Privacy Act of 1974; System of Records, 66298-66300 [E9-29220]
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Federal Register / Vol. 74, No. 239 / Tuesday, December 15, 2009 / Notices
DEPARTMENT OF DEFENSE
Office of the Secretary
Board of Visitors for the National
Defense Intelligence College; Charter
Renewal
Department of Defense (DoD).
Federal advisory committee
AGENCY:
ACTION:
charter.
Under the provisions of the
Federal Advisory Committee Act of
1972, (5 U.S.C. Appendix, as amended),
the Sunshine in the Government Act of
1976 (5 U.S.C. 552b, as amended), and
41 CFR 102–3.65, the Department of
Defense gives notice that it intends to
renew the charter for the Board of
Visitors for the National Defense
Intelligence College (hereafter referred
to as the Board).
FOR FURTHER INFORMATION CONTACT: Jim
Freeman, DoD Committee Management
Office, 703–601–6128.
SUPPLEMENTARY INFORMATION: The
Board, pursuant to 41 CFR 102–3.50(d),
is a discretionary Federal advisory
committee established to provide the
Secretary of Defense through the Under
Secretary of Defense for Intelligence and
the Director, Defense Intelligence
Agency, independent advice on matters
related to mission, policy, accreditation,
faculty, student facilities, curricula,
educational methods, research, and
administration of the National Defense
Intelligence College.
The Director, Defense Intelligence
Agency may act upon the Board’s advice
and recommendations.
The Board shall be comprised of no
more than 12 members, who are
distinguished members of the national
intelligence community, defense, and
academia and shall be appointed on an
annual basis by the Secretary of
Defense. The Director, Defense
Intelligence Agency shall select the
Board’s Chairperson.
Board members appointed by the
Secretary of Defense, who are not fulltime or permanent part-time employees,
shall be appointed as experts and
consultants under the authority of 5
U.S.C. 3109, and serve as Special
Government Employees. In addition,
they shall serve without compensation
except for travel and per diem for
official Board-related travel.
The Board shall meet at the call of the
Board’s Designated Federal Officer, in
consultation with the Chairperson and
the Director, Defense Intelligence
Agency. The estimated number of Board
meetings is two per year.
The Designated Federal Officer,
pursuant to DoD policy, shall be a full-
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SUMMARY:
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17:23 Dec 14, 2009
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time or permanent part-time DoD
employee, and shall be appointed in
accordance with DoD policies and
procedures. In addition, the Designated
Federal Officer is required to attend all
Board and subcommittee meetings. In
the absence of the Designated Federal
Officer the Alternate Designated Federal
Officer shall attend the meeting.
With DoD approval, the Board is
authorized to establish subcommittees,
as necessary and consistent with its
mission. These subcommittees or
working groups shall operate under the
provisions of the Federal Advisory
Committee Act of 1972 (5 U.S.C.,
Appendix, as amended), the
Government in the Act of 1976 (5 U.S.C.
552b, as amended), and other
appropriate Federal regulations.
Such subcommittees or workgroups
shall not work independently of the
chartered Board, and shall report all
their recommendations and advice to
the Board of Visitors for the National
Defense Intelligence College for full
deliberation and discussion.
Subcommittees or workgroups have no
authority to make decisions on behalf of
the chartered Board nor can they report
directly to the Department of Defense or
any Federal officers or employees who
are not Board members.
Pursuant to 41 CFR 102–3.105(j) and
102–3.140, the public or interested
organizations may submit written
statements to the Board of Visitors for
the National Defense Intelligence
College membership about the Board’s
mission and functions. Written
statements may be submitted at any
time or in response to the stated agenda
of planned meeting of the Board of
Visitors for the National Defense
Intelligence College.
All written statements shall be
submitted to the Designated Federal
Officer for the Board of Visitors for the
National Defense Intelligence College,
and this individual will ensure that the
written statements are provided to the
membership for their consideration.
Contact information for the Designated
Federal Officer can be obtained from the
GSA’s FACA Database—https://
www.fido.gov/facadatabase/public.asp.
The Designated Federal Officer,
pursuant to 41 CFR 102–3.150, will
announce planned meetings of the
Board of Visitors for the National
Defense Intelligence College. The
Designated Federal Officer, at that time,
may provide additional guidance on the
submission of written statements that
are in response to the stated agenda for
the planned meeting in question.
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Dated: December 9, 2009.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
[FR Doc. E9–29713 Filed 12–14–09; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD–2009–OS–0179]
Privacy Act of 1974; System of
Records
AGENCY: Office of the Secretary of
Defense.
ACTION: Notice to add a system of
records.
SUMMARY: The Office of the Secretary of
Defense proposes to add a system of
records to its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be
effective without further notice on
January 14, 2010 unless comments are
received which result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
• Federal eRulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
Washington, DC 20301–1160.
Instructions: All submissions received
must include the agency name, docket
number and title for this Federal
Register document. The general policy
for comments and other submissions
from members of the public is to make
these submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Ms.
Cindy Allard at (703) 588–6830.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from: Chief,
OSD/JS Privacy Office, Freedom of
Information Directorate, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington DC 20301–1155.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on June 29, 2009, to the
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Federal Register / Vol. 74, No. 239 / Tuesday, December 15, 2009 / Notices
House Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: December 3, 2009.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
System Identifier:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DHRA 06 DoD
Military personnel, DoD civilians, or
contractors who may be victims and/or
alleged perpetrators in a sexual assault
involving a member of the Armed
Forces.
SYSTEM NAME:
Defense Sexual Assault Incident
Database
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SYSTEM LOCATION:
Primary location: Washington
Headquarters Services, Information
Technology Management Directorate,
WHS–Supported Organizations
Division, 2521 South Clark Street, Suite
640, Arlington, Virginia 22209–2328.
Secondary locations: The Department
of the Army, Sexual Assault Data
Management System, Army G–1, DAPE–
HR–HF, Room 300 Army Pentagon,
Washington, DC 20310–0300.
The Department of the Navy,
Consolidated Law Enforcement
Operations Center, Naval Criminal
Investigative Service, 716 Sicard Street,
SE., Washington Navy Yard, DC 20388–
5380.
The Department of the Navy, Criminal
Justice Information System, Naval
Criminal Investigative Service, 716
Sicard Street, SE., Washington Navy
Yard, DC 20388–5380.
The Department of the Navy, Sexual
Assault Victim Intervention, Navy
Installations Command, N911, Sexual
Assault Victim Intervention Program
Manager, 716 Sicard Street, SE., Suite
1000, Washington Navy Yard, DC
20374–5140.
The U.S. Marine Corps, Sexual
Assault Information Reporting Database,
Manpower and Reserve Affairs,
Headquarters United States Marine
Corps, 3280 Russell Road, Quantico,
Virginia 22134–5143.
The Department of the Air Force,
Investigative Information Management
System, Headquarters United States Air
Force, Air Force Office of Special
Investigations, 1535 Command Drive,
Room AA301, Andrews Air Force Base,
Maryland 20762–7002.
The Department of the Air Force,
Automated Military Justice Analysis
and Management System, The Judge
Advocate General, Headquarters United
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17:23 Dec 14, 2009
States Air Force, 1420 Air Force
Pentagon, Washington, DC 20330–1420.
The National Guard Bureau, Sexual
Assault Prevention and Response Office,
ATTN: Defense Sexual Assault Incident
Database Program Manager, 1401
Wilson Boulevard, Suite 402, Arlington,
Virginia 22209–2318.
Decentralized locations include the
Services staff and field operating
agencies, major commands,
installations, and activities. Official
mailing addresses are published as an
appendix to each Service’s compilation
of systems of records notices.
Jkt 220001
CATEGORIES OF RECORDS IN THE SYSTEM:
Victim information includes last, first,
and middle name, victim case number
(i.e., system generated unique control
number), identification type (i.e., Social
Security Number (SSN), passport, U.S.
Permanent Residence Card, foreign
identification), identification number
for identification provided, birth date,
age at the time of incident, gender, race,
ethnicity, and victim category (i.e.,
military, DoD civilian/contractor).
Alleged perpetrator information
includes last, first, and middle name,
identification type (i.e., Social Security
Number (SSN), passport, U.S.
Permanent Residence Card, foreign
identification), identification number
for identification provided, birth date,
age at the time of incident, gender, race,
ethnicity, and alleged perpetrator
category (i.e., military, DoD civilian/
contractor).
However, if a victim of a sexual
assault involving a member of the
Armed Forces makes a restricted report
of sexual assault, no personal
identifying information for the victim
and/or alleged perpetrator is collected.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 113 note, Department of
Defense Policy and Procedures on
Prevention and Response to Sexual
Assaults Involving Members of the
Armed Forces; 10 U.S.C. 136, Under
Secretary of Defense for Personnel and
Readiness; DoD Directive 6495.01,
Sexual Assault Prevention and
Response (SAPR) Program; DoD
Instruction 6495.02, Sexual Assault
Prevention and Response (SAPR)
Program Procedures; 10 U.S.C. 3013,
Secretary of the Army; Army Regulation
600–20, Sexual Assault Prevention and
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Fmt 4703
Sfmt 4703
66299
Response (SAPR) Program; 10 U.S.C.
5013, Secretary of the Navy; Secretary of
the Navy Instruction 1752.4A, Sexual
Assault Prevention and Response;
Marine Corps Order 1752.5A, Sexual
Assault Prevention and Response
(SAPR) Program; 10 U.S.C. 8013,
Secretary of the Air Force; Air Force
Instruction 36–6001, Sexual Assault
Prevention and Response (SAPR)
Program; and E.O. 9397 (SSN), as
amended.
PURPOSE(S):
To facilitate the reporting
requirements found in 10 U.S.C. 113
note, Department of Defense Policy and
Procedures on Prevention and Response
to Sexual Assaults Involving Members
of the Armed Forces by centralizing
case-level sexual assault data involving
a member of the Armed Forces and
ensuring uniform collection of data on
the incidence of sexual assaults. To
measure compliance and the
effectiveness of sexual assault
prevention and response training and
awareness objectives. Information on
DoD civilians or contractors is collected
only if they are a victim or alleged
perpetrator of a sexual assault involving
a member of the Armed Forces such
information is collected only for
statistical purposes. At the local level,
Sexual Assault Response Coordinators
and Victim Advocates work with
victims to ensure that they are aware of
services available, and that they have
contact with medical treatment
personnel and DoD law enforcement
entities. At the DoD level, only deidentified data is used to respond to
mandated reporting requirements. The
DoD Sexual Assault Prevention and
Response Office has access to identified
closed case information and deidentified, aggregate open case
information for study, research, and
analysis purposes.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records may specifically be disclosed
outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
The DoD ‘‘Blanket Routine Uses’’ set
forth at the beginning of Office of the
Secretary of Defense systems of records
notices apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper files and electronic media.
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66300
Federal Register / Vol. 74, No. 239 / Tuesday, December 15, 2009 / Notices
RETRIEVABILITY:
Victim records are retrieved by first
name, last name, Social Security
Number (SSN), identification number
and type of identification provided, and
Defense Sexual Assault Incident
Database control number assigned to the
incident.
Alleged perpetrator records are
retrieved by first name, last name, and
identification number and type of
identification provided.
SAFEGUARDS:
Primary location: Records are
maintained in a controlled facility.
Physical entry is restricted by the use of
alarms, cipher and locks and armed
guards. Access to case files in the
system is role-based and requires the
use of a Common Access Card and
password. Further, at the DoD-level,
only de-identified data can be accessed.
Secondary location: Each Service
ensures that all paper and electronic
records are collected, retained, and
destroyed IAW DoD Directive 5015.2,
‘‘Department of Defense Records
Management Program’’ and DoD
Directive 5015.2–STD, ‘‘Design Criteria
Standard for Electronic Records
Management Software Applications.’’
These are ‘‘For Official Use Only’’
records and are maintained in
controlled facilities that employ
physical restrictions and safeguards
such as security guards, identification
badges, key cards, and locks.’’
RETENTION AND DISPOSAL:
Records are cut off two years after
inactivity and destroyed sixty years after
cut off.
‘‘For Official Use Only’’ records are
destroyed in a way that precludes
recognition or reconstruction that
includes but are not limited to the
following methods: burning, cross-cut
shredding, wet-pulping, mutilation,
chemical decomposition or destroyed
IAW DoD 5200.1–R, ‘‘Information
Security Program.’’
SYSTEM MANAGER(S) AND ADDRESS:
Sexual Assault Prevention and
Response Office, Attn: Defense Sexual
Assault Incident Database Program
Manager, 1401 Wilson Boulevard, Suite
402, Arlington, Virginia 22209–2318.
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NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
appropriate Service office listed below:
The Department of the Army, Sexual
Assault Data Management System,
Army G–1, Attn: DAPE–HR–HF, 300
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17:23 Dec 14, 2009
Jkt 220001
Army Pentagon, Washington, DC
20310–0300.
The Department of the Navy and the
Marine Corps, Naval Criminal
Investigative Service, 716 Sicard Street,
SE., Washington Navy Yard, DC 20388–
5380.
The Department of the Air Force,
ATTN: Sexual Assault Prevention and
Response Program Manager, 201 12th
Street South, Suite 411, Arlington,
Virginia 22202–5408.
The National Guard Bureau, Sexual
Assault Prevention and Response Office,
Attn: Defense Sexual Assault Incident
Database Program Manager, 1401
Wilson Boulevard, Suite 402, Arlington,
Virginia 22209–2318.
Requests should contain first and last
name, Social Security Number (SSN),
and identification number for type of
identification type referenced. Requests
must be signed and include the name,
identification number, form of
identification, indicate whether the
individual is a victim or alleged
perpetrator, and the number of this
system of records notice.
contents and appealing initial agency
determinations are contained in Office
of the Secretary of Defense
Administrative Instruction 81; 32 Code
of Federal Regulations part 311; or may
be obtained from the system manager.
RECORD SOURCE CATEGORIES:
The individual, Sexual Assault
Response Coordinators, Service Military
Criminal Investigative Organizations,
and Offices of the Judge Advocate
Generals.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E9–29220 Filed 12–14–09; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF EDUCATION
Office of Elementary and Secondary
Education; Overview Information;
College Assistance Migrant Program
(CAMP); Notice Inviting Applications
for New Awards for Fiscal Year (FY)
2010
RECORD ACCESS PROCEDURES:
Individuals seeking access to records
about themselves contained in this
system of records should address
written inquiries to the following as
appropriate:
The Department of the Army, Sexual
Assault Data Management System,
Army G–1, Attn: DAPE–HR–HF, 300
Army Pentagon, Washington, DC
20310–0300.
The Department of the Navy and the
Marine Corps, Naval Criminal
Investigative Service, 716 Sicard Street,
SE., Washington Navy Yard, DC 20388–
5380.
The Department of the Air Force,
Attn: Sexual Assault Prevention and
Response Program Manager, 201 12th
Street South, Suite 411, Arlington,
Virginia 22202–5408.
The National Guard Bureau, Sexual
Assault Prevention and Response Office,
Attn: Defense Sexual Assault Incident
Database Program Manager, 1401
Wilson Boulevard, Suite 402, Arlington,
Virginia 22209–2318.
Requests should contain first and last
name, Social Security Number (SSN),
and identification number for type of
identification type referenced. Requests
must be signed and include the name,
identification number, form of
identification, indicate whether the
individual is a victim or alleged
perpetrator, and the number of this
system of records notice.
CONTESTING RECORD PROCEDURES:
The Office of the Secretary of Defense
rules for accessing records for contesting
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Catalog of Federal Domestic Assistance
(CFDA) Number: 84.149A.
Dates: Applications Available:
December 15, 2009.
Deadline for Transmittal of
Applications: February 16, 2010.
Deadline for Intergovernmental
Review: April 14, 2010.
Full Text of Announcement
I. Funding Opportunity Description
Purpose of Program: The purpose of
CAMP is to provide academic and
financial support to help migrant and
seasonal farmworkers and their children
complete their first year of college.
Priorities: This competition includes
two competitive preference priorities
and one invitational priority. In
accordance with 34 CFR 75.105(b)(2)(ii),
the competitive preference priority for
‘‘novice applicant’’ is from the
Education Department General
Administrative Regulations (EDGAR)
(34 CFR 75.225). In accordance with 34
CFR 75.105(b)(2)(iv), the competitive
preference priority for ‘‘prior experience
of service delivery’’ is from section
418A(e) of the Higher Education Act of
1965, as amended by the Higher
Education Opportunity Act (20 U.S.C.
1070d–2(e)).
Competitive Preference Priorities: For
FY 2010, these priorities are competitive
preference priorities. Under 34 CFR
75.105(c)(2)(i) we award an additional
five points to an application that meets
the ‘‘novice applicant’’ competitive
preference priority, and up to a
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]]>Agencies
[Federal Register Volume 74, Number 239 (Tuesday, December 15, 2009)]
[Notices]
[Pages 66298-66300]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-29220]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2009-OS-0179]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense.
ACTION: Notice to add a system of records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense proposes to add a
system of records to its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action would be effective without further notice
on January 14, 2010 unless comments are received which result in a
contrary determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal eRulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 1160
Defense Pentagon, Washington, DC 20301-1160.
Instructions: All submissions received must include the agency
name, docket number and title for this Federal Register document. The
general policy for comments and other submissions from members of the
public is to make these submissions available for public viewing on the
Internet at https://www.regulations.gov as they are received without
change, including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from: Chief, OSD/JS Privacy Office, Freedom of
Information Directorate, Washington Headquarters Services, 1155 Defense
Pentagon, Washington DC 20301-1155.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on June 29, 2009, to the
[[Page 66299]]
House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: December 3, 2009.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
System Identifier:
DHRA 06 DoD
System name:
Defense Sexual Assault Incident Database
System location:
Primary location: Washington Headquarters Services, Information
Technology Management Directorate, WHS-Supported Organizations
Division, 2521 South Clark Street, Suite 640, Arlington, Virginia
22209-2328.
Secondary locations: The Department of the Army, Sexual Assault
Data Management System, Army G-1, DAPE-HR-HF, Room 300 Army Pentagon,
Washington, DC 20310-0300.
The Department of the Navy, Consolidated Law Enforcement Operations
Center, Naval Criminal Investigative Service, 716 Sicard Street, SE.,
Washington Navy Yard, DC 20388-5380.
The Department of the Navy, Criminal Justice Information System,
Naval Criminal Investigative Service, 716 Sicard Street, SE.,
Washington Navy Yard, DC 20388-5380.
The Department of the Navy, Sexual Assault Victim Intervention,
Navy Installations Command, N911, Sexual Assault Victim Intervention
Program Manager, 716 Sicard Street, SE., Suite 1000, Washington Navy
Yard, DC 20374-5140.
The U.S. Marine Corps, Sexual Assault Information Reporting
Database, Manpower and Reserve Affairs, Headquarters United States
Marine Corps, 3280 Russell Road, Quantico, Virginia 22134-5143.
The Department of the Air Force, Investigative Information
Management System, Headquarters United States Air Force, Air Force
Office of Special Investigations, 1535 Command Drive, Room AA301,
Andrews Air Force Base, Maryland 20762-7002.
The Department of the Air Force, Automated Military Justice
Analysis and Management System, The Judge Advocate General,
Headquarters United States Air Force, 1420 Air Force Pentagon,
Washington, DC 20330-1420.
The National Guard Bureau, Sexual Assault Prevention and Response
Office, ATTN: Defense Sexual Assault Incident Database Program Manager,
1401 Wilson Boulevard, Suite 402, Arlington, Virginia 22209-2318.
Decentralized locations include the Services staff and field
operating agencies, major commands, installations, and activities.
Official mailing addresses are published as an appendix to each
Service's compilation of systems of records notices.
Categories of individuals covered by the system:
Military personnel, DoD civilians, or contractors who may be
victims and/or alleged perpetrators in a sexual assault involving a
member of the Armed Forces.
Categories of records in the system:
Victim information includes last, first, and middle name, victim
case number (i.e., system generated unique control number),
identification type (i.e., Social Security Number (SSN), passport, U.S.
Permanent Residence Card, foreign identification), identification
number for identification provided, birth date, age at the time of
incident, gender, race, ethnicity, and victim category (i.e., military,
DoD civilian/contractor).
Alleged perpetrator information includes last, first, and middle
name, identification type (i.e., Social Security Number (SSN),
passport, U.S. Permanent Residence Card, foreign identification),
identification number for identification provided, birth date, age at
the time of incident, gender, race, ethnicity, and alleged perpetrator
category (i.e., military, DoD civilian/contractor).
However, if a victim of a sexual assault involving a member of the
Armed Forces makes a restricted report of sexual assault, no personal
identifying information for the victim and/or alleged perpetrator is
collected.
Authority for maintenance of the system:
10 U.S.C. 113 note, Department of Defense Policy and Procedures on
Prevention and Response to Sexual Assaults Involving Members of the
Armed Forces; 10 U.S.C. 136, Under Secretary of Defense for Personnel
and Readiness; DoD Directive 6495.01, Sexual Assault Prevention and
Response (SAPR) Program; DoD Instruction 6495.02, Sexual Assault
Prevention and Response (SAPR) Program Procedures; 10 U.S.C. 3013,
Secretary of the Army; Army Regulation 600-20, Sexual Assault
Prevention and Response (SAPR) Program; 10 U.S.C. 5013, Secretary of
the Navy; Secretary of the Navy Instruction 1752.4A, Sexual Assault
Prevention and Response; Marine Corps Order 1752.5A, Sexual Assault
Prevention and Response (SAPR) Program; 10 U.S.C. 8013, Secretary of
the Air Force; Air Force Instruction 36-6001, Sexual Assault Prevention
and Response (SAPR) Program; and E.O. 9397 (SSN), as amended.
Purpose(s):
To facilitate the reporting requirements found in 10 U.S.C. 113
note, Department of Defense Policy and Procedures on Prevention and
Response to Sexual Assaults Involving Members of the Armed Forces by
centralizing case-level sexual assault data involving a member of the
Armed Forces and ensuring uniform collection of data on the incidence
of sexual assaults. To measure compliance and the effectiveness of
sexual assault prevention and response training and awareness
objectives. Information on DoD civilians or contractors is collected
only if they are a victim or alleged perpetrator of a sexual assault
involving a member of the Armed Forces such information is collected
only for statistical purposes. At the local level, Sexual Assault
Response Coordinators and Victim Advocates work with victims to ensure
that they are aware of services available, and that they have contact
with medical treatment personnel and DoD law enforcement entities. At
the DoD level, only de-identified data is used to respond to mandated
reporting requirements. The DoD Sexual Assault Prevention and Response
Office has access to identified closed case information and de-
identified, aggregate open case information for study, research, and
analysis purposes.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' set forth at the beginning of
Office of the Secretary of Defense systems of records notices apply to
this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper files and electronic media.
[[Page 66300]]
Retrievability:
Victim records are retrieved by first name, last name, Social
Security Number (SSN), identification number and type of identification
provided, and Defense Sexual Assault Incident Database control number
assigned to the incident.
Alleged perpetrator records are retrieved by first name, last name,
and identification number and type of identification provided.
Safeguards:
Primary location: Records are maintained in a controlled facility.
Physical entry is restricted by the use of alarms, cipher and locks and
armed guards. Access to case files in the system is role-based and
requires the use of a Common Access Card and password. Further, at the
DoD-level, only de-identified data can be accessed.
Secondary location: Each Service ensures that all paper and
electronic records are collected, retained, and destroyed IAW DoD
Directive 5015.2, ``Department of Defense Records Management Program''
and DoD Directive 5015.2-STD, ``Design Criteria Standard for Electronic
Records Management Software Applications.''
These are ``For Official Use Only'' records and are maintained in
controlled facilities that employ physical restrictions and safeguards
such as security guards, identification badges, key cards, and locks.''
Retention and disposal:
Records are cut off two years after inactivity and destroyed sixty
years after cut off.
``For Official Use Only'' records are destroyed in a way that
precludes recognition or reconstruction that includes but are not
limited to the following methods: burning, cross-cut shredding, wet-
pulping, mutilation, chemical decomposition or destroyed IAW DoD
5200.1-R, ``Information Security Program.''
System manager(s) and address:
Sexual Assault Prevention and Response Office, Attn: Defense Sexual
Assault Incident Database Program Manager, 1401 Wilson Boulevard, Suite
402, Arlington, Virginia 22209-2318.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the appropriate Service office listed below:
The Department of the Army, Sexual Assault Data Management System,
Army G-1, Attn: DAPE-HR-HF, 300 Army Pentagon, Washington, DC 20310-
0300.
The Department of the Navy and the Marine Corps, Naval Criminal
Investigative Service, 716 Sicard Street, SE., Washington Navy Yard, DC
20388-5380.
The Department of the Air Force, ATTN: Sexual Assault Prevention
and Response Program Manager, 201 12th Street South, Suite 411,
Arlington, Virginia 22202-5408.
The National Guard Bureau, Sexual Assault Prevention and Response
Office, Attn: Defense Sexual Assault Incident Database Program Manager,
1401 Wilson Boulevard, Suite 402, Arlington, Virginia 22209-2318.
Requests should contain first and last name, Social Security Number
(SSN), and identification number for type of identification type
referenced. Requests must be signed and include the name,
identification number, form of identification, indicate whether the
individual is a victim or alleged perpetrator, and the number of this
system of records notice.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
following as appropriate:
The Department of the Army, Sexual Assault Data Management System,
Army G-1, Attn: DAPE-HR-HF, 300 Army Pentagon, Washington, DC 20310-
0300.
The Department of the Navy and the Marine Corps, Naval Criminal
Investigative Service, 716 Sicard Street, SE., Washington Navy Yard, DC
20388-5380.
The Department of the Air Force, Attn: Sexual Assault Prevention
and Response Program Manager, 201 12th Street South, Suite 411,
Arlington, Virginia 22202-5408.
The National Guard Bureau, Sexual Assault Prevention and Response
Office, Attn: Defense Sexual Assault Incident Database Program Manager,
1401 Wilson Boulevard, Suite 402, Arlington, Virginia 22209-2318.
Requests should contain first and last name, Social Security Number
(SSN), and identification number for type of identification type
referenced. Requests must be signed and include the name,
identification number, form of identification, indicate whether the
individual is a victim or alleged perpetrator, and the number of this
system of records notice.
Contesting record procedures:
The Office of the Secretary of Defense rules for accessing records
for contesting contents and appealing initial agency determinations are
contained in Office of the Secretary of Defense Administrative
Instruction 81; 32 Code of Federal Regulations part 311; or may be
obtained from the system manager.
Record source categories:
The individual, Sexual Assault Response Coordinators, Service
Military Criminal Investigative Organizations, and Offices of the Judge
Advocate Generals.
Exemptions claimed for the system:
None.
[FR Doc. E9-29220 Filed 12-14-09; 8:45 am]
BILLING CODE 5001-06-P
