Privacy Act of 1974; System of Records, 4788-4789 [2010-1831]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 75, Number 19 (Friday, January 29, 2010)]
[Notices]
[Pages 4788-4789]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-1831]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0007]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Office of the Secretary of Defense is proposing to add a 
system of records notice to its inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on March 1, 
2010, unless comments are received that would result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

[[Page 4789]]


FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on January 22, 2010, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996; 61 FR 6427).

     Dated: January 26, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DPR 37

System name:
    DoD Employer Support of Guard and Reserve Volunteer Rosters.

System location:
    Defense Information Systems Agency, Computing Directorate, 5450 
Carlisle Pike, Mechanicsburg, PA 17050-2411.

Categories of individuals covered by the system:
    Civilian volunteers and ombudsmen serving on field committees 
supporting the Employer Support of the Guard and Reserve program.

Categories of records in the system:
    Full name; mailing address for home and work; telephone numbers for 
home, work, and mobile devices; e-mail addresses for home and work; 
role and field committee.

Authority for maintenance of the system:
    38 U.S.C. 43, Uniformed Service Employment and Reemployment Rights 
Act; and DoD Directive 1250.01, National Committee for Employer Support 
of the Guard and Reserve (NCESGR).

Purpose(s):
    To collect, validate status, and maintain an official roster of 
individuals who are civilian volunteers and ombudsmen with the DoD 
Employer Support of the Guard and Reserve national, state and local 
committees and facilitate communication between volunteers, ombudsman 
and Employer Support of the Guard and Reserve Staff.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
Office of the Secretary of Defense's compilation of systems of records 
notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name, role and field committee.

Safeguards:
    Servers are housed in a secure facility. Access to information is 
role-based and requires Common Access Card (CAC) and limited to those 
headquarters staff requiring access to service the record in 
performance of their official duties. State and local committee members 
must have an RSA token issued by the Employer Support of the Guard and 
Reserve with limited access. CAC or RSA token secure access is required 
for PII information display.

Retention and disposal:
    Disposition pending. Until the National Archives and Records 
Administration has approved the retention and disposal of these 
records, treat them as permanent.

System manager and address:
    Deputy Director Resources--IT, 1555 Wilson Boulevard, Suite 319, 
Wilson Boulevard, Arlington, VA 22209-2405.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Deputy Director Resources--IT, 1555 Wilson Boulevard, Suite 319, 
Wilson Boulevard, Arlington, VA 22209-2405.
    Individuals should provide their full name and field committee.

Record access procedure:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Office 
of the Secretary of Defense/Joint Staff Freedom of Information Act 
Requester Service Center at Office of Freedom of Information 1155 
Defense Pentagon, Washington, DC 20301-1155.
    Requests should include the individual's full name and field 
committee, the name and number of this system of records notice and be 
signed.

Contesting record procedures:
    The Office of the Secretary of Defense rules for accessing records, 
for contesting contents and appealing initial agency determinations are 
published in Office of the Secretary of Defense Administrative 
Instruction 81; 32 CFR part 311; or may be obtained from the system 
manager.

Record source categories:
    From the individual.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-1831 Filed 1-28-10; 8:45 am]
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