2010.
ADDRESSES: Written comments may be
submitted through https://
www.Regulations.gov; by mail or handdelivery to Director, Regulations
Management (02Reg), Department of
Veterans Affairs, 810 Vermont Avenue,
NW., Room 1068, Washington, DC
20420; or by fax to (202) 273–9026.
Comments received will be available for
public inspection in the Office of
Regulation Policy and Management,
Room 1063B, between the hours of 8
a.m. and 4:30 p.m., Monday through
Friday (except holidays). Please call
(202) 461–4902 (this is not a toll-free
number) for an appointment. In
addition, during the comment period,
comments may be viewed online
through the Federal Docket Management
System (FDMS) at https://
www.Regulations.gov.
FOR FURTHER INFORMATION CONTACT:
Diana Rogers, Department of Veterans
Affairs, Veterans Health Administration
High Performance Development Model
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Federal Register / Vol. 75, No. 34 / Monday, February 22, 2010 / Notices
(HPDM) Program Office, 55 North
Robinson Avenue, Oklahoma City,
Oklahoma 73102; telephone (405) 552–
4336.
SUPPLEMENTARY INFORMATION:
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I. Description of Proposed Systems of
Records
Veterans Health Administration
Leadership and Workforce Development
(VHALWD) is a data repository that
stores data gathered from the Canteen
Service, Veterans Health Administration
Central Office, Veterans Integrated
Service Networks and facility
coordinators.
II. Proposed Routine Use Disclosures of
Data in the System
To the extent that records contained
in the system include information
protected by 38 U.S.C. 7332, i.e.,
medical treatment information related to
drug abuse, alcoholism or alcohol abuse,
sickle cell anemia or infection with the
human immunodeficiency virus, that
information cannot be disclosed under a
routine use unless there is also specific
statutory authority permitting
disclosure.
We are proposing to establish the
following Routine Use disclosures of
information maintained in the system:
1. The record of an individual who is
covered by a system of records may be
disclosed to a Member of Congress, or
a staff person acting for the Member,
when the Member or staff person
requests the record on behalf of and at
the written request of the individual.
VA must be able to provide
information about individuals to
adequately respond to inquiries from
Members of Congress at the request of
constituents who have sought their
assistance.
2. Disclosure may be made to the
National Archives and Records
Administration (NARA) and the General
Services Administration (GSA) in
records management inspections
conducted under authority of Title 44,
Chapter 29, of the United States Code
(U.S.C.).
NARA and GSA are responsible for
management of old records no longer
actively used, but which may be
appropriate for preservation, and for the
physical maintenance of the Federal
government’s records. VA must be able
to provide the records to NARA and
GSA in order to determine the proper
disposition of such records.
3. VA may disclose information from
this system of records to the Department
of Justice (DoJ), either on VA’s initiative
or in response to DoJ’s request for the
information, after either VA or DoJ
determines that such information is
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relevant to DoJ’s representation of the
United States or any of its components
in legal proceedings before a court or
adjudicative body, provided that, in
each case, the agency also determines
prior to disclosure that release of the
records to DoJ is a use of the
information contained in the records
that is compatible with the purpose for
which VA collected the records. VA, on
its own initiative, may disclose records
in this system of records in legal
proceedings before a court or
administrative body after determining
that the disclosure of the records to the
court or administrative body is a use of
the information contained in the records
that is compatible with the purpose for
which VA collected the records.
VA must be able to provide
information to DoJ in litigation where
the United States or any of its
components is involved or has an
interest. A determination would be
made in each instance that under the
circumstances involved, the purpose is
compatible with the purpose for which
VA collected the information. This
routine use is distinct from the authority
to disclose records in response to a
court order under subsection (b)(11) of
the Privacy Act, 5 U.S.C. 552(b)(11), or
any other provision of subsection (b), in
accordance with the court’s analysis in
Doe v. DiGenova, 779 F.2d 74, 78–84
(DC Cir. 1985) and Doe v. Stephens, 851
F.2d 1457, 1465–67 (DC Cir. 1988).
4. Disclosure of relevant information
may be made to individuals,
organizations, private or public
agencies, or other entities with whom
VA has a contract or agreement or where
there is a subcontract to perform such
services as VA may deem practicable for
the purposes of laws administered by
VA, in order for the contractor or
subcontractor to perform the services of
the contract or agreement. This routine
use, which also applies to agreements
that do not qualify as contracts defined
by Federal procurement laws and
regulations, is consistent with OMB
guidance in OMB Circular A–130, App.
I, paragraph 5a(1)(b) that agencies
promulgate routine uses to address
disclosure of Privacy Act-protected
information to contractors in order to
perform the services contracts for the
agency.
5. VA may disclose on its own
initiative any information in the system,
except the names and home addresses of
veterans and their dependents, that is
relevant to a suspected or reasonably
imminent violation of the law whether
civil, criminal, or regulatory in nature
and whether arising by general or
program statute or by regulation, rule, or
order issued pursuant thereto, to a
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Federal, state, local, tribal, or foreign
agency charged with the responsibility
of investigating or prosecuting such
violation, or charged with enforcing or
implementing the statute, regulation,
rule, or order. VA may also disclose on
its own initiative the names and
addresses of veterans and their
dependents to a Federal agency charged
with the responsibility of investigating
or prosecuting civil, criminal, or
regulatory violations of law, or charged
with enforcing or implementing the
statute, regulation, or order issued
pursuant thereto.
VA must be able to provide on its own
initiative information that pertains to a
violation of laws to law enforcement
authorities in order for them to
investigate and enforce those laws.
Under 38 U.S.C. 5701(a) and (f), VA may
only disclose the names and addresses
of veterans and their dependents to
Federal entities with law enforcement
responsibilities. This is distinct from the
authority to disclose records in response
to a qualifying request from a law
enforcement entity, as authorized by
Privacy Act subsection 5 U.S.C.
552a(b)(7).
6. Disclosure to other Federal agencies
may be made to assist such agencies in
preventing and detecting possible fraud
or abuse by individuals in their
operations and programs.
This routine use permits disclosures
by the Department to report a suspected
incident of identity theft and provide
information or documentation related to
or in support of the reported incident.
7. VA may, on its own initiative,
disclose any information or records to
appropriate agencies, entities, and
persons when (1) VA suspects or has
confirmed that the integrity or
confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise,
there is a risk of embarrassment or harm
to the reputations of the record subjects,
harm to economic or property interests,
identity theft or fraud, or harm to the
security, confidentiality, or integrity of
this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the potentially
compromised information; and (3) the
disclosure is to agencies, entities, or
persons whom VA determines are
reasonably necessary to assist or carry
out the Department’s efforts to respond
to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm. This routine use
permits disclosures by the Department
to respond to a suspected or confirmed
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data breach, including the conduct of
any risk analysis or provision of credit
protection services as provided in 38
U.S.C. 5724, as the terms are defined in
38 U.S.C. 5727.
III. Compatibility of the Proposed
Routine Uses
The Privacy Act permits VA to
disclose information about individuals
without their consent for a routine use
when the information will be used for
a purpose that is compatible with the
purpose for which we collected the
information. In all of the routine use
disclosures described above, the
recipient of the information will use the
information in connection with a matter
relating to one of VA’s programs, will
use the information to provide a benefit
to VA, or disclosure is required by law.
The notice of intent to publish and an
advance copy of the system notice have
been sent to the appropriate
Congressional committees and to the
Director of the Office of Management
and Budget (OMB) as required by 5
U.S.C. 552a(r) (Privacy Act) and
guidelines issued by OMB (65 FR
77677), December 12, 2000.
Approved: January 26, 2010.
John R. Gingrich,
Chief of Staff, Department of Veterans Affairs.
161VA10A2
SYSTEM NAME:
Veterans Health Administration
Leadership and Workforce
Development—VA.
SYSTEM LOCATION:
Records are maintained at the North
Little Rock Campus, 2200 Fort Roots
Drive, Little Rock, Arkansas 72114.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
The records include information from
and concerning Veterans Affairs Central
Office, Veterans Health Administration,
Veterans Health Administration
Canteen, Veterans Health
Administration Central Office, Veterans
Benefits Administration and National
Cemetery Administration personnel.
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CATEGORIES OF RECORDS IN THE SYSTEM:
The records may include information
related to: people, work groups,
workforce, funding, leadership classes,
personal development plans,
supervisory levels, mentor and coach
roles and certifications, High
Performance Development Model,
senior executive information and
recruitment, human resources
automation, positions, organizations,
and locations of Veterans Health
Administration top management
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positions. Central Office and Veterans
Integrated Systems Network managers
and staff, facility directors, associate
directors, chiefs of staff, and other
senior clinical and administrative field
managers’ positions are included. The
Veterans Health Administration
Executive Management Program
consists of the functions that fall under
the purview of the Veterans Health
Administration Executive Resources
Board and the Veterans Health
Administration Performance Review
Board. Their functions include
executive development, recruitment and
placement; organizational analysis;
succession planning; and performance
assessment and recognition. The
method used to collect this information
is a proprietary system using relational
technology. Information from this
database is joined and expanded with
information from the Veterans Health
Administration executive program
processes i.e., organization, vacancies,
recruitment efforts, performance, etc.
This combination of information is used
in the administration of the Executive
Resources Board and Performance
Review Board functions. The sharing
and development of information
involving executives and organizations
provides an effective means for
accomplishing the Executive Resources
Board and Performance Review Board
objectives.
The following modules are in
Veterans Health Administration
Leadership and Workforce
Development: Veterans Health
Administration Leadership and
Workforce Development Home,
Performance, Workgroups, Veterans
Affairs National Database for Interns,
Student Educational Experience
Program, High Performance
Development Model Funding, Executive
Career Field Career Development Plan
On-Line Application, Technical Career
Field Preceptor On-Line Application,
Career Development Plans, Workforce
Planning, Class and Program
Management (includes: Graduate
Healthcare Administration Training
Program, School at Work, Leadership
Effectiveness Accountability
Development, Technical Career Field,
Executive Career Field Candidate
Development Program, Senior Executive
Service Candidate Development
programs, Ethics, Professional
Development Plans, Supervisory
Training, Open Season (Veterans Health
Administration Executive Recruitment),
WebHR (Web-based Human Resource
module), and Mentor Coach
Certification). Veterans Health
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Administration Leadership and
Workforce Development data contains:
1. Employee data.
• Employee legal name
• Social security number
• Veteran’s preference
• Vietnam Era veteran
• Retirement plan
• Tenure
• Universal personal identification
number
• Universal user name
• Sex
• Supervisory status
• Supervisory training status
• Work contact information
• Facility
• Network Identification
• Home contact information
• Home of record contact information
• Assigned facility/organization
• Pay plan
• Pay grade
• Step
• Retirement eligibility
• Union membership
• Leave balances
• Program
• Credentials
• Grievance
• Disciplinary actions
• Third-party and other employee
actions
2. Employee position data.
• Veterans Health Administration
Leadership and Workforce
Development position titles
• High Performance Development
Management ratings
• Position requestor contact data
• Legal authority
• Competitive Level
• Fair Labor Standards Act category
• Drug testing position indicator
• Citizenship/Residency status
• English language proficiency
• Announcement status
• Vacancy status
• Date job opened
• Days to open
• Days to issue certificate
• Date job closed
• Job type/Occupation series/Grade
• Pay plan
• Work schedule
• Appropriation code
• Cost center
• Date candidates referred
• Date nomination received
• Date to Executive Resources Board
• Date credentials complete
• Date recruitment received
• Position start and end dates
• Appointment start and end dates
• Position location
Æ Location complexity rating
• Position reporting official
• Position status
Æ Supervisory
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Federal Register / Vol. 75, No. 34 / Monday, February 22, 2010 / Notices
Æ Bargaining unit
Æ Senior executive pay band
Level of supervisory responsibility
Date of offer
Position status change
Reason for change
Position authorization data
Announcement tracking data (location
and dates of actions)
Area of consideration
Number of applicants (internal,
external, not qualified)
Number interviewed
Applicant outcome and notification
Selecting official
Re-announcement
Position cancelations
Date fingerprinted
Background check data
Physician Comp Panel and Standards
Board data
3. Bonus data.
Executive/Senior Executive Service
Æ Pay band and band max pay
Æ Proposed pay adjustment
Æ Proposed rating
Æ Approved rating
Æ Approved bonus pay
Æ Actual pay
Æ Rank award
Type
Previous year nomination and award
amount
Current year nomination
Æ Bonus pool total
Æ Local bonus funding amount
Æ Form Uploads
Appraisal
High level reviews
Comments
Bonus justification
Rank award nominations
Non-Executive (each Fiscal Year)
Æ Rating
Æ Award amount
Æ Pay adjustment (Yes/No)
4. Workgroups & Organizations.
Just under 100 codes—not job
occupation series codes—code
developed for the All Employee
Survey
Agency selection
Æ Veterans Affairs
Æ Veterans Health Administration
Æ National Cemetery
Agency networks
Agency organizations
Formal and informal name
Organization type
Network
Physical location
Duty Code
Complexity Level
Station number
Workgroup supervisory designations
Workgroup coordinator assignment
Workgroup coordinator contact info
5. Development Plans.
Uploaded text document
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Æ Document filled from template
Æ Free text employee documentation
6. Funding.
• Program funding
• Program funds available
• Reimbursement type
• Appropriation code
• Fiscal contact name and phone
• Amount per employee
• Fund control point
• Requested average salary
• Approved funds
• Withdrawn funds
• Date funding sent
• Approval funding comments
• Approved Full Time Equivalents
dollars
• Cost center
7. Career Programs.
• Program Eligibility criteria
• Program waiver
• Program employee applied
• Class title
• Program/Class year
• School name and state
• Major
• Anticipated graduation date
• Application status
• Employment history
• Education history
• Competency data (application
questions and answers)
• Applicant endorsers
• Class administrator assignments
• Employee list per class
• Program completion status
• Requested number of student hires
• Requested funding for student salary
• Student work schedule
• Number Full Time Equivalents
requested
8. Workforce Planning—Annual
Corporate Office & Veterans Integrated
Service Networks.
• Planning team members
• Strategic direction
• Historical analysis
Æ Employee reason to leave
Æ Equal employment opportunity
category of employee
• Projected workforce-rational and
issues
• Recruitment & Retention programs
used
• Leadership programs/activities and
participation
• Workplace morale assessment
• Work plan comments
9. Mentor Information.
• Mentor status
• Core training
Æ Courses
Æ Date and location
Æ Training instructors
Æ Training history
• Certification level
• Practical experience hours and event
10. Perseus Survey Software.
• Employee legal name
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Last 4 social security number
Veterans Integrated Service Networks
Facility/Office
Work Setting (Section/Division/
Campus/Product Line/Service/
Department)
Occupation
Identification of supervisory chain of
command
Identification of peer and subordinate
relationships
Demographic information
Æ Gender
Æ Age
Æ Race/National Origin
Æ Tenure
Æ Grade Level
Data Input in Response to survey
questions (questionnaires which
cover the following types of topics
as an example)
Æ Assessment Inventories, such as
360 Assessments, WES/MBI
Instruments
Æ Customer Satisfaction surveys/
evaluations (High Performance
Development Model, Health Care
Retention and Recruitment Office,
National Center for Organizational
Development, Delegated Examining
Units, Workforce Management and
Consulting Office)
Æ Organizational assessment
instruments such as Civility,
Respect and Engagement in the
Workplace Evaluation, Veterans
Administration Nursing Outcomes
Database Registered Nursing survey,
Education Inventories, Center for
Faith Based and Community
Initiatives Communications survey,
Aggressive Behavior Prevention
Survey, Integrated Ethics
Workbook, Methicillin Resistant
Staphylococcus Aureus, Office of
Personal Management All Employee
Survey, Exit/Entrance Surveys,
Organizational Climate Assessment
Program surveys, surveys for
specific facilities/offices
Æ Program Assessments/Proficiency
surveys such as Technical Career
Field Return on Investment survey,
Supervisory Training Pre/Post Test
surveys, Human Resource
Proficiency Tracking survey
Æ Professional Assessment surveys
such as Executive Career Field
Candidate/Mentor questionnaires,
Acting Director/Senior Executive
Service applicant assessments
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Title 38, United States Code, section
501a.
PURPOSE(S):
The records and information may be
used for the management of Veterans
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Health Administration executive and
senior executive employees and
employees in national programs for
performance appraisal and bonus award
entries, bonus and appraisal
documentation storage, Rank Award
and type given, supervisory training
status and employee position
management. Reports for workforce
succession planning and analysis,
Veterans Health Administration
supervisory training status and course
grade, bonus award dollar amounts per
executive and non-executive employee
used by Performance Review Boards.
Human resource position creation, and
fill actions, employee action and
assignment tracking data is collected for
business processing and analysis.
Workgroups are developed for survey
use and data collection. Data that is
entered and stored can be extracted
from the database and used for other
applications.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
To the extent that records contained
in the system include information
protected by 45 Code of Federal
Regulations. Parts 160 and 164, such as
individually identifiable health
information, and 38 United States Code
7332, such as medical treatment
information related to drug abuse,
alcoholism or alcohol abuse, sickle cell
anemia or infection with the human
immunodeficiency virus, that
information cannot be disclosed under a
routine use unless there is also specific
statutory authority in 38 United States
Code 7332 and regulatory authority in
45 Code of Federal Regulations Parts
160 and 164 permitting disclosure.
1. The record of an individual who is
covered by a system of records may be
disclosed to a Member of Congress, or
a staff person acting for the Member,
when the Member or staff person
requests the record on behalf of and at
the written request of the individual.
2. Disclosure may be made to the
National Archives and Records
Administration (NARA) and the General
Services Administration (GSA) in
records management inspections
conducted under authority of Title 44,
Chapter 29, of the United States Code
(U.S.C.).
3. VA may disclose information from
this system of records to the Department
of Justice (DoJ), either on VA’s initiative
or in response to DoJ’s request for the
information, after either VA or DoJ
determines that such information is
relevant to DoJ’s representation of the
United States or any of its components
in legal proceedings before a court or
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adjudicative body, provided that, in
each case, the agency also determines
prior to disclosure that release of the
records to DoJ is a use of the
information contained in the records
that is compatible with the purpose for
which VA collected the records. VA, on
its own initiative, may disclose records
in this system of records in legal
proceedings before a court or
administrative body after determining
that the disclosure of the records to the
court or administrative body is a use of
the information contained in the records
that is compatible with the purpose for
which VA collected the records.
4. Disclosure of relevant information
may be made to individuals,
organizations, private or public
agencies, or other entities with whom
VA has a contract or agreement or where
there is a subcontract to perform such
services as VA may deem practicable for
the purposes of laws administered by
VA, in order for the contractor or
subcontractor to perform the services of
the contract or agreement.
5. VA may disclose on its own
initiative any information in the system,
except the names and home addresses of
veterans and their dependents, that is
relevant to a suspected or reasonably
imminent violation of the law whether
civil, criminal, or regulatory in nature
and whether arising by general or
program statute or by regulation, rule, or
order issued pursuant thereto, to a
Federal, state, local, tribal, or foreign
agency charged with the responsibility
of investigating or prosecuting such
violation, or charged with enforcing or
implementing the statute, regulation,
rule, or order. VA may also disclose on
its own initiative the names and
addresses of veterans and their
dependents to a Federal agency charged
with the responsibility of investigating
or prosecuting civil, criminal, or
regulatory violations of law, or charged
with enforcing or implementing the
statute, regulation, or order issued
pursuant thereto.
6. Disclosure to other Federal agencies
may be made to assist such agencies in
preventing and detecting possible fraud
or abuse by individuals in their
operations and programs.
7. VA may, on its own initiative,
disclose any information or records to
appropriate agencies, entities, and
persons when (1) VA suspects or has
confirmed that the integrity or
confidentiality of information in the
system of records has been
compromised; (2) the Department has
determined that as a result of the
suspected or confirmed compromise,
there is a risk of embarrassment or harm
to the reputations of the record subjects,
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Fmt 4703
Sfmt 4703
7655
harm to economic or property interests,
identity theft or fraud, or harm to the
security, confidentiality, or integrity of
this system or other systems or
programs (whether maintained by the
Department or another agency or entity)
that rely upon the potentially
compromised information; and (3) the
disclosure is to agencies, entities, or
persons whom VA determines are
reasonably necessary to assist or carry
out the Department’s efforts to respond
to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm. This routine use
permits disclosures by the Department
to respond to a suspected or confirmed
data breach, including the conduct of
any risk analysis or provision of credit
protection services as provided in 38
U.S.C. 5724, as the terms are defined in
38 U.S.C. 5727.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on the
HPDM1 Server and backup server in
Little Rock, Arkansas.
RETRIEVABILITY:
Records are retrieved by name, social
security number, position number or
other assigned identifiers of the
individuals on whom they are
maintained.
SAFEGUARDS:
1. Access to Veterans Affairs working
and storage areas is restricted to
Veterans Affairs employees on a ‘‘needto-know’’ basis; strict control measures
are enforced to ensure that disclosure to
these individuals is also based on this
same principle. Generally, Veterans
Affairs file areas are locked after normal
duty hours and the facilities are
protected from outside access by the
Federal Protective Service or other
security personnel.
2. Access to computer rooms at health
care facilities is generally limited by
appropriate locking devices and
restricted to authorized Veterans Affairs
employees and vendor personnel.
Automatic Data Processing peripheral
devices are placed in secure areas.
Access to information stored on
automated storage media at other
Veterans Affairs locations is controlled
by individually unique passwords/
codes. Employees are limited to only
that information in the file which is
needed in the performance of their
official duties.
3. Access to the Little Rock Campus
Servers is restricted to Center
employees, Federal Protective Service
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Federal Register / Vol. 75, No. 34 / Monday, February 22, 2010 / Notices
and other security personnel. Access to
computer rooms is restricted to
authorized operational personnel
through electronic scanning and locking
devices. All other persons gaining
access to computer rooms are escorted
after identity verification and log entry
to track person, date, time in, and time
out of the room. Information stored in
the computer may be accessed by
authorized Veterans Affairs employees
at remote locations including Veterans
Affairs health care facilities, Information
Systems Centers, Veterans Affairs
Central Office, and Veteran Integrated
Service Networks. Access is controlled
by secure individually unique system
authentication.
RETENTION AND DISPOSAL:
cprice-sewell on DSK2BSOYB1PROD with NOTICES
Paper records and information
maintained and disposed of in
accordance with records disposition
authority approved by the Archivist of
the United States.
VerDate Nov<24>2008
15:26 Feb 19, 2010
Jkt 220001
SYSTEM MANAGER(S) AND ADDRESS:
RECORD ACCESS PROCEDURE:
Official responsible for policies and
procedures; Office of Workforce
Management & Consulting Office
(10A2), Department of Veterans Affairs,
810 Vermont Avenue, NW.,
Washington, DC 20420. Officials
maintaining the system; Diana Rogers of
the High Performance Development
Model National Program Office located
at 55 North Robinson Avenue, Suite
1033, Oklahoma City, OK 73102.
Individuals seeking information
regarding access to and contesting of
records in this system may write, call or
visit the Veterans Affairs facility
location where they are or were
employed or made contact.
NOTIFICATION PROCEDURE:
Individuals who wish to determine
whether this system of records contains
information about them should contact
the Veterans Affairs facility location at
which they are or were employed.
Inquiries should include the person’s
full name, social security number, dates
of employment, date(s) of contact, and
return address.
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CONTESTING RECORD PROCEDURES:
(See Record Access Procedures
above.)
RECORD SOURCE CATEGORIES:
Information in this system of records
is provided by Veterans
Administration’s employees associated
to Veterans Affairs medical centers,
Corporate Offices, National Cemetery
Administration, Canteen Service and
Veterans Health Administration
corporate offices, Veterans Integrated
Service Network and facilities.
[FR Doc. 2010–3298 Filed 2–19–10; 8:45 am]
BILLING CODE 8320–01–P
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]]>Agencies
[Federal Register Volume 75, Number 34 (Monday, February 22, 2010)]
[Notices]
[Pages 7651-7656]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-3298]
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DEPARTMENT OF VETERANS AFFAIRS
Privacy Act of 1974; System of Records
AGENCY: Department of Veterans Affairs (VA).
ACTION: Notice of establishment of new system of records.
-----------------------------------------------------------------------
SUMMARY: The Privacy Act of 1974 (5 United States Code 552(e)(4))
requires that all agencies publish in the Federal Register a notice of
the existence and character of their systems of records. Notice is
hereby given that the Department of Veterans Affairs is establishing a
new system of records entitled ``Veterans Health Administration
Leadership and Workforce Development--VA'' (161VA10A2).
DATES: Comments on this new system of records must be received no later
than March 24, 2010. If no public comment is received, the new system
will become effective March 24, 2010.
ADDRESSES: Written comments may be submitted through https://www.Regulations.gov; by mail or hand-delivery to Director, Regulations
Management (02Reg), Department of Veterans Affairs, 810 Vermont Avenue,
NW., Room 1068, Washington, DC 20420; or by fax to (202) 273-9026.
Comments received will be available for public inspection in the Office
of Regulation Policy and Management, Room 1063B, between the hours of 8
a.m. and 4:30 p.m., Monday through Friday (except holidays). Please
call (202) 461-4902 (this is not a toll-free number) for an
appointment. In addition, during the comment period, comments may be
viewed online through the Federal Docket Management System (FDMS) at
https://www.Regulations.gov.
FOR FURTHER INFORMATION CONTACT: Diana Rogers, Department of Veterans
Affairs, Veterans Health Administration High Performance Development
Model
[[Page 7652]]
(HPDM) Program Office, 55 North Robinson Avenue, Oklahoma City,
Oklahoma 73102; telephone (405) 552-4336.
SUPPLEMENTARY INFORMATION:
I. Description of Proposed Systems of Records
Veterans Health Administration Leadership and Workforce Development
(VHALWD) is a data repository that stores data gathered from the
Canteen Service, Veterans Health Administration Central Office,
Veterans Integrated Service Networks and facility coordinators.
II. Proposed Routine Use Disclosures of Data in the System
To the extent that records contained in the system include
information protected by 38 U.S.C. 7332, i.e., medical treatment
information related to drug abuse, alcoholism or alcohol abuse, sickle
cell anemia or infection with the human immunodeficiency virus, that
information cannot be disclosed under a routine use unless there is
also specific statutory authority permitting disclosure.
We are proposing to establish the following Routine Use disclosures
of information maintained in the system:
1. The record of an individual who is covered by a system of
records may be disclosed to a Member of Congress, or a staff person
acting for the Member, when the Member or staff person requests the
record on behalf of and at the written request of the individual.
VA must be able to provide information about individuals to
adequately respond to inquiries from Members of Congress at the request
of constituents who have sought their assistance.
2. Disclosure may be made to the National Archives and Records
Administration (NARA) and the General Services Administration (GSA) in
records management inspections conducted under authority of Title 44,
Chapter 29, of the United States Code (U.S.C.).
NARA and GSA are responsible for management of old records no
longer actively used, but which may be appropriate for preservation,
and for the physical maintenance of the Federal government's records.
VA must be able to provide the records to NARA and GSA in order to
determine the proper disposition of such records.
3. VA may disclose information from this system of records to the
Department of Justice (DoJ), either on VA's initiative or in response
to DoJ's request for the information, after either VA or DoJ determines
that such information is relevant to DoJ's representation of the United
States or any of its components in legal proceedings before a court or
adjudicative body, provided that, in each case, the agency also
determines prior to disclosure that release of the records to DoJ is a
use of the information contained in the records that is compatible with
the purpose for which VA collected the records. VA, on its own
initiative, may disclose records in this system of records in legal
proceedings before a court or administrative body after determining
that the disclosure of the records to the court or administrative body
is a use of the information contained in the records that is compatible
with the purpose for which VA collected the records.
VA must be able to provide information to DoJ in litigation where
the United States or any of its components is involved or has an
interest. A determination would be made in each instance that under the
circumstances involved, the purpose is compatible with the purpose for
which VA collected the information. This routine use is distinct from
the authority to disclose records in response to a court order under
subsection (b)(11) of the Privacy Act, 5 U.S.C. 552(b)(11), or any
other provision of subsection (b), in accordance with the court's
analysis in Doe v. DiGenova, 779 F.2d 74, 78-84 (DC Cir. 1985) and Doe
v. Stephens, 851 F.2d 1457, 1465-67 (DC Cir. 1988).
4. Disclosure of relevant information may be made to individuals,
organizations, private or public agencies, or other entities with whom
VA has a contract or agreement or where there is a subcontract to
perform such services as VA may deem practicable for the purposes of
laws administered by VA, in order for the contractor or subcontractor
to perform the services of the contract or agreement. This routine use,
which also applies to agreements that do not qualify as contracts
defined by Federal procurement laws and regulations, is consistent with
OMB guidance in OMB Circular A-130, App. I, paragraph 5a(1)(b) that
agencies promulgate routine uses to address disclosure of Privacy Act-
protected information to contractors in order to perform the services
contracts for the agency.
5. VA may disclose on its own initiative any information in the
system, except the names and home addresses of veterans and their
dependents, that is relevant to a suspected or reasonably imminent
violation of the law whether civil, criminal, or regulatory in nature
and whether arising by general or program statute or by regulation,
rule, or order issued pursuant thereto, to a Federal, state, local,
tribal, or foreign agency charged with the responsibility of
investigating or prosecuting such violation, or charged with enforcing
or implementing the statute, regulation, rule, or order. VA may also
disclose on its own initiative the names and addresses of veterans and
their dependents to a Federal agency charged with the responsibility of
investigating or prosecuting civil, criminal, or regulatory violations
of law, or charged with enforcing or implementing the statute,
regulation, or order issued pursuant thereto.
VA must be able to provide on its own initiative information that
pertains to a violation of laws to law enforcement authorities in order
for them to investigate and enforce those laws. Under 38 U.S.C. 5701(a)
and (f), VA may only disclose the names and addresses of veterans and
their dependents to Federal entities with law enforcement
responsibilities. This is distinct from the authority to disclose
records in response to a qualifying request from a law enforcement
entity, as authorized by Privacy Act subsection 5 U.S.C. 552a(b)(7).
6. Disclosure to other Federal agencies may be made to assist such
agencies in preventing and detecting possible fraud or abuse by
individuals in their operations and programs.
This routine use permits disclosures by the Department to report a
suspected incident of identity theft and provide information or
documentation related to or in support of the reported incident.
7. VA may, on its own initiative, disclose any information or
records to appropriate agencies, entities, and persons when (1) VA
suspects or has confirmed that the integrity or confidentiality of
information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise, there is a risk of embarrassment or harm to the
reputations of the record subjects, harm to economic or property
interests, identity theft or fraud, or harm to the security,
confidentiality, or integrity of this system or other systems or
programs (whether maintained by the Department or another agency or
entity) that rely upon the potentially compromised information; and (3)
the disclosure is to agencies, entities, or persons whom VA determines
are reasonably necessary to assist or carry out the Department's
efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm. This routine use permits
disclosures by the Department to respond to a suspected or confirmed
[[Page 7653]]
data breach, including the conduct of any risk analysis or provision of
credit protection services as provided in 38 U.S.C. 5724, as the terms
are defined in 38 U.S.C. 5727.
III. Compatibility of the Proposed Routine Uses
The Privacy Act permits VA to disclose information about
individuals without their consent for a routine use when the
information will be used for a purpose that is compatible with the
purpose for which we collected the information. In all of the routine
use disclosures described above, the recipient of the information will
use the information in connection with a matter relating to one of VA's
programs, will use the information to provide a benefit to VA, or
disclosure is required by law.
The notice of intent to publish and an advance copy of the system
notice have been sent to the appropriate Congressional committees and
to the Director of the Office of Management and Budget (OMB) as
required by 5 U.S.C. 552a(r) (Privacy Act) and guidelines issued by OMB
(65 FR 77677), December 12, 2000.
Approved: January 26, 2010.
John R. Gingrich,
Chief of Staff, Department of Veterans Affairs.
161VA10A2
SYSTEM NAME:
Veterans Health Administration Leadership and Workforce
Development--VA.
SYSTEM LOCATION:
Records are maintained at the North Little Rock Campus, 2200 Fort
Roots Drive, Little Rock, Arkansas 72114.
Categories of individuals covered by the system:
The records include information from and concerning Veterans
Affairs Central Office, Veterans Health Administration, Veterans Health
Administration Canteen, Veterans Health Administration Central Office,
Veterans Benefits Administration and National Cemetery Administration
personnel.
Categories of records in the system:
The records may include information related to: people, work
groups, workforce, funding, leadership classes, personal development
plans, supervisory levels, mentor and coach roles and certifications,
High Performance Development Model, senior executive information and
recruitment, human resources automation, positions, organizations, and
locations of Veterans Health Administration top management positions.
Central Office and Veterans Integrated Systems Network managers and
staff, facility directors, associate directors, chiefs of staff, and
other senior clinical and administrative field managers' positions are
included. The Veterans Health Administration Executive Management
Program consists of the functions that fall under the purview of the
Veterans Health Administration Executive Resources Board and the
Veterans Health Administration Performance Review Board. Their
functions include executive development, recruitment and placement;
organizational analysis; succession planning; and performance
assessment and recognition. The method used to collect this information
is a proprietary system using relational technology. Information from
this database is joined and expanded with information from the Veterans
Health Administration executive program processes i.e., organization,
vacancies, recruitment efforts, performance, etc. This combination of
information is used in the administration of the Executive Resources
Board and Performance Review Board functions. The sharing and
development of information involving executives and organizations
provides an effective means for accomplishing the Executive Resources
Board and Performance Review Board objectives.
The following modules are in Veterans Health Administration
Leadership and Workforce Development: Veterans Health Administration
Leadership and Workforce Development Home, Performance, Workgroups,
Veterans Affairs National Database for Interns, Student Educational
Experience Program, High Performance Development Model Funding,
Executive Career Field Career Development Plan On-Line Application,
Technical Career Field Preceptor On-Line Application, Career
Development Plans, Workforce Planning, Class and Program Management
(includes: Graduate Healthcare Administration Training Program, School
at Work, Leadership Effectiveness Accountability Development, Technical
Career Field, Executive Career Field Candidate Development Program,
Senior Executive Service Candidate Development programs, Ethics,
Professional Development Plans, Supervisory Training, Open Season
(Veterans Health Administration Executive Recruitment), WebHR (Web-
based Human Resource module), and Mentor Coach Certification). Veterans
Health Administration Leadership and Workforce Development data
contains:
1. Employee data.
Employee legal name
Social security number
Veteran's preference
Vietnam Era veteran
Retirement plan
Tenure
Universal personal identification number
Universal user name
Sex
Supervisory status
Supervisory training status
Work contact information
Facility
Network Identification
Home contact information
Home of record contact information
Assigned facility/organization
Pay plan
Pay grade
Step
Retirement eligibility
Union membership
Leave balances
Program
Credentials
Grievance
Disciplinary actions
Third-party and other employee actions
2. Employee position data.
Veterans Health Administration Leadership and Workforce
Development position titles
High Performance Development Management ratings
Position requestor contact data
Legal authority
Competitive Level
Fair Labor Standards Act category
Drug testing position indicator
Citizenship/Residency status
English language proficiency
Announcement status
Vacancy status
Date job opened
Days to open
Days to issue certificate
Date job closed
Job type/Occupation series/Grade
Pay plan
Work schedule
Appropriation code
Cost center
Date candidates referred
Date nomination received
Date to Executive Resources Board
Date credentials complete
Date recruitment received
Position start and end dates
Appointment start and end dates
Position location
[cir] Location complexity rating
Position reporting official
Position status
[cir] Supervisory
[[Page 7654]]
[cir] Bargaining unit
[cir] Senior executive pay band
Level of supervisory responsibility
Date of offer
Position status change
Reason for change
Position authorization data
Announcement tracking data (location and dates of actions)
Area of consideration
Number of applicants (internal, external, not qualified)
Number interviewed
Applicant outcome and notification
Selecting official
Re-announcement
Position cancelations
Date fingerprinted
Background check data
Physician Comp Panel and Standards Board data
3. Bonus data.
Executive/Senior Executive Service
[cir] Pay band and band max pay
[cir] Proposed pay adjustment
[cir] Proposed rating
[cir] Approved rating
[cir] Approved bonus pay
[cir] Actual pay
[cir] Rank award
Type
Previous year nomination and award amount
Current year nomination
[cir] Bonus pool total
[cir] Local bonus funding amount
[cir] Form Uploads
Appraisal
High level reviews
Comments
Bonus justification
Rank award nominations
Non-Executive (each Fiscal Year)
[cir] Rating
[cir] Award amount
[cir] Pay adjustment (Yes/No)
4. Workgroups & Organizations.
Just under 100 codes--not job occupation series codes--code
developed for the All Employee Survey
Agency selection
[cir] Veterans Affairs
[cir] Veterans Health Administration
[cir] National Cemetery
Agency networks
Agency organizations
Formal and informal name
Organization type
Network
Physical location
Duty Code
Complexity Level
Station number
Workgroup supervisory designations
Workgroup coordinator assignment
Workgroup coordinator contact info
5. Development Plans.
Uploaded text document
[cir] Document filled from template
[cir] Free text employee documentation
6. Funding.
Program funding
Program funds available
Reimbursement type
Appropriation code
Fiscal contact name and phone
Amount per employee
Fund control point
Requested average salary
Approved funds
Withdrawn funds
Date funding sent
Approval funding comments
Approved Full Time Equivalents dollars
Cost center
7. Career Programs.
Program Eligibility criteria
Program waiver
Program employee applied
Class title
Program/Class year
School name and state
Major
Anticipated graduation date
Application status
Employment history
Education history
Competency data (application questions and answers)
Applicant endorsers
Class administrator assignments
Employee list per class
Program completion status
Requested number of student hires
Requested funding for student salary
Student work schedule
Number Full Time Equivalents requested
8. Workforce Planning--Annual Corporate Office & Veterans
Integrated Service Networks.
Planning team members
Strategic direction
Historical analysis
[cir] Employee reason to leave
[cir] Equal employment opportunity category of employee
Projected workforce-rational and issues
Recruitment & Retention programs used
Leadership programs/activities and participation
Workplace morale assessment
Work plan comments
9. Mentor Information.
Mentor status
Core training
[cir] Courses
[cir] Date and location
[cir] Training instructors
[cir] Training history
Certification level
Practical experience hours and event
10. Perseus Survey Software.
Employee legal name
Last 4 social security number
Veterans Integrated Service Networks
Facility/Office
Work Setting (Section/Division/Campus/Product Line/Service/
Department)
Occupation
Identification of supervisory chain of command
Identification of peer and subordinate relationships
Demographic information
[cir] Gender
[cir] Age
[cir] Race/National Origin
[cir] Tenure
[cir] Grade Level
Data Input in Response to survey questions (questionnaires
which cover the following types of topics as an example)
[cir] Assessment Inventories, such as 360 Assessments, WES/MBI
Instruments
[cir] Customer Satisfaction surveys/evaluations (High Performance
Development Model, Health Care Retention and Recruitment Office,
National Center for Organizational Development, Delegated Examining
Units, Workforce Management and Consulting Office)
[cir] Organizational assessment instruments such as Civility,
Respect and Engagement in the Workplace Evaluation, Veterans
Administration Nursing Outcomes Database Registered Nursing survey,
Education Inventories, Center for Faith Based and Community Initiatives
Communications survey, Aggressive Behavior Prevention Survey,
Integrated Ethics Workbook, Methicillin Resistant Staphylococcus
Aureus, Office of Personal Management All Employee Survey, Exit/
Entrance Surveys, Organizational Climate Assessment Program surveys,
surveys for specific facilities/offices
[cir] Program Assessments/Proficiency surveys such as Technical
Career Field Return on Investment survey, Supervisory Training Pre/Post
Test surveys, Human Resource Proficiency Tracking survey
[cir] Professional Assessment surveys such as Executive Career
Field Candidate/Mentor questionnaires, Acting Director/Senior Executive
Service applicant assessments
Authority for maintenance of the system:
Title 38, United States Code, section 501a.
PURPOSE(S):
The records and information may be used for the management of
Veterans
[[Page 7655]]
Health Administration executive and senior executive employees and
employees in national programs for performance appraisal and bonus
award entries, bonus and appraisal documentation storage, Rank Award
and type given, supervisory training status and employee position
management. Reports for workforce succession planning and analysis,
Veterans Health Administration supervisory training status and course
grade, bonus award dollar amounts per executive and non-executive
employee used by Performance Review Boards. Human resource position
creation, and fill actions, employee action and assignment tracking
data is collected for business processing and analysis.
Workgroups are developed for survey use and data collection. Data
that is entered and stored can be extracted from the database and used
for other applications.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To the extent that records contained in the system include
information protected by 45 Code of Federal Regulations. Parts 160 and
164, such as individually identifiable health information, and 38
United States Code 7332, such as medical treatment information related
to drug abuse, alcoholism or alcohol abuse, sickle cell anemia or
infection with the human immunodeficiency virus, that information
cannot be disclosed under a routine use unless there is also specific
statutory authority in 38 United States Code 7332 and regulatory
authority in 45 Code of Federal Regulations Parts 160 and 164
permitting disclosure.
1. The record of an individual who is covered by a system of
records may be disclosed to a Member of Congress, or a staff person
acting for the Member, when the Member or staff person requests the
record on behalf of and at the written request of the individual.
2. Disclosure may be made to the National Archives and Records
Administration (NARA) and the General Services Administration (GSA) in
records management inspections conducted under authority of Title 44,
Chapter 29, of the United States Code (U.S.C.).
3. VA may disclose information from this system of records to the
Department of Justice (DoJ), either on VA's initiative or in response
to DoJ's request for the information, after either VA or DoJ determines
that such information is relevant to DoJ's representation of the United
States or any of its components in legal proceedings before a court or
adjudicative body, provided that, in each case, the agency also
determines prior to disclosure that release of the records to DoJ is a
use of the information contained in the records that is compatible with
the purpose for which VA collected the records. VA, on its own
initiative, may disclose records in this system of records in legal
proceedings before a court or administrative body after determining
that the disclosure of the records to the court or administrative body
is a use of the information contained in the records that is compatible
with the purpose for which VA collected the records.
4. Disclosure of relevant information may be made to individuals,
organizations, private or public agencies, or other entities with whom
VA has a contract or agreement or where there is a subcontract to
perform such services as VA may deem practicable for the purposes of
laws administered by VA, in order for the contractor or subcontractor
to perform the services of the contract or agreement.
5. VA may disclose on its own initiative any information in the
system, except the names and home addresses of veterans and their
dependents, that is relevant to a suspected or reasonably imminent
violation of the law whether civil, criminal, or regulatory in nature
and whether arising by general or program statute or by regulation,
rule, or order issued pursuant thereto, to a Federal, state, local,
tribal, or foreign agency charged with the responsibility of
investigating or prosecuting such violation, or charged with enforcing
or implementing the statute, regulation, rule, or order. VA may also
disclose on its own initiative the names and addresses of veterans and
their dependents to a Federal agency charged with the responsibility of
investigating or prosecuting civil, criminal, or regulatory violations
of law, or charged with enforcing or implementing the statute,
regulation, or order issued pursuant thereto.
6. Disclosure to other Federal agencies may be made to assist such
agencies in preventing and detecting possible fraud or abuse by
individuals in their operations and programs.
7. VA may, on its own initiative, disclose any information or
records to appropriate agencies, entities, and persons when (1) VA
suspects or has confirmed that the integrity or confidentiality of
information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise, there is a risk of embarrassment or harm to the
reputations of the record subjects, harm to economic or property
interests, identity theft or fraud, or harm to the security,
confidentiality, or integrity of this system or other systems or
programs (whether maintained by the Department or another agency or
entity) that rely upon the potentially compromised information; and (3)
the disclosure is to agencies, entities, or persons whom VA determines
are reasonably necessary to assist or carry out the Department's
efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm. This routine use permits
disclosures by the Department to respond to a suspected or confirmed
data breach, including the conduct of any risk analysis or provision of
credit protection services as provided in 38 U.S.C. 5724, as the terms
are defined in 38 U.S.C. 5727.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on the HPDM1 Server and backup server in
Little Rock, Arkansas.
Retrievability:
Records are retrieved by name, social security number, position
number or other assigned identifiers of the individuals on whom they
are maintained.
Safeguards:
1. Access to Veterans Affairs working and storage areas is
restricted to Veterans Affairs employees on a ``need-to-know'' basis;
strict control measures are enforced to ensure that disclosure to these
individuals is also based on this same principle. Generally, Veterans
Affairs file areas are locked after normal duty hours and the
facilities are protected from outside access by the Federal Protective
Service or other security personnel.
2. Access to computer rooms at health care facilities is generally
limited by appropriate locking devices and restricted to authorized
Veterans Affairs employees and vendor personnel. Automatic Data
Processing peripheral devices are placed in secure areas. Access to
information stored on automated storage media at other Veterans Affairs
locations is controlled by individually unique passwords/codes.
Employees are limited to only that information in the file which is
needed in the performance of their official duties.
3. Access to the Little Rock Campus Servers is restricted to Center
employees, Federal Protective Service
[[Page 7656]]
and other security personnel. Access to computer rooms is restricted to
authorized operational personnel through electronic scanning and
locking devices. All other persons gaining access to computer rooms are
escorted after identity verification and log entry to track person,
date, time in, and time out of the room. Information stored in the
computer may be accessed by authorized Veterans Affairs employees at
remote locations including Veterans Affairs health care facilities,
Information Systems Centers, Veterans Affairs Central Office, and
Veteran Integrated Service Networks. Access is controlled by secure
individually unique system authentication.
Retention and disposal:
Paper records and information maintained and disposed of in
accordance with records disposition authority approved by the Archivist
of the United States.
System manager(s) and address:
Official responsible for policies and procedures; Office of
Workforce Management & Consulting Office (10A2), Department of Veterans
Affairs, 810 Vermont Avenue, NW., Washington, DC 20420. Officials
maintaining the system; Diana Rogers of the High Performance
Development Model National Program Office located at 55 North Robinson
Avenue, Suite 1033, Oklahoma City, OK 73102.
Notification procedure:
Individuals who wish to determine whether this system of records
contains information about them should contact the Veterans Affairs
facility location at which they are or were employed. Inquiries should
include the person's full name, social security number, dates of
employment, date(s) of contact, and return address.
Record access procedure:
Individuals seeking information regarding access to and contesting
of records in this system may write, call or visit the Veterans Affairs
facility location where they are or were employed or made contact.
Contesting record procedures:
(See Record Access Procedures above.)
Record source categories:
Information in this system of records is provided by Veterans
Administration's employees associated to Veterans Affairs medical
centers, Corporate Offices, National Cemetery Administration, Canteen
Service and Veterans Health Administration corporate offices, Veterans
Integrated Service Network and facilities.
[FR Doc. 2010-3298 Filed 2-19-10; 8:45 am]
BILLING CODE 8320-01-P
