Privacy Act of 1974; Systems of Records, 2114-2117 [2010-473]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 75, Number 9 (Thursday, January 14, 2010)]
[Notices]
[Pages 2114-2117]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-473]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0002]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to alter a system of records notice in its inventory of record systems 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on February 
16,

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2010 unless comments are received that would result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 1160 Defense 
Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (720) 242-
6631.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the contact under FOR FURTHER INFORMATION 
CONTACT.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on January 5, 2010, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 2996, 61 FR 6427).

    Dated: January 8, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7320

System Name:
    Electronic Funds Transfer (EFT) Records (October 15, 2004, 69 FR 
61225).

Changes:
* * * * *

System Name:
    Add ``Corporate'' to the title before the word ``Electronic''.

System Location:
    Delete entry and replace with ``Defense Information Systems Agency 
(DISA), Defense Enterprise Computing Center (DECC) Ogden, Building 981, 
Southwest Dock, 7879 Wardleigh Road, Hill AFB, UT 84056-5997.
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Center (DECC) Mechanicsburg--Bldg 308, Naval Support Activity 
(NSA), 5450 Carlisle Pike, Mechanicsburg, PA 17050-2411.
    Defense Finance and Accounting Service, Columbus, P.O. Box 182317 
Columbus, OH 43218-2317.
    Defense Finance and Accounting Service, Cleveland, 1240 E. 9th 
Street, Cleveland, OH 44199-8002.
    Defense Finance and Accounting Service, Indianapolis, 8899 E. 56th 
St., Indianapolis, IN 46249-0100.
    Defense Finance and Accounting Service, Rome, 325 Brooks Road, 
Rome, NY 13441-4527.
    Defense Finance and Accounting Service, Limestone, 27 Arkansas 
Road, Limestone, ME 04751-6216.''

Categories of Individuals Covered by the System:
    Add on the second line after ``retired military members;'' the word 
``annuitants'', and on the last line of the paragraph, a comma after 
``States'', and then add the words ``vendors/contractors,''.

Categories of Records in the System:
    Delete entry and replace with ``Name, Social Security Number, home 
address, financial institution account number, account type, financial 
institution name, American Banking Association routing and transmittal 
number, lock box number, electronic funds transfer payment method, 
electronic funds transfer waiver, Commercial and Government Entity 
(CAGE), Dun and Bradstreet, Data Universal Numbering System (DUNS) 
numbers, and Tax Identification Numbers (TINs).''
* * * * *

Purpose(s):
    Delete entry and replace with ``The Electronic Funds Transfer 
Database will provide DoD with a central repository for Active Duty, 
Reserve, Guard, separated or retired military members, annuitants, 
academy nominees, applicants, cadets, dependents of military personnel, 
DoD civilian employees, other government employees paid by DFAS, 
foreign nationals residing in the United States, and vendor/contractor 
remittance information which will be used to verify the validity of 
payee and financial institution accounts prior to issuing an electronic 
payment.''

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Under State Guard Units, add routine use ``To State Guard Units for 
the purposes of making electronic payments to guard members who are on 
State duty during times of emergency.''
* * * * *

Retrievability:
    Delete entry and replace with ``Retrieved by name, Social Security 
Number or taxpayer identification number''.
* * * * *

Retention and Disposal:
    Add after the first sentence, ``Records are disposed of by burning, 
shredding, or degaussing electronic media.''
* * * * *

Notification Procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Defense Finance and 
Accounting Service, Corporate Communications and Legislative Liaison, 
Freedom of Information Act/Privacy Act Program Manager, DFAS-HAC/IN, 
8899 E. 56th Street, Indianapolis, IN 46249-0150.
    Individual should provide their full name, Social Security Number 
(SSN), current address and telephone number.''

Records Access Procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about them contained in this system of records should 
address written inquiries to the Defense Finance and Accounting 
Service, Corporate Communications and Legislative Liaison, Freedom of 
Information Act/Privacy Act Program Manager, DFAS-HAC/IN, 8899 E. 56th 
Street, Indianapolis, IN 46249-0150.
    Individual should provide their full name, Social Security Number 
(SSN), current address and telephone number.''

Contesting Record Procedures:
    Delete the address in the paragraph and replace with ``Defense 
Finance and Accounting Service, Corporate Communications and 
Legislative Liaison, Freedom of Information Act/Privacy Act Program 
Manager, DFAS-HAC/IN, 8899 E. 56th Street, Indianapolis, IN 46249-
0150.''

Record Source Categories:
    Delete entry and replace with ``Information is obtained from the 
Active

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Duty, Reserve, Guard, separated or retired military members, 
annuitants, academy nominees, applicants, cadets, dependents of 
military personnel, DoD civilian employees, other government employees 
paid by DFAS, foreign nationals residing in the United States, and 
vendors/contractors.''
* * * * *
T7320

System Name:
    Corporate Electronic Funds Transfer (EFT) Records

System Location:
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Center (DECC) Ogden, Building 981, Southwest Dock, 7879 
Wardleigh Road, Hill AFB, UT 84056-5997.
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Center (DECC) Mechanicsburg--Bldg 308, Naval Support Activity 
(NSA), 5450 Carlisle Pike, Mechanicsburg, PA 17050-2411.
    Defense Finance and Accounting Service, Columbus, P.O. Box 182317 
Columbus, OH 43218-2317.
    Defense Finance and Accounting Service, Cleveland, 1240 E. 9th 
Street, Cleveland, OH 44199-8002.
    Defense Finance and Accounting Service, Indianapolis, 8899 E. 56th 
St., Indianapolis, IN 46249-0100.
    Defense Finance and Accounting Service, Rome, 325 Brooks Road, 
Rome, NY 13441-4527.
    Defense Finance and Accounting Service, Limestone, 27 Arkansas 
Road, Limestone, ME 04751-6216.

Categories of Individuals Covered by the System:
    Department of Defense (DoD) civilian personnel, and other U.S. 
Government employees paid by DFAS; active military, former, and retired 
military members; annuitants; Reserve and National Guard personnel; 
academy nominees, applicants, and cadets; dependents of military 
personnel; foreign nationals residing in the United States, vendors/
contractors, and all in receipt of payments from DFAS.

Categories of Records in the System:
    Name, Social Security Number, home address, financial institution 
account number, account type, financial institution name, American 
Banking Association routing and transmittal number, lock box number, 
electronic funds transfer payment method, electronic funds transfer 
waiver, Commercial and Government Entity (CAGE), Dun and Bradstreet, 
Data Universal Numbering System (DUNS) numbers, and Tax Identification 
Numbers (TINs).

Authority for Maintenance of the System:
    5 U.S.C. 301, Departmental Regulations; Public Law 104-134, Debt 
Collection Improvement Act of 1996; DoD Financial Management Regulation 
7000.14-R, Volumes 7B, 7C, 8, Military Pay Policy and Procedures--
Retired Pay, Military Pay Policy and Procedures--Active Duty and 
Reserve Pay, Civilian Pay Policy and Procedures; and E.O. 9397 (SSN), 
as amended.

Purpose(s):
    The Electronic Funds Transfer Database will provide DoD with a 
central repository for Active Duty, Reserve, Guard, separated or 
retired military members, annuitants, academy nominees, applicants, 
cadets, dependents of military personnel, DoD civilian employees, other 
government employees paid by DFAS, foreign nationals residing in the 
United States, and vendor/contractor remittance information which will 
be used to verify the validity of payee and financial institution 
accounts prior to issuing an electronic payment.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records or 
information contained therein may specifically be disclosed outside the 
Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) 
as follows:
    To the U.S. Treasury Department to provide information on check 
issues and electronic funds transfers.
    To the Internal Revenue Service to report taxable earnings and 
taxes withheld, accounting, and tax audits, and to compute or resolve 
tax liability or tax levies.
    To the Social Security Administration to report earned wages by 
members for the Federal Insurance Contribution Act, accounting or tax 
audits, and death notices.
    To the Department of Veterans Affairs to report compensation, 
waivers, and audits, life insurance accounting, disbursement and 
benefit determinations, and death notices.
    To the American Red Cross and military relief societies to assist 
military personnel, and their dependents in determining the status of 
monthly pay, dependents' allotments, loans, and related financial 
transactions, and to perform other relief-related duties as requested 
by the service member.
    To Federal Reserve banks to distribute payments made through the 
direct deposit system to financial organizations or their processing 
agents authorized by individuals to receive and deposit payments in 
their accounts.
    To State Guard Units for the purposes of making electronic payments 
to guard members who are on State duty during times of emergency.
    The DoD `Blanket Routine Uses' published at the beginning of the 
Defense Finance and Accounting Service compilation of systems of 
records notices also apply to this system.

Disclosure to Consumer Reporting Agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act, (15 U.S.C. 1681a(f)) or the Federal Claims Collection 
Act of 1966, (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is 
to aid in the collection of outstanding debts owed to the Federal 
government; typically to provide an incentive for debtors to repay 
delinquent Federal government debts by making these debts part of their 
credit records.
    The disclosure is limited to information necessary to establish the 
identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number for individuals); the 
amount, status, and history of the claim; and the agency or program 
under which the claim arose for the sole purpose of allowing the 
consumer reporting agency to prepare a commercial credit report.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    The records are maintained in computers and computer output 
products; electronic storage media, and hard copy documents.

Retrievability:
    Retrieved by name, Social Security Number or taxpayer 
identification number.

Safeguards:
    Records are stored in office buildings protected by guards, 
controlled screening, visitor registers are used, electronic access, 
and/or locks. Access to records is limited to individuals who are 
properly screened and cleared on a need-to-know basis in the 
performance of their official duties. Passwords and digital signatures 
are used to control

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access to the systems data, and procedures are in place to deter and 
detect browsing and unauthorized access. Physical and electronic access 
are limited to persons responsible for servicing and authorized to use 
the record system.

Retention and Disposal:
    Records in this system are maintained for 6 years and 3 months 
after date of cutoff. Records are disposed of by burning, shredding, or 
degaussing electronic media.

System Manager(s) and Address:
    Director, Strategic Business Office, Defense Finance and Accounting 
Service, Columbus, P.O. Box 182317 Columbus, OH 43218-2317.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Corporate Communications and Legislative Liaison, Freedom of 
Information Act/Privacy Act Program Manager, DFAS-HAC/IN, 8899 E. 56th 
Street, Indianapolis, IN 46249-0150.
    Individual should provide their full name, Social Security Number 
(SSN), current address and telephone number.

Record Access Procedures:
    Individuals seeking access to information about them contained in 
this system of records should address written inquiries to the Defense 
Finance and Accounting Service, Corporate Communications and 
Legislative Liaison, Freedom of Information Act/Privacy Act Program 
Manager, DFAS-HAC/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
    Individual should provide their full name, Social Security Number 
(SSN), current address and telephone number.

Contesting Record Procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Defense Finance and Accounting Service, Corporate Communications and 
Legislative Liaison, Freedom of Information Act/Privacy Act Program 
Manager, DFAS-HAC/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.

Record Source Categories:
    Information is obtained from the Active Duty, Reserve, Guard, 
separated or retired military members, annuitants, academy nominees, 
applicants, cadets, dependents of military personnel, DoD civilian 
employees, other government employees paid by DFAS, foreign nationals 
residing in the United States, and vendors/contractors.

Exemptions Claimed for the System:
    None.

[FR Doc. 2010-473 Filed 1-13-10; 8:45 am]
BILLING CODE 5001-06-P