Privacy Act of 1974; System of Records, 55213-55214 [E9-25763]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 74, Number 206 (Tuesday, October 27, 2009)]
[Notices]
[Pages 55213-55214]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-25763]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2009-OS-0153]


Privacy Act of 1974; System of Records

AGENCY: Defense Threat Reduction Agency, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: Defense Threat Reduction Agency is amending a system of 
records notices in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
November 27, 2009 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Freedom of Information and Privacy 
Office, Defense Threat Reduction Agency, 8725 John J. Kingman Road, 
Fort Belvoir, VA 22060-6201.

FOR FURTHER INFORMATION CONTACT: Ms. Brenda Carter at (703) 767-1771.

SUPPLEMENTARY INFORMATION: The Defense Threat Reduction Agency notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record systems being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: October 21, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
HDTRA 006

System Name:
    Employee Occupational Health Programs (August 9, 2005, 70 FR 
46152).

Changes:
* * * * *

Storage:
    Delete entry and replace with ``Records are stored in paper file 
folders and electronic storage media.''

Retrievability:
    Delete entry and replace with ``Records may be retrieved by the 
individual's name and date of birth.''

Safeguards:
    Delete entry and replace with ``During the employment of the 
individual, medical records are maintained in locked file cabinets 
located in a secured room with access limited to those whose official 
duties require access. Buildings are protected by security guards and 
an intrusion alarm system.''

Retention and disposal:
    Delete entry and replace with ``Records are retained until the 
individual leaves the DTRA. Records are combined with the official 
personnel folder which is forwarded to the Federal Personnel Records 
Center or to the new employing agency, as appropriate.''

System manager(s) and address:
    Delete entry and replace with ``Chief, Environmental, Safety and 
Occupational Health Office, Defense Threat Reduction Agency, 8725 John 
J. Kingman Road, Fort Belvoir, VA 22060-6201.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Chief, Environmental, 
Safety and Occupational Health Division, Defense Threat Reduction 
Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6201.
    The letter should contain the full name, date of birth and 
signature of the requester and the approximate period of time, by date, 
during which the case record was developed.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained

[[Page 55214]]

in this system of records should address written inquires to the Chief, 
Environmental, Safety and Occupational Health Division, Defense Threat 
Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-
6201.
    Written requests for information should contain the full name, date 
of birth, and signature of the requester. For personal visits the 
individual should provide a military or civilian identification card.

Contesting record procedures:
    Delete entry and replace with ``The DTRA rules for accessing 
records and for contesting contents and appealing initial agency 
determinations are published in DTRA Instruction 5400.11, DTRA Privacy 
Program; 32 CFR part 318; or may be obtained from the Chief, 
Environmental, Safety and Occupational Health Division, Defense Threat 
Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-
6201.''
* * * * *
HDTRA 006

System name:
    Employees Occupational Health Programs

System location:
    Environment, Safety and Occupational Health Division, Defense 
Threat Reduction Agency, 8725 John J. Kingman Road, MS 6201 Ft Belvoir, 
VA 22060-6201.

Categories of individuals covered by the system:
    Any individual, military, civilian, or contractor personnel 
employed by the Defense Threat Reduction Agency (DTRA) and other 
Government Agency employees assigned to DTRA.

Categories of records in the system:
    File contains a variety of records relating to an employee's 
participation in the DTRA Occupational Health Program. Information 
which may be included in this system are the employee's name, Social 
Security Number (SSN), date of birth, weight, height, blood pressure, 
medical history, blood type, nature of injury or complaint, type of 
treatment/medication received, immunizations, examination findings and 
laboratory findings, exposure to occupational hazards.

Authority for maintenance of the system:
    5 U.S.C. 7901, Health Services Program; DTRA Directive 6055.1, DTRA 
Safety and Occupational Health Program; and E.O. 9397 (SSN), as 
amended.

Purpose(s):
    For use by authorized medical personnel in providing any medical 
treatment or referral; to provide information to agency management 
officials pertaining to job-related injuries or potential hazardous 
conditions and to provide information relative to claims or litigation.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The Office of Personnel Management, and the Federal Labor Relations 
Authority (including the General Counsel) in the Performance of 
official duties.
    The Department of Labor in connection with claims for compensation.
    The Department of Justice in connection with litigation relating to 
claims.
    The Occupational Safety and Health Agency in connection with job-
related injuries, illnesses, or hazardous condition.
    The ``Blanket Routine Uses'' published at the beginning of DTRA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper file folders and electronic storage 
media.

Retrievability:
    Records may be retrieved by the individual's name and date of 
birth.

Safeguards:
    During the employment of the individual, medical records are 
maintained in locked file cabinets located in a secured room with 
access limited to those whose official duties require access. Buildings 
are protected by security guards and an intrusion alarm system.

Retention and disposal:
    Records are retained until the individual leaves the DTRA. Records 
are combined with the official personnel folder which is forwarded to 
the Federal Personnel Records Center or to the new employing agency, as 
appropriate.

System manager(s) and address:
    Chief, Environmental, Safety and Occupational Health Office, 
Defense Threat Reduction Agency, 8725 John J. Kingman Road, Fort 
Belvoir, VA 22060-6201.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Chief, Environmental, Safety and Occupational 
Health Division, Defense Threat Reduction Agency, 8725 John J. Kingman 
Road, Fort Belvoir, VA 22060-6201.
    The letter should contain the full name, date of birth and 
signature of the requester and the approximate period of time, by date, 
during which the case record was developed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Chief, Environmental, Safety and Occupational Health Division, 
Defense Threat Reduction Agency, 8725 John J. Kingman Road, Fort 
Belvoir, VA 22060-6201.
    Written requests for information should contain the full name, date 
of birth, and signature of the requester. For personal visits the 
individual should provide a military or civilian identification card.

Contesting record procedures:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11, DTRA Privacy Program; 32 CFR part 318; or may be 
obtained from the Chief, Environmental, Safety and Occupational Health 
Division, Defense Threat Reduction Agency, 8725 John J. Kingman Road, 
Fort Belvoir, VA 22060-6201.

Record source categories:
    Information is supplied directly by the individual. It can also be 
derived from information supplied by the individual, the medical 
officer, or nurse providing treatment, medication, or supplied by the 
individual's private physician.

Exemptions claimed for the system:
    None.

[FR Doc. E9-25763 Filed 10-26-09; 8:45 am]
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