Privacy Act of 1974; Systems of Records, 5997-6000 [2010-2441]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 75, Number 24 (Friday, February 5, 2010)]
[Notices]
[Pages 5997-6000]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-2441]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0009]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
March 8, 2010, unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 1160 Defense 
Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these

[[Page 5998]]

submissions available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974 as amended, were submitted on January 29, 2010, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996; 61 FR 6427).

    Dated: February 1, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S600.30

System name:
    Safety, Health, Injury, and Accident Records (November 9, 2006; 71 
FR 65781).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Occupational Safety and Health 
Office, Headquarters, Defense Logistics Agency, ATTN: DES, 8725 John J. 
Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221, and the DLA 
Primary Level Field Activity Safety and Health Offices. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Employee's name; Social Security 
Number (SSN) or foreign national number; title; grade; career group; 
gender; date of birth; home address; place of employment; photographs; 
safety, health, injury, and accident record case number; proposed or 
actual corrective action; where appropriate; the name of physician/
health care professional providing treatment; company providing medical 
treatment; and the address of the medical providers. Information is 
collected on DLA Form 1591, Supervisory Mishap Report.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 136, Under Secretary of 
Defense for Personnel and Readiness; 29 U.S.C. 651 et seq., The 
Occupational Safety and Health Act of 1970 (OSHA); E.O. 12196, 
Occupational Safety and Health Programs for Federal Employees; 29 CFR 
part 1960, Subpart I, Recordkeeping and Reporting Requirements for 
Federal Occupational Safety and Health Programs; DoD Instruction 
6055.1, DoD Safety and Occupational Health (SOH) Program; DoD 
Instruction 6055.7, Mishap Notification, Investigation, Reporting, and 
Recordkeeping; and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``Information is collected to comply 
with regulatory reporting requirements. Details about the accident site 
will be used to identify and correct known or potential hazards and to 
formulate improved accident prevention programs. The data, with all 
personal identifiers removed, may be used to prepare statistical 
reports.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    ``In addition to those disclosures generally permitted under 5 
U.S.C. 552a(b) of the Privacy Act of 1974, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information from safety, health, injury, and accident records may 
be disclosed to the Department of Labor and Occupational Safety and 
Health Administration (OSHA), to comply with requirements of 29 CFR 
part 1960.
    The DoD ``Blanket Routine Uses'' also apply to this system of 
records.''
* * * * *

Safeguards:
    Delete entry and replace with ``The security risks associated with 
maintaining data in an electronic environment have been mitigated 
through administrative, technical and physical safeguards described in 
this document. The safeguards in place are commensurate with the risk 
and magnitude of harm resulting from the loss, misuse, or unauthorized 
access to or modification of the data. Administrative, physical and 
technical safeguards employed by the DLA, Safety and Occupational 
Health Division are commensurate with the sensitivity of personal data 
to ensure preservation of integrity and to preclude unauthorized use/
disclosure. Access is limited to those individuals who require the 
records in performance of their official duties. These authorized 
personnel receive initial and Annual IA Training in the operation of 
security policies. Individuals requiring access to sensitive 
information are processed for access authorization in accordance with 
DoD personnel security policy. Access is further restricted by the use 
of a Common Access Card (CAC). Physical entry is restricted by the use 
of locks, guards, and administrative procedures.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Director, Occupational Safety and 
Health Office, Headquarters, Defense Logistics Agency, ATTN: DES, 8725 
John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman 
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
    Inquiry should contain the individual's full name, Social Security 
Number (SSN), or safety, health, injury, and accident records case 
number (if known).''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.
    Inquiry should contain the individual's full name, Social Security 
Number (SSN), or safety, health, injury, and accident records case 
number (if known).''

Contesting record procedures:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may

[[Page 5999]]

be obtained from the Privacy Act Office, Headquarters, Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.''

Record source categories:
    Delete entry and replace with ``Record subject, supervisors, 
medical units, security offices, police, fire departments, 
investigating officers, witnesses to accident, or Defense Civilian 
Personnel Data System (DCPDS).''
* * * * *
S600.30

System name:
    Safety, Health, Injury, and Accident Records.

System location:
    Occupational Safety and Health Office, Headquarters, Defense 
Logistics Agency, ATTN: DES, 8725 John J. Kingman Road, Stop 6220, Fort 
Belvoir, VA 22060-6221, and the DLA Primary Level Field Activity Safety 
and Health Offices. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.

Categories of individuals covered by the system:
    All individuals who suffer accidents, become injured or ill, or 
otherwise require emergency rescue or medical assistance while on DLA 
facilities.

Categories of records in the system:
    Employee's name; Social Security Number (SSN) or foreign national 
number; title; grade; career group; gender; date of birth; home 
address; place of employment; photographs; safety, health, injury, and 
accident record case number; proposed or actual corrective action; 
where appropriate; the name of physician/health care professional 
providing treatment; company providing medical treatment; and the 
address of the medical providers. Information is collected on DLA Form 
1591, Supervisory Mishap Report.

Authority for maintenance of the system:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; 29 U.S.C. 651 et seq., The Occupational Safety and Health 
Act of 1970 (OSHA); E.O. 12196, Occupational Safety and Health Programs 
for Federal Employees; 29 CFR part 1960, subpart I, Recordkeeping and 
Reporting Requirements for Federal Occupational Safety and Health 
Programs; DoD Instruction 6055.1, DoD Safety and Occupational Health 
(SOH) Program; DoD Instruction 6055.7, Mishap Notification, 
Investigation, Reporting, and Recordkeeping and E.O. 9397 (SSN), as 
amended.

Purpose(s):
    Information is collected to comply with regulatory reporting 
requirements. Details about the accident site will be used to identify 
and correct known or potential hazards and to formulate improved 
accident prevention programs. The data, with all personal identifiers 
removed, may be used to prepare statistical reports.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    Information from safety, health, injury, and accident records may 
be disclosed to the Department of Labor and Occupational Safety and 
Health Administration (OSHA), to comply with requirements of 29 CFR 
part 1960.
    The DoD ``Blanket Routine Uses'' also apply to this system of 
records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored on paper and/or on electronic storage media.

Retrievability:
    Retrieved by name, Social Security Number (SSN), or safety, health, 
injury, and accident records case number.

Safeguards:
    The security risks associated with maintaining data in an 
electronic environment have been mitigated through administrative, 
technical and physical safeguards described in this document. The 
safeguards in place are commensurate with the risk and magnitude of 
harm resulting from the loss, misuse, or unauthorized access to or 
modification of the data. Administrative, physical and technical 
safeguards employed by the DLA, Safety and Occupational Health Division 
are commensurate with the sensitivity of personal data to ensure 
preservation of integrity and to preclude unauthorized use/disclosure. 
Access is limited to those individuals who require the records in 
performance of their official duties. These authorized personnel 
receive initial and Annual IA training in the operation of Security 
policies. Individuals requiring access to sensitive information are 
processed for access authorization in accordance with DoD personnel 
security policy. Access is further restricted by the use of a Common 
Access Card (CAC). Physical entry is restricted by the use of locks, 
guards, and administrative procedures.

Retention and disposal:
    Cases involving reportable mishaps are destroyed five years after 
case is closed. Cases involving non-reportable mishaps are destroyed 
three years after case is closed. Documentation of fire department 
activities and actions pertaining to fire/emergency calls are destroyed 
after 7 years.

System manager(s) and address:
    Director, Occupational Safety and Health Office, Headquarters, 
Defense Logistics Agency, ATTN: DES, 8725 John J. Kingman Road, Stop 
6220, Fort Belvoir, VA 22060-6221.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Office, Headquarters, Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.
    Inquiry should contain the individual's full name, Social Security 
Number (SSN), or safety, health, injury, and accident records case 
number (if known).

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: 
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221.
    Inquiry should contain the individual's full name, Social Security 
Number (SSN), or safety, health, injury, and accident records case 
number (if known).

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

Record source categories:
    Record subject, supervisors, medical units, security offices, 
police, fire

[[Page 6000]]

departments, investigating officers, witnesses to accident, or Defense 
Civilian Personnel Data System (DCPDS).

Exemptions claimed for the system:
    None.
[FR Doc. 2010-2441 Filed 2-4-10; 8:45 am]
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