The U.S. Department of Agriculture (USDA) Proposes to Revise Three of Its Privacy Act Systems of Records, 6622-6624 [2010-2969]
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Notices
Federal Register
Vol. 75, No. 27
Wednesday, February 10, 2010
This section of the FEDERAL REGISTER
contains documents other than rules or
proposed rules that are applicable to the
public. Notices of hearings and investigations,
committee meetings, agency decisions and
rulings, delegations of authority, filing of
petitions and applications and agency
statements of organization and functions are
examples of documents appearing in this
section.
DEPARTMENT OF AGRICULTURE
Submission for OMB Review;
Comment Request
sroberts on DSKD5P82C1PROD with NOTICES
February 4, 2010.
The Department of Agriculture has
submitted the following information
collection requirement(s) to OMB for
review and clearance under the
Paperwork Reduction Act of 1995,
Public Law 104–13. Comments
regarding (a) whether the collection of
information is necessary for the proper
performance of the functions of the
agency, including whether the
information will have practical utility;
(b) the accuracy of the agency’s estimate
of burden including the validity of the
methodology and assumptions used; (c)
ways to enhance the quality, utility and
clarity of the information to be
collected; (d) ways to minimize the
burden of the collection of information
on those who are to respond, including
through the use of appropriate
automated, electronic, mechanical, or
other technological collection
techniques or other forms of information
technology should be addressed to: Desk
Officer for Agriculture, Office of
Information and Regulatory Affairs,
Office of Management and Budget
(OMB),
OIRA_Submission@OMB.EOP.GOV or
fax (202) 395–5806 and to Departmental
Clearance Office, USDA, OCIO, Mail
Stop 7602, Washington, DC 20250–
7602. Comments regarding these
information collections are best assured
of having their full effect if received
within 30 days of this notification.
Copies of the submission(s) may be
obtained by calling (202) 720–8958.
An agency may not conduct or
sponsor a collection of information
unless the collection of information
displays a currently valid OMB control
number and the agency informs
potential persons who are to respond to
the collection of information that such
persons are not required to respond to
VerDate Nov<24>2008
16:21 Feb 09, 2010
Jkt 220001
the collection of information unless it
displays a currently valid OMB control
number.
DEPARTMENT OF AGRICULTURE
Farm Service Agency
The U.S. Department of Agriculture
(USDA) Proposes to Revise Three of
Its Privacy Act Systems of Records
Title: Agricultural Foreign Investment
Disclosure Act Report.
OMB Control Number: 0560–0097.
Summary of Collection: The
Agricultural Foreign Investment
Disclosure Act of 1978 (AFIDA) requires
foreign investors to report in a timely
manner all held, acquired, or transferred
U.S. agricultural land to the U.S.
Department of Agriculture (USDA) .
Authority for the collection of the
information was delegated by the
Secretary of Agriculture to the Farm
Service Agency (FSA). Foreign investors
may obtain form FSA–153, AFIDA
Report, from their local FSA county
office or from the FSA Internet site.
Investors are required to file a report
within 90 days of the acquisition,
transfer, or change in the use of their
land.
Need and Use of the Information: The
information collected from the AFIDA
Reports is used to monitor the effect of
foreign investment upon family farms
and rural communities and in the
preparation of a voluntary report to
Congress and the President. Congress
reviews the report and decides if
regulatory action is necessary to limit
the amount of foreign investment in
U.S. agricultural land. If this
information was not collected, USDA
could not effectively monitor foreign
investment and the impact of such
holdings upon family farms and rural
communities.
Description of Respondents: Business
or other for-profit; Individuals or
households; Farms.
Number of Respondents: 5,525.
Frequency of Responses: Reporting:
On occasion.
Total Burden Hours: 2,631.
Ruth Brown,
Departmental Information Collection
Clearance Officer.
[FR Doc. 2010–2871 Filed 2–9–10; 8:45 am]
BILLING CODE 3410–05–P
PO 00000
Frm 00001
Fmt 4703
Sfmt 4703
Office of the Secretary
Office of the Secretary, USDA.
The U.S. Department of
Agriculture (USDA) proposes to revise
three of its Privacy Act systems of
records.
AGENCY:
ACTION:
DATES: Effective Date: This notice will
be adopted without further publication
in the Federal Register on April 12,
2010 unless modified by a subsequent
notice to incorporate comments
received from the public. While the
Privacy Act requires an agency to solicit
comments only on the routine uses of a
system, USDA invites comments on all
portions of this notice. Comments must
be received by the contact person listed
below on or before March 12, 2010.
FOR FURTHER INFORMATION CONTACT: Jerry
A. Chenault, Program Manager,
Associate Chief Financial Officer for
Financial Systems, 1400 Independence
Avenue, SW., Room 3021A South
Building, Washington, DC, 20250;
telephone (202) 720–5957; electronic
mail jerry.chenault@usda.gov.
SUPPLEMENTARY INFORMATION: Currently,
there are three separate System of
Records Notices for the systems that
encompass the Office of the Chief
Financial Officer (OCFO) Financial
Management Suite. The Financial
Management Suite allows OCFO to
process financial transactions
electronically.
This new System of Records Notice
consolidates and replaces the
information contained in the three
existing System of Records Notices. This
notice also updates the information
collected and lists routine uses required
by OCFO to execute its function.
The systems affected by this
Corporate Financial Management
Systems suite are: USDA/OCFO—3,
Billings and Collections Systems;
USDA/OFM—4, Travel and
Transportation System; and USDA/
OFM—7, SF–1099 Reporting System.
The purpose of the proposed revision is
to replace the three named systems.
The OCFO restructured its Privacy
Act system notices in order to address
information contained in the systems
more logically from a functional
E:\FR\FM\10FEN1.SGM
10FEN1
sroberts on DSKD5P82C1PROD with NOTICES
Federal Register / Vol. 75, No. 27 / Wednesday, February 10, 2010 / Notices
perspective. The Financial Systems,
which will encompass all of the current
electronic applications that OCFO uses,
would be represented in a single System
of Records Notice.
Financial Systems consist of the
electronic information technology
systems that contain information
concerning individuals and businesses
that receive payments for providing
goods and services to USDA. This
proposed notice covers: (1) Individuals
who have funds advanced to them for
USDA official travel use, approving
officials, and individuals who perform
official USDA travel and are reimbursed
with Government funds; (2) Individuals
who receive payments in the form of
rents, royalties, prizes, or awards; (3)
Individuals who receive payments for
non-personal service contracts,
commissions, or compensation for
services, which are subject to Form 1099
reporting requirements are included in
the suite of systems; (4) USDA
employees who have been issued a
Government purchase card, Government
fleet card or a Government travel card;
and (5) Employee information necessary
to record employee salary
disbursements in the financial system
that is essential for Internal Revenue
Service income tax reporting. The
employee records are also used to pay
employees for travel reimbursement and
any other miscellaneous payments due
to the employee.
USDA determined that a
consolidation of the multiple financial
systems is the most efficient, logical,
taxpayer-friendly, and user-friendly
method of complying with the
publication requirements of the Privacy
Act. The subject records reflect a
common purpose, common functions,
and common user community. USDA
hereby deletes the following systems of
records: USDA/OCFO—3, Billings and
Collections Systems; USDA/OFM—4,
Travel and Transportation System; and
USDA/OFM—7, Form 1099 Reporting
System. A report on the new system of
records, required by 5 U.S.C. 552a (r) as
implemented by the Office of
Management and Budget (OMB)
Circular A–130, Management of Federal
Information Resources was sent to the
Chairman, Committee on Homeland
Security and Governmental Affairs,
United States Senate; the Chairman,
Committee on Government Reform and
Oversight, U.S. House of
Representatives; and the Administrator,
Office of Information and Regulatory
Affairs, OMB.
VerDate Nov<24>2008
16:21 Feb 09, 2010
Jkt 220001
Dated: February 3, 2010.
Thomas J. Vilsack,
Secretary.
PURPOSE(S):
Financial Systems, USDA/OCFO—10
System of Records
SYSTEM NAME:
Financial Systems
Unclassified
SYSTEM LOCATION:
The systems are operated from USDA
headquarters located at 1400
Independence Avenue, SW.,
Washington, DC 20250, with other
operational locations within the
continental United States.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
The Financial Systems contain
information about individuals and
businesses that receive payments for
providing goods and services to the
USDA. Individuals who have funds
advanced to them for official travel use,
approving officials, and individuals
who perform official USDA travel and
are reimbursed with Government funds
are included in this system, as well as
individuals (excluding USDA
employees) who receive payments in
the form of rents, royalties, prizes, or
awards, individuals (excluding USDA
employees) who receive payments for
non-personal service contracts,
commissions, or compensation for
services that are subject to Form 1099
reporting requirements, and USDA
employees who have been issued a
purchase card, fleet card or travel card
are included in the system. Employee
information contained in the Financial
Systems is used to record the financial
impact of employee salary
disbursements in the financial system
and for Internal Revenue Service
income tax reporting. In addition, the
employee records are used to pay
employees for travel reimbursement and
any other miscellaneous payments due
to the employee.
CATEGORIES OF RECORDS IN THE SYSTEM:
The Financial Systems establish
several databases containing the
individual’s and business’ name,
address, Social Security number (SSN)
(or employer identification number),
ZIP code, amount of payment, and other
information necessary to accurately
identify covered payment transactions.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Chief Financial Officers (CFO) Act of
1990.
Frm 00002
Fmt 4703
Sfmt 4703
The records in this system are used to
record the financial transactions of the
USDA and provide payments to
businesses that provide goods and
services to the USDA and payments to
employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
SECURITY CLASSIFICATION:
PO 00000
6623
1. Referral to the appropriate agency,
whether Federal, State, local, or foreign,
charged with the responsibility of
investigating or prosecuting a violation
of law, or of enforcing or implementing
a statute or rule, regulation or order
issued pursuant thereto, of any record
within this system when information
available indicates a violation or
potential violation of law, whether civil,
criminal, or regulatory in nature, and
whether arising by general statute or
particular program statute, or by rule,
regulation, or order issued pursuant
thereto.
2. Referral to the Department of
Justice (DOJ) when (a) the agency, or
any component thereof; or (b) any
employee of the agency in his or her
official capacity; or (c) any employee of
the agency in his or her individual
capacity where the DOJ has agreed to
represent the employee; or (d) the
United States, where the agency
determines that litigation is likely to
affect the agency or any of its
components, is a party to the litigation
or has an interest in such litigation, and
the use of such records by the DOJ is
deemed by the agency to be relevant and
necessary to the litigation, providing,
however, that in each case, the agency
determines that disclosure of the
records to the DOJ is a use of the
information that is compatible with the
purpose for which the records were
collected.
3. Disclosure in a proceeding before a
court or adjudicative body before which
the agency is authorized to appear,
when (a) the agency, or any component
thereof; or (b) any employee of the
agency in his or her official capacity; or
(c) any employee of the agency in his or
her individual capacity where the DOJ
has agreed to represent the employee; or
(d) the United States, where the agency
determines that litigation is likely to
affect the agency or any of its
components, is a party to the litigation,
or has an interest in such litigation, and
the use of such records by the DOJ is
deemed by the agency to be relevant and
necessary to the litigation, providing,
however, that in each case, the agency
determines that disclosure of the
records to the DOJ is a use of the
information that is compatible with the
E:\FR\FM\10FEN1.SGM
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6624
Federal Register / Vol. 75, No. 27 / Wednesday, February 10, 2010 / Notices
sroberts on DSKD5P82C1PROD with NOTICES
purpose for which the records were
collected.
4. Disclosure may be made to a
congressional office from the record of
an individual in response to an inquiry
from the congressional office made on
behalf of that individual.
5. Information from this system of
records will be forwarded to the Internal
Revenue Service for income tax
purposes.
6. Release of information to other
USDA agencies may be made for
internal processing purposes.
7. Information will be reviewed
during inquiry into payments to be
made by the USDA to its employees.
8. To appropriate agencies, entities,
and persons when (1) the agency
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (2) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure
made to such agencies, entities, and
persons as reasonably necessary to assist
in connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
9. USDA will disclose information
about individuals from the system of
records in accordance with the Federal
Funding Accountability and
Transparency Act of 2006 (Pub. L. 109–
282; codified at 31 U.S.C. 6101, et seq.);
section 204 of the E–Government Act of
2002 (Pub. L. 107–347; 44 U.S.C. 3501
note), and the Office of Federal
Procurement Policy Act (41 U.S.C. 403
et seq.), or similar statutes requiring
agencies to make public information
concerning Federal financial assistance,
including grants, sub-grants, loan
awards, cooperative agreements, and
other financial assistance; and contracts,
purchase orders, task orders, and
delivery orders.
RETRIEVABILITY:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
RECORD ACCESS PROCEDURES:
STORAGE:
Records are stored and maintained
electronically on USDA-owned
mainframes, servers, tapes, disks, and in
file folders at USDA offices.
VerDate Nov<24>2008
16:21 Feb 09, 2010
Jkt 220001
Records in the system are retrieved by
SSNs or by employee identification
numbers.
SAFEGUARDS:
Magnetic tape files and disk files are
kept in a locked computer room and
tape library, which can be accessed by
authorized personnel only. File folders
are maintained in a secured area and
access is only permitted to authorized
personnel. On-line access by USDA
personnel is password protected. Data
that is transmitted electronically is
encrypted. There are Memoranda of
Understanding and Interconnectivity
Security Agreements to govern the
transmission of Financial Systems data.
There are Service Level Agreements
with data centers that provide
computing services for the Financial
Systems. Contracts contain specific
language for contractors to protect
private information and follow USDA
privacy policy.
RETENTION AND DISPOSAL:
Master history magnetic tapes are
retained in accordance with a tape
library management schedule. Manual
records are transferred to the Federal
Records Center for storage and
disposition in accordance with the
appropriate retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
USDA, Office of the Chief Financial
Officer/Associate Chief Financial
Officer for Financial Systems, 1400
Independence Avenue, SW., Room 3037
South Building, Washington, DC 20250.
NOTIFICATION PROCEDURE:
An individual may request
information regarding this system of
records or information as to whether the
system contains records pertaining to
such individual from the Office of the
Chief Financial Officer, Washington, DC
office. The request for information
should contain the individual’s name,
SSN or tax identification number (TIN)
and address. Before information of any
record is released, the system manager
may require the individual to provide
proof of identity or require the requester
to furnish authorization from the
individual to permit release of
information.
An individual my obtain information
as to the procedures for gaining access
to a record in the system, which
pertains to such individual, by
submitting a request to the Privacy Act
Officer, 1400 Independence Avenue,
SW., South Building, Washington, DC
20250. The envelope and letters should
PO 00000
Frm 00003
Fmt 4703
Sfmt 4703
be marked ‘‘Privacy Act Request.’’ A
request for information should contain
name, address, and name of system of
records, year of records in question, and
any other pertinent information to help
identify the file.
CONTESTING RECORD PROCEDURES:
Procedures for contesting records are
the same as procedures for record
access. Include the reason for contesting
the record and the proposed amendment
to the information with supporting
documentation to show how the record
is inaccurate.
RECORD SOURCE CATEGORIES:
Records are loaded from the USDA
payroll system to create records of
USDA employees. Vendors who do
business with the USDA submit their
information into the Central Contractor
Registration, which is subsequently
loaded into the Financial Systems. This
information includes but is not limited
to SSN, TIN, name, address, and bank
electronic funds transfer information.
Records are also directly loaded on-line
into the Financial Systems by agency
personnel.
[FR Doc. 2010–2969 Filed 2–9–10; 8:45 am]
BILLING CODE 3410–90–P
DEPARTMENT OF AGRICULTURE
Animal and Plant Health Inspection
Service
[Docket No. APHIS-2010-0006]
Notice of Request for Extension of
Approval of an Information Collection;
Commercial Transportation of Equines
for Slaughter
AGENCY: Animal and Plant Health
Inspection Service, USDA.
ACTION: Extension of approval of an
information collection; comment
request.
SUMMARY: In accordance with the
Paperwork Reduction Act of 1995, this
notice announces the Animal and Plant
Health Inspection Service’s intention to
request an extension of approval of an
information collection associated with
regulations for the commercial
transportation of equines to slaughtering
facilities.
DATES: We will consider all comments
that we receive on or before April 12,
2010.
ADDRESSES: You may submit comments
by either of the following methods:
∑ Federal eRulemaking Portal: Go to
(https://www.regulations.gov/
fdmspublic/component/
main?main=DocketDetail&d=APHIS-
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]]>Agencies
[Federal Register Volume 75, Number 27 (Wednesday, February 10, 2010)]
[Notices]
[Pages 6622-6624]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-2969]
-----------------------------------------------------------------------
DEPARTMENT OF AGRICULTURE
Office of the Secretary
The U.S. Department of Agriculture (USDA) Proposes to Revise
Three of Its Privacy Act Systems of Records
AGENCY: Office of the Secretary, USDA.
ACTION: The U.S. Department of Agriculture (USDA) proposes to revise
three of its Privacy Act systems of records.
-----------------------------------------------------------------------
DATES: Effective Date: This notice will be adopted without further
publication in the Federal Register on April 12, 2010 unless modified
by a subsequent notice to incorporate comments received from the
public. While the Privacy Act requires an agency to solicit comments
only on the routine uses of a system, USDA invites comments on all
portions of this notice. Comments must be received by the contact
person listed below on or before March 12, 2010.
FOR FURTHER INFORMATION CONTACT: Jerry A. Chenault, Program Manager,
Associate Chief Financial Officer for Financial Systems, 1400
Independence Avenue, SW., Room 3021A South Building, Washington, DC,
20250; telephone (202) 720-5957; electronic mail
jerry.chenault@usda.gov.
SUPPLEMENTARY INFORMATION: Currently, there are three separate System
of Records Notices for the systems that encompass the Office of the
Chief Financial Officer (OCFO) Financial Management Suite. The
Financial Management Suite allows OCFO to process financial
transactions electronically.
This new System of Records Notice consolidates and replaces the
information contained in the three existing System of Records Notices.
This notice also updates the information collected and lists routine
uses required by OCFO to execute its function.
The systems affected by this Corporate Financial Management Systems
suite are: USDA/OCFO--3, Billings and Collections Systems; USDA/OFM--4,
Travel and Transportation System; and USDA/OFM--7, SF-1099 Reporting
System. The purpose of the proposed revision is to replace the three
named systems.
The OCFO restructured its Privacy Act system notices in order to
address information contained in the systems more logically from a
functional
[[Page 6623]]
perspective. The Financial Systems, which will encompass all of the
current electronic applications that OCFO uses, would be represented in
a single System of Records Notice.
Financial Systems consist of the electronic information technology
systems that contain information concerning individuals and businesses
that receive payments for providing goods and services to USDA. This
proposed notice covers: (1) Individuals who have funds advanced to them
for USDA official travel use, approving officials, and individuals who
perform official USDA travel and are reimbursed with Government funds;
(2) Individuals who receive payments in the form of rents, royalties,
prizes, or awards; (3) Individuals who receive payments for non-
personal service contracts, commissions, or compensation for services,
which are subject to Form 1099 reporting requirements are included in
the suite of systems; (4) USDA employees who have been issued a
Government purchase card, Government fleet card or a Government travel
card; and (5) Employee information necessary to record employee salary
disbursements in the financial system that is essential for Internal
Revenue Service income tax reporting. The employee records are also
used to pay employees for travel reimbursement and any other
miscellaneous payments due to the employee.
USDA determined that a consolidation of the multiple financial
systems is the most efficient, logical, taxpayer-friendly, and user-
friendly method of complying with the publication requirements of the
Privacy Act. The subject records reflect a common purpose, common
functions, and common user community. USDA hereby deletes the following
systems of records: USDA/OCFO--3, Billings and Collections Systems;
USDA/OFM--4, Travel and Transportation System; and USDA/OFM--7, Form
1099 Reporting System. A report on the new system of records, required
by 5 U.S.C. 552a (r) as implemented by the Office of Management and
Budget (OMB) Circular A-130, Management of Federal Information
Resources was sent to the Chairman, Committee on Homeland Security and
Governmental Affairs, United States Senate; the Chairman, Committee on
Government Reform and Oversight, U.S. House of Representatives; and the
Administrator, Office of Information and Regulatory Affairs, OMB.
Dated: February 3, 2010.
Thomas J. Vilsack,
Secretary.
Financial Systems, USDA/OCFO--10
System of Records
SYSTEM NAME:
Financial Systems
SECURITY CLASSIFICATION:
Unclassified
SYSTEM LOCATION:
The systems are operated from USDA headquarters located at 1400
Independence Avenue, SW., Washington, DC 20250, with other operational
locations within the continental United States.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The Financial Systems contain information about individuals and
businesses that receive payments for providing goods and services to
the USDA. Individuals who have funds advanced to them for official
travel use, approving officials, and individuals who perform official
USDA travel and are reimbursed with Government funds are included in
this system, as well as individuals (excluding USDA employees) who
receive payments in the form of rents, royalties, prizes, or awards,
individuals (excluding USDA employees) who receive payments for non-
personal service contracts, commissions, or compensation for services
that are subject to Form 1099 reporting requirements, and USDA
employees who have been issued a purchase card, fleet card or travel
card are included in the system. Employee information contained in the
Financial Systems is used to record the financial impact of employee
salary disbursements in the financial system and for Internal Revenue
Service income tax reporting. In addition, the employee records are
used to pay employees for travel reimbursement and any other
miscellaneous payments due to the employee.
CATEGORIES OF RECORDS IN THE SYSTEM:
The Financial Systems establish several databases containing the
individual's and business' name, address, Social Security number (SSN)
(or employer identification number), ZIP code, amount of payment, and
other information necessary to accurately identify covered payment
transactions.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Chief Financial Officers (CFO) Act of 1990.
PURPOSE(S):
The records in this system are used to record the financial
transactions of the USDA and provide payments to businesses that
provide goods and services to the USDA and payments to employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
1. Referral to the appropriate agency, whether Federal, State,
local, or foreign, charged with the responsibility of investigating or
prosecuting a violation of law, or of enforcing or implementing a
statute or rule, regulation or order issued pursuant thereto, of any
record within this system when information available indicates a
violation or potential violation of law, whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program statute, or by rule, regulation, or order issued
pursuant thereto.
2. Referral to the Department of Justice (DOJ) when (a) the agency,
or any component thereof; or (b) any employee of the agency in his or
her official capacity; or (c) any employee of the agency in his or her
individual capacity where the DOJ has agreed to represent the employee;
or (d) the United States, where the agency determines that litigation
is likely to affect the agency or any of its components, is a party to
the litigation or has an interest in such litigation, and the use of
such records by the DOJ is deemed by the agency to be relevant and
necessary to the litigation, providing, however, that in each case, the
agency determines that disclosure of the records to the DOJ is a use of
the information that is compatible with the purpose for which the
records were collected.
3. Disclosure in a proceeding before a court or adjudicative body
before which the agency is authorized to appear, when (a) the agency,
or any component thereof; or (b) any employee of the agency in his or
her official capacity; or (c) any employee of the agency in his or her
individual capacity where the DOJ has agreed to represent the employee;
or (d) the United States, where the agency determines that litigation
is likely to affect the agency or any of its components, is a party to
the litigation, or has an interest in such litigation, and the use of
such records by the DOJ is deemed by the agency to be relevant and
necessary to the litigation, providing, however, that in each case, the
agency determines that disclosure of the records to the DOJ is a use of
the information that is compatible with the
[[Page 6624]]
purpose for which the records were collected.
4. Disclosure may be made to a congressional office from the record
of an individual in response to an inquiry from the congressional
office made on behalf of that individual.
5. Information from this system of records will be forwarded to the
Internal Revenue Service for income tax purposes.
6. Release of information to other USDA agencies may be made for
internal processing purposes.
7. Information will be reviewed during inquiry into payments to be
made by the USDA to its employees.
8. To appropriate agencies, entities, and persons when (1) the
agency suspects or has confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or
integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (3) the disclosure made to such
agencies, entities, and persons as reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
9. USDA will disclose information about individuals from the system
of records in accordance with the Federal Funding Accountability and
Transparency Act of 2006 (Pub. L. 109-282; codified at 31 U.S.C. 6101,
et seq.); section 204 of the E-Government Act of 2002 (Pub. L. 107-347;
44 U.S.C. 3501 note), and the Office of Federal Procurement Policy Act
(41 U.S.C. 403 et seq.), or similar statutes requiring agencies to make
public information concerning Federal financial assistance, including
grants, sub-grants, loan awards, cooperative agreements, and other
financial assistance; and contracts, purchase orders, task orders, and
delivery orders.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored and maintained electronically on USDA-owned
mainframes, servers, tapes, disks, and in file folders at USDA offices.
RETRIEVABILITY:
Records in the system are retrieved by SSNs or by employee
identification numbers.
SAFEGUARDS:
Magnetic tape files and disk files are kept in a locked computer
room and tape library, which can be accessed by authorized personnel
only. File folders are maintained in a secured area and access is only
permitted to authorized personnel. On-line access by USDA personnel is
password protected. Data that is transmitted electronically is
encrypted. There are Memoranda of Understanding and Interconnectivity
Security Agreements to govern the transmission of Financial Systems
data. There are Service Level Agreements with data centers that provide
computing services for the Financial Systems. Contracts contain
specific language for contractors to protect private information and
follow USDA privacy policy.
RETENTION AND DISPOSAL:
Master history magnetic tapes are retained in accordance with a
tape library management schedule. Manual records are transferred to the
Federal Records Center for storage and disposition in accordance with
the appropriate retention schedules.
SYSTEM MANAGER(S) AND ADDRESS:
USDA, Office of the Chief Financial Officer/Associate Chief
Financial Officer for Financial Systems, 1400 Independence Avenue, SW.,
Room 3037 South Building, Washington, DC 20250.
NOTIFICATION PROCEDURE:
An individual may request information regarding this system of
records or information as to whether the system contains records
pertaining to such individual from the Office of the Chief Financial
Officer, Washington, DC office. The request for information should
contain the individual's name, SSN or tax identification number (TIN)
and address. Before information of any record is released, the system
manager may require the individual to provide proof of identity or
require the requester to furnish authorization from the individual to
permit release of information.
RECORD ACCESS PROCEDURES:
An individual my obtain information as to the procedures for
gaining access to a record in the system, which pertains to such
individual, by submitting a request to the Privacy Act Officer, 1400
Independence Avenue, SW., South Building, Washington, DC 20250. The
envelope and letters should be marked ``Privacy Act Request.'' A
request for information should contain name, address, and name of
system of records, year of records in question, and any other pertinent
information to help identify the file.
CONTESTING RECORD PROCEDURES:
Procedures for contesting records are the same as procedures for
record access. Include the reason for contesting the record and the
proposed amendment to the information with supporting documentation to
show how the record is inaccurate.
RECORD SOURCE CATEGORIES:
Records are loaded from the USDA payroll system to create records
of USDA employees. Vendors who do business with the USDA submit their
information into the Central Contractor Registration, which is
subsequently loaded into the Financial Systems. This information
includes but is not limited to SSN, TIN, name, address, and bank
electronic funds transfer information. Records are also directly loaded
on-line into the Financial Systems by agency personnel.
[FR Doc. 2010-2969 Filed 2-9-10; 8:45 am]
BILLING CODE 3410-90-P
