Privacy Act; Systems of Records; State-65, Speaker/Specialist Program Records, 65587-65589 [E9-29451]
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<![CDATA[
Federal Register / Vol. 74, No. 236 / Thursday, December 10, 2009 / Notices
Dated: November 24, 2009.
Steven J. Rodriguez,
Deputy Assistant Secretary of Operations,
Bureau of Administration, U.S. Department
of State.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STATE–71
RETRIEVABILITY:
SYSTEM NAME:
By individual name, or by post
location.
Post Capabilities Database (PCD).
Department of State, Office of Medical
Services, 2401 E Street, NW.,
Washington, DC 20522.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
U.S. Government employees and local
health care providers and facilities who
might care for U.S. Government
employees, both domestically and
overseas.
CATEGORIES OF RECORDS IN THE SYSTEM:
Includes full name, professional
degree, address to include post/city
location, email and phone numbers for
U.S. Government medical staff. The
record includes a listing and assessment
of medical services and capabilities of
local non-U.S. Government facilities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Foreign Service Act of 1980, § 904 (22
U.S.C. 4804).
PURPOSE:
These records are utilized and
reviewed by medical and administrative
personnel of the Office of Medical
Services (MED) for making clearance
decisions for individuals eligible to
participate in the health care program
and as a reference for local medical
capabilities. It is also used as a directory
of MED employees working overseas.
mstockstill on DSKH9S0YB1PROD with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Information in this database may be
disclosed to other federal agencies with
personnel posted overseas as a reference
for medical facilities and capabilities at
overseas posts. The contact information
portion of the database may be shared
with private sector entities when
required as part of U.S. Embassy
services or the operations of the State
Department Medical Program.
The Department of State periodically
publishes in the Federal Register its
standard routine uses that apply to all
its Privacy Act systems of records.
These notices appear in the form of a
Prefatory Statement. These standard
routine uses apply to the Post
Capabilities Database, State-71.
17:19 Dec 09, 2009
Electronic.
SAFEGUARDS:
SYSTEM LOCATION:
VerDate Nov<24>2008
STORAGE:
Jkt 220001
All State Department users are given
information system security awareness
training, including the procedures for
handling Sensitive But Unclassified
information and personally identifiable
information. Annual refresher training
is mandatory. Before being granted
access to the PCD, a user must first be
granted access to the Department of
State computer system.
Remote access to the Department of
State network from non-Department
owned systems is only authorized
through Department approved access
program. Remote access to the network
is in compliance with the Office of
Management and Budget Memorandum
M–07–16 security requirements of two
factor authentication and time out
function.
All U.S. Government employees and
contractors with authorized access have
undergone a thorough background
security investigation. Access to the
Department of State, its annexes and
posts overseas is controlled by security
guards and admission is limited to those
individuals possessing a valid
identification card or individuals under
proper escort. Access to computerized
files is password-protected and under
the direct supervision of the system
manager. The system manager has the
capability of printing audit trails of
access from the computer media,
thereby permitting regular and ad hoc
monitoring of computer usage.
When it is determined that a user no
longer needs access, the user account is
disabled.
RETENTION AND DISPOSAL:
Records are revised and updated
frequently. More specific information
may be obtained by writing the Director
of Informatics, Office of Medical
Services, 2401 E Street, NW.,
Washington, DC 20522.
SYSTEM MANAGER(S) AND ADDRESS:
Executive Officer, Medical Services,
Room 2270, Department of State, 2401
E Street, NW., Washington, DC 20522.
NOTIFICATION PROCEDURE:
Individuals who have cause to believe
that the Office of Medical Services
might have records pertaining to them
PO 00000
Frm 00080
Fmt 4703
Sfmt 4703
65587
should write to MED/Informatics, Office
of Medical Services, Department of
State, 2401 E Street, NW., Washington,
DC 20522. The individual must include:
Name; current mailing address and zip
code; signature; and the location of
practice overseas.
RECORD ACCESS PROCEDURES:
Individuals who wish to receive
copies of records pertaining to them
should write to the Director of
Informatics (Address above).
CONTESTING RECORD PROCEDURES:
(See Record access procedure, above.)
RECORD SOURCE CATEGORIES:
Information contained in these
records comes from the individual
subjects and from medical professionals
employed by the Department of State.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
UNDER THE PRIVACY ACT:
None.
[FR Doc. E9–29452 Filed 12–9–09; 8:45 am]
BILLING CODE 4710–24–P
DEPARTMENT OF STATE
[Public Notice 6840]
Privacy Act; Systems of Records;
State-65, Speaker/Specialist Program
Records
SUMMARY: Notice is hereby given that
the Department of State proposes to
alter an existing system of records,
Speaker/Specialist Program Records,
State-65, pursuant to the provisions of
the Privacy Act of 1974, as amended (5
U.S.C. 552a) and Office of Management
and Budget Circular No. A–130,
Appendix I. The Department’s report
was filed with the Office of Management
and Budget on November 25, 2009. It is
proposed that the current system will
retain the name ‘‘Speaker/Specialist
Program Records.’’ It is also proposed
the altered system description will
include revisions and/or additions to
the following sections: Categories of
Records in the System, Purpose,
Authority for Maintenance of the
System, Routine Uses of Records
Maintenance in the System, Safeguards
and Retrievability as well as other
administrative updates.
Any persons interested in
commenting on the altered system of
records may do so by submitting
comments in writing to Margaret P.
Grafeld, Director; Office of Information
Programs and Services; A/GIS/IPS;
Department of State, SA–2; 515 22nd
Street, Washington, DC 20522–8001.
This system of records will be effective
E:\FR\FM\10DEN1.SGM
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65588
Federal Register / Vol. 74, No. 236 / Thursday, December 10, 2009 / Notices
40 days from the date of publication,
unless we receive comments that will
result in a contrary determination.
The altered system description,
‘‘Speaker/Specialist Program Records,
State-65,’’ will read as set forth below.
collected and maintained by the Bureau
of International Information Programs in
the administration of its responsibility
to manage the Department’s Speaker/
Specialist Program as provided for in
the Smith-Mundt Act.
Dated: November 24, 2009.
Steven J. Rodriguez,
Deputy Assistant Secretary of Operations,
Bureau of Administration, U.S. Department
of tate.
STATE-65
SYSTEM NAME:
Speaker/Specialist Program Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Department of State, SA–5, C1, 2200
C Street, NW., Washington, DC 20037.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
American experts who have
participated or been considered for
participation in the Speaker/Specialist
Program sponsored by the Bureau of
International Information Programs.
Speakers/Specialists are recruited for
their expertise in addressing foreign
audiences in U.S. policies and practices
in any of five thematic areas: Economic
Security, Political Security, Democracy
and Human Rights, Global Issues and
Communications, and U.S. Society and
Values.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain biographic
information about the speaker/specialist
including names, social security and
passport numbers, contact information,
education and professional experience,
financial information, correspondence
between the subject, the Department
and overseas posts regarding the
subjects participation in the program;
travel itineraries and visa
documentation; grant authorization
numbers and types; copies of the grant
documents; cost and fiscal data;
payment vouchers; country clearance
telegrams; and, when available, program
evaluations and speaker reports.
mstockstill on DSKH9S0YB1PROD with NOTICES
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301 (Management of the
Department of State); 22 U.S.C. 1431 et
seq. (Smith-Mundt United States
Information and Educational Exchange
Act of 1948, as amended); 22 U.S.C.
2651a (Organization of the Department
of State); and 22 U.S.C. 3921
(Management of the Foreign Service).
PURPOSE(S):
The information contained in the
Speaker/Specialist Program Records is
VerDate Nov<24>2008
17:19 Dec 09, 2009
Jkt 220001
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
Information in the Speaker/Specialist
Program Records is used as follows:
—To generate periodic and ad hoc
statistical reports (e.g., the number of
speakers addressing a specific issue; or
the number of speakers from historically
ethnic colleges and universities) in
response to requests from Congress, the
White House and other U.S.
Government entities;
—To service agencies in order to
process and prepare the necessary
documents for overseas travel; and
—To disclose information to officials
of foreign governments and
organizations before a participant is sent
to that country in order to facilitate
participation in programs and events.
The Department of State periodically
publishes in the Federal Register its
standard routine uses that apply to all
its Privacy Act systems of records.
These notices appear in the form of a
Prefatory Statement. These standard
routine uses apply to the Office of the
Speaker/Specialist Program Records,
State-65.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard copy; electronic media.
RETRIEVABILITY:
Individual name.
SAFEGUARDS:
All Department of State employees
and contractors with authorized access
have undergone a thorough background
security investigation. All users are
given information system security
awareness training, including the
procedures for handling Sensitive But
Unclassified information and personally
identifiable information. Annual
refresher training is mandatory. Before
being granted access to Speaker/
Specialist Program Records, a user must
first be granted access to Department of
State computer systems. Remote access
to the Department of State network from
non-Department owned systems is only
authorized through a Departmentapproved access program. Remote
access to the network is in compliance
with the Office of Management and
Budget Memorandum M–07–16 security
PO 00000
Frm 00081
Fmt 4703
Sfmt 4703
requirements of two factor
authentication and time-out functions.
Access to the Department and its
annexes is controlled by security guards
and admission is limited to those
individuals possessing a valid
identification card or individuals under
proper escort. All records containing
personal information are maintained in
secured filing cabinets or in restricted
areas, access to which is limited to
authorized personnel. Servers are stored
in Department of State secured facilities
in cipher locked server rooms. Access to
electronic files is password-protected
and under the direct supervision of the
system manager. The system manager
has the capability of printing audit trails
of access from the computer media,
thereby permitting regular and ad hoc
monitoring of computer usage.
RETENTION AND DISPOSAL:
These records will be maintained
until they become inactive, at which
time they will be destroyed or retired in
accordance with published record
schedules of the Department of State
and as approved by the National
Archives and Records Administration.
More specific information may be
obtained by writing to the Director;
Office of Information Programs and
Services, Department of State, SA–2,
515 22nd Street, NW., Washington, DC
20522–8001.
SYSTEM MANAGER AND ADDRESS:
Managing Director, Bureau of
International Information and Programs,
IIP–ECA/IT, SA–5, C1, Department of
State, Washington, DC 20522–0581.
NOTIFICATION PROCEDURES:
Individuals who have reason to
believe that the Bureau of International
Information Programs might have
records pertaining to themselves should
write to the Director, Office of
Information Programs and Services,
Department of State, SA–2, 515 22nd
Street NW., Washington, DC 20522–
8001. The individual must specify that
he/she wishes the Speaker/Specialist
Program Records to be checked. At a
minimum, the individual should
include: Name; date and place of birth;
current mailing address and zip code;
signature; a brief description of the
circumstances that caused the creation
of the record; and the approximate dates
which give the individual cause to
believe that the Bureau of International
Information Programs has records
pertaining to him/her.
RECORD ACCESS AND AMENDMENT PROCEDURES:
Individuals who wish to gain access
to or amend records pertaining to
E:\FR\FM\10DEN1.SGM
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Federal Register / Vol. 74, No. 236 / Thursday, December 10, 2009 / Notices
themselves should write to the Director,
Office of Information Programs and
Services (address above).
RECORD SOURCE CATEGORIES:
These records contain information
obtained primarily from the individual
who is the subject of these records.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE PRIVACY ACT:
None.
[FR Doc. E9–29451 Filed 12–9–09; 8:45 am]
BILLING CODE 4710–24–P
DEPARTMENT OF TRANSPORTATION
Surface Transportation Board
[STB Finance Docket No. 35312]
Massachusetts Department of
Transportation—Acquisition
Exemption—Certain Assets of CSX
Transportation, Inc.
mstockstill on DSKH9S0YB1PROD with NOTICES
Massachusetts Department of
Transportation (MassDOT), a noncarrier,
has filed a verified notice of exemption
under 49 CFR 1150.31 to acquire from
CSX Transportation, Inc. (CSXT) certain
physical assets of railroad lines and
associated rights-of-way in
Massachusetts, including: (1) Portions of
the Grand Junction Branch, extending
4.87 miles between milepost QBG 0.00
and milepost QBG 2.70, and between
milepost QBG 5.70 and milepost QBG
7.87; (2) a portion of the Boston
Terminal Running Track, extending 1.10
miles between milepost QBB 0.00 and
milepost QBB 1.10; (3) the New Bedford
Secondary, extending 18.48 miles
between milepost QN 13.40 (at Cotley
Junction) and milepost QN 31.80 (at
New Bedford), including CSXT’s
property interests in the right-of-way
and track assets of the North Dartmouth
Industrial Track (also known as the
Watuppa Branch) between milepost
QND 0.0 and milepost QND 0.08 and
CSXT’s property interests in the rightof-way but not the track assets between
milepost QND 0.08 and milepost QND
6.0; 1 (4) the Fall River Secondary,
1 CSXT previously sold the track and material,
and leased the underlying real estate, on the
Watuppa Branch between mileposts QND 0.08 and
QND 6.0 to the Bay Colony Railroad Corporation
(BCLR). See Bay Colony Railroad Corporation—
Acquisition and Operation Exemption—CSX
Transportation, Inc., as Operator for New York
Central Lines, LLC, STB Finance Docket No. 34446
(STB served Jan. 16, 2004). CSXT states that, in this
transaction, it will convey the full scope of its
ownership interest in the Watuppa Branch to
MassDOT, subject to BCLR’s rights and interests
and CSXT’s retained easement over the first 0.08
miles of the branch. Pursuant to an agreement
between CSXT and MassDOT, BCLR will continue
to provide common carrier service over the 5.92
VerDate Nov<24>2008
17:19 Dec 09, 2009
Jkt 220001
extending 14.20 miles between milepost
QNF 0.00 (at Myricks) and milepost
QNF 14.2 (at Fall River,
Massachusetts—Rhode Island state
line); (5) the Framingham to Worcester
segment of the Boston Main Line (the
BML-West), extending approximately
22.92 miles between milepost QB 21.38
(at Framingham) and milepost QB 44.30
(at Worcester); and (6) the track assets,
but not the underlying real estate,
constituting the 9.71-mile rail line
between milepost QB 1.12 (at CP Cove)
and milepost QB 10.83 (at Newton/
Riverside) (the BML-East). These
properties, which include
approximately 71.28 miles of rail line,
will be referred to collectively as ‘‘the
Railroad Assets.’’ 2
The transaction is scheduled to take
place in two stages, pursuant to two
separate closings later than the
December 24, 2009 effective date of the
exemption. One closing is scheduled to
take place on May 14, 2010,3 and the
second is scheduled to take place after
the first closing but on or before
September 15, 2012.4
If the notice contains false or
misleading information, the exemption
is void ab initio.5 Petitions to reopen the
proceeding to revoke the exemption
under 49 U.S.C. 10502(d) may be filed
at any time. The filing of a petition to
miles of the Watuppa Branch west of milepost QND
0.08, and MassDOT will acquire only the real estate
underlying this section of the branch. Because of
BCLR’s interest in 5.92 miles of the Watuppa
Branch, those 5.92 miles have been excluded here
from the mileage total for the New Bedford
Secondary.
2 In the transaction, CSXT states that it will not
transfer to MassDOT the right or obligation to
conduct common carrier freight operations.
According to CSXT, pursuant to its retained
easements, it will have the exclusive right and
ability to provide rail freight service on the Railroad
Assets.
3 The first closing will encompass the sale of the
Grand Junction Branch, the Boston Terminal
Running Track Assets, the New Bedford Secondary
(including CSXT’s interests in the Watuppa
Branch), and the Fall River Secondary. At the time
that MassDOT and CSXT close on the sale of the
New Bedford Secondary (including CSXT’s
interests in the Watuppa Branch) and the Fall River
Secondary (collectively, the South Coast Assets),
CSXT simultaneously will convey its retained
permanent freight easement rights over the South
Coast Assets (excluding the 5.92 miles of the
Watuppa Branch, over which CSXT does not now
possess such rights) to the Massachusetts Coastal
Railroad, LLC (Mass Coastal), a Class III rail carrier,
pursuant to a separate proceeding, STB Finance
Docket No. 35314, Massachusetts Coastal Railroad,
LLC—Acquisition—CSX Transportation, Inc. Upon
consummation of the easement sale at issue in that
proceeding, if approved, Mass Coastal will assume
freight service operations on the South Coast
Assets.
4 The second closing will encompass the sale of
the BML-West and BML-East assets.
5 A motion to dismiss has been filed in this
proceeding. The motion will be addressed in a
subsequent Board decision.
PO 00000
Frm 00082
Fmt 4703
Sfmt 4703
65589
revoke will not automatically stay the
transaction. Petitions for stay must be
filed no later than December 17, 1009 (at
least 7 days before the exemption
becomes effective).
An original and 10 copies of all
pleadings, referring to STB Finance
Docket No. 35312, must be filed with
the Surface Transportation Board, 395 E
Street, SW., Washington, DC 20423–
0001. In addition, a copy of each
pleading must be served on Keith G.
O’Brien, Baker & Miller, PLLC, 2401
Pennsylvania Avenue, NW., Suite 300,
Washington, DC 20037.
Board decisions and notices are
available on our Web site at:
https://www.stb.dot.gov.
Decided: December 7, 2009.
By the Board, Rachel D. Campbell,
Director, Office of Proceedings.
Jeffrey Herzig,
Clearance Clerk.
[FR Doc. E9–29441 Filed 12–9–09; 8:45 am]
BILLING CODE 4915–01–P
DEPARTMENT OF TRANSPORTATION
Maritime Administration
[Docket No. MARAD 2009 0146]
Information Collection Available for
Public Comments and
Recommendations
ACTION: Notice and request for
comments.
SUMMARY: In accordance with the
Paperwork Reduction Act of 1995, this
notice announces the Maritime
Administration’s (MARAD’s) intention
to request extension of approval for
three years of a currently approved
information collection.
DATES: Comments should be submitted
on or before February 8, 2010.
FOR FURTHER INFORMATION CONTACT:
Michael Yarrington, Maritime
Administration, 1200 New Jersey
Avenue, SE., Washington, DC 20590.
Telephone: 202–366–1915 or e-mail:
Michael.yarrington@dot.gov.
Copies of this collection also can be
obtained from that office.
SUPPLEMENTARY INFORMATION:
Title of Collection: Procedures for
Determining Vessel Services Categories
for Purposes of the Cargo Preference
Act.
Type of Request: Extension of
currently approved information
collection.
OMB Control Number: 2133–0540.
Form Numbers: None.
Expiration Date of Approval: Three
years from date of approval.
E:\FR\FM\10DEN1.SGM
10DEN1
]]>Agencies
[Federal Register Volume 74, Number 236 (Thursday, December 10, 2009)]
[Notices]
[Pages 65587-65589]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-29451]
-----------------------------------------------------------------------
DEPARTMENT OF STATE
[Public Notice 6840]
Privacy Act; Systems of Records; State-65, Speaker/Specialist
Program Records
SUMMARY: Notice is hereby given that the Department of State proposes
to alter an existing system of records, Speaker/Specialist Program
Records, State-65, pursuant to the provisions of the Privacy Act of
1974, as amended (5 U.S.C. 552a) and Office of Management and Budget
Circular No. A-130, Appendix I. The Department's report was filed with
the Office of Management and Budget on November 25, 2009. It is
proposed that the current system will retain the name ``Speaker/
Specialist Program Records.'' It is also proposed the altered system
description will include revisions and/or additions to the following
sections: Categories of Records in the System, Purpose, Authority for
Maintenance of the System, Routine Uses of Records Maintenance in the
System, Safeguards and Retrievability as well as other administrative
updates.
Any persons interested in commenting on the altered system of
records may do so by submitting comments in writing to Margaret P.
Grafeld, Director; Office of Information Programs and Services; A/GIS/
IPS; Department of State, SA-2; 515 22nd Street, Washington, DC 20522-
8001. This system of records will be effective
[[Page 65588]]
40 days from the date of publication, unless we receive comments that
will result in a contrary determination.
The altered system description, ``Speaker/Specialist Program
Records, State-65,'' will read as set forth below.
Dated: November 24, 2009.
Steven J. Rodriguez,
Deputy Assistant Secretary of Operations, Bureau of Administration,
U.S. Department of tate.
STATE-65
SYSTEM NAME:
Speaker/Specialist Program Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Department of State, SA-5, C1, 2200 C Street, NW., Washington, DC
20037.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
American experts who have participated or been considered for
participation in the Speaker/Specialist Program sponsored by the Bureau
of International Information Programs. Speakers/Specialists are
recruited for their expertise in addressing foreign audiences in U.S.
policies and practices in any of five thematic areas: Economic
Security, Political Security, Democracy and Human Rights, Global Issues
and Communications, and U.S. Society and Values.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain biographic information about the speaker/
specialist including names, social security and passport numbers,
contact information, education and professional experience, financial
information, correspondence between the subject, the Department and
overseas posts regarding the subjects participation in the program;
travel itineraries and visa documentation; grant authorization numbers
and types; copies of the grant documents; cost and fiscal data; payment
vouchers; country clearance telegrams; and, when available, program
evaluations and speaker reports.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301 (Management of the Department of State); 22 U.S.C.
1431 et seq. (Smith-Mundt United States Information and Educational
Exchange Act of 1948, as amended); 22 U.S.C. 2651a (Organization of the
Department of State); and 22 U.S.C. 3921 (Management of the Foreign
Service).
PURPOSE(S):
The information contained in the Speaker/Specialist Program Records
is collected and maintained by the Bureau of International Information
Programs in the administration of its responsibility to manage the
Department's Speaker/Specialist Program as provided for in the Smith-
Mundt Act.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Information in the Speaker/Specialist Program Records is used as
follows:
--To generate periodic and ad hoc statistical reports (e.g., the
number of speakers addressing a specific issue; or the number of
speakers from historically ethnic colleges and universities) in
response to requests from Congress, the White House and other U.S.
Government entities;
--To service agencies in order to process and prepare the necessary
documents for overseas travel; and
--To disclose information to officials of foreign governments and
organizations before a participant is sent to that country in order to
facilitate participation in programs and events.
The Department of State periodically publishes in the Federal
Register its standard routine uses that apply to all its Privacy Act
systems of records. These notices appear in the form of a Prefatory
Statement. These standard routine uses apply to the Office of the
Speaker/Specialist Program Records, State-65.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard copy; electronic media.
RETRIEVABILITY:
Individual name.
SAFEGUARDS:
All Department of State employees and contractors with authorized
access have undergone a thorough background security investigation. All
users are given information system security awareness training,
including the procedures for handling Sensitive But Unclassified
information and personally identifiable information. Annual refresher
training is mandatory. Before being granted access to Speaker/
Specialist Program Records, a user must first be granted access to
Department of State computer systems. Remote access to the Department
of State network from non-Department owned systems is only authorized
through a Department-approved access program. Remote access to the
network is in compliance with the Office of Management and Budget
Memorandum M-07-16 security requirements of two factor authentication
and time-out functions. Access to the Department and its annexes is
controlled by security guards and admission is limited to those
individuals possessing a valid identification card or individuals under
proper escort. All records containing personal information are
maintained in secured filing cabinets or in restricted areas, access to
which is limited to authorized personnel. Servers are stored in
Department of State secured facilities in cipher locked server rooms.
Access to electronic files is password-protected and under the direct
supervision of the system manager. The system manager has the
capability of printing audit trails of access from the computer media,
thereby permitting regular and ad hoc monitoring of computer usage.
RETENTION AND DISPOSAL:
These records will be maintained until they become inactive, at
which time they will be destroyed or retired in accordance with
published record schedules of the Department of State and as approved
by the National Archives and Records Administration. More specific
information may be obtained by writing to the Director; Office of
Information Programs and Services, Department of State, SA-2, 515 22nd
Street, NW., Washington, DC 20522-8001.
SYSTEM MANAGER AND ADDRESS:
Managing Director, Bureau of International Information and
Programs, IIP-ECA/IT, SA-5, C1, Department of State, Washington, DC
20522-0581.
NOTIFICATION PROCEDURES:
Individuals who have reason to believe that the Bureau of
International Information Programs might have records pertaining to
themselves should write to the Director, Office of Information Programs
and Services, Department of State, SA-2, 515 22nd Street NW.,
Washington, DC 20522-8001. The individual must specify that he/she
wishes the Speaker/Specialist Program Records to be checked. At a
minimum, the individual should include: Name; date and place of birth;
current mailing address and zip code; signature; a brief description of
the circumstances that caused the creation of the record; and the
approximate dates which give the individual cause to believe that the
Bureau of International Information Programs has records pertaining to
him/her.
RECORD ACCESS AND AMENDMENT PROCEDURES:
Individuals who wish to gain access to or amend records pertaining
to
[[Page 65589]]
themselves should write to the Director, Office of Information Programs
and Services (address above).
RECORD SOURCE CATEGORIES:
These records contain information obtained primarily from the
individual who is the subject of these records.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE PRIVACY ACT:
None.
[FR Doc. E9-29451 Filed 12-9-09; 8:45 am]
BILLING CODE 4710-24-P
