Privacy Act of 1974; System of Records, 63128-63130 [E9-28812]

Download as PDF 63128 Federal Register / Vol. 74, No. 230 / Wednesday, December 2, 2009 / Notices BILLING CODE 5001–06–C DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID DOD–2009–OS–0176] Privacy Act of 1974; System of Records Defense Logistics Agency, DoD. ACTION: Notice to amend a system of records. mstockstill on DSKH9S0YB1PROD with NOTICES AGENCY: The Defense Logistics Agency is proposing to amend a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: The proposed action will be effective without further notice on January 4, 2010, unless comments are SUMMARY: VerDate Nov<24>2008 18:28 Dec 01, 2009 Jkt 220001 received which would result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: • Federal eRulemaking Portal: http:// www.regulations.gov. Follow the instructions for submitting comments. • Mail: Federal Docket Management System Office, 1160 Defense Pentagon, Washington, DC 20301–1160. Instructions: All submissions received must include the agency name, docket number and title for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http:// www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767–6194. SUPPLEMENTARY INFORMATION: The Defense Logistics Agency’s system of PO 00000 Frm 00013 Fmt 4703 Sfmt 4703 record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendment is not within the purview of subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the submission of new or altered systems reports. Dated: November 27, 2009. Mitchell S. Bryman, Alternate OSD Federal Register Liaison Officer, Department of Defense. S340.10 SYSTEM NAME: DLA Civilian Time and Attendance, Project and Workload Records. (December 11, 2006; 71 FR 71532). CHANGES: * E:\FR\FM\02DEN1.SGM * * 02DEN1 * * EN02DE09.034</GPH> Dated: November 27, 2009. Mitchell S. Bryman, Alternate OSD Federal Register Liaison Officer, Department of Defense. [FR Doc. E9–28811 Filed 12–1–09; 8:45 am] Federal Register / Vol. 74, No. 230 / Wednesday, December 2, 2009 / Notices ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Delete entry and replace with ‘‘In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ also apply to this system of records.’’ STORAGE: Delete entry and replace with ‘‘Records may be stored on paper and on electronic storage media.’’ * * * * * NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221 or to the Privacy Act Office in the DLA Primary Level Field Activity where employed. Official mailing addresses are published as an appendix to DLA’s compilation of systems of records notices. Inquiry should contain the subject individual’s full name, User ID, return mailing address, and organizational location of employee.’’ RECORD ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221 or to the Privacy Act Office in the DLA Primary Level Field Activity where employed. Official mailing addresses are published as an appendix to DLA’s compilation of systems of records notices. Inquiry should contain the subject individual’s full name, User ID, return mailing address, and organizational location of employee.’’ mstockstill on DSKH9S0YB1PROD with NOTICES CONTESTING RECORD PROCEDURES: Delete entry and replace with ‘‘The DLA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman VerDate Nov<24>2008 18:28 Dec 01, 2009 Jkt 220001 Road, Suite 1644, Fort Belvoir, VA 22060–6221.’’ * * * * * S340.10 SYSTEM NAME: DLA Civilian Time and Attendance, Project and Workload Records. SYSTEM LOCATION: Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060– 6221, and each Defense Logistics Agency (DLA) Primary Level Field Activity. Official mailing addresses are published as an appendix to DLA’s compilation of systems of records notices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: DLA civilian employees and certain former DLA civilian employees. CATEGORIES OF RECORDS IN THE SYSTEM: Records maintained include individual’s name, Social Security Number (SSN), User ID, citizenship; pay; educational level; emergency data; employee’s status, position, supervisor, timekeeper, project manager, system access level, accounting codes, organization and office location, e-mail address and office telephone numbers; telework location and phone number, rate, leave balances; work and shift schedule, project and workload records, regular and overtime work hours and leave hours, time and attendance records (timesheet), and information on temporary duty and special assignments. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. Chapter 61, Hours of Work; Chapter 53, Pay Rates and Systems; Chapter 57, Travel, Transportation, and Subsistence; and Chapter 63, Leave; 5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 31 U.S.C., Chapter 35, Accounting and Collection; and E.O. 9397 (SSN), as amended. PURPOSE(S): Records are used to prepare time and attendance records, to record employee pay rates and status, including overtime, the use of leave, and work absences; to track workload, project activity for analysis and reporting purposes; for statistical reporting on leave and overtime use/usage patterns, number of employees teleworking, etc.; and to answer employee queries on leave, overtime, and pay. PO 00000 Frm 00014 Fmt 4703 Sfmt 4703 63129 Information from this system of records is provided to the Defense Finance and Accounting Service for issuing payroll to DLA civilian employees. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ also apply to this system of records. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records may be stored on paper and on electronic storage media. RETRIEVABILITY: Records are retrieved by employee’s name, Social Security Number (SSN), or User ID. SAFEGUARDS: Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to computerized data is restricted by passwords, which are changed periodically. Access to record is limited to person(s) responsible for servicing the records in the performance of their official duties and who are properly screened and cleared for needto-know. All individuals granted access to this system of records are required to have Information Assurance and Privacy Act training. RETENTION AND DISPOSAL: Initialed Leave Application Files (LAF) are destroyed at end of following pay period, un-initialed LAFs are destroyed after GAO audit or when 3 years old, whichever is sooner. Time and Attendance Source Records and Input Records are destroyed after GAO audit or when 6 years old, whichever is sooner. Leave Records are destroyed when 3 years old. Payroll system reports and data used for personnel management purposes are destroyed when 2 years old. Disposition is pending for project and workload records. Until the National Archives and Records Administration approves the retention, treat ‘‘project and workload records’’ as permanent. SYSTEM MANAGER(S) AND ADDRESS: EAGLE Project Manager, J6–UT Tailored Logistics Division, Defense E:\FR\FM\02DEN1.SGM 02DEN1 63130 Federal Register / Vol. 74, No. 230 / Wednesday, December 2, 2009 / Notices Logistics Agency, 2001 Mission Drive, Suite 2, New Cumberland, PA 17070– 5004. For a list of system managers at the DLA Primary Level Field Activities, write to the EAGLE Project Manager. DEPARTMENT OF EDUCATION Notice of Proposed Information Collection Requests AGENCY: NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221 or to the Privacy Act Office in the DLA Primary Level Field Activity where employed. Official mailing addresses are published as an appendix to DLA’s compilation of systems of records notices. Inquiry should contain the subject individual’s full name, User ID, return mailing address, and organizational location of employee. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221 or to the Privacy Act Office in the DLA Primary Level Field Activity where employed. Official mailing addresses are published as an appendix to DLA’s compilation of systems of records notices. Inquiry should contain the subject individual’s full name, User ID, return mailing address, and organizational location of employee. CONTESTING RECORD PROCEDURES: The DLA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. mstockstill on DSKH9S0YB1PROD with NOTICES RECORD SOURCE CATEGORIES: Subject individuals, supervisors, timekeepers, leave slips, payroll office and payroll records, including automated payroll systems. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E9–28812 Filed 12–1–09; 8:45 am] BILLING CODE 5001–06–P VerDate Nov<24>2008 18:28 Dec 01, 2009 Department of Education. The Acting Director, Information Collection Clearance Division, Regulatory Information Management Services, Office of Management, invites comments on the proposed information collection requests as required by the Paperwork Reduction Act of 1995. SUMMARY: Jkt 220001 DATES: Interested persons are invited to submit comments on or before February 1, 2010. Section 3506 of the Paperwork Reduction Act of 1995 (44 U.S.C. Chapter 35) requires that the Office of Management and Budget (OMB) provide interested Federal agencies and the public an early opportunity to comment on information collection requests. OMB may amend or waive the requirement for public consultation to the extent that public participation in the approval process would defeat the purpose of the information collection, violate State or Federal law, or substantially interfere with any agency’s ability to perform its statutory obligations. The Acting Director, Information Collection Clearance Division, Regulatory Information Management Services, Office of Management, publishes that notice containing proposed information collection requests prior to submission of these requests to OMB. Each proposed information collection, grouped by office, contains the following: (1) Type of review requested, e.g. new, revision, extension, existing or reinstatement; (2) Title; (3) Summary of the collection; (4) Description of the need for, and proposed use of, the information; (5) Respondents and frequency of collection; and (6) Reporting and/or Recordkeeping burden. OMB invites public comment. The Department of Education is especially interested in public comment addressing the following issues: (1) Is this collection necessary to the proper functions of the Department; (2) will this information be processed and used in a timely manner; (3) is the estimate of burden accurate; (4) how might the Department enhance the quality, utility, and clarity of the information to be collected; and (5) how might the Department minimize the burden of this collection on the respondents, including through the use of information technology. SUPPLEMENTARY INFORMATION: PO 00000 Frm 00015 Fmt 4703 Sfmt 4703 Dated: November 25, 2009. Stephanie Valentine, Acting Director, Information Collection Clearance Division, Regulatory Information Management Services, Office of Management. Office of Elementary and Secondary Education Type of Review: Revision. Title: Mathematics and Science Partnerships Program: Annual Performance Report. Frequency: Annually. Affected Public: State, local or Tribal Gov’t, SEAs or LEAs. Reporting and Recordkeeping Hour Burden: Responses: 600. Burden Hours: 8,400. Abstract: Sections 2201–2203 of the Elementary and Secondary Education Act describe information to be included in the annual performance report required of the Mathematics and Science Partnerships Grant program. Submission of the annual performance report (APR) via the data collection site has taken place since 2006 and will continue to occur between October 30 and November 30 of each year. If APR data submitted during this time frame are incomplete or inaccurate and/or if re-submission of data is requested by the state education agencies (SEAs), additional data collection may occur at other times throughout the year. The Government Performance and Results Act (GPRA) report provides nationallevel achievement data for all: (1) The percentage of MSP teachers who significantly increase their content knowledge, as reflected in project-level pre- and post-assessments; (2) the percentage of students in classrooms of MSP teachers who score at the basic level or above in State assessments of mathematics or science; (3) the percentage of students in classrooms of MSP teachers who score at the proficient level or above in State assessments of mathematics or science measures. The national-level information includes an average of the percentage of proficient students in SEAs administering annual state performance examinations from the previous year to the current year. All projects are included in the GPRA report, regardless of when the project began implementation of their MSP grant. Requests for copies of the proposed information collection request may be accessed from http://edicsweb.ed.gov, by selecting the ‘‘Browse Pending Collections’’ link and by clicking on link number 4178. When you access the information collection, click on ‘‘Download Attachments’’ to view. Written requests for information should E:\FR\FM\02DEN1.SGM 02DEN1

Agencies

[Federal Register Volume 74, Number 230 (Wednesday, December 2, 2009)]
[Notices]
[Pages 63128-63130]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-28812]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2009-OS-0176]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to amend a system of records.

-----------------------------------------------------------------------

SUMMARY: The Defense Logistics Agency is proposing to amend a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective without further notice on 
January 4, 2010, unless comments are received which would result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency 
name, docket number and title for this Federal Register document. The 
general policy for comments and other submissions from members of the 
public is to make these submissions available for public viewing on the 
Internet at http://www.regulations.gov as they are received without 
change, including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of 
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of new or altered systems reports.

    Dated: November 27, 2009.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S340.10

System name:
    DLA Civilian Time and Attendance, Project and Workload Records. 
(December 11, 2006; 71 FR 71532).

Changes:
* * * * *



[[Page 63129]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records or information contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' also apply to this system of 
records.''

Storage:
    Delete entry and replace with ``Records may be stored on paper and 
on electronic storage media.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman 
Road, Suite 1644, Fort Belvoir, VA 22060-6221 or to the Privacy Act 
Office in the DLA Primary Level Field Activity where employed. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.
    Inquiry should contain the subject individual's full name, User ID, 
return mailing address, and organizational location of employee.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221 or to the Privacy Act Office in the 
DLA Primary Level Field Activity where employed. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.
    Inquiry should contain the subject individual's full name, User ID, 
return mailing address, and organizational location of employee.''

Contesting record procedures:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Office, Headquarters, Defense Logistics Agency, 
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.''
* * * * *
S340.10

System name:
    DLA Civilian Time and Attendance, Project and Workload Records.

System location:
    Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Suite 2533, Fort Belvoir, VA 22060-6221, and each Defense Logistics 
Agency (DLA) Primary Level Field Activity.
    Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    DLA civilian employees and certain former DLA civilian employees.

Categories of records in the system:
    Records maintained include individual's name, Social Security 
Number (SSN), User ID, citizenship; pay; educational level; emergency 
data; employee's status, position, supervisor, timekeeper, project 
manager, system access level, accounting codes, organization and office 
location, e-mail address and office telephone numbers; telework 
location and phone number, rate, leave balances; work and shift 
schedule, project and workload records, regular and overtime work hours 
and leave hours, time and attendance records (timesheet), and 
information on temporary duty and special assignments.

Authority for maintenance of the system:
    5 U.S.C. Chapter 61, Hours of Work; Chapter 53, Pay Rates and 
Systems; Chapter 57, Travel, Transportation, and Subsistence; and 
Chapter 63, Leave; 5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 
136, Under Secretary of Defense for Personnel and Readiness; 31 U.S.C., 
Chapter 35, Accounting and Collection; and E.O. 9397 (SSN), as amended.

Purpose(s):
    Records are used to prepare time and attendance records, to record 
employee pay rates and status, including overtime, the use of leave, 
and work absences; to track workload, project activity for analysis and 
reporting purposes; for statistical reporting on leave and overtime 
use/usage patterns, number of employees teleworking, etc.; and to 
answer employee queries on leave, overtime, and pay.
    Information from this system of records is provided to the Defense 
Finance and Accounting Service for issuing payroll to DLA civilian 
employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' also apply to this system of 
records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored on paper and on electronic storage media.

Retrievability:
    Records are retrieved by employee's name, Social Security Number 
(SSN), or User ID.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to computerized data is restricted by 
passwords, which are changed periodically. Access to record is limited 
to person(s) responsible for servicing the records in the performance 
of their official duties and who are properly screened and cleared for 
need-to-know. All individuals granted access to this system of records 
are required to have Information Assurance and Privacy Act training.

Retention and disposal:
    Initialed Leave Application Files (LAF) are destroyed at end of 
following pay period, un-initialed LAFs are destroyed after GAO audit 
or when 3 years old, whichever is sooner. Time and Attendance Source 
Records and Input Records are destroyed after GAO audit or when 6 years 
old, whichever is sooner. Leave Records are destroyed when 3 years old. 
Payroll system reports and data used for personnel management purposes 
are destroyed when 2 years old.
    Disposition is pending for project and workload records. Until the 
National Archives and Records Administration approves the retention, 
treat ``project and workload records'' as permanent.

System manager(s) and address:
    EAGLE Project Manager, J6-UT Tailored Logistics Division, Defense

[[Page 63130]]

Logistics Agency, 2001 Mission Drive, Suite 2, New Cumberland, PA 
17070-5004. For a list of system managers at the DLA Primary Level 
Field Activities, write to the EAGLE Project Manager.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Office, Headquarters, Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221 or to the Privacy Act Office in the DLA 
Primary Level Field Activity where employed. Official mailing addresses 
are published as an appendix to DLA's compilation of systems of records 
notices.
    Inquiry should contain the subject individual's full name, User ID, 
return mailing address, and organizational location of employee.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: 
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221 
or to the Privacy Act Office in the DLA Primary Level Field Activity 
where employed. Official mailing addresses are published as an appendix 
to DLA's compilation of systems of records notices.
    Inquiry should contain the subject individual's full name, User ID, 
return mailing address, and organizational location of employee.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

Record source categories:
    Subject individuals, supervisors, timekeepers, leave slips, payroll 
office and payroll records, including automated payroll systems.

Exemptions claimed for the system:
    None.

[FR Doc. E9-28812 Filed 12-1-09; 8:45 am]
BILLING CODE 5001-06-P