Privacy Act of 1974; Privacy Act System of Records, 50247-50255 [E9-23487]

Download as PDF Federal Register / Vol. 74, No. 188 / Wednesday, September 30, 2009 / Notices NATIONAL AERONAUTICS AND SPACE ADMINISTRATION [Notice (09–085)] Privacy Act of 1974; Privacy Act System of Records CPrice-Sewell on DSKGBLS3C1PROD with NOTICES AGENCY: National Aeronautics and Space Administration (NASA). ACTION: Notice of proposed revisions to an existing Privacy Act system of records. SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), the National Aeronautics and Space Administration is issuing public notice of its proposal to modify its previously noticed system of records: This notice publishes updates of those systems of records as set forth below under the caption SUPPLEMENTARY INFORMATION. DATES: Submit comments within 30 calendar days from the date of this publication. ADDRESSES: Patti F. Stockman, Privacy Act Officer, Office of the Chief Information Officer, National Aeronautics and Space Administration Headquarters, Washington, DC 20546– 0001, (202) 358–4787, NASA– PAOfficer@nasa.gov. FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Patti F. Stockman, (202) 358–4787, NASA– PAOfficer@nasa.gov. SUPPLEMENTARY INFORMATION: Modifications of the NASA systems of records include: Clarification of categories of individuals on whom records are maintained, how the records are retrieved, the safeguards for protecting the records, and records source categories; update of routine uses to reflect new legislation; and update of system and subsystem managers’ titles. Changes for specific NASA systems of records are set forth below: Aircraft Crewmembers’ Qualifications and Performance Records/NASA 10ACMQ: A separate records retention schedule has been added for historically significant records on crewmembers who are astronauts. Biographical Records for Public Affairs/NASA 10BRPA: Updated to change the title of the system manager. National Aeronautics and Space Administration Foreign National Management System/NASA 10FNMS: Updated to clarify categories of individuals covered by the system, and to reflect new location and office name change of the system manager. Government Motor Vehicle Operations Permit Records/NASA 10GMVP: Updated to change system location. VerDate Nov<24>2008 14:56 Sep 29, 2009 Jkt 217001 50247 Inspector General Investigations Case Files/NASA 10IGIC: Updated routine uses to reflect changes due to enactment of two statues—the Inspectors General (IG) Reform Act of 2008 that established the Council of the Inspectors General on Integrity and Efficiency, replacing the President’s Council on Integrity and Efficiency; and the American Recovery and Reinvestment Act that created an oversight board to coordinate and conduct oversight of spending of recovery act funds and to which IGs are to make reports. Security Records System/NASA 10SECR: Updated to reflect an office name change for the system manager. Exchange Records on Individuals/ NASA 10XROI: Updated to more adequately reflect descriptions of individuals of records and categories of records covered by the system, as well to update titles of subsystem managers. Integrated Financial Management (IFM) Program—Core Financial System/ NASA 10IMF1: Retention and Disposal description is updated to change the name of the IT system in which the records are stored. Record Source Categories are updated to also reflect source system changes. System Manager updated to reflect new manager. NASA Systems of Records, Appendix A: Updated to reflect a new mailing address for the NASA Office of Inspector General post in New Jersey. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Submitted by: Bobby L. German, NASA Chief Information Officer (Acting). RETRIEVABILITY: NASA 10ACMQ SAFEGUARDS: SYSTEM NAME: Aircraft Crewmembers’ Qualifications and Performance Records. SECURTIY CLASSIFICATION: None. SYSTEM LOCATION: Locations 1 through 11 inclusive as set forth in Appendix A. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: This system maintains information on Crewmembers of NASA aircraft. CATEGORIES OF RECORDS IN THE SYSTEM: System contains: (1) Records of experience, and currency, (e.g., flight hours day, night, and instrument), types of approaches and landings, crew position, type of aircraft, flight check ratings and related examination results, and training performed; and (2) flight itineraries and passenger manifests. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 42 U.S.C. 2473 and 44 U.S.C. 3101. PO 00000 Frm 00086 Fmt 4703 Sfmt 4703 Any disclosures of information will be compatible with the purpose for which the Agency collected the information. The following are routine uses: (1) In cases of accident investigations, including mishap and collateral investigations, access to this system of records may be granted to Federal, State, or local agencies or to foreign governments; (2) to Federal, State, or local agencies, companies, or governments requesting qualifications of crewmembers prior to authorization to participate in their flight programs, or to Federal, State, or local agencies, companies, or governments whose crewmembers may participate in NASA’s flight programs; (3) public or press releases either by prior approval of the individual, or in the case of public release of information from mishap or collateral investigation reports, pursuant to NASA regulations at 14 CFR part 1213; and (4) NASA standard routine uses as set forth in Appendix B. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records in this system are maintained as hard-copy documents and on electronic media. Records are retrieved from the system by aircrew identifier. Computerized records access is limited to only users with a business need for access and user accounts employ secure user authentication; nonelectronic records are maintained in accordance with the requirements and procedures which appear at 14 CFR 1212.605, utilizing locked file cabinets and/or secured rooms. RETENTION AND DISPOSAL: Records for other than astronauts are maintained in Agency files and destroyed 5 years after crewmember separates from NASA in accordance with NASA Records Retention Schedules (NRRS), Schedule 8 Item 32. Records of crewmembers who are astronauts are permanent and will be transferred to the National Archives in accordance with NRRS, Schedule 8 Item 34. SYSTEM MANAGER(S) AND ADDRESS: Director, Aircraft Management Office, Location 1. Subsystem Managers: Deputy Chief, Flight Control and Cockpit Integration Branch, Location 2; E:\FR\FM\30SEN1.SGM 30SEN1 50248 Federal Register / Vol. 74, No. 188 / Wednesday, September 30, 2009 / Notices Chief, Dryden Research Aircraft Operations Division, Location 3; Head, Aeronautical Programs Branch, Location 4; Chief, Aircraft Operations Division, Location 5; Chief, Aircraft Operations Office, Location 6; Chief, Flight Operations and Engineering Branch, Location 7; Chief, Aircraft Operations Office, Location 8; Chief, Aircraft Operations, Location 9; Chief, Contract Management, Location 10; Aircraft Management Officer, Location 11 (Locations are set forth in Appendix A). NOTIFICATION PROCEDURE: Information may be obtained from the cognizant system or subsystem manager listed above. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed to the same address as stated in the Notification section above. CONTESTING RECORD PROCEDURES: The NASA regulations for requesting amendments to records and contesting record contents appear at 14 CFR part 1212. RECORD SOURCE CATEGORIES: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: The information contained in this system of records is compiled, updated, and maintained at NASA Centers for ready reference material and for immediate availability when required by the news media for news stories about the individual generally involving participation in a major NASA activity. Any disclosures of information will be compatible with the purpose for which the Agency collected the information. The following are routine uses: These records are made available via the Internet to professional societies, civic clubs, industrial and other organizations, news media representatives, researchers, authors, Congress, other agencies and other members of the public. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records in this system are maintained as hard-copy documents and on electronic media. Records are retrieved from the system by individual’s name. NASA 10BRPA SAFEGUARDS: Biographical Records for Public Affairs. Because the records are a matter of public information, no safeguard requirements are necessary. SECURTIY CLASSIFICATION: RETENTION AND DISPOSAL: SYSTEM NAME: None. SYSTEM LOCATION: Locations 1, 3 through 9 inclusive, and Locations 11 and 18, as set forth in Appendix A. This system maintains information on principal and prominent management and staff officials, program and project managers, scientists, engineers, speakers, other selected employees involved in newsworthy activities, and other participants in Agency programs. CPrice-Sewell on DSKGBLS3C1PROD with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: Current biographical information about the individuals with a recent photograph when available. Data items are those generally required by NASA or the news media in preparing news or feature stories about the individual and/ or the individual’s activity with NASA. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 42 U.S.C. 2473 and 44 U.S.C. 3101. VerDate Nov<24>2008 14:56 Sep 29, 2009 Jkt 217001 Records are maintained in Agency files and destroyed when there is no longer a potential for public interest in them in accordance with NASA Records Retention Schedules, Schedule 1, Item 40. SYSTEM MANAGER(S) AND ADDRESS: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Director, News Services Division, Office of Public Affairs, Location 1. Subsystem Managers: Public Affairs Officer at Locations 3 through 9 and Location 11; Manager, Customer Satisfaction and Communication Office, Location 18; as set forth in Appendix A. NOTIFICATION PROCEDURE: An individual desiring to find out if a Biographical System of Records contains a record pertaining to him/her should call, write, or visit the Public Affairs Office at the appropriate NASA Center. RECORD ACCESS PROCEDURES: An individual may request access to his/her record by calling, writing, or visiting the Public Affairs Office at the appropriate NASA locations. PO 00000 Frm 00087 CONTESTING RECORD PROCEDURES: The information in the record was provided voluntarily by the individual with the understanding that the information will be used for public release. The individual is at liberty at any time to revise, update, add, or delete information in his/her biographical record to his/her own satisfaction. RECORD SOURCE CATEGORIES: Information in the biography of an individual in the system of records is provided voluntarily by the individual generally with the aid of a form questionnaire. NASA 10 FNMS SYSTEM NAME: National Aeronautics and Space Administration Foreign National Management System. SECURTIY CLASSIFICATION: None. SYSTEM LOCATION: RETRIEVABILITY: Individuals, training schools or instructors, medical units or doctors. Individuals may examine or obtain a copy of their biographical record at any time. Fmt 4703 Sfmt 4703 The centralized data system is located at the Extranet Security Portals Group, 2720 Prosperity Avenue, Suite 30, Fairfax, VA 22031 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: This system maintains information on all non-U.S. citizens, to include Lawful Permanent Residents seeking access to NASA facilities, resources, laboratories, contractor sites, Federally Funded Research and Development Centers or NASA sponsored events for unclassified purposes to include employees of NASA or NASA contractors; prospective NASA or NASA contractor employees; employees of other U.S. Government agencies or their contractors; foreign students at U.S. institutions; officials or other persons employed by foreign governments or other foreign institutions who may or may not be involved in cooperation with NASA under international agreements; foreign media representatives; and representatives or agents of foreign national governments seeking access to NASA facilities, to include high-level protocol visits; or international relations. CATEGORIES OF RECORDS IN THE SYSTEM: Records in this system include information about the individuals seeking access to NASA resources. Information about individual may include, but is not limited to: Name, E:\FR\FM\30SEN1.SGM 30SEN1 Federal Register / Vol. 74, No. 188 / Wednesday, September 30, 2009 / Notices home address, place of birth and citizenship, U.S. visitor/travel document numbers, employment information, Tax Identification Numbers (Social Security number), and reason and length of proposed NASA access. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Section 304(a) of the National Aeronautics and Space Act, codified at 42 USC § 2455; Federal Property Management Regulation, 41 CFR Ch. 101; 14 CFR parts 1203 through 1203b; 14 CFR 1213; 15 CFR 744; 22 CFR 62; 22 CFR 120–130; 40 USC 1441, and 44 U.S.C. 3101, and Executive Order 9397. PURPOSE(S): Records are maintained and used by NASA to document, track, manage, analyze, and/or report on foreign visit and assignment access to NASA facilities including Headquarters, Field Offices, National Laboratories, Federally Funded Research and Development Centers, Contractor Sites, components facilities (NASA Management Office, Wallops Flight Facility, White Sands Test Facility, White Sands Complex, Independent Validation & Verification Facility, Michoud Assembly Center, Moffett Federal Airfield, Goldstone Deep Space Communications Complex, Goddard Institute for Space Studies, National Scientific Balloon Facility, Plum Brook Station). CPrice-Sewell on DSKGBLS3C1PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Any disclosures of information will be compatible with the purpose for which the Agency collected the information. 1. A record from this system may be disclosed to authorized contractors who are responsible for NASA security and who require this information to perform their contractual obligations to NASA. 2. A record from this system may be disclosed to contractors, grantees, participants in cooperative agreements, collaborating researchers, or their employees, if required for the performance of their responsibilities with respect to national security, international visit and assignment, or foreign access. 3. A record from this system may be disclosed to a member of Congress submitting a request involving a constituent when the constituent has requested assistance from the member with respect to the subject matter of his or her own record. The member of Congress must provide a copy of the constituent’s request for assistance. 4. A record from this system may be disclosed to foreign governments or VerDate Nov<24>2008 14:56 Sep 29, 2009 Jkt 217001 international organizations if required by treaties, international conventions, or executive agreements. 5. A record from this system may be disclosed to members of a NASA Advisory Committee or Committees and interagency boards charged with responsibilities pertaining to international visits and assignments and/or national security when authorized by the individual or to the extent the committee(s) is so authorized and such disclosure is required by law. 6. A record from this system may be disclosed to Federal intelligence organizations, when required by applicable law. 7. A record from this system may be disclosed to Federal agencies for the purpose of determining preliminary visa eligibility when authorized by the individual or as required by law. 8. A record from this system may be disclosed to respond to White House inquiries when required by law. 9. A record from this system may be disclosed to a NASA contractor, subcontractor, grantee, or other Government organization involved in an investigation or administrative inquiry concerning a violation of a Federal or State statute or NASA regulation on the part of an officer or employee of the contractor, subcontractor, grantee, or other Government organization, when and to the extent the information is required by law. 10. A record from this system may be disclosed to an internal or external organization or element thereof, conducting audit activities of a NASA contractor or subcontractor to the extent required by law. 11. A record from this system may be disclosed to provide personal identifying data to Federal, State, local, or foreign law enforcement representatives seeking confirmation of identity of persons under investigation, to the extent necessary and required by law. 12. NASA standard routine uses as set forth in Appendix B. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records in this system will be stored in electronic format. RETRIEVABILITY: Records may be retrieved by name and other personal identifiers. Records are indexed by individual’s name, file number, badge number, decal number, payroll number, passport or visa numbers, and/or Social Security Number. PO 00000 Frm 00088 Fmt 4703 Sfmt 4703 50249 SAFEGUARDS: An approved security plan for this system has been established in accordance with OMB Circular A–130, Management of Federal Information Resources. Individuals will have access to the system only when and to the extent such access is legally authorized, each item of information is required for his or her job, and the access is in accordance with approved authentication methods. Only key authorized employees with appropriately configured system roles can access the system. RETENTION AND DISPOSAL: Records are stored in the Foreign National Management System and managed, retained and dispositioned in accordance with the guidelines defined in NASA Procedural Requirements (NPR) 1441.1D, NASA Records Retention Schedules, Schedule 1, item 35. SYSTEM MANAGER(S) AND ADDRESS: Director, Identity and Systems Management Division, Office of Protective Services, Location 1, as set forth in Appendix A. NOTIFICATION PROCEDURES: Individuals inquiring about their records should notify the System Manager at the address given above. RECORDS ACCESS PROCEDURES: Individuals who wish to gain access to their records should submit their request in writing to the System Manager at the address given above. Requests must contain the following identifying data concerning the requestor: First, middle, and last name; date and place of birth; Visa/Passport/ Social Security Number; period and place of visit/assignment/employment with NASA. CONTESTING RECORD PROCEDURES: The NASA regulations governing access to records and the procedures for contesting the contents and appealing initial determinations are set forth in 14 CFR part 1212. RECORD SOURCE CATEGORIES: Records, including official government documentation, are provided by individuals requesting access to NASA facilities and contractor sites, from existing databases containing this information at Federally Funded Research and Development Centers, and from other Federally funded sources located at NASA facilities. E:\FR\FM\30SEN1.SGM 30SEN1 50250 Federal Register / Vol. 74, No. 188 / Wednesday, September 30, 2009 / Notices NASA 10GMVP NOTIFICATION PROCEDURE: SYSTEM NAME: Information may be obtained from the cognizant system manager listed above. Government Motor Vehicle Operators Permit Records. RECORD ACCESS PROCEDURES: Requests from individuals should be addressed to the same address as stated in the Notification section above. SECURTIY CLASSIFICATION: None. SYSTEM LOCATION: Location 3 as set forth in Appendix A. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: This system maintains information on NASA employees and contractor employees. CATEGORIES OF RECORDS IN THE SYSTEM: Name, home address, Social Security Number, physical description of individual, physical condition of individual, traffic record. CONTESTING RECORD PROCEDURES: The NASA regulations for access to records and for contesting contents and appealing initial determinations by the individual concerned appear at 14 CFR part 1212. RECORD SOURCE CATEGORIES: Individual NASA employees and individual contractor employees supply information on their own traffic records. NASA 10IGIC SYSTEM NAME: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 42 U.S.C. 2473; 44 U.S.C. 3101; 41 CFR subpart 101–38. Inspector General Investigations Case Files. SECURTIY CLASSIFICATION: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORES OF USERS AND THE PURPOSES OF SUCH USES: Any disclosures of information will be compatible with the purpose for which the Agency collected the information. NASA may disclose records from this system in accordance with NASA standard routine as set forth in Appendix B. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records in this system are maintained as hard-copy documents and on electronic media. RETRIEVABILITY: Records are retrieved from the system by individual’s name. SAFEGUARDS: Records are kept in locked cabinets with access limited to those whose official duties require access. Room is locked during nonduty hours. CPrice-Sewell on DSKGBLS3C1PROD with NOTICES RETENTION AND DISPOSAL: Records will be maintained in Agency files and destroyed 3 years after permit expires or holder leaves NASA in accordance with NASA Records Retention Schedules, Schedule 6 Item 12. SYSTEM MANAGER(S) AND ADDRESS: Subsystem Managers: Transportation Officer, Location 3 and Chief, Transportation Branch, Location 6. Locations are as set forth in Appendix A. VerDate Nov<24>2008 14:56 Sep 29, 2009 Jkt 217001 Some of the material contained in the system has been classified in the interests of national security pursuant to Executive Order 11652. SYSTEM LOCATION: Locations 1 through 11, 14, 16 and 17 as set forth in Appendix A. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: This system maintains information on current and former employees of NASA, contractors, and subcontractors, and others whose actions have affected NASA. CATEGORIES OF RECORDS IN THE SYSTEM: Case files pertaining to matters including, but not limited to, the following classifications of cases: (1) Fraud against the Government, (2) theft of Government property, (3) bribery, (4) lost or stolen lunar samples, (5) misuse of Government property, (6) conflict of interest, (7) waiver of claim for overpayment of pay, (8) leaks of Source Evaluation Board information; (9) improper personal conduct, (10) irregularities in awarding contracts; (11) computer crimes; (12) research misconduct; and (13) whistleblower protection. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 42 U.S.C. 2473; 44 U.S.C. 3101; 5 U.S.C. Appendix 3. PURPOSE(S): Information in this system of records is collected in the course of investigating alleged crimes and other violations of law or regulation that affect PO 00000 Frm 00089 Fmt 4703 Sfmt 4703 NASA. The information is used by prosecutors, Agency managers, law enforcement agencies, Congress, NASA contractors, and others to address the crimes and other misconduct discovered during investigations. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Any disclosures of information will be compatible with the purpose for which the Agency collected the information. The following are routine uses: (1) Responding to the White House, the Office of Management and Budget, and other organizations in the Executive Office of the President regarding matters inquired of; (2) disclosure to a congressional office from the record of an individual in response to a written inquiry from the congressional office made at the request of that individual; (3) providing data to Federal intelligence elements; (4) providing data to any source from which information is requested in the course of an investigation, to the extent necessary to identify the individual, inform the source of the nature and purpose of the investigation, and to identify the type of information requested; (5) providing personal identifying data to Federal, State, local, or foreign law enforcement representative seeking confirmation of identity of persons under investigations; (6) disclosing, as necessary, to a contractor, subcontractor, or grantee firm or institution, to the extent that the disclosure is in NASA’s interest and is relevant and necessary in order that the contractor, subcontractor, or grantee is able to take administrative or corrective action; (7) disclosing to any official (including members of the Council of the Inspectors General on Integrity and Efficiency and staff and authorized officials of the Department of Justice and Federal Bureau of Investigation) charged with the responsibility to conduct qualitative assessment reviews of internal safeguards and management procedures employed in OIG operations; (8) disclosing to members of the Council of the Inspectors General on Integrity and Efficiency for the preparation of reports to the President and Congress on the activities of the Inspectors General; (9) disclosing to the Recovery Accountability and Transparency Board for preparation of reports on oversight of American Recovery and Reinvestment Act funds; (10) disclosing to the public when: The matter under investigation has become public knowledge, or when the Inspector General determines that such disclosure is necessary to preserve confidence in the integrity of the OIG E:\FR\FM\30SEN1.SGM 30SEN1 Federal Register / Vol. 74, No. 188 / Wednesday, September 30, 2009 / Notices investigative process, or to demonstrate the accountability of NASA officers, or employees, or other individuals covered by this system, unless the Inspector General determines that disclosure of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy; (11) disclosing to the news media and public when there exists a legitimate public interest (e.g., to provide information on events in the criminal process, such as indictments), or when necessary for protection from imminent threat to life or property; (12) NASA standard routine uses as set forth in Appendix B. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records in this system are maintained as hard-copy documents and on electronic media. RETRIEVABILITY: Information is retrieved from the system by name of the individual. SAFEGUARDS: Information is kept in locked cabinets and in secured vaults and computer rooms. Information stored on computers is on a restricted-access server and is protected by an official password and user identification. Access is limited to Inspector General personnel with an official need to know. RETENTION AND DISPOSAL: Records are maintained in Agency files and destroyed in accordance with NASA Procedural Requirements (NPR) 1441.1, NASA Records Retention Schedules, Schedule 9. Files containing information of an investigative nature but not related to a specific investigation are destroyed in accordance with NPR 1441.1. Significant case files are scheduled for disposition with the National Archives and Records Administration when closed. All other case files are destroyed 10 years after file is closed. CPrice-Sewell on DSKGBLS3C1PROD with NOTICES SYSTEM MANAGER(S) AND ADDRESS: Assistant Inspector General for Investigations, Location 1. Subsystem Managers: Special and Resident Agents in Charge, Location 2, 4 through 11 inclusive, 16, and 17 as set forth in Appendix A. None. System is exempt (see below). RECORD ACCESS PROCEDURES: None. System is exempt (see below). 14:56 Sep 29, 2009 None. System is exempt (see below). RECORD SOURCE CATEGORIES: Exempt. EXEMPTIONS CLAIMED FOR THE SYSTEM: (1) The Inspector General Investigations Case Files system of records is exempt from any part of the Privacy Act (5 U.S.C. 552a), EXCEPT the following subsections: (b) relating to conditions of disclosure; (c)(1) and (2) relating to keeping and maintaining a disclosure accounting; (e)(4)(A)–(F) relating to publishing a system notice setting forth name, location, categories of individuals and records, routine uses, and policies regarding storage, retrievability, access controls, retention and disposal of the records; (e)(6), (7), (9), (10), and (11) relating to dissemination and maintenance of records; and (i) relating to criminal penalties. This exemption applies to those records and information contained in the system of records pertaining to the enforcement of criminal laws. (2) To the extent that there may exist noncriminal investigative files within this system of records, the Inspector General Investigations Case Files system of records is exempt from the following subsections of the Privacy Act (5 U.S.C. 552a): (c)(3) relating to access to disclosure accounting; (d) relating to access to reports; (e)(1) relating to the type of information maintained in the records; (e)(4)(G), (H), and (I) relating to publishing the system notice information as to agency procedures for access and amendment and information as to the categories of sources of records; and (f) relating to developing agency rules for gaining access and making corrections. The determination to exempt this system of records has been made by the Administrator of NASA in accordance with 5 U.S.C. 552a(j) and (k) and subpart 5 of the NASA regulations appearing in 14 CFR part 1212, for the reason that a component of the Office of Inspector General, NASA, performs as its principal function activities pertaining to the enforcement of criminal laws, within the meaning of 5 U.S.C. 552a(j)(2). NASA 10SECR SYSTEM NAME: Security Records System. SECURITY CLASSIFICATION: None. NOTIFICATION PROCEDURE: VerDate Nov<24>2008 CONTESTING RECORD PROCEDURES: Jkt 217001 SYSTEM LOCATION: Locations 1 through 9 and Locations 11, 12, and 14 as set forth in Appendix A. PO 00000 Frm 00090 Fmt 4703 Sfmt 4703 50251 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: This system maintains information on Civil Servant Employees, applicants, NASA committee members, NASA consultants, NASA experts, NASA Resident Research Associates, guest workers, contractor employees, detailees, visitors, correspondents (written and telephonic), Faculty Fellows, Intergovernmental Personnel Mobility Act (IPA) Employees, Grantees, Cooperative Employees, and Remote Users of NASA Non-Public Information Technology Resources. CATEGORIES OF RECORDS IN THE SYSTEM: Personnel Security Records, Personal Identity Records including NASA visitor files, Emergency Data Records, Criminal Matters, and Traffic Management. Specific records fields include, but are not limited to: Name, former names, date of birth, place of birth, social security number, home address, phone numbers, citizenship, traffic infraction, security violation, security incident, security violation discipline status and action taken. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 42 U.S.C. 2451, et seq., the National Aeronautics and Space Act of 1958, as amended; Espionage and Information Control Statutes, 18 U.S.C. 793–799; Sabotage Statutes, 18 U.S.C. 2151–2157; Conspiracy Statute, 18 U.S.C. 371; 18 U.S.C. 202–208, 3056; Internal Security Act of 1950; Atomic Energy Act of 1954, as amended; Executive Order 12958, as amended, Classified National Security Information; Executive Order 12968, as amended, Access to Classified Information; Executive Order 10865, Safeguarding Classified Information Within Industry; Executive Order 10450, Security Requirements for Government Employees; Pub. L. 81–733; Pub. L. 107–347, Federal Information Security Management Act 2002; 41 CFR Chapter 101; 14 CFR part 1203; and 44 U.S.C. 3101; Homeland Security Presidential Directive (HSPD) 12, Policy for a Common Identification Standard for Federal Employees and Contractors, August 27, 2004. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Any disclosures of information will be compatible with the purpose for which the Agency collected the information. The records and information in these records may be disclosed: 1. To the Department of Justice (DOJ) when: (a) The agency or any component thereof; (b) any employee of the agency E:\FR\FM\30SEN1.SGM 30SEN1 CPrice-Sewell on DSKGBLS3C1PROD with NOTICES 50252 Federal Register / Vol. 74, No. 188 / Wednesday, September 30, 2009 / Notices in his or her official capacity; (c) any employee of the agency in his or her individual capacity where agency or the DOJ has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by DOJ is therefore deemed by the agency to be for a purpose compatible with the purpose for which the agency collected the records. 2. To a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; (b) any employee of the agency in his or her official capacity; (c) any employee of the agency in his or her individual capacity where agency or the Department of Justice has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records. 3. To an Agency in order to provide a basis for determining preliminary visa eligibility. 4. To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained. 5. To a staff member of the Executive Office of the President in response to an inquiry from the White House. 6. To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. §§ 2904 and 2906. 7. To agency contractors, grantees, or volunteers who have been engaged to assist the agency in the performance of a contract service, grant, cooperative agreement, or other activity related to this system of records and who need to have access to the records in order to perform their activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. § 552a. 8. To other Federal agencies and relevant contractor facilities to determine eligibility of individuals to access classified National Security information. 9. To any official investigative or judicial source from which information is requested in the course of an VerDate Nov<24>2008 14:56 Sep 29, 2009 Jkt 217001 investigation, to the extent necessary to identify the individual, inform the source of the nature and purpose of the investigation, and to identify the type of information requested. 10. To the news media or the general public, factual information the disclosure of which would be in the public interest and which would not constitute an unwarranted invasion of personal privacy, consistent with Freedom of Information Act standards. 11. To a Federal, State, or local agency, or other appropriate entities or individuals, or through established liaison channels to selected foreign governments, in order to enable an intelligence agency to carry out its responsibilities under the National Security Act of 1947 as amended, the CIA Act of 1949 as amended, Executive Order 12333 or any successor order, applicable national security directives, or classified implementing procedures approved by the Attorney General and promulgated pursuant to such statutes, orders or directives. 12. In order to notify an employee’s next-of-kin or contractor in the event of a mishap involving that employee or contractor. 13. To notify another Federal agency when, or verify whether, a PIV card is no longer valid. 14. To provide relevant information to an internal or external organization or element thereof conducting audit activities of a NASA contractor or subcontractor. 15. To a NASA contractor, subcontractor, grantee, or other Government organization information developed in an investigation or administrative inquiry concerning a violation of a Federal or state statute or regulation on the part of an officer or employee of the contractor, subcontractor, grantee, or other Government organization. 16. NASA standard routine uses as set forth in Appendix B. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records in this system are maintained on electronic media and hard-copy documents. RETRIEVABILITY: Records are retrieved from the system by individual’s name, file number, badge number, decal number, payroll number, Agency-specific unique personal identification code, and/or Social Security Number. PO 00000 Frm 00091 Fmt 4703 Sfmt 4703 SAFEGUARDS: Access to system records is controlled by either Government personnel or selected personnel of NASA contractor guard/security force and contractor personnel. After presenting proper identification and requesting a file or record, a person with an official need to know and, if appropriate, a proper clearance may have access to a file or records only after it has been retrieved and approved for release by a NASA security representative. These records are secured in security storage equipment, and/or information technology systems employing security countermeasures. RETENTION AND DISPOSAL: The Personnel Security Records are maintained in Agency files and destroyed upon notification of the death or within 5 years after separation or transfer of employee or within 5 years after contract relationship expires, whichever is applicable in accordance with NASA Records Retention Schedules (NRRS), Schedule 1 Item 103. The Personal Identity Records are maintained in Agency files and destroyed upon notification of the death or within 5 years after separation or transfer of employee or within 5 years after contract relationship expires, whichever is applicable in accordance with NRRS, Schedule 1 Item 103. Visitor files are maintained and destroyed in accordance with NRRS, Schedule 1 Item 114. The Emergency Data Records are maintained in Agency files and destroyed when superseded or obsolete in accordance with NRRS 1, Item 100B. The Criminal Matter Records are maintained in Agency files and destroyed in accordance with Items A and B of National Archives and Records Administration Disposition Authorization N1–255–07–2 after its approval by the Archivist of the United States. The Traffic Management Records are maintained in Agency files and destroyed in accordance with Item C of National Archives and Records Administration Disposition Authorization N1–255–07–2 after its approval by the Archivist of the United States. SYSTEM MANAGER(S) AND ADDRESS: Director, Identity and Systems Management Division, Office of Protective Services, Location 1. Subsystem Managers: Chief, Protective Services Division, Location 2; Chief, Security Branch, Locations 4 and 5; Security Officer, Location 3, 8, and 11; Chief, Protective Services Office, E:\FR\FM\30SEN1.SGM 30SEN1 Federal Register / Vol. 74, No. 188 / Wednesday, September 30, 2009 / Notices Location 6; Head, Office of Security and Public Safety, Location 7; Chief, Security Division, Location 9; Chief, Administration Office, Location 12; Safety and Security Officer at Location 14. Locations are as set forth in Appendix A. NOTIFICATION PROCEDURE: Information may be obtained from the cognizant system or subsystem manager listed above. Requests must contain the following identifying data concerning the requestor: First, middle, and last name; date of birth; Social Security Number; period and place of employment with NASA, if applicable. RECORD ACCESS PROCEDURES: Personnel Security Records compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, Federal contracts, or access to classified information have been exempted by the Administrator under 5 U.S.C. 552a(k)(5) from the access provisions of the Act. Personal Identity Records: Requests from individuals should be addressed to the same address as stated in the Notification section above. Emergency Data Records: Requests from individuals should be addressed to the same address as stated in the Notification section above. Criminal Matter Records compiled for civil or criminal law enforcement purposes have been exempted by the Administrator under 5 U.S.C. 552a(k)(2) from the access provision of the Act. Traffic Management Records: Requests from individuals should be addressed to the same address as stated in the Notification section above. CONTESTING RECORD PROCEDURES: For Personnel Security Records and Criminal Matters Records, see Record Access Procedures, above. For Personal Identity Records, Emergency Data Records, and Traffic Management Records, the NASA rules for access to records and for contesting contents and appealing initial determinations by the individual concerned appear at 14 CFR part 1212. CPrice-Sewell on DSKGBLS3C1PROD with NOTICES RECORD SOURCE CATEGORIES: Information is obtained from a variety of sources including the employee, contractor, or applicant via use of the Standard Form (SF) SF–85, SF–85P, or SF–86 and personal interviews; employers’ and former employers’ records; FBI criminal history records and other databases; financial institutions and credit reports; medical records and health care providers; educational institutions; interviews of VerDate Nov<24>2008 14:56 Sep 29, 2009 Jkt 217001 witnesses such as neighbors, friends, coworkers, business associates, teachers, landlords, or family members; tax records; and other public records. Security violation information is obtained from a variety of sources, such as guard reports, security inspections, witnesses, supervisor’s reports, audit reports. EXEMPTIONS CLAIMED FOR THE SYSTEM: Personnel Security Records compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, Federal contracts, or access to classified information, but only to the extent that the disclosure of such material would reveal the identity of a confidential source, are exempt from the following sections of the Privacy Act of 1974, 5 U.S.C. 552a: (c)(3) relating to access to the disclosure accounting; (d) relating to access to the records; (e)(1) relating to the type of information maintained in the records; (e)(4)(G), (H) and (I) relating to publishing in the annual system notice information as to agency procedures for access and correction and information as to the categories of sources of records; and (f) relating to developing agency rules for gaining access and making corrections. The determination to exempt the Personnel Security Records portion of the Security Records System has been made by the Administrator of NASA in accordance with 5 U.S.C. 552a(k)(5) and Subpart 5 of the NASA regulations appearing in 14 CFR part 1212. Criminal Matter Records to the extent they constitute investigatory material compiled for law enforcement purposes are exempt from the following sections of the Privacy Act of 1974, 5 U.S.C. 552a: (c)(3) relating to access to the disclosure accounting; (d) relating to access to the records; (e)(1) relating to the type of information maintained in the records; (e)(4)(G), (H) and (I) relating to publishing in the annual system notice information as to agency procedures for access and correction and information as to the categories of sources of records; and (f) relating to developing agency rules for gaining access and making corrections. The determination to exempt the Criminal Matter Records portion of the Security Records System has been made by the Administrator of NASA in accordance with 5 U.S.C. 552a(k)(2) and subpart 5 of the NASA regulations appearing in 14 CFR part 1212. Records subject to the provisions of 5 U.S.C. 552(b)(1) required by Executive Order to be kept secret in the interest of national defense or foreign policy are exempt from the following sections of PO 00000 Frm 00092 Fmt 4703 Sfmt 4703 50253 the Privacy Act of 1974, 5 U.S.C. 552a: (c)(3) relating to access to the disclosure accounting; (d) relating to the access to the records; (e)(1) relating to the type of information maintained in the records; (e)(4)(G), (H) and (I) relating to publishing in the annual system notice information as to agency procedures for access and correction and information as to the categories of sources of records; and (f) relating to developing agency rules for gaining access and making corrections. The determination to exempt this portion of the Security Records System has been made by the Administrator of NASA in accordance with 5 U.S.C. 552a(k)(1) and subpart 5 of the NASA regulations appearing in 14 CFR part 1212. NASA 10XROI SYSTEM NAME: Exchange Records on Individuals. SECURTIY CLASSIFICATION: None. SYSTEM LOCATION: Locations 1–9, 11 and 18, as set forth in Appendix A. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: This system maintains information on present and former employees of, and applicants for employment with, NASA Exchanges, Recreational Associations, and Employees’ Clubs at NASA Centers and members of or participants in NASA Exchange activities, clubs and/or recreational associations. CATEGORIES OF RECORDS IN THE SYSTEM: Exchange employees’ personnel and payroll records, including injury claims, unemployment claims, biographical data, performance evaluations, annual and sick leave records, membership and participation records on Exchangesponsored activities, clubs and/or recreational associations, and all other employee records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 42 U.S.C. 2473 and 44 U.S.C. 3101. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: Any disclosures of information will be compatible with the purpose for which the Agency collected the information. The following are routine uses: (1) To Furnish a third party a verification of an employee’s status upon written request of the employee; (2) to facilitate the verification of employee contributions for insurance data with carriers and collection agents; E:\FR\FM\30SEN1.SGM 30SEN1 50254 Federal Register / Vol. 74, No. 188 / Wednesday, September 30, 2009 / Notices (3) to provide various Federal, State, and local taxing authorities itemized listing of withholdings for individual income taxes; (4) to respond to State employment compensation requests for wage and separation data on former employees; (5) to report previous job injuries to worker’s compensation organizations; (6) for person to notify in an emergency; (7) to report unemployment records to appropriate State and local authorities; (8) when requested, provide other employers with work records; and (9) NASA standard routine uses as set forth in Appendix B. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records in this system are maintained as hard-copy documents and on electronic media. RETRIEVABILITY: Records are retrieved from the system by the individual’s name. SAFEGUARDS: Records are protected in accordance with the requirements and procedures that appear in the NASA regulations at 14 CFR 1212.605, utilizing locked file cabinets and/or secured rooms. RETENTION AND DISPOSAL: Records are maintained in Agency files and destroyed when 5 years old in accordance with NASA Records Retention Schedules, Schedule 9 Item 6/ D. SYSTEM MANAGERS AND ADDRESSES: Contractor Industrial Relations Officer, Location 1. Subsystem Managers: Exchange Store Operations Manager, Location 1; Exchange Council Chair, Location 2; Exchange Operations Manager, Locations 3–5; Chairperson, Exchange Council, Locations 6 and 7; Treasurer, NASA Exchange, Location 8; Exchange Operations Manager, Location 9; President, NASA Exchange, Location 11; and NSSC Exchange Counsel, Location 18. Locations are as set forth in Appendix A. CPrice-Sewell on DSKGBLS3C1PROD with NOTICES NOTIFICATION PROCEDURE: Individuals may obtain information from the cognizant Subsystem Managers listed above. RECORD ACCESS PROCEDURES: Requests from individuals should be directed to the same address as stated in the Notification section above. CONTESTING RECORD PROCEDURES: The NASA rules for access to records and for contesting contents and VerDate Nov<24>2008 14:56 Sep 29, 2009 Jkt 217001 appealing initial determinations by the individual concerned appear in the NASA rules at 14 CFR part 1212. RECORD SOURCE CATEGORIES: Individual on whom the record is maintained and the individual’s supervisor. Agency; (3) Ongoing administration and maintenance of the records, which is performed by authorized NASA employees, both civil servants and contractors; and (4) NASA Standard routine uses as set forth in Appendix B. NASA 10IEM1 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM NAME: STORAGE: Integrated Enterprise Management Program (IEMP)—Core Financial System. Records in this system are maintained on electronic media. RETRIEVABILITY: SECURTIY CLASSIFICATION: This system is categorized in accordance with OMB Circular A–11 as a Special Management Attention Major Information System. A security plan for this system has been established in accordance with OMB Circular A–130, Management of Federal Information Resources. SYSTEM LOCATION: George C. Marshall Space Flight Center, National Aeronautics and Space Administration, Marshall Space Flight Center, AL 35812. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals covered by the NASA Core Financial (CF) System include former and current NASA employees and non-NASA individuals requiring any type of payment. CATEGORIES OF RECORDS IN THE SYSTEM: Records in this system may include information about the individuals including Social Security Number (Tax Identification Number), home address, telephone number, e-mail address, and bank account information. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: National Aeronautics and Space Act of 1958, et seq. as amended. 42 U.S.C. 2473 (2003); Federal Records Act, 44 U.S.C. 3101 (2003); Chief Financial Officers Act of 1990 205(a), 31 U.S.C. 901 (2003); Financial Management Improvement Act of 1996 802, 31 U.S.C. 3512 (2003). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: Any disclosures of information will be compatible with the purpose for which the Agency collected the information. The following are routine uses: (1) Furnish data to the Department of Treasury for financial reimbursement of individual expenses, such as travel, books, and other miscellaneous items; (2) Process payments and collections in which an individual is reimbursing the PO 00000 Frm 00093 Fmt 4703 Sfmt 4703 Records are retrieved from the system by name or SSN (Tax ID). SAFEGUARDS: An approved security plan for this system has been established in accordance with OMB Circular A–130, Management of Federal Information Resources. Individuals will have access to the system only in accordance with approved authentication methods. Only key authorized employees with appropriately configured system roles can access the system and only from workstations within the NASA Intranet. RETENTION AND DISPOSAL: Records are stored in the NASA Enterprise Application Competency Center (NEACC) database and managed, retained and dispositioned in accordance with the guidelines defined in the NASA Procedural Requirements (NPR) 1441.1D, NASA Records Retention Schedules, Schedule 9, Items 11 and 13. SYSTEM MANAGERS AND ADDRESSES: IS01/Manager of the NEACC, George C. Marshall Space Flight Center, National Aeronautics and Space Administration, Marshall Space Flight Center, AL 35812. NOTIFICATION PROCEDURE: Individuals interested in inquiring about their records should notify the System Manager at the address given above. RECORD ACCESS PROCEDURE: Individuals who wish to gain access to their records should submit their request in writing to the System Manager at the address given above. CONTESTING RECORD PROCEDURES: The NASA regulations governing access to records, procedures for contesting the contents and for contesting the contents and for appealing initial determinations are set forth in 14 CFR part 1212. E:\FR\FM\30SEN1.SGM 30SEN1 Federal Register / Vol. 74, No. 188 / Wednesday, September 30, 2009 / Notices RECORD SOURCE CATEGORIES: The information is received by the NEACC Financial Systems through an electronic interface from the Federal Personnel Payroll System (FPPS). In certain circumstances, updates to this information may be submitted by NASA employees and recorded directly into the NEACC Financial Systems. CPrice-Sewell on DSKGBLS3C1PROD with NOTICES APPENDIX A Location Numbers and Mailing Addresses of NASA Installations at Which Records Are Located Location 1. NASA Headquarters, National Aeronautics and Space Administration, Washington, DC 20546–0001 Location 2. Ames Research Center, National Aeronautics and Space Administration, Moffett Field, CA 94035–1000 Location 3. Dryden Flight Research Center, National Aeronautics and Space Administration, PO Box 273, Edwards, CA 93523–0273 Location 4. Goddard Space Flight Center, National Aeronautics and Space Administration, Greenbelt, MD 20771–0001 Location 5. Lyndon B. Johnson Space Center, National Aeronautics and Space Administration, Houston, TX 77058–3696 Location 6. John F. Kennedy Space Center, National Aeronautics and Space Administration, Kennedy Space Center, FL 32899–0001 Location 7. Langley Research Center, National Aeronautics and Space Administration, Hampton, VA 23681–2199 Location 8. John H. Glenn Research Center at Lewis Field, National Aeronautics and Space Administration, 21000 Brookpark Road, Cleveland, OH 44135–3191 Location 9. George C. Marshall Space Flight Center, National Aeronautics and Space Administration, Marshall Space Flight Center, AL 35812–0001 Location 10. HQ NASA Management Office-JPL, National Aeronautics and Space Administration, 4800 Oak Grove Drive, Pasadena, CA 91109–8099 Location 11. John C. Stennis Space Center, National Aeronautics and Space Administration, Stennis Space Center, MS 39529–6000 Location 12. JSC White Sands Test Facility, National Aeronautics and Space Administration, PO Drawer MM, Las Cruces, NM 88004– 0020 Location 13. GRC Plum Brook Station, National Aeronautics and Space Administration, Sandusky, OH 44870 Location 14. MSFC Michoud Assembly Facility, National Aeronautics and Space Administration, PO Box 29300, New Orleans, LA 70189 VerDate Nov<24>2008 14:56 Sep 29, 2009 Jkt 217001 Location 15. NASA Independent Verification and Validation Facility (NASA IV&V), 100 University Drive, Fairmont, WV 26554 Location 16. New Jersey Post of Duty, 402 East State Street, Trenton, NJ 08608 Location 17. Western Field Office, Glenn Anderson Federal Building, 501 West Ocean Blvd., Long Beach, CA 90802–4222 Location 18. NASA Shared Services Center (NSSC), Building 5100, Stennis Space Center, MS 39529–6000 APPENDIX B Standard Routine Uses—NASA The following routine uses of information contained in SORs, subject to the Privacy Act of 1974, are standard for many NASA systems. They are cited by reference in the paragraph ‘‘Routine uses of records maintained in the system, including categories of users and the purpose of such uses’’ of the Federal Register Notice on those systems to which they apply. Standard Routine Use No. 1—LAW ENFORCEMENT—In the event this system of records indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, the relevant records in the SOR may be referred, as a routine use, to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order issued pursuant thereto. Standard Routine Use No. 2— DISCLOSURE OF REQUESTED INFORMATION—A record from this SOR may be disclosed as a ‘‘routine use’’ to a Federal, State, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to an agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant, or other benefit. Standard Routine Use No. 3— DISCLOSURE OF REQUESTED INFORMATION—A record from this SOR may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency’s decision on the matter. Standard Routine Use No. 4— DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR USE IN LITIGATION—It shall be a routine use of the records in this system of records to disclose them to the Department of Justice when (a) the Agency, or any component thereof; or (b) any employee of the Agency in his or her official capacity; or PO 00000 Frm 00094 Fmt 4703 Sfmt 4703 50255 (c) any employee of the Agency in his or her individual capacity where the Department of Justice or the Agency has agreed to represent the employee; or (d) the United States, where the Agency determines that litigation is likely to affect the Agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice or the Agency is deemed by the Agency to be relevant and necessary to the litigation provided, however, that in each case it has been determined that the disclosure is compatible with the purpose for which the records were collected. Standard Routine Use 5—ROUTINE USE FOR AGENCY DISCLOSURE IN LITIGATION—It shall be a routine use of the records in this system of records to disclose them in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when: (a) The Agency, or any component thereof; or (b) any employee of the Agency in his or her official capacity; or (c) any employee of the Agency in his or her individual capacity where the Agency has agreed to represent the employee; or (d) the United States, where the Agency determines that litigation is likely to affect the Agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Agency is deemed to be relevant and necessary to the litigation, provided, however, that in each case, the Agency has determined that the disclosure is compatible with the purpose for which the records were collected. Standard Routine Use No. 6—SUSPECTED OR CONFIRMED CONFIDENTIALITY COMPROMISE—A record from this SOR may be disclosed to appropriate agencies, entities, and persons when (1) NASA suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) NASA has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by NASA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with NASA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. [FR Doc. E9–23487 Filed 9–29–09; 8:45 am] BILLING CODE 7510–13–P NATIONAL AERONAUTICS AND SPACE ADMINISTRATION [Notice 09–087] Privacy Act of 1974; Privacy Act System of Records AGENCY: National Aeronautics and Space Administration (NASA). E:\FR\FM\30SEN1.SGM 30SEN1

Agencies

[Federal Register Volume 74, Number 188 (Wednesday, September 30, 2009)]
[Notices]
[Pages 50247-50255]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-23487]



[[Page 50247]]

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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[Notice (09-085)]


Privacy Act of 1974; Privacy Act System of Records

AGENCY: National Aeronautics and Space Administration (NASA).

ACTION: Notice of proposed revisions to an existing Privacy Act system 
of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), the National Aeronautics and Space Administration is 
issuing public notice of its proposal to modify its previously noticed 
system of records: This notice publishes updates of those systems of 
records as set forth below under the caption SUPPLEMENTARY INFORMATION.

DATES: Submit comments within 30 calendar days from the date of this 
publication.

ADDRESSES: Patti F. Stockman, Privacy Act Officer, Office of the Chief 
Information Officer, National Aeronautics and Space Administration 
Headquarters, Washington, DC 20546-0001, (202) 358-4787, NASA-PAOfficer@nasa.gov.

FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Patti F. 
Stockman, (202) 358-4787, NASA-PAOfficer@nasa.gov.

SUPPLEMENTARY INFORMATION:
    Modifications of the NASA systems of records include: Clarification 
of categories of individuals on whom records are maintained, how the 
records are retrieved, the safeguards for protecting the records, and 
records source categories; update of routine uses to reflect new 
legislation; and update of system and subsystem managers' titles.
    Changes for specific NASA systems of records are set forth below:
    Aircraft Crewmembers' Qualifications and Performance Records/NASA 
10ACMQ: A separate records retention schedule has been added for 
historically significant records on crewmembers who are astronauts.
    Biographical Records for Public Affairs/NASA 10BRPA: Updated to 
change the title of the system manager.
    National Aeronautics and Space Administration Foreign National 
Management System/NASA 10FNMS: Updated to clarify categories of 
individuals covered by the system, and to reflect new location and 
office name change of the system manager.
    Government Motor Vehicle Operations Permit Records/NASA 10GMVP: 
Updated to change system location.
    Inspector General Investigations Case Files/NASA 10IGIC: Updated 
routine uses to reflect changes due to enactment of two statues--the 
Inspectors General (IG) Reform Act of 2008 that established the Council 
of the Inspectors General on Integrity and Efficiency, replacing the 
President's Council on Integrity and Efficiency; and the American 
Recovery and Reinvestment Act that created an oversight board to 
coordinate and conduct oversight of spending of recovery act funds and 
to which IGs are to make reports.
    Security Records System/NASA 10SECR: Updated to reflect an office 
name change for the system manager.
    Exchange Records on Individuals/NASA 10XROI: Updated to more 
adequately reflect descriptions of individuals of records and 
categories of records covered by the system, as well to update titles 
of subsystem managers.
    Integrated Financial Management (IFM) Program--Core Financial 
System/NASA 10IMF1: Retention and Disposal description is updated to 
change the name of the IT system in which the records are stored. 
Record Source Categories are updated to also reflect source system 
changes. System Manager updated to reflect new manager.
    NASA Systems of Records, Appendix A: Updated to reflect a new 
mailing address for the NASA Office of Inspector General post in New 
Jersey.

    Submitted by:
Bobby L. German,
NASA Chief Information Officer (Acting).
NASA 10ACMQ

SYSTEM NAME:
    Aircraft Crewmembers' Qualifications and Performance Records.

SECURTIY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1 through 11 inclusive as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on Crewmembers of NASA aircraft.

CATEGORIES OF RECORDS IN THE SYSTEM:
    System contains: (1) Records of experience, and currency, (e.g., 
flight hours day, night, and instrument), types of approaches and 
landings, crew position, type of aircraft, flight check ratings and 
related examination results, and training performed; and (2) flight 
itineraries and passenger manifests.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information. The following are 
routine uses: (1) In cases of accident investigations, including mishap 
and collateral investigations, access to this system of records may be 
granted to Federal, State, or local agencies or to foreign governments; 
(2) to Federal, State, or local agencies, companies, or governments 
requesting qualifications of crewmembers prior to authorization to 
participate in their flight programs, or to Federal, State, or local 
agencies, companies, or governments whose crewmembers may participate 
in NASA's flight programs; (3) public or press releases either by prior 
approval of the individual, or in the case of public release of 
information from mishap or collateral investigation reports, pursuant 
to NASA regulations at 14 CFR part 1213; and (4) NASA standard routine 
uses as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained as hard-copy documents and on 
electronic media.

RETRIEVABILITY:
    Records are retrieved from the system by aircrew identifier.

SAFEGUARDS:
    Computerized records access is limited to only users with a 
business need for access and user accounts employ secure user 
authentication; non-electronic records are maintained in accordance 
with the requirements and procedures which appear at 14 CFR 1212.605, 
utilizing locked file cabinets and/or secured rooms.

RETENTION AND DISPOSAL:
    Records for other than astronauts are maintained in Agency files 
and destroyed 5 years after crewmember separates from NASA in 
accordance with NASA Records Retention Schedules (NRRS), Schedule 8 
Item 32. Records of crewmembers who are astronauts are permanent and 
will be transferred to the National Archives in accordance with NRRS, 
Schedule 8 Item 34.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Aircraft Management Office, Location 1. Subsystem 
Managers: Deputy Chief, Flight Control and Cockpit Integration Branch, 
Location 2;

[[Page 50248]]

Chief, Dryden Research Aircraft Operations Division, Location 3; Head, 
Aeronautical Programs Branch, Location 4; Chief, Aircraft Operations 
Division, Location 5; Chief, Aircraft Operations Office, Location 6; 
Chief, Flight Operations and Engineering Branch, Location 7; Chief, 
Aircraft Operations Office, Location 8; Chief, Aircraft Operations, 
Location 9; Chief, Contract Management, Location 10; Aircraft 
Management Officer, Location 11 (Locations are set forth in Appendix 
A).

NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem 
manager listed above.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address 
as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for requesting amendments to records and 
contesting record contents appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individuals, training schools or instructors, medical units or 
doctors.
NASA 10BRPA

SYSTEM NAME:
    Biographical Records for Public Affairs.

SECURTIY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1, 3 through 9 inclusive, and Locations 11 and 18, as set 
forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on principal and prominent 
management and staff officials, program and project managers, 
scientists, engineers, speakers, other selected employees involved in 
newsworthy activities, and other participants in Agency programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Current biographical information about the individuals with a 
recent photograph when available. Data items are those generally 
required by NASA or the news media in preparing news or feature stories 
about the individual and/or the individual's activity with NASA.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The information contained in this system of records is compiled, 
updated, and maintained at NASA Centers for ready reference material 
and for immediate availability when required by the news media for news 
stories about the individual generally involving participation in a 
major NASA activity.
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information. The following are 
routine uses: These records are made available via the Internet to 
professional societies, civic clubs, industrial and other 
organizations, news media representatives, researchers, authors, 
Congress, other agencies and other members of the public.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained as hard-copy documents and on 
electronic media.

RETRIEVABILITY:
    Records are retrieved from the system by individual's name.

SAFEGUARDS:
    Because the records are a matter of public information, no 
safeguard requirements are necessary.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed when there is 
no longer a potential for public interest in them in accordance with 
NASA Records Retention Schedules, Schedule 1, Item 40.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, News Services Division, Office of Public Affairs, 
Location 1. Subsystem Managers: Public Affairs Officer at Locations 3 
through 9 and Location 11; Manager, Customer Satisfaction and 
Communication Office, Location 18; as set forth in Appendix A.

NOTIFICATION PROCEDURE:
    An individual desiring to find out if a Biographical System of 
Records contains a record pertaining to him/her should call, write, or 
visit the Public Affairs Office at the appropriate NASA Center.

RECORD ACCESS PROCEDURES:
    An individual may request access to his/her record by calling, 
writing, or visiting the Public Affairs Office at the appropriate NASA 
locations. Individuals may examine or obtain a copy of their 
biographical record at any time.

CONTESTING RECORD PROCEDURES:
    The information in the record was provided voluntarily by the 
individual with the understanding that the information will be used for 
public release. The individual is at liberty at any time to revise, 
update, add, or delete information in his/her biographical record to 
his/her own satisfaction.

RECORD SOURCE CATEGORIES:
    Information in the biography of an individual in the system of 
records is provided voluntarily by the individual generally with the 
aid of a form questionnaire.
NASA 10 FNMS

SYSTEM NAME:
    National Aeronautics and Space Administration Foreign National 
Management System.

SECURTIY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The centralized data system is located at the Extranet Security 
Portals Group, 2720 Prosperity Avenue, Suite 30, Fairfax, VA 22031

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on all non-U.S. citizens, to 
include Lawful Permanent Residents seeking access to NASA facilities, 
resources, laboratories, contractor sites, Federally Funded Research 
and Development Centers or NASA sponsored events for unclassified 
purposes to include employees of NASA or NASA contractors; prospective 
NASA or NASA contractor employees; employees of other U.S. Government 
agencies or their contractors; foreign students at U.S. institutions; 
officials or other persons employed by foreign governments or other 
foreign institutions who may or may not be involved in cooperation with 
NASA under international agreements; foreign media representatives; and 
representatives or agents of foreign national governments seeking 
access to NASA facilities, to include high-level protocol visits; or 
international relations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include information about the individuals 
seeking access to NASA resources. Information about individual may 
include, but is not limited to: Name,

[[Page 50249]]

home address, place of birth and citizenship, U.S. visitor/travel 
document numbers, employment information, Tax Identification Numbers 
(Social Security number), and reason and length of proposed NASA 
access.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 304(a) of the National Aeronautics and Space Act, codified 
at 42 USC Sec.  2455; Federal Property Management Regulation, 41 CFR 
Ch. 101; 14 CFR parts 1203 through 1203b; 14 CFR 1213; 15 CFR 744; 22 
CFR 62; 22 CFR 120-130; 40 USC 1441, and 44 U.S.C. 3101, and Executive 
Order 9397.

PURPOSE(S):
    Records are maintained and used by NASA to document, track, manage, 
analyze, and/or report on foreign visit and assignment access to NASA 
facilities including Headquarters, Field Offices, National 
Laboratories, Federally Funded Research and Development Centers, 
Contractor Sites, components facilities (NASA Management Office, 
Wallops Flight Facility, White Sands Test Facility, White Sands 
Complex, Independent Validation & Verification Facility, Michoud 
Assembly Center, Moffett Federal Airfield, Goldstone Deep Space 
Communications Complex, Goddard Institute for Space Studies, National 
Scientific Balloon Facility, Plum Brook Station).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information.
    1. A record from this system may be disclosed to authorized 
contractors who are responsible for NASA security and who require this 
information to perform their contractual obligations to NASA.
    2. A record from this system may be disclosed to contractors, 
grantees, participants in cooperative agreements, collaborating 
researchers, or their employees, if required for the performance of 
their responsibilities with respect to national security, international 
visit and assignment, or foreign access.
    3. A record from this system may be disclosed to a member of 
Congress submitting a request involving a constituent when the 
constituent has requested assistance from the member with respect to 
the subject matter of his or her own record. The member of Congress 
must provide a copy of the constituent's request for assistance.
    4. A record from this system may be disclosed to foreign 
governments or international organizations if required by treaties, 
international conventions, or executive agreements.
    5. A record from this system may be disclosed to members of a NASA 
Advisory Committee or Committees and interagency boards charged with 
responsibilities pertaining to international visits and assignments 
and/or national security when authorized by the individual or to the 
extent the committee(s) is so authorized and such disclosure is 
required by law.
    6. A record from this system may be disclosed to Federal 
intelligence organizations, when required by applicable law.
    7. A record from this system may be disclosed to Federal agencies 
for the purpose of determining preliminary visa eligibility when 
authorized by the individual or as required by law.
    8. A record from this system may be disclosed to respond to White 
House inquiries when required by law.
    9. A record from this system may be disclosed to a NASA contractor, 
subcontractor, grantee, or other Government organization involved in an 
investigation or administrative inquiry concerning a violation of a 
Federal or State statute or NASA regulation on the part of an officer 
or employee of the contractor, subcontractor, grantee, or other 
Government organization, when and to the extent the information is 
required by law.
    10. A record from this system may be disclosed to an internal or 
external organization or element thereof, conducting audit activities 
of a NASA contractor or subcontractor to the extent required by law.
    11. A record from this system may be disclosed to provide personal 
identifying data to Federal, State, local, or foreign law enforcement 
representatives seeking confirmation of identity of persons under 
investigation, to the extent necessary and required by law.
    12. NASA standard routine uses as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system will be stored in electronic format.

RETRIEVABILITY:
    Records may be retrieved by name and other personal identifiers. 
Records are indexed by individual's name, file number, badge number, 
decal number, payroll number, passport or visa numbers, and/or Social 
Security Number.

SAFEGUARDS:
    An approved security plan for this system has been established in 
accordance with OMB Circular A-130, Management of Federal Information 
Resources. Individuals will have access to the system only when and to 
the extent such access is legally authorized, each item of information 
is required for his or her job, and the access is in accordance with 
approved authentication methods. Only key authorized employees with 
appropriately configured system roles can access the system.

RETENTION AND DISPOSAL:
    Records are stored in the Foreign National Management System and 
managed, retained and dispositioned in accordance with the guidelines 
defined in NASA Procedural Requirements (NPR) 1441.1D, NASA Records 
Retention Schedules, Schedule 1, item 35.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Identity and Systems Management Division, Office of 
Protective Services, Location 1, as set forth in Appendix A.

NOTIFICATION PROCEDURES:
    Individuals inquiring about their records should notify the System 
Manager at the address given above.

RECORDS ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the System Manager at the address given 
above. Requests must contain the following identifying data concerning 
the requestor: First, middle, and last name; date and place of birth; 
Visa/Passport/Social Security Number; period and place of visit/
assignment/employment with NASA.

CONTESTING RECORD PROCEDURES:
    The NASA regulations governing access to records and the procedures 
for contesting the contents and appealing initial determinations are 
set forth in 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Records, including official government documentation, are provided 
by individuals requesting access to NASA facilities and contractor 
sites, from existing databases containing this information at Federally 
Funded Research and Development Centers, and from other Federally 
funded sources located at NASA facilities.

[[Page 50250]]

NASA 10GMVP

SYSTEM NAME:
    Government Motor Vehicle Operators Permit Records.

SECURTIY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Location 3 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on NASA employees and contractor 
employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, home address, Social Security Number, physical description of 
individual, physical condition of individual, traffic record.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 41 CFR subpart 101-38.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information. NASA may disclose 
records from this system in accordance with NASA standard routine as 
set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained as hard-copy documents and on 
electronic media.

RETRIEVABILITY:
    Records are retrieved from the system by individual's name.

SAFEGUARDS:
    Records are kept in locked cabinets with access limited to those 
whose official duties require access. Room is locked during nonduty 
hours.

RETENTION AND DISPOSAL:
    Records will be maintained in Agency files and destroyed 3 years 
after permit expires or holder leaves NASA in accordance with NASA 
Records Retention Schedules, Schedule 6 Item 12.

SYSTEM MANAGER(S) AND ADDRESS:
    Subsystem Managers: Transportation Officer, Location 3 and Chief, 
Transportation Branch, Location 6. Locations are as set forth in 
Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system manager 
listed above.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address 
as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individual NASA employees and individual contractor employees 
supply information on their own traffic records.
NASA 10IGIC

SYSTEM NAME:
    Inspector General Investigations Case Files.

SECURTIY CLASSIFICATION:
    Some of the material contained in the system has been classified in 
the interests of national security pursuant to Executive Order 11652.

SYSTEM LOCATION:
    Locations 1 through 11, 14, 16 and 17 as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on current and former employees 
of NASA, contractors, and subcontractors, and others whose actions have 
affected NASA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Case files pertaining to matters including, but not limited to, the 
following classifications of cases: (1) Fraud against the Government, 
(2) theft of Government property, (3) bribery, (4) lost or stolen lunar 
samples, (5) misuse of Government property, (6) conflict of interest, 
(7) waiver of claim for overpayment of pay, (8) leaks of Source 
Evaluation Board information; (9) improper personal conduct, (10) 
irregularities in awarding contracts; (11) computer crimes; (12) 
research misconduct; and (13) whistleblower protection.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473; 44 U.S.C. 3101; 5 U.S.C. Appendix 3.

PURPOSE(S):
    Information in this system of records is collected in the course of 
investigating alleged crimes and other violations of law or regulation 
that affect NASA. The information is used by prosecutors, Agency 
managers, law enforcement agencies, Congress, NASA contractors, and 
others to address the crimes and other misconduct discovered during 
investigations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information. The following are 
routine uses: (1) Responding to the White House, the Office of 
Management and Budget, and other organizations in the Executive Office 
of the President regarding matters inquired of; (2) disclosure to a 
congressional office from the record of an individual in response to a 
written inquiry from the congressional office made at the request of 
that individual; (3) providing data to Federal intelligence elements; 
(4) providing data to any source from which information is requested in 
the course of an investigation, to the extent necessary to identify the 
individual, inform the source of the nature and purpose of the 
investigation, and to identify the type of information requested; (5) 
providing personal identifying data to Federal, State, local, or 
foreign law enforcement representative seeking confirmation of identity 
of persons under investigations; (6) disclosing, as necessary, to a 
contractor, subcontractor, or grantee firm or institution, to the 
extent that the disclosure is in NASA's interest and is relevant and 
necessary in order that the contractor, subcontractor, or grantee is 
able to take administrative or corrective action; (7) disclosing to any 
official (including members of the Council of the Inspectors General on 
Integrity and Efficiency and staff and authorized officials of the 
Department of Justice and Federal Bureau of Investigation) charged with 
the responsibility to conduct qualitative assessment reviews of 
internal safeguards and management procedures employed in OIG 
operations; (8) disclosing to members of the Council of the Inspectors 
General on Integrity and Efficiency for the preparation of reports to 
the President and Congress on the activities of the Inspectors General; 
(9) disclosing to the Recovery Accountability and Transparency Board 
for preparation of reports on oversight of American Recovery and 
Reinvestment Act funds; (10) disclosing to the public when: The matter 
under investigation has become public knowledge, or when the Inspector 
General determines that such disclosure is necessary to preserve 
confidence in the integrity of the OIG

[[Page 50251]]

investigative process, or to demonstrate the accountability of NASA 
officers, or employees, or other individuals covered by this system, 
unless the Inspector General determines that disclosure of the specific 
information in the context of a particular case would constitute an 
unwarranted invasion of personal privacy; (11) disclosing to the news 
media and public when there exists a legitimate public interest (e.g., 
to provide information on events in the criminal process, such as 
indictments), or when necessary for protection from imminent threat to 
life or property; (12) NASA standard routine uses as set forth in 
Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained as hard-copy documents and on 
electronic media.

RETRIEVABILITY:
    Information is retrieved from the system by name of the individual.

SAFEGUARDS:
    Information is kept in locked cabinets and in secured vaults and 
computer rooms. Information stored on computers is on a restricted-
access server and is protected by an official password and user 
identification. Access is limited to Inspector General personnel with 
an official need to know.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed in accordance 
with NASA Procedural Requirements (NPR) 1441.1, NASA Records Retention 
Schedules, Schedule 9. Files containing information of an investigative 
nature but not related to a specific investigation are destroyed in 
accordance with NPR 1441.1. Significant case files are scheduled for 
disposition with the National Archives and Records Administration when 
closed. All other case files are destroyed 10 years after file is 
closed.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Inspector General for Investigations, Location 1. 
Subsystem Managers: Special and Resident Agents in Charge, Location 2, 
4 through 11 inclusive, 16, and 17 as set forth in Appendix A.

NOTIFICATION PROCEDURE:
    None. System is exempt (see below).

RECORD ACCESS PROCEDURES:
    None. System is exempt (see below).

CONTESTING RECORD PROCEDURES:
    None. System is exempt (see below).

RECORD SOURCE CATEGORIES:
    Exempt.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    (1) The Inspector General Investigations Case Files system of 
records is exempt from any part of the Privacy Act (5 U.S.C. 552a), 
EXCEPT the following subsections: (b) relating to conditions of 
disclosure; (c)(1) and (2) relating to keeping and maintaining a 
disclosure accounting; (e)(4)(A)-(F) relating to publishing a system 
notice setting forth name, location, categories of individuals and 
records, routine uses, and policies regarding storage, retrievability, 
access controls, retention and disposal of the records; (e)(6), (7), 
(9), (10), and (11) relating to dissemination and maintenance of 
records; and (i) relating to criminal penalties. This exemption applies 
to those records and information contained in the system of records 
pertaining to the enforcement of criminal laws.
    (2) To the extent that there may exist noncriminal investigative 
files within this system of records, the Inspector General 
Investigations Case Files system of records is exempt from the 
following subsections of the Privacy Act (5 U.S.C. 552a): (c)(3) 
relating to access to disclosure accounting; (d) relating to access to 
reports; (e)(1) relating to the type of information maintained in the 
records; (e)(4)(G), (H), and (I) relating to publishing the system 
notice information as to agency procedures for access and amendment and 
information as to the categories of sources of records; and (f) 
relating to developing agency rules for gaining access and making 
corrections.
    The determination to exempt this system of records has been made by 
the Administrator of NASA in accordance with 5 U.S.C. 552a(j) and (k) 
and subpart 5 of the NASA regulations appearing in 14 CFR part 1212, 
for the reason that a component of the Office of Inspector General, 
NASA, performs as its principal function activities pertaining to the 
enforcement of criminal laws, within the meaning of 5 U.S.C. 
552a(j)(2).
NASA 10SECR

SYSTEM NAME:
    Security Records System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1 through 9 and Locations 11, 12, and 14 as set forth in 
Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on Civil Servant Employees, 
applicants, NASA committee members, NASA consultants, NASA experts, 
NASA Resident Research Associates, guest workers, contractor employees, 
detailees, visitors, correspondents (written and telephonic), Faculty 
Fellows, Intergovernmental Personnel Mobility Act (IPA) Employees, 
Grantees, Cooperative Employees, and Remote Users of NASA Non-Public 
Information Technology Resources.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personnel Security Records, Personal Identity Records including 
NASA visitor files, Emergency Data Records, Criminal Matters, and 
Traffic Management. Specific records fields include, but are not 
limited to: Name, former names, date of birth, place of birth, social 
security number, home address, phone numbers, citizenship, traffic 
infraction, security violation, security incident, security violation 
discipline status and action taken.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2451, et seq., the National Aeronautics and Space Act of 
1958, as amended; Espionage and Information Control Statutes, 18 U.S.C. 
793-799; Sabotage Statutes, 18 U.S.C. 2151-2157; Conspiracy Statute, 18 
U.S.C. 371; 18 U.S.C. 202-208, 3056; Internal Security Act of 1950; 
Atomic Energy Act of 1954, as amended; Executive Order 12958, as 
amended, Classified National Security Information; Executive Order 
12968, as amended, Access to Classified Information; Executive Order 
10865, Safeguarding Classified Information Within Industry; Executive 
Order 10450, Security Requirements for Government Employees; Pub. L. 
81-733; Pub. L. 107-347, Federal Information Security Management Act 
2002; 41 CFR Chapter 101; 14 CFR part 1203; and 44 U.S.C. 3101; 
Homeland Security Presidential Directive (HSPD) 12, Policy for a Common 
Identification Standard for Federal Employees and Contractors, August 
27, 2004.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information. The records and 
information in these records may be disclosed:
    1. To the Department of Justice (DOJ) when: (a) The agency or any 
component thereof; (b) any employee of the agency

[[Page 50252]]

in his or her official capacity; (c) any employee of the agency in his 
or her individual capacity where agency or the DOJ has agreed to 
represent the employee; or (d) the United States Government, is a party 
to litigation or has an interest in such litigation, and by careful 
review, the agency determines that the records are both relevant and 
necessary to the litigation and the use of such records by DOJ is 
therefore deemed by the agency to be for a purpose compatible with the 
purpose for which the agency collected the records.
    2. To a court or adjudicative body in a proceeding when: (a) The 
agency or any component thereof; (b) any employee of the agency in his 
or her official capacity; (c) any employee of the agency in his or her 
individual capacity where agency or the Department of Justice has 
agreed to represent the employee; or (d) the United States Government, 
is a party to litigation or has an interest in such litigation, and by 
careful review, the agency determines that the records are both 
relevant and necessary to the litigation and the use of such records is 
therefore deemed by the agency to be for a purpose that is compatible 
with the purpose for which the agency collected the records.
    3. To an Agency in order to provide a basis for determining 
preliminary visa eligibility.
    4. To a Member of Congress or to a Congressional staff member in 
response to an inquiry of the Congressional office made at the written 
request of the constituent about whom the record is maintained.
    5. To a staff member of the Executive Office of the President in 
response to an inquiry from the White House.
    6. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. Sec. Sec.  2904 and 2906.
    7. To agency contractors, grantees, or volunteers who have been 
engaged to assist the agency in the performance of a contract service, 
grant, cooperative agreement, or other activity related to this system 
of records and who need to have access to the records in order to 
perform their activity. Recipients shall be required to comply with the 
requirements of the Privacy Act of 1974, as amended, 5 U.S.C. Sec.  
552a.
    8. To other Federal agencies and relevant contractor facilities to 
determine eligibility of individuals to access classified National 
Security information.
    9. To any official investigative or judicial source from which 
information is requested in the course of an investigation, to the 
extent necessary to identify the individual, inform the source of the 
nature and purpose of the investigation, and to identify the type of 
information requested.
    10. To the news media or the general public, factual information 
the disclosure of which would be in the public interest and which would 
not constitute an unwarranted invasion of personal privacy, consistent 
with Freedom of Information Act standards.
    11. To a Federal, State, or local agency, or other appropriate 
entities or individuals, or through established liaison channels to 
selected foreign governments, in order to enable an intelligence agency 
to carry out its responsibilities under the National Security Act of 
1947 as amended, the CIA Act of 1949 as amended, Executive Order 12333 
or any successor order, applicable national security directives, or 
classified implementing procedures approved by the Attorney General and 
promulgated pursuant to such statutes, orders or directives.
    12. In order to notify an employee's next-of-kin or contractor in 
the event of a mishap involving that employee or contractor.
    13. To notify another Federal agency when, or verify whether, a PIV 
card is no longer valid.
    14. To provide relevant information to an internal or external 
organization or element thereof conducting audit activities of a NASA 
contractor or subcontractor.
    15. To a NASA contractor, subcontractor, grantee, or other 
Government organization information developed in an investigation or 
administrative inquiry concerning a violation of a Federal or state 
statute or regulation on the part of an officer or employee of the 
contractor, subcontractor, grantee, or other Government organization.
    16. NASA standard routine uses as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained on electronic media and hard-
copy documents.

RETRIEVABILITY:
    Records are retrieved from the system by individual's name, file 
number, badge number, decal number, payroll number, Agency-specific 
unique personal identification code, and/or Social Security Number.

SAFEGUARDS:
    Access to system records is controlled by either Government 
personnel or selected personnel of NASA contractor guard/security force 
and contractor personnel. After presenting proper identification and 
requesting a file or record, a person with an official need to know 
and, if appropriate, a proper clearance may have access to a file or 
records only after it has been retrieved and approved for release by a 
NASA security representative. These records are secured in security 
storage equipment, and/or information technology systems employing 
security countermeasures.

RETENTION AND DISPOSAL:
    The Personnel Security Records are maintained in Agency files and 
destroyed upon notification of the death or within 5 years after 
separation or transfer of employee or within 5 years after contract 
relationship expires, whichever is applicable in accordance with NASA 
Records Retention Schedules (NRRS), Schedule 1 Item 103.
    The Personal Identity Records are maintained in Agency files and 
destroyed upon notification of the death or within 5 years after 
separation or transfer of employee or within 5 years after contract 
relationship expires, whichever is applicable in accordance with NRRS, 
Schedule 1 Item 103. Visitor files are maintained and destroyed in 
accordance with NRRS, Schedule 1 Item 114.
    The Emergency Data Records are maintained in Agency files and 
destroyed when superseded or obsolete in accordance with NRRS 1, Item 
100B.
    The Criminal Matter Records are maintained in Agency files and 
destroyed in accordance with Items A and B of National Archives and 
Records Administration Disposition Authorization N1-255-07-2 after its 
approval by the Archivist of the United States.
    The Traffic Management Records are maintained in Agency files and 
destroyed in accordance with Item C of National Archives and Records 
Administration Disposition Authorization N1-255-07-2 after its approval 
by the Archivist of the United States.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Identity and Systems Management Division, Office of 
Protective Services, Location 1. Subsystem Managers: Chief, Protective 
Services Division, Location 2; Chief, Security Branch, Locations 4 and 
5; Security Officer, Location 3, 8, and 11; Chief, Protective Services 
Office,

[[Page 50253]]

Location 6; Head, Office of Security and Public Safety, Location 7; 
Chief, Security Division, Location 9; Chief, Administration Office, 
Location 12; Safety and Security Officer at Location 14. Locations are 
as set forth in Appendix A.

NOTIFICATION PROCEDURE:
    Information may be obtained from the cognizant system or subsystem 
manager listed above. Requests must contain the following identifying 
data concerning the requestor: First, middle, and last name; date of 
birth; Social Security Number; period and place of employment with 
NASA, if applicable.

RECORD ACCESS PROCEDURES:
    Personnel Security Records compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment, Federal contracts, or access to classified 
information have been exempted by the Administrator under 5 U.S.C. 
552a(k)(5) from the access provisions of the Act.
    Personal Identity Records: Requests from individuals should be 
addressed to the same address as stated in the Notification section 
above.
    Emergency Data Records: Requests from individuals should be 
addressed to the same address as stated in the Notification section 
above.
    Criminal Matter Records compiled for civil or criminal law 
enforcement purposes have been exempted by the Administrator under 5 
U.S.C. 552a(k)(2) from the access provision of the Act.
    Traffic Management Records: Requests from individuals should be 
addressed to the same address as stated in the Notification section 
above.

CONTESTING RECORD PROCEDURES:
    For Personnel Security Records and Criminal Matters Records, see 
Record Access Procedures, above. For Personal Identity Records, 
Emergency Data Records, and Traffic Management Records, the NASA rules 
for access to records and for contesting contents and appealing initial 
determinations by the individual concerned appear at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Information is obtained from a variety of sources including the 
employee, contractor, or applicant via use of the Standard Form (SF) 
SF-85, SF-85P, or SF-86 and personal interviews; employers' and former 
employers' records; FBI criminal history records and other databases; 
financial institutions and credit reports; medical records and health 
care providers; educational institutions; interviews of witnesses such 
as neighbors, friends, coworkers, business associates, teachers, 
landlords, or family members; tax records; and other public records. 
Security violation information is obtained from a variety of sources, 
such as guard reports, security inspections, witnesses, supervisor's 
reports, audit reports.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Personnel Security Records compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment, Federal contracts, or access to classified 
information, but only to the extent that the disclosure of such 
material would reveal the identity of a confidential source, are exempt 
from the following sections of the Privacy Act of 1974, 5 U.S.C. 552a: 
(c)(3) relating to access to the disclosure accounting; (d) relating to 
access to the records; (e)(1) relating to the type of information 
maintained in the records; (e)(4)(G), (H) and (I) relating to 
publishing in the annual system notice information as to agency 
procedures for access and correction and information as to the 
categories of sources of records; and (f) relating to developing agency 
rules for gaining access and making corrections. The determination to 
exempt the Personnel Security Records portion of the Security Records 
System has been made by the Administrator of NASA in accordance with 5 
U.S.C. 552a(k)(5) and Subpart 5 of the NASA regulations appearing in 14 
CFR part 1212.
    Criminal Matter Records to the extent they constitute investigatory 
material compiled for law enforcement purposes are exempt from the 
following sections of the Privacy Act of 1974, 5 U.S.C. 552a: (c)(3) 
relating to access to the disclosure accounting; (d) relating to access 
to the records; (e)(1) relating to the type of information maintained 
in the records; (e)(4)(G), (H) and (I) relating to publishing in the 
annual system notice information as to agency procedures for access and 
correction and information as to the categories of sources of records; 
and (f) relating to developing agency rules for gaining access and 
making corrections. The determination to exempt the Criminal Matter 
Records portion of the Security Records System has been made by the 
Administrator of NASA in accordance with 5 U.S.C. 552a(k)(2) and 
subpart 5 of the NASA regulations appearing in 14 CFR part 1212.
    Records subject to the provisions of 5 U.S.C. 552(b)(1) required by 
Executive Order to be kept secret in the interest of national defense 
or foreign policy are exempt from the following sections of the Privacy 
Act of 1974, 5 U.S.C. 552a: (c)(3) relating to access to the disclosure 
accounting; (d) relating to the access to the records; (e)(1) relating 
to the type of information maintained in the records; (e)(4)(G), (H) 
and (I) relating to publishing in the annual system notice information 
as to agency procedures for access and correction and information as to 
the categories of sources of records; and (f) relating to developing 
agency rules for gaining access and making corrections.
    The determination to exempt this portion of the Security Records 
System has been made by the Administrator of NASA in accordance with 5 
U.S.C. 552a(k)(1) and subpart 5 of the NASA regulations appearing in 14 
CFR part 1212.
NASA 10XROI

SYSTEM NAME:
    Exchange Records on Individuals.

SECURTIY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Locations 1-9, 11 and 18, as set forth in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on present and former employees 
of, and applicants for employment with, NASA Exchanges, Recreational 
Associations, and Employees' Clubs at NASA Centers and members of or 
participants in NASA Exchange activities, clubs and/or recreational 
associations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Exchange employees' personnel and payroll records, including injury 
claims, unemployment claims, biographical data, performance 
evaluations, annual and sick leave records, membership and 
participation records on Exchange-sponsored activities, clubs and/or 
recreational associations, and all other employee records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2473 and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information. The following are 
routine uses: (1) To Furnish a third party a verification of an 
employee's status upon written request of the employee; (2) to 
facilitate the verification of employee contributions for insurance 
data with carriers and collection agents;

[[Page 50254]]

(3) to provide various Federal, State, and local taxing authorities 
itemized listing of withholdings for individual income taxes; (4) to 
respond to State employment compensation requests for wage and 
separation data on former employees; (5) to report previous job 
injuries to worker's compensation organizations; (6) for person to 
notify in an emergency; (7) to report unemployment records to 
appropriate State and local authorities; (8) when requested, provide 
other employers with work records; and (9) NASA standard routine uses 
as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained as hard-copy documents and on 
electronic media.

RETRIEVABILITY:
    Records are retrieved from the system by the individual's name.

SAFEGUARDS:
    Records are protected in accordance with the requirements and 
procedures that appear in the NASA regulations at 14 CFR 1212.605, 
utilizing locked file cabinets and/or secured rooms.

RETENTION AND DISPOSAL:
    Records are maintained in Agency files and destroyed when 5 years 
old in accordance with NASA Records Retention Schedules, Schedule 9 
Item 6/D.

SYSTEM MANAGERS AND ADDRESSES:
    Contractor Industrial Relations Officer, Location 1.
    Subsystem Managers: Exchange Store Operations Manager, Location 1; 
Exchange Council Chair, Location 2; Exchange Operations Manager, 
Locations 3-5; Chairperson, Exchange Council, Locations 6 and 7; 
Treasurer, NASA Exchange, Location 8; Exchange Operations Manager, 
Location 9; President, NASA Exchange, Location 11; and NSSC Exchange 
Counsel, Location 18. Locations are as set forth in Appendix A.

NOTIFICATION PROCEDURE:
    Individuals may obtain information from the cognizant Subsystem 
Managers listed above.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be directed to the same address as 
stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The NASA rules for access to records and for contesting contents 
and appealing initial determinations by the individual concerned appear 
in the NASA rules at 14 CFR part 1212.

RECORD SOURCE CATEGORIES:
    Individual on whom the record is maintained and the individual's 
supervisor.
NASA 10IEM1

SYSTEM NAME:
    Integrated Enterprise Management Program (IEMP)--Core Financial 
System.

SECURTIY CLASSIFICATION:
    This system is categorized in accordance with OMB Circular A-11 as 
a Special Management Attention Major Information System. A security 
plan for this system has been established in accordance with OMB 
Circular A-130, Management of Federal Information Resources.

SYSTEM LOCATION:
    George C. Marshall Space Flight Center, National Aeronautics and 
Space Administration, Marshall Space Flight Center, AL 35812.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by the NASA Core Financial (CF) System include 
former and current NASA employees and non-NASA individuals requiring 
any type of payment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system may include information about the 
individuals including Social Security Number (Tax Identification 
Number), home address, telephone number, e-mail address, and bank 
account information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    National Aeronautics and Space Act of 1958, et seq. as amended. 42 
U.S.C. 2473 (2003); Federal Records Act, 44 U.S.C. 3101 (2003); Chief 
Financial Officers Act of 1990 205(a), 31 U.S.C. 901 (2003); Financial 
Management Improvement Act of 1996 802, 31 U.S.C. 3512 (2003).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information. The following are 
routine uses: (1) Furnish data to the Department of Treasury for 
financial reimbursement of individual expenses, such as travel, books, 
and other miscellaneous items; (2) Process payments and collections in 
which an individual is reimbursing the Agency; (3) Ongoing 
administration and maintenance of the records, which is performed by 
authorized NASA employees, both civil servants and contractors; and (4) 
NASA Standard routine uses as set forth in Appendix B.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are maintained on electronic media.

RETRIEVABILITY:
    Records are retrieved from the system by name or SSN (Tax ID).

SAFEGUARDS:
    An approved security plan for this system has been established in 
accordance with OMB Circular A-130, Management of Federal Information 
Resources. Individuals will have access to the system only in 
accordance with approved authentication methods. Only key authorized 
employees with appropriately configured system roles can access the 
system and only from workstations within the NASA Intranet.

RETENTION AND DISPOSAL:
    Records are stored in the NASA Enterprise Application Competency 
Center (NEACC) database and managed, retained and dispositioned in 
accordance with the guidelines defined in the NASA Procedural 
Requirements (NPR) 1441.1D, NASA Records Retention Schedules, Schedule 
9, Items 11 and 13.

SYSTEM MANAGERS AND ADDRESSES:
    IS01/Manager of the NEACC, George C. Marshall Space Flight Center, 
National Aeronautics and Space Administration, Marshall Space Flight 
Center, AL 35812.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the System Manager at the address given above.

RECORD ACCESS PROCEDURE:
    Individuals who wish to gain access to their records should submit 
their request in writing to the System Manager at the address given 
above.

CONTESTING RECORD PROCEDURES:
    The NASA regulations governing access to records, procedures for 
contesting the contents and for contesting the contents and for 
appealing initial determinations are set forth in 14 CFR part 1212.

[[Page 50255]]

RECORD SOURCE CATEGORIES:
    The information is received by the NEACC Financial Systems through 
an electronic interface from the Federal Personnel Payroll System 
(FPPS). In certain circumstances, updates to this information may be 
submitted by NASA employees and recorded directly into the NEACC 
Financial Systems.

APPENDIX A

Location Numbers and Mailing Addresses of NASA Installations at Which 
Records Are Located

Location 1.
    NASA Headquarters, National Aeronautics and Space 
Administration, Washington, DC 20546-0001
Location 2.
    Ames Research Center, National Aeronautics and Space 
Administration, Moffett Field, CA 94035-1000
Location 3.
    Dryden Flight Research Center, National Aeronautics and Space 
Administration, PO Box 273, Edwards, CA 93523-0273
Location 4.
    Goddard Space Flight Center, National Aeronautics and Space 
Administration, Greenbelt, MD 20771-0001
Location 5.
    Lyndon B. Johnson Space Center, National Aeronautics and Space 
Administration, Houston, TX 77058-3696
Location 6.
    John F. Kennedy Space Center, National Aeronautics and Space 
Administration, Kennedy Space Center, FL 32899-0001
Location 7.
    Langley Research Center, National Aeronautics and Space 
Administration, Hampton, VA 23681-2199
Location 8.
    John H. Glenn Research Center at Lewis Field, National 
Aeronautics and Space Administration, 21000 Brookpark Road, 
Cleveland, OH 44135-3191
Location 9.
    George C. Marshall Space Flight Center, National Aeronautics and 
Space Administration, Marshall Space Flight Center, AL 35812-0001
Location 10.
    HQ NASA Management Office-JPL, National Aeronautics and Space 
Administration, 4800 Oak Grove Drive, Pasadena, CA 91109-8099
Location 11.
     John C. Stennis Space Center, National Aeronautics and Space 
Administration, Stennis Space Center, MS 39529-6000
Location 12.
    JSC White Sands Test Facility, National Aeronautics and Space 
Administration, PO Drawer MM, Las Cruces, NM 88004-0020
Location 13.
    GRC Plum Brook Station, National Aeronautics and Space 
Administration, Sandusky, OH 44870
Location 14.
    MSFC Michoud Assembly Facility, National Aeronautics and Space 
Administration, PO Box 29300, New Orleans, LA 70189
Location 15.
    NASA Independent Verification and Validation Facility (NASA 
IV&V), 100 University Drive, Fairmont, WV 26554
Location 16.
    New Jersey Post of Duty, 402 East State Street, Trenton, NJ 
08608
Location 17.
    Western Field Office, Glenn Anderson Federal Building, 501 West 
Ocean Blvd., Long Beach, CA 90802-4222
Location 18.
    NASA Shared Services Center (NSSC), Building 5100, Stennis Space 
Center, MS 39529-6000

APPENDIX B

Standard Routine Uses--NASA

    The following routine uses of information contained in SORs, 
subject to the Privacy Act of 1974, are standard for many NASA 
systems. They are cited by reference in the paragraph ``Routine uses 
of records maintained in the system, including categories of users 
and the purpose of such uses'' of the Federal Register Notice on 
those systems to which they apply.
    Standard Routine Use No. 1--LAW ENFORCEMENT--In the event this 
system of records indicates a violation or potential violation of 
law, whether civil, criminal, or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule or order issued pursuant thereto, the relevant 
records in the SOR may be referred, as a routine use, to the 
appropriate agency, whether Federal, State, local or foreign, 
charged with the responsibility of investigating or prosecuting such 
violation or charged with enforcing or implementing the statute, or 
rule, regulation or order issued pursuant thereto.
    Standard Routine Use No. 2--DISCLOSURE OF REQUESTED 
INFORMATION--A record from this SOR may be disclosed as a ``routine 
use'' to a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement information or other 
pertinent information, such as current licenses, if necessary to 
obtain information relevant to an agency decision concerning the 
hiring or retention of an employee, the issuance of a security 
clearance, the letting of a contract, or the issuance of a license, 
grant, or other benefit.
    Standard Routine Use No. 3--DISCLOSURE OF REQUESTED 
INFORMATION--A record from this SOR may be disclosed to a Federal 
agency, in response to its request, in connection with the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit by 
the requesting agency, to the extent that the information is 
relevant and necessary to the requesting agency's decision on the 
matter.
    Standard Routine Use No. 4--DISCLOSURE TO THE DEPARTMENT OF 
JUSTICE FOR USE IN LITIGATION--It shall be a routine use of the 
records in this system of records to disclose them to the Department 
of Justice when (a) the Agency, or any component thereof; or (b) any 
employee of the Agency in his or her official capacity; or (c) any 
employee of the Agency in his or her individual capacity where the 
Department of Justice or the Agency has agreed to represent the 
employee; or (d) the United States, where the Agency determines that 
litigation is likely to affect the Agency or any of its components, 
is a party to litigation or has an interest in such litigation, and 
the use of such records by the Department of Justice or the Agency 
is deemed by the Agency to be relevant and necessary to the 
litigation provided, however, that in each case it has been 
determined that the disclosure is compatible with the purpose for 
which the records were collected.
    Standard Routine Use 5--ROUTINE USE FOR AGENCY DISCLOSURE IN 
LITIGATION--It shall be a routine use of the records in this system 
of records to disclose them in a proceeding before a court or 
adjudicative body before which the agency is authorized to appear, 
when: (a) The Agency, or any component thereof; or (b) any employee 
of the Agency in his or her official capacity; or (c) any employee 
of the Agency in his or her individual capacity where the Agency has 
agreed to represent the employee; or (d) the United States, where 
the Agency determines that litigation is likely to affect the Agency 
or any of its components, is a party to litigation or has an 
interest in such litigation, and the use of such records by the 
Agency is deemed to be relevant and necessary to the litigation, 
provided, however, that in each case, the Agency has determined that 
the disclosure is compatible with the purpose for which the records 
were collected.
    Standard Routine Use No. 6--SUSPECTED OR CONFIRMED 
CONFIDENTIALITY COMPROMISE--A record from this SOR may be disclosed 
to appropriate agencies, entities, and persons when (1) NASA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) NASA 
has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by NASA or another agency or entity) that rely upon the 
compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with NASA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

[FR Doc. E9-23487 Filed 9-29-09; 8:45 am]
BILLING CODE 7510-13-P