Privacy Act of 1974; System of Records, 3899-3900 [2010-1303]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 75, Number 15 (Monday, January 25, 2010)]
[Notices]
[Pages 3899-3900]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-1303]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0005]


Privacy Act of 1974; System of Records

AGENCY: National Geospatial-Intelligence Agency (NGA), DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The National Geospatial-Intelligence Agency proposes to add a 
system of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The system will be effective on February 24, 2010, unless 
comments are received that would result in a contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160
    Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Ed Hughes at 301-227-7714.

SUPPLEMENTARY INFORMATION: The National Geospatial-Intelligence Agency 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on January 20, 2010 
to the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996; 61 FR 6427).

    Dated: January 20, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
B0303-06

System name:
    National Geospatial-Intelligence Agency (NGA)--Enterprise Workforce 
System (NEWS).

System location:
    National Geospatial-Intelligence Agency (NGA), 4600 Sangamore Road, 
Bethesda, MD 20816-5003.
    National Geospatial-Intelligence Agency (NGA), 3200 S. Second 
Street, St. Louis, MO 63118-3399.

Categories of individuals covered by the system:
    NGA employees, contactors, military, non-NGA employees, and 
military who register for a course at National-Geospatial Intelligence 
College (NGC), individuals that apply for a job through e-Recruit, 
requests access to the network, or badge to an NGA facility.

Categories of records in the system:
    Names, Social Security Number (SSN), current address, telephone 
number, personnel records, partial medical records; foreign contacts 
and interests, competency files; pay; promotions; transfers; awards; 
retirements; hires; training course data; instructor data; and employee 
training history.
    The system also includes Equal Employment Opportunity (EEO) data; 
education; health and life insurance; thrift savings plan (TSP); 
occupation; new hire applicant data; Assignment Opportunity Notice 
(AON) data; clearance data; polygraph information; contractors; 
contracts; military data; leave data; languages spoken; NGA 
Identification Number (NGA ID); and certificates, if an individual 
chooses to provide one, such as a marriage certificate.

Authority for maintenance of the system:
    5 U.S.C. 301 Departmental Regulations; DoDD 5105.60,National 
Geospatial-Intelligence Agency (NGA); 5 U.S.C. 7532, Suspension and 
Removal; E.O. 10450, Security Requirements for Government Employees; 
E.O. 12958, Classified National Security Information; DoD 5200.2-R, DoD 
Personnel Security Program; Director of Central Intelligence Directive 
No. 1/14, Personnel Security Standards and Procedures Governing 
Eligibility for Access to Sensitive Compartmented Information (SCI); 
and, E.O. 9397 (SSN), as amended.

[[Page 3900]]

Purpose(s):
    National Geospatial-Intelligence Agency Enterprise Workforce System 
(NEWS) is a human resources system used to manage acquisition, 
management and training for NGA civilian, military, and contractor 
workforces. It also manages personnel security and clearance 
management; and is used to satisfy Federal, DoD and community reporting 
requirements for manpower, EEO and diversity reports. It addition, the 
system is used for the management of user accounts on internal computer 
systems.

Routine uses of records maintained in the system, including categories 
of uses and the purposes for such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974 and the DoD Blanket Routine Uses, 
these records contained therein may be specifically disclosed outside 
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Relevant records from this system may be provided regularly to the 
Office of the Director of National Intelligence (ODNI) for the 
Intelligence Community to provide aggregate workforce planning, 
analysis, and reporting purposes. Records provided to the ODNI through 
this routine use for the Personnel Data Repository (PDR) and 
Intelligence Community Capabilities Catalog (IC3) initiatives will not 
include any individual's name or Social Security Number (SSN).
    The DoD `Blanket Routine Uses' set forth at the beginning of NGA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on electronic storage media.

Retrievability:
    Records are retrieved in the system by name, Social Security Number 
(SSN), NGA Identification Number (NGA ID).

Safeguards:
    Records are maintained in a controlled facility. Physical access is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to individuals 
responsible for servicing the record in performance of their official 
duties and who are properly screened and cleared for need-to-know. 
Access to computerized data is restricted by technical measures, 
including password protection, firewalls, and encryption.

Retention and disposal:
    Forms, notices, reports, and memoranda considered to be of 
permanent value or required by law or regulation to be preserved are 
retained for the period of employment or assignment, then forwarded to 
the gaining organization or retained indefinitely.
    If the action is separation or retirement, these items are 
forwarded to the Office of Personnel Management or retired to a records 
storage facility as appropriate. Items considered to be relevant for a 
temporary period are retained for that period, either transferred with 
the employee, assignee, or destroyed when they are no longer relevant 
or either at a time of separation or retirement.
    The computerized portion is deleted and updated as appropriate. 
Records relating to adverse actions, grievances, excluding EEO 
complaints and performance-based actions, except SFs-50, are retained 
for four years. Personnel summary, training, testing and past activity 
segments are retained permanently. All other portions are deleted at 
end of tenure.

System manager(s) and address:
    Senior System Engineer, National Geospatial-Intelligence Agency 
(NGA), 6011 MacArthur Blvd., Bethesda, MD 20816-5003.

Notification procedure:
    Individuals seeking to determine whether information about them is 
contained in this system should address written inquiries to the 
National Geospatial-Intelligence Agency (NGA), Office of the General 
Counsel, Mail Stop D-10, 4600 Sangamore Road, Bethesda, MD 20816-5003.
    Written requests for information should contain the full name of 
the individual, current address, and telephone number.

Record access procedures:
    Individuals seeking to access to information about themselves 
contained in this system should address written inquiries to the 
National Geospatial-Intelligence Agency (NGA), Office of the General 
Counsel, Mail Stop D-10, 4600 Sangamore Road, Bethesda, MD 20816-5003.
    Written requests for information should contain the full name of 
the individual, current address, and telephone number.

Contesting records procedure:
    NGA's rules for accessing records, and for contesting contents and 
appealing initial agency determinations, are published in NGA 
Instruction 5500.7R10; 32 CFR 320.6; or may be obtained from the Office 
of the General Counsel, Mail Stop D-10, 4600 Sangamore Road, Bethesda, 
MD 20816-5003.

Record source categories:
    Information is received directly from the individual through the e-
Recruit application system or PeopleSoft self-service feature; Office 
of Personnel Management records; Defense Finance and Accounting Service 
(DFAS) (payroll feed); security paperwork from Defense Security Service 
(DSS); security office of other non-government organizations (e.g., 
contractor firms).

Exemptions claimed for the system:
    None.

[FR Doc. 2010-1303 Filed 1-22-10; 8:45 am]
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