Privacy Act of 1974; System of Records, 2514-2515 [2010-669]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 75, Number 10 (Friday, January 15, 2010)]
[Notices]
[Pages 2514-2515]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-669]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0003]


Privacy Act of 1974; System of Records

AGENCY: National Security Agency/Central Security Service, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The National Security Agency/Central Security Service is 
proposing to amend a system of records notice in its existing inventory 
of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended.

DATES: This proposed action will be effective without further notice on 
February 16, 2010 unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 1160 Defense 
Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill at (301) 688-6527.

SUPPLEMENTARY INFORMATION: The National Security Agency/Central 
Security Service systems of records notices subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the contact above (see FOR FURTHER 
INFORMATION CONTACT).
    The specific change to the records system being amended is set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: January 12, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
GNSA 09

SYSTEM NAME:
    NSA/CSS Personnel File (January 7, 2009; 74 FR 698).

CHANGES:
* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``National Security Agency Act of 
1959, Public Law 86-36, (codified at 50 U.S.C. 402); 5 U.S.C. and 
certain implementing Office of Personnel Management regulations 
contained within 5 CFR part 293, Personnel Records; 10 U.S.C. 1124, 
Cash awards for disclosures, suggestions, inventions, and scientific 
achievements; 44 U.S.C. 3101, Records management by agency heads; 
general duties and E.O. 9397 (SSN), as amended.''
* * * * *
GNSA 09

SYSTEM NAME:
    NSA/CSS Personnel File.

SYSTEM LOCATION:
    Primary location: National Security Agency/Central Security 
Service, Ft. George G. Meade, MD 20755-6000.
    Decentralized segments: Each staff, line, contract and field 
element and supervisor as authorized and appropriate.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Civilian employees, personnel under contract, military assignees, 
dependents of NSA/CSS personnel assigned to field elements, individuals 
integrated into the cryptologic reserve program, custodial and 
commercial services personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    File contains personnel papers and forms including but not limited 
to applications, transcripts, correspondence, notices of personnel 
action, performance appraisals, internal staffing resume, 
professionalization documentation and correspondence, training forms, 
temporary duty, letters of reprimand, special assignment documentation, 
letters of commendation, promotion documentation, field assignment 
preference, requests for transfers, permanent change of station, 
passport, transportation, official orders, awards, suggestions, 
pictures, complaints, separation, retirement, time utilization, 
scholarship/fellowship or other school appointments, military service, 
reserve status, military check in/out sheets, military orders, security 
appraisal, career battery and other test results, language capability, 
military personnel utilization survey, work experience, notes and 
memoranda on individual aspects of performance, productivity and 
suitability, information on individual eligibility to serve on various 
boards and committees, emergency loan records, other information 
relevant to personnel management, housing information where required.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    National Security Agency Act of 1959, Public Law 86-36, (codified 
at 50 U.S.C. 402); 5 U.S.C. and certain implementing Office of 
Personnel Management regulations contained within 5 CFR part 293, 
Personnel Records; 10 U.S.C. 1124, Cash awards for disclosures, 
suggestions, inventions, and scientific achievements; 44 U.S.C. 3101, 
Records management by agency heads; general duties and E.O. 9397 (SSN), 
as amended.

[[Page 2515]]

PURPOSE(S):
    To support the personnel management program; personnel training and 
career development; personnel planning; staffing and counseling; 
administration and personnel supervision; workforce study and analysis; 
manpower requirements studies; emergency loan program and training 
curricula planning and research.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records or information 
contained therein may specifically be disclosed outside the DoD as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To gaining employers or to financial institutions when individual 
has applied for credit; to contractor employees to make determinations 
as noted in the purpose above; to hearing examiners; the judicial 
branch or to other gaining government organization as required and 
appropriate; biographical information may be provided to the White 
House as required in support of the Senior Cryptologic Executive 
Service awards program.
    To the Office of the Director of National Intelligence (ODNI) for 
Intelligence Community aggregate workforce planning, assessment, and 
reporting purposes. Records provided to the ODNI for this routine use 
will not include any individual's name or Social Security Number (SSN).
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
NSA/CSS' compilation of systems of records notices apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in files folders and electronic storage media.

RETRIEVABILITY:
    By name, Social Security Number (SSN) or Employee Identification 
Number.

SAFEGUARDS:
    Buildings are secured by a series of guarded pedestrian gates and 
checkpoints. Access to facilities is limited to security-cleared 
personnel and escorted visitors only. Within the facilities themselves, 
access to paper and computer printouts are controlled by limited-access 
facilities and lockable containers. Access to electronic means is 
limited and controlled by computer password protection. Access to 
information is limited to those individuals authorized and responsible 
for personnel management or supervision.

RETENTION AND DISPOSAL:
    Primary System--Those forms, notices, reports and memoranda 
considered to be of permanent value or required by law or regulation to 
be preserved are retained for the period of employment or assignment 
and then forwarded to the gaining organization or retained 
indefinitely. If the action is separation or retirement, these items 
are forwarded to the Office of Personnel Management or retired to the 
Federal Records Center at St. Louis as appropriate. Those items 
considered to be relevant for a temporary period only are retained for 
that period and either transferred with the employee or assignee or 
destroyed when they are no longer relevant or at time of separation or 
retirement. Computerized portion is purged and updated as appropriate. 
Records relating to adverse actions, grievances, excluding EEO 
complaints and performance-based actions, except SF-50s, will be 
retained for four years. Personnel summary, training, testing and past 
activity segments retained permanently. All other portions deleted at 
end of tenure.
    Decentralized System--Files are transferred to gaining organization 
or destroyed upon separation as appropriate. Computer listings of 
personnel assigned to an organization are destroyed upon receipt of 
updated listings.

SYSTEM MANAGER(S) AND ADDRESS:
    The Associate Director, Human Resources, National Security Agency/
Central Security Service, Ft. George G. Meade, MD 20755-6000.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the National Security Agency/Central Security Service, Freedom of 
Information Act/Privacy Act Office, 9800 Savage Road, Ft. George G. 
Meade, MD 20755-6000.
    Written inquiries should contain the individual's full name, Social 
Security Number (SSN) and mailing address.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
National Security Agency/Central Security Service, Freedom of 
Information Act/Privacy Act Office, 9800 Savage Road, Ft. George G. 
Meade, MD 20755-6000.
    Written inquiries should contain the individual's full name, Social 
Security Number (SSN) and mailing address.

CONTESTING RECORD PROCEDURES:
    The NSA/CSS rules for contesting contents and appealing initial 
determinations are published at 32 CFR part 322 or may be obtained by 
written request addressed to the National Security Agency/Central 
Security Service, Freedom of Information Act/Privacy Act Office, 9800 
Savage Road, Ft. George G. Meade, MD 20755-6000.

RECORD SOURCE CATEGORIES:
    Forms used to collect and process individual for employment, access 
or assignment, forms and memoranda used to request personnel actions, 
training awards, professionalization, transfers, promotion, 
organization and supervisor reports and requests, educational 
institutions, references, Office of Personnel Management and other 
governmental entities as appropriate, and other sources as appropriate 
and required.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Portions of this file may be exempt pursuant to 5 U.S.C. 
552a(k)(1), (k)(4), (k)(5), and (k)(6), as applicable.
    An exemption rule for this record system has been promulgated 
according to the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 322. For additional information 
contact the system manager.

[FR Doc. 2010-669 Filed 1-14-10; 8:45 am]
BILLING CODE 5001-06-P