National Business Center, Financial Management & Budget Directorate; Privacy Act of 1974, as Amended; Amendments to Existing System of Records, 49002-49004 [E9-23107]

Agencies

• Office of the Secretary
• DEPARTMENT OF THE INTERIOR

[Federal Register Volume 74, Number 185 (Friday, September 25, 2009)]
[Notices]
[Pages 49002-49004]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-23107]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary


National Business Center, Financial Management & Budget 
Directorate; Privacy Act of 1974, as Amended; Amendments to Existing 
System of Records

AGENCY: Office of the Secretary, National Business Center, Financial 
Management & Budget Directorate, Interior.

ACTION: Proposed amendment to an existing System of Records notice.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Office of the Secretary, National Business Center, 
Financial Management & Budget Directorate (NBC/FMB) is issuing public 
notice of its intent to modify an existing Privacy Act system of 
records, OS-13, ``Aircraft Services Administrative Management and 
Fiscal Records'' (formerly known as OS-08 and as OAS-2). The revisions 
will reflect a transfer of system ownership from the previous Office of 
Aircraft Services to the NBC--Financial Management & Budget Directorate 
(FMB), and will clarify and standardize the number of the system.

DATES: Comments must be received by November 4, 2009.

ADDRESSES: Send written comments to the U.S. Department of the 
Interior, Office of the Secretary, Privacy Officer, 1951 Constitution 
Avenue, NW., MS 116 SIB, Washington, DC 20240. You may also e-mail 
comments to Linda_Thomas@nbc.gov, or fax them to (202) 219-2374. 
Before including your address, phone number, e-mail address, or other 
personal identifying information in your comment, you should be aware 
that your entire comment--including your personal identifying 
information--may be made publicly available at any time. While you can 
ask us in your comment to withhold your personal identifying 
information from public review, we cannot guarantee that we will be 
able to do so.

FOR FURTHER INFORMATION CONTACT: Associate Director, National Business 
Center, Financial Management & Budget Directorate, 1849 C Street, NW 
(MS 1346), Washington, DC 20240. You may also telephone (202) 208-3119.

SUPPLEMENTARY INFORMATION: The NBC/FMB is proposing to amend the system 
notice for INTERIOR/OS-8, ``Aircraft Services Administrative Management 
and Fiscal Records'' to identify a transfer of system ownership from 
the old Office of Aircraft Services to the NBC/FMB. Additionally, the 
number for this system of records, ``Aircraft Services Administrative 
Management and Fiscal Records,'' has previously been OS-08 and OAS-2, 
but is hereby revised to OS-13 to standardize the number within the 
Office of the Secretary numbering system. The changes identified to the 
system will be effective as proposed at the end of the comment period 
unless comments are received which would require a contrary 
determination. The Department will publish a revised notice if changes 
are made based upon a review of comments received.

    Dated: September 21, 2009.
Linda S. Thomas,
Privacy Officer, Office of the Secretary.

Privacy Act; Systems of Records

SYSTEM NAME:
    Aircraft Administrative Management and Fiscal Records, OS-13.

SYSTEM LOCATIONS:
    (1) National Business Center, Financial Management & Budget 
Directorate, 1849 C Street, NW. (ms 1346), Washington, DC 20240,
    (2) National Business Center, Financial Management & Budget

[[Page 49003]]

Directorate, 7301 W. Mansfield, Denver, CO 80235.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and former employees of the National Business Center, 
Aviation Management Directorate (formerly known as the Office of 
Aircraft Services), and employees transferred from AMD to the Financial 
Management & Budget Directorate, Informational Technology Directorate, 
and the Acquisition Services Directorate.

CATEGORIES OF RECORDS COVERED BY THE SYSTEM:
    The system contains information relative to payroll records, 
including pay, leave and cost distribution records, including 
deductions for bonds, insurance, income taxes, allotments to financial 
institutions, overtime, authorizations, and related documents. Travel 
records, including administrative approvals, travel expenses claimed 
and/or paid, receipts for expenditure claims. Government transportation 
requests, travel advance accounts and related records. Safety records, 
including claims under the Military Personnel and Civil Employees 
Claims Act. Records of issuance of Government identification cards and 
Government driver's licenses. Related records concerning administrative 
and fiscal management.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 3101, 5101-5115, 5501-5596, 5701-5709, 31 U.S.C. 66a, 
240-243, 40 U.S.C. 483(b); 43 U.S.C. 1467, 44 U.S.C. 3103; Executive 
Order No. 11807.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USER AND THE PURPOSES OF SUCH USES:
    The primary use of the records are (a) for administrative and 
fiscal management. Disclosure outside the Department of the Interior 
may be made:
    (1) To the U.S. Department of the Treasury for preparation of (a) 
payroll checks, (b) payroll deduction and other checks to Federal, 
State and local agencies, and (c) checks for reimbursement of employees 
and others;
    (2) To the Internal Revenue Service and to the State, Commonwealth, 
Territorial, and local governments for tax purposes,
    (3) To the Civil Service Retirement System or Federal Employee 
Retirement System, and to other employee retirement systems;
    (4) To another Federal agency to which an employee has transferred,
    (5) To another agency having a subject matter interest in the 
records,
    (6)(a) To any of the following entities or individuals, when the 
circumstances set forth in paragraph (b) are met:
    (i) The U.S. Department of Justice (DOI);
    (ii) A court or an adjudicative other administrative body:
    (iii) A party in litigation before a court or an adjudicative or 
other administrative body; or
    (iv) Any DOI employee acting in his or her individual capacity if 
DOI or DOJ has agreed to represent that employee or pay for private 
representation of the employee;
    (b) When
    (i) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (A) DOI or any component of DOI:
    (B) Any other Federal agency appearing before the Office of 
Hearings and Appeals;
    (C) Any DOI employee acting in his or her official capacity;
    (D) Any DOI employee acting in his or her individual capacity if 
DOI or DOJ has agreed to represent that employee or pay for private 
representation of the employee;
    (E) The United States, when DOJ determines that DOI is likely to be 
affected by the proceeding; and
    (ii) DOI deems the disclosures to be:
    Relevant and necessary to the proceeding; and
    Compatible with the purpose for which the records were compiled.
    (7) To any criminal, civil, or regulatory law enforcement authority 
(whether Federal, State, territorial, local, Tribal or foreign) when a 
record, either alone or in conjunction with other information, 
indicates a violation or potential violation of law--criminal, civil or 
regulatory in nature, and the disclosure is compatible with the purpose 
for which the records were compiled.
    (8) To Federal, State, local agencies or commercial businesses 
where necessary to obtain information relevant to the hiring or 
retention of an employee, or the issuance of a security clearance, 
license, pilot qualification card, grant or other benefit,
    (9) State, local agencies or commercial businesses where necessary 
to obtain information relevant to the hiring or retention of an 
employee, or the issuance of a security clearance, license, pilot 
qualification card, grant or other benefit.
    (10) To a Member of Congress from the record of an individual in 
response to an inquiry made at the request of that individual;
    (11) To other Federal agencies conducting computer matching 
programs to help eliminate fraud and abuse and to detect unauthorized 
overpayments made to individuals.
    (12) To other Federal agencies conducting computer matching 
programs to help eliminate fraud and abuse and to detect unauthorized 
overpayments made to individuals.
    (13) To a congressional office in response to a written inquiry 
that an individual covered by the system, or the heir of such 
individual if the covered individual is deceased, has made to the 
office.
    (14) To an official of another Federal agency to provide 
information needed in the performance of official duties related to 
reconciling or reconstructing data files or to enable that agency to 
respond to an inquiry by the individual to whom the record pertains.
    (15) To representatives of the National Archives and Records 
Administration to conduct records management inspections under the 
authority of 44 U.S.C. 2904 and 2906.
    (16) To State and local governments and Tribal organizations to 
provide information needed in response to court order and/or discovery 
purposes related to litigation, when the disclosure is compatible with 
the purpose for which the records were compiled.
    (17) To an expert, consultant, or contractor (including employees 
of the contractor) of DOI that performs services requiring access to 
these records on DOI's behalf to carry out the purposes of the system.
    (18) To appropriate agencies, entities, and persons when:
    (a) It is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; and
    (b) The Department has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interest, identity theft or fraud, or harm to the security or integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and
    (c) The disclosure is made to such agencies, entities and persons 
who are reasonably necessary to assist in connection with the 
Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.
    (19) To the Office of Management and Budget during the coordination 
and clearance process in connection with legislative affairs as 
mandated by OMB Circular A-19.
    (20) To the Department of the Treasury to recover debts owed to the 
United States.
    (21) To the news media when the disclosure is compatible with the

[[Page 49004]]

purpose for which the records were compiled.
    Disclosure to consumer reporting agencies: Pursuant to 5 U.S.C. 
552a(b)(12), records can be disclosed to consumer reporting agencies as 
they are defined in the Fair Credit Reporting Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
RETRIEVABILITY:
    Records may be retrieved by individual name or social security 
number.

SAFEGUARDS:
TECHNICAL SECURITY:
    Access to records is limited to Departmental and contract personnel 
who are granted password access, and have an official need to use the 
records in the performance of their duties in accordance with 
requirements found in the DOI's Privacy Act regulations (43 CFR 2.51). 
Additionally, electronic records are protected by a firewall, network 
authentication (secure server), encryption, and file integrity auditing 
software meeting the requirements of 43 CFR 2.51 which conform to 
Office of Management and Budget and Departmental guidelines reflecting 
the implementation of the Federal Information Security Management Act, 
including compliance with applicable National Institute of Standards 
and Technology (NIST) guidelines.

PHYSICAL SECURITY:
    Data is secured in locked file cabinets or in secured rooms 
accessible only by authorized personnel. The computer servers in which 
records are stored are located in computer facilities that are secured 
by alarm systems and off-master key access. A Privacy Act Warning 
Notice appears where records containing information on individuals are 
stored or displayed. Backup tapes are stored in a locked and controlled 
room in a secure, off-site location.

ADMINISTRATIVE SECURITY:
    All Departmental and/or contract employees must undergo mandatory 
records, security, and IT training before access is granted, and 
annually thereafter. They must sign Rules of Behavior, and are 
supervised by Federal employees.

RETENTION AND DISPOSAL:
    Records will be disposed of in accordance with the National 
Archives and Records Administration General Records Schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Director, Financial Management & Budget Directorate, 1849 
C Street, NW (ms 1346), Washington, DC 20240.

NOTIFICATION PROCEDURE:
    Inquiries regarding the existence of records shall be addressed to 
the appropriate System Manager. The request shall be in writing, signed 
by the requestor, and comply with the content requirements of 43 CFR 
2.60.

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the appropriate System 
Manager. The request must be in writing and be signed by the requester. 
The request must meet the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the appropriate 
System Manager and must meet the content requirements of 43 CFR 2.71.

[FR Doc. E9-23107 Filed 9-24-09; 8:45 am]
BILLING CODE 4310-RM-P