Privacy Act of 1974; System of Records, 63128-63130 [E9-28812]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 74, Number 230 (Wednesday, December 2, 2009)]
[Notices]
[Pages 63128-63130]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-28812]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2009-OS-0176]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Logistics Agency is proposing to amend a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective without further notice on 
January 4, 2010, unless comments are received which would result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency 
name, docket number and title for this Federal Register document. The 
general policy for comments and other submissions from members of the 
public is to make these submissions available for public viewing on the 
Internet at https://www.regulations.gov as they are received without 
change, including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of 
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of new or altered systems reports.

    Dated: November 27, 2009.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S340.10

System name:
    DLA Civilian Time and Attendance, Project and Workload Records. 
(December 11, 2006; 71 FR 71532).

Changes:
* * * * *



[[Page 63129]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records or information contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' also apply to this system of 
records.''

Storage:
    Delete entry and replace with ``Records may be stored on paper and 
on electronic storage media.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman 
Road, Suite 1644, Fort Belvoir, VA 22060-6221 or to the Privacy Act 
Office in the DLA Primary Level Field Activity where employed. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.
    Inquiry should contain the subject individual's full name, User ID, 
return mailing address, and organizational location of employee.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221 or to the Privacy Act Office in the 
DLA Primary Level Field Activity where employed. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.
    Inquiry should contain the subject individual's full name, User ID, 
return mailing address, and organizational location of employee.''

Contesting record procedures:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Office, Headquarters, Defense Logistics Agency, 
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.''
* * * * *
S340.10

System name:
    DLA Civilian Time and Attendance, Project and Workload Records.

System location:
    Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Suite 2533, Fort Belvoir, VA 22060-6221, and each Defense Logistics 
Agency (DLA) Primary Level Field Activity.
    Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    DLA civilian employees and certain former DLA civilian employees.

Categories of records in the system:
    Records maintained include individual's name, Social Security 
Number (SSN), User ID, citizenship; pay; educational level; emergency 
data; employee's status, position, supervisor, timekeeper, project 
manager, system access level, accounting codes, organization and office 
location, e-mail address and office telephone numbers; telework 
location and phone number, rate, leave balances; work and shift 
schedule, project and workload records, regular and overtime work hours 
and leave hours, time and attendance records (timesheet), and 
information on temporary duty and special assignments.

Authority for maintenance of the system:
    5 U.S.C. Chapter 61, Hours of Work; Chapter 53, Pay Rates and 
Systems; Chapter 57, Travel, Transportation, and Subsistence; and 
Chapter 63, Leave; 5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 
136, Under Secretary of Defense for Personnel and Readiness; 31 U.S.C., 
Chapter 35, Accounting and Collection; and E.O. 9397 (SSN), as amended.

Purpose(s):
    Records are used to prepare time and attendance records, to record 
employee pay rates and status, including overtime, the use of leave, 
and work absences; to track workload, project activity for analysis and 
reporting purposes; for statistical reporting on leave and overtime 
use/usage patterns, number of employees teleworking, etc.; and to 
answer employee queries on leave, overtime, and pay.
    Information from this system of records is provided to the Defense 
Finance and Accounting Service for issuing payroll to DLA civilian 
employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' also apply to this system of 
records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored on paper and on electronic storage media.

Retrievability:
    Records are retrieved by employee's name, Social Security Number 
(SSN), or User ID.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to computerized data is restricted by 
passwords, which are changed periodically. Access to record is limited 
to person(s) responsible for servicing the records in the performance 
of their official duties and who are properly screened and cleared for 
need-to-know. All individuals granted access to this system of records 
are required to have Information Assurance and Privacy Act training.

Retention and disposal:
    Initialed Leave Application Files (LAF) are destroyed at end of 
following pay period, un-initialed LAFs are destroyed after GAO audit 
or when 3 years old, whichever is sooner. Time and Attendance Source 
Records and Input Records are destroyed after GAO audit or when 6 years 
old, whichever is sooner. Leave Records are destroyed when 3 years old. 
Payroll system reports and data used for personnel management purposes 
are destroyed when 2 years old.
    Disposition is pending for project and workload records. Until the 
National Archives and Records Administration approves the retention, 
treat ``project and workload records'' as permanent.

System manager(s) and address:
    EAGLE Project Manager, J6-UT Tailored Logistics Division, Defense

[[Page 63130]]

Logistics Agency, 2001 Mission Drive, Suite 2, New Cumberland, PA 
17070-5004. For a list of system managers at the DLA Primary Level 
Field Activities, write to the EAGLE Project Manager.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Office, Headquarters, Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221 or to the Privacy Act Office in the DLA 
Primary Level Field Activity where employed. Official mailing addresses 
are published as an appendix to DLA's compilation of systems of records 
notices.
    Inquiry should contain the subject individual's full name, User ID, 
return mailing address, and organizational location of employee.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: 
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221 
or to the Privacy Act Office in the DLA Primary Level Field Activity 
where employed. Official mailing addresses are published as an appendix 
to DLA's compilation of systems of records notices.
    Inquiry should contain the subject individual's full name, User ID, 
return mailing address, and organizational location of employee.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

Record source categories:
    Subject individuals, supervisors, timekeepers, leave slips, payroll 
office and payroll records, including automated payroll systems.

Exemptions claimed for the system:
    None.

[FR Doc. E9-28812 Filed 12-1-09; 8:45 am]
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