Privacy Act of 1974, as Amended; Revisions to the Existing System of Records, 48774-48776 [E9-23114]
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48774
Federal Register / Vol. 74, No. 184 / Thursday, September 24, 2009 / Notices
Comments submitted in response to
this notice will be summarized and/or
included in the request for OMB
approval of this information collection;
they also will become a matter of public
record.
Dated: September 16, 2009.
Raphael W. Bostic,
Assistant Secretary for Policy Development
and Research.
[FR Doc. E9–23072 Filed 9–23–09; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF THE INTERIOR
Office of the Secretary
Privacy Act of 1974, as Amended;
Revisions to the Existing System of
Records
srobinson on DSKHWCL6B1PROD with NOTICES
AGENCY: Office of the Secretary,
National Business Center, Aviation
Management Directorate (AMD),
Interior.
ACTION: Proposed Revisions to an
Existing System of Records.
SUMMARY: In accordance with the
Privacy Act of 1974, as amended (5
U.S.C. 552a), the Office of the Secretary,
National Business Center, Aviation
Management Directorate (NBC–AMD) is
issuing public notice of its intent to
modify an existing Privacy Act system
of records, DOI–07, ‘‘Federal and NonFederal Aviation Personnel, Equipment,
and Mishap Information System.’’ The
revisions will reflect the reorganization
of the old Office of Aircraft Services into
the current Aviation Management
Directorate, with changes in office
names, locations, and contact numbers.
Further updates reflect the
implementation of a new electronic
Interagency Aviation Accident Database
(IAAD) used for querying the collection
of aviation accident and incident-withpotential (IWP) reports compiled by the
USDA Forest Service and NBC–AMD for
trend analysis of factors contributing to
aviation mishaps. It also serves a
secondary function as an archive of
aviation accident and IWP investigation
documents.
DATES: Comments must be received by
November 3, 2009.
ADDRESSES: Send written comments to
the U.S. Department of the Interior,
Office of the Secretary, Privacy Officer,
1951 Constitution Avenue, NW., MS
116 SIB, Washington, DC 20240. You
may also e-mail comments to
Linda_Thomas@nbc.gov, or fax them to
(202) 219–2374. Before including your
address, phone number, e-mail address,
or other personal identifying
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information in your comment, you
should be aware that your entire
comment—including your personal
identifying information—may be made
publicly available at any time. While
you can ask us in your comment to
withhold your personal identifying
information from public review, we
cannot guarantee that we will be able to
do so.
FOR FURTHER INFORMATION CONTACT:
Associate Director, National Business
Center, Aviation Management, 300 E.
Mallard Drive, Suite 200, Boise, Idaho
83706. You may also telephone (208)
433–5000.
SUPPLEMENTARY INFORMATION: The NBC–
AMD is proposing to amend the system
notice for DOI–07, ‘‘Federal and NonFederal Aviation Personnel, Equipment,
and Mishap Information System’’ to
reflect organizational changes. The
Office of Aircraft Services was
reorganized under the National Business
Center as the Aviation Management
Directorate. AMD’s area offices were recategorized as regional offices; locations
and contact numbers were changed.
Accordingly, the NBC–AMD proposes to
amend the ‘‘Federal and Non-Federal
Aviation Personnel, Equipment, and
Mishap Information System,’’ DOI–07.
Comments received within 40 days of
publication in the Federal Register will
be considered. The system changes will
be effective as proposed at the end of
the comment period unless comments
are received which would require a
contrary determination. The Department
will publish a revised notice if changes
are made based upon a review of
comments received.
Dated: September 21, 2009.
Linda S. Thomas,
Privacy Officer, Office of the Secretary.
Privacy Act; Systems of Records
SYSTEM NAME:
Federal and Non-Federal Aviation
Personnel, Equipment, and Mishap
Information Systems—Interior, Office of
the Secretary, DOI–07.
SYSTEM LOCATION:
(1) National Business Center, Aviation
Management Directorate, Aviation
Safety and Evaluations Office, 300 E.
Mallard Drive, Suite 200, Boise, Idaho
83706, (2) National Business Center,
Aviation Management Directorate,
Division of Technical Services, 300 E.
Mallard Drive, Suite 200, Boise, Idaho
83706, (3) National Business Center,
Aviation Management Directorate,
Alaska Regional Office, 4405 Lear Court,
Alaska 95502–1052, (4) National
Business Center, Aviation Management
Directorate, Western Regional Office—
PO 00000
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Boise, 960 Broadway Avenue, Suite 300,
Boise, Idaho 83706, (5) National
Business Center, Aviation Management
Directorate, Western Regional Office—
Phoenix, 22601 North 19 Avenue, Suite
208, Phoenix, Arizona 85027, (6)
National Business Center, Aviation
Management Directorate, Eastern
Regional Office, 3190 NE. Expressway,
Suite 110, Chamblee, GA 30341.
CATEGORIES OF RECORDS COVERED BY THE
SYSTEM:
The system contains information
relative to certificates, qualifications,
experience levels, training and
proficiency, and performance of
individuals. Identifying information
pertaining to individuals includes
name, birth date, and social security
number or FAA certificate number. The
system also contains aviation mishap
data pertaining to accidents, incidentswith-potential (IWPs), incidents,
aviation hazards and maintenance
deficiencies. This information includes
accident summary, accident and other
mishap reports, type of mishap,
contributing factors, aircraft
identification data, and pilot,
crewmember, and mechanic certificate
number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Department of the Interior Manual,
sections 112 DM 10; 350 DM 1; 350
DM1 Appendix 2; and 352 DM1.
Additionally, 5 U.S.C. 301; and
Reorganization Plan 3 of 1950.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USER AND
THE PURPOSES OF SUCH USES:
Disclosures within the Department of
the Interior may be made to employees
of the Department: (1) To determine
aircraft/crew/mechanic/ground
personnel qualifications to comply with
the NBC–AMD procedures and
directives: (2) To perform aircraft
mishap trend analysis and develop
statistical data for use in the Interior
Aircraft Accident Prevention Program.
Disclosures outside the Department of
the Interior may be made: (1) To the
U.S. Department of Justice or in a
proceeding before a court or
adjudicative body when, (a) the United
States, the Department of the Interior, a
component of the Department, or when
represented by the government, an
employee of the Department is a party
to litigation or anticipated litigation or
has an interest in such litigation, and (b)
the Department of the Interior
determines that the disclosure is
relevant or necessary to the litigation
and is compatible with the purpose for
which the records were compiled; (2) To
appropriate Federal, State, local or
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Federal Register / Vol. 74, No. 184 / Thursday, September 24, 2009 / Notices
foreign agencies responsible for
investigating or prosecuting the
violation or for enforcing or
implementing the statute, rule,
regulation, order, or license when the
Department or one of bureaus or offices
becomes aware of information
indicating a violation or potential
violation of a statute, regulation, rule,
order or license; (3) To a Federal agency
which has requested information
necessary or relevant to the hiring,
firing, or retention of an employee, or
issuance of a security clearance,
contract, license, pilot qualification
card, grant or other benefit, but only to
the extent that the information disclosed
is relevant and necessary to the
requesting agency’s decision on the
matter; (4) To Federal, State, local
agencies or commercial businesses
where necessary to obtain information
relevant to the hiring or retention of an
employee, or the issuance of a security
clearance, license, pilot qualification
card, grant or other benefit; (5) To a
congressional office from the record of
an individual covered by the system in
response to an inquiry the individual, or
the heir of such individual if the
covered individual is deceased, has
made to the congressional office; (6) To
an expert, consultant, or contractor
(including employees of the contractor)
of the Department of the Interior that
performs, on behalf of the DOI, services
requiring access to these records; (7) To
an official of another Federal agency to
provide information needed in the
performance of official duties related to
reconciling or reconstructing data files,
in support of the functions for which
the records were collected and
maintained; (8) To representatives of the
General Services Administration or the
National Archives and Records
Administration to conduct records
management inspections under the
authority of 44 U.S.C. 2903 and 2904;
and (9) to the U.S. Forest Service in
joint efforts to perform trend analysis on
aviation accidents that occur on flights
conducted.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
srobinson on DSKHWCL6B1PROD with NOTICES
STORAGE:
Records are maintained manually, in
file folders or on microfiche film, or
electronically, in computer files located
on the Aviation Management
Directorate’s local area network
accessed at the above address(es).
RETRIEVABILITY:
(1) Records on Interior employees are
indexed by agency, location, name, FAA
certificate number, social security
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16:27 Sep 23, 2009
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number, duty classification, type of
mishap, accident summary and date of
birth; (2) Records on commercial
operator personnel are indexed by
name, FAA certificate number, social
security number, type of mishap,
accident summary, and date of birth; (3)
Records on cooperating government
agencies, organizations, and private
individuals are indexed by agency,
location, name, FAA certificate number,
social security number, type of mishap,
accident summary and date of birth; (4)
Records stored in the IAAD can be
retrieved by mishap number, date, time,
aircraft tail number, aircraft ID, aircraft
type, aircraft manufacturer, aircraft
model, vendor name, light conditions,
visibility, weather conditions, event
type, procurement, home base, accident
location, State, operational control, type
of mission, type of flight profile, pilotin-command, second-in-command,
number of crew members, number of
qualified non-crewmembers, number of
passengers, total number of souls on
board, number of injuries, fatigue
factors, flight hours, phase of
occurrence, human factors, National
Transportation Safety Board findings,
probable cause, and costs.
SAFEGUARDS:
48775
are stored or displayed. Backup tapes
are stored in a locked and controlled
room in a secure, off-site location.
ADMINISTRATIVE SECURITY:
All Departmental and/or contract
employees must undergo mandatory
records, security, and IT training before
access is granted.
RETENTION AND DISPOSAL:
Records will be disposed of in
accordance with the National Archives
and Records Administration General
Records Schedules.
SYSTEM MANAGER(S) AND ADDRESS:
(1) Aviation Safety and Evaluations
Manager, NBC–AMD, Aviation Safety
and Evaluations Office, 300 E. Mallard
Drive, Suite 200, Boise, Idaho 83706, (2)
Chief, Division of Technical Services,
NBC–AMD, 300 E. Mallard Drive, Suite
200, Boise, Idaho 83706, (3) Regional
Director, NBC–AMD, Alaska Regional
Office, 4405 Lear Court, Alaska 95502–
1052, (4) Regional Director, NBC–AMD,
Western Regional Office—Boise, 960
Broadway Avenue, Suite 300, Boise,
Idaho 83706, (5) Regional Director,
NBC–AMD, Eastern Regional Office,
3190 NE Expressway, Suite 110,
Chamblee, GA 30341.
TECHNICAL SECURITY:
Access to records is limited to
Departmental and contract personnel
who are granted password access, and
have an official need to use the records
in the performance of their duties in
accordance with requirements found in
the DOI’s Privacy Act regulations (43
CFR 2.51). Additionally, electronic
records are protected by a firewall,
network authentication (secure server),
encryption, and file integrity auditing
software meeting the requirements of 43
CFR 2.51 which conform to Office of
Management and Budget and
Departmental guidelines reflecting the
implementation of the Federal
Information Security Management Act.
PHYSICAL SECURITY:
Each geographic location is physically
secured by entry access cards. When
data is not in use by authorized
personnel, paper and microfiche records
are stored in locked file cabinets or in
secured rooms. Electronically stored
records are protected from unauthorized
access through use of access codes,
entry logs, and other system-based
protection methods. The computer
servers in which records are stored are
located in computer facilities that are
secured by alarm systems and off-master
key access. A Privacy Act Warning
Notice appears where records
containing information on individuals
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Fmt 4703
Sfmt 4703
NOTIFICATION PROCEDURE:
A request for notification of the
existence of records shall be addressed
to the appropriate System Manager. The
request shall be in writing, signed by the
requestor, and comply with the content
requirements of 43 CFR 2.60.
RECORD ACCESS PROCEDURES:
A request for access to records shall
be addressed to the appropriate System
Manager. The request shall be in
writing, signed by the requestor, and
comply with the content requirements
of 43 CFR 2.63.
CONTESTING RECORD PROCEDURES:
A request for amendment of a record
shall be addressed to the appropriate
System Manager. The request shall be in
writing, signed by the requestor, and
comply with the content requirements
of 43 CFR 2.71.
RECORD SOURCE CATEGORIES:
Data originates from: (1) Professional,
dual-function and incidental pilots, air
crews, mechanics and ground personnel
employed by Interior bureaus; (2) Pilots,
aircrews, mechanics, and ground
personnel of commercial operators,
utilized by Interior bureaus; (3) Pilots,
aircrews, mechanics, and ground
personnel of cooperating government
agencies, organizations and private
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48776
Federal Register / Vol. 74, No. 184 / Thursday, September 24, 2009 / Notices
individuals, or (4) aviation mishap
investigation reports.
[FR Doc. E9–23114 Filed 9–23–09; 8:45 am]
BILLING CODE 4310–RM–P
DEPARTMENT OF THE INTERIOR
Bureau of Land Management
[LLWO350000.L14200000]
Cadastral Survey: Notice of Availability
of the Next Edition of the Manual of
Surveying Instructions
srobinson on DSKHWCL6B1PROD with NOTICES
AGENCY: Bureau of Land Management,
Interior.
ACTION: Notice of Availability.
SUMMARY: This notice announces the
availability of the Bureau of Land
Management’s (BLM) 2009 edition of
the Manual of Surveying Instructions
(Manual) to support implementation of
the policy, responsibility, coordination,
and procedures the BLM uses to
conduct official surveys of Federal lands
and ownership interests delineated on
the ground and described in the official
records of the United States.
DATES: You may submit written
comments on the Manual within 90
days following the date this Notice of
Availability is published in the Federal
Register.
FOR FURTHER INFORMATION CONTACT:
Robert W. Dahl, Cadastral Surveyor,
(202) 912–7344,
Robert_W_Dahl@blm.gov. Persons who
use a telecommunications device for the
deaf (TDD) may call the Federal
Information Relay Service (FIRS) at 1–
800–877–8339 to contact the above
individual during business hours. The
FIRS is available 24 hours a day, seven
days a week, to leave a message or
question with the above individual. You
will receive a reply during normal
business hours.
ADDRESSES: You may submit comments
by any of the following methods:
Fax: (202) 452–7708.
Mail: U.S. Department of the Interior,
Director (350), Bureau of Land
Management, Mail Stop 1000 LS, 1849
C St., NW., Attention: AD300,
Washington, DC 20240.
Personal or messenger delivery: 1620
L Street, NW., Room 1000, Washington,
DC 20036.
SUPPLEMENTARY INFORMATION:
Background
The Congress of the Confederation
established the Public Land Survey
System (PLSS) in 1785, under which
our nation’s public and private lands
were systematically surveyed into the
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16:27 Sep 23, 2009
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townships and sections we know today.
Congress saw land surveys as a way to
raise revenue for a cash-strapped nation
and as necessary to bring order and to
allow lands to be subdivided and sold
to settlers and land speculators. The
PLSS has formed the framework for all
land title, both public and private, in all
States except those formed from the
territory of the original 13 colonies,
Texas, and Hawaii.
The predecessor to the BLM, the
General Land Office, first created the
Manual of Surveying Instructions in
1855. Over the years, the Manual has
become the standard by which 256
Federal Authority Surveyors, 278
Certified Federal Surveyors, and some
50,000 private surveyors adhere to in
conducting surveys on the PLSS. All 50
States use the Manual for testing and
licensing professional surveyors. The
American Bar Association, and real
estate and title insurance industries also
look to the Manual for guidance.
Discussion of the Notice
This notice announces the availability
of the 2009 edition of the Manual for
use on surveys and resurveys of the
official boundaries of all Federal lands
and ownership interests authorized or
approved by the BLM. The Manual
provides instructions, supplemental
information, guidance and examples to
assure consistency with the Department
of the Interior’s Departmental Manual;
the Federal Geographic Data
Committee’s Subcommittee on Cadastral
Data’s Cadastral Data Content Standard
for the National Spatial Data
Infrastructure; and the Office of
Management and Budget’s Circular No.
A–16 revised, Coordination of
Geographic Information and Related
Spatial Data Activities. The Manual was
last updated in 1973 and the 2009
edition is necessary to update the
information and to reflect current BLM
instructions and guidance. The public
can review the 1973 edition on the BLM
Web site at https://www.blm.gov/wo/st/
en/prog/more/cadastralsurvey/
tools.html. The 2009 edition of the
Manual can be obtained through the
Public Land Survey System Foundation
Web site at https://
www.blmsurveymanual.org. The Manual
is based upon current law, regulation,
policy, and procedures. The Manual
reflects policy but is not a rulemaking.
The Manual compiles in one document
the updates to the law, regulation,
policy, and procedures of surveying and
boundaries as they have developed
since 1973. The 2009 edition of the
Manual is also designed to make the
cadastral survey process more efficient,
avoiding redundant or unnecessary
PO 00000
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Fmt 4703
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recordkeeping. The 2009 edition
includes updates to clarify definitions
and incorporate new Departmental
requirements and Interior Board of Land
Appeals, Interior Board of Indian
Appeals, and judicial decisions.
Written Comments
The public is welcome to review and
comment on the Manual. Since today’s
publication is a notice of BLM’s
issuance of guidance, no formal
comment period will occur. Therefore,
BLM has no obligation to respond to or
address comments from the public. If
you choose to submit comments, please
confine such comments to issues
pertinent to the Manual itself, and
explain the reasons for any
recommended changes. Where possible,
please reference the specific section or
paragraph of the Manual which you are
addressing. Before including your
address, phone number, e-mail address,
or other personal identifying
information in your comment, you
should be aware that your entire
comment, including your personal
identifying information, may be made
publicly available at any time. While
you can ask us in your comment to
withhold your personal identifying
information from public review, we
cannot guarantee that we will be able to
do so.
Procedural Requirements
Although the Manual is not a
rulemaking, we have addressed the
various procedural requirements that
are generally applicable to proposed and
final rulemaking.
Procedural Matters
Regulatory Planning and Review
(Executive Order 12866)
Under Executive Order 12866, it has
been determined that this action is the
implementation of policy and
procedures applicable only to the
Federal Government and not a
significant regulatory action. These
policies and procedures would not
impose a compliance burden on the
general economy.
Administrative Procedure Act
The Manual is not subject to prior
notice and opportunity to comment
under the Administrative Procedure Act
because it is not rulemaking; rather, it
contains internal Department of Interior
guidance. It is exempt from notice and
comment because it constitutes general
instructions of policy and procedures, 5
U.S.C. 553(b)(A).
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]]>Agencies
[Federal Register Volume 74, Number 184 (Thursday, September 24, 2009)]
[Notices]
[Pages 48774-48776]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-23114]
=======================================================================
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DEPARTMENT OF THE INTERIOR
Office of the Secretary
Privacy Act of 1974, as Amended; Revisions to the Existing System
of Records
AGENCY: Office of the Secretary, National Business Center, Aviation
Management Directorate (AMD), Interior.
ACTION: Proposed Revisions to an Existing System of Records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, as amended (5
U.S.C. 552a), the Office of the Secretary, National Business Center,
Aviation Management Directorate (NBC-AMD) is issuing public notice of
its intent to modify an existing Privacy Act system of records, DOI-07,
``Federal and Non-Federal Aviation Personnel, Equipment, and Mishap
Information System.'' The revisions will reflect the reorganization of
the old Office of Aircraft Services into the current Aviation
Management Directorate, with changes in office names, locations, and
contact numbers. Further updates reflect the implementation of a new
electronic Interagency Aviation Accident Database (IAAD) used for
querying the collection of aviation accident and incident-with-
potential (IWP) reports compiled by the USDA Forest Service and NBC-AMD
for trend analysis of factors contributing to aviation mishaps. It also
serves a secondary function as an archive of aviation accident and IWP
investigation documents.
DATES: Comments must be received by November 3, 2009.
ADDRESSES: Send written comments to the U.S. Department of the
Interior, Office of the Secretary, Privacy Officer, 1951 Constitution
Avenue, NW., MS 116 SIB, Washington, DC 20240. You may also e-mail
comments to Linda_Thomas@nbc.gov, or fax them to (202) 219-2374.
Before including your address, phone number, e-mail address, or other
personal identifying information in your comment, you should be aware
that your entire comment--including your personal identifying
information--may be made publicly available at any time. While you can
ask us in your comment to withhold your personal identifying
information from public review, we cannot guarantee that we will be
able to do so.
FOR FURTHER INFORMATION CONTACT: Associate Director, National Business
Center, Aviation Management, 300 E. Mallard Drive, Suite 200, Boise,
Idaho 83706. You may also telephone (208) 433-5000.
SUPPLEMENTARY INFORMATION: The NBC-AMD is proposing to amend the system
notice for DOI-07, ``Federal and Non-Federal Aviation Personnel,
Equipment, and Mishap Information System'' to reflect organizational
changes. The Office of Aircraft Services was reorganized under the
National Business Center as the Aviation Management Directorate. AMD's
area offices were re-categorized as regional offices; locations and
contact numbers were changed. Accordingly, the NBC-AMD proposes to
amend the ``Federal and Non-Federal Aviation Personnel, Equipment, and
Mishap Information System,'' DOI-07. Comments received within 40 days
of publication in the Federal Register will be considered. The system
changes will be effective as proposed at the end of the comment period
unless comments are received which would require a contrary
determination. The Department will publish a revised notice if changes
are made based upon a review of comments received.
Dated: September 21, 2009.
Linda S. Thomas,
Privacy Officer, Office of the Secretary.
Privacy Act; Systems of Records
SYSTEM NAME:
Federal and Non-Federal Aviation Personnel, Equipment, and Mishap
Information Systems--Interior, Office of the Secretary, DOI-07.
SYSTEM LOCATION:
(1) National Business Center, Aviation Management Directorate,
Aviation Safety and Evaluations Office, 300 E. Mallard Drive, Suite
200, Boise, Idaho 83706, (2) National Business Center, Aviation
Management Directorate, Division of Technical Services, 300 E. Mallard
Drive, Suite 200, Boise, Idaho 83706, (3) National Business Center,
Aviation Management Directorate, Alaska Regional Office, 4405 Lear
Court, Alaska 95502-1052, (4) National Business Center, Aviation
Management Directorate, Western Regional Office--Boise, 960 Broadway
Avenue, Suite 300, Boise, Idaho 83706, (5) National Business Center,
Aviation Management Directorate, Western Regional Office--Phoenix,
22601 North 19 Avenue, Suite 208, Phoenix, Arizona 85027, (6) National
Business Center, Aviation Management Directorate, Eastern Regional
Office, 3190 NE. Expressway, Suite 110, Chamblee, GA 30341.
CATEGORIES OF RECORDS COVERED BY THE SYSTEM:
The system contains information relative to certificates,
qualifications, experience levels, training and proficiency, and
performance of individuals. Identifying information pertaining to
individuals includes name, birth date, and social security number or
FAA certificate number. The system also contains aviation mishap data
pertaining to accidents, incidents-with-potential (IWPs), incidents,
aviation hazards and maintenance deficiencies. This information
includes accident summary, accident and other mishap reports, type of
mishap, contributing factors, aircraft identification data, and pilot,
crewmember, and mechanic certificate number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Department of the Interior Manual, sections 112 DM 10; 350 DM 1;
350 DM1 Appendix 2; and 352 DM1. Additionally, 5 U.S.C. 301; and
Reorganization Plan 3 of 1950.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USER AND THE PURPOSES OF SUCH USES:
Disclosures within the Department of the Interior may be made to
employees of the Department: (1) To determine aircraft/crew/mechanic/
ground personnel qualifications to comply with the NBC-AMD procedures
and directives: (2) To perform aircraft mishap trend analysis and
develop statistical data for use in the Interior Aircraft Accident
Prevention Program.
Disclosures outside the Department of the Interior may be made: (1)
To the U.S. Department of Justice or in a proceeding before a court or
adjudicative body when, (a) the United States, the Department of the
Interior, a component of the Department, or when represented by the
government, an employee of the Department is a party to litigation or
anticipated litigation or has an interest in such litigation, and (b)
the Department of the Interior determines that the disclosure is
relevant or necessary to the litigation and is compatible with the
purpose for which the records were compiled; (2) To appropriate
Federal, State, local or
[[Page 48775]]
foreign agencies responsible for investigating or prosecuting the
violation or for enforcing or implementing the statute, rule,
regulation, order, or license when the Department or one of bureaus or
offices becomes aware of information indicating a violation or
potential violation of a statute, regulation, rule, order or license;
(3) To a Federal agency which has requested information necessary or
relevant to the hiring, firing, or retention of an employee, or
issuance of a security clearance, contract, license, pilot
qualification card, grant or other benefit, but only to the extent that
the information disclosed is relevant and necessary to the requesting
agency's decision on the matter; (4) To Federal, State, local agencies
or commercial businesses where necessary to obtain information relevant
to the hiring or retention of an employee, or the issuance of a
security clearance, license, pilot qualification card, grant or other
benefit; (5) To a congressional office from the record of an individual
covered by the system in response to an inquiry the individual, or the
heir of such individual if the covered individual is deceased, has made
to the congressional office; (6) To an expert, consultant, or
contractor (including employees of the contractor) of the Department of
the Interior that performs, on behalf of the DOI, services requiring
access to these records; (7) To an official of another Federal agency
to provide information needed in the performance of official duties
related to reconciling or reconstructing data files, in support of the
functions for which the records were collected and maintained; (8) To
representatives of the General Services Administration or the National
Archives and Records Administration to conduct records management
inspections under the authority of 44 U.S.C. 2903 and 2904; and (9) to
the U.S. Forest Service in joint efforts to perform trend analysis on
aviation accidents that occur on flights conducted.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained manually, in file folders or on microfiche
film, or electronically, in computer files located on the Aviation
Management Directorate's local area network accessed at the above
address(es).
RETRIEVABILITY:
(1) Records on Interior employees are indexed by agency, location,
name, FAA certificate number, social security number, duty
classification, type of mishap, accident summary and date of birth; (2)
Records on commercial operator personnel are indexed by name, FAA
certificate number, social security number, type of mishap, accident
summary, and date of birth; (3) Records on cooperating government
agencies, organizations, and private individuals are indexed by agency,
location, name, FAA certificate number, social security number, type of
mishap, accident summary and date of birth; (4) Records stored in the
IAAD can be retrieved by mishap number, date, time, aircraft tail
number, aircraft ID, aircraft type, aircraft manufacturer, aircraft
model, vendor name, light conditions, visibility, weather conditions,
event type, procurement, home base, accident location, State,
operational control, type of mission, type of flight profile, pilot-in-
command, second-in-command, number of crew members, number of qualified
non-crewmembers, number of passengers, total number of souls on board,
number of injuries, fatigue factors, flight hours, phase of occurrence,
human factors, National Transportation Safety Board findings, probable
cause, and costs.
SAFEGUARDS:
TECHNICAL SECURITY:
Access to records is limited to Departmental and contract personnel
who are granted password access, and have an official need to use the
records in the performance of their duties in accordance with
requirements found in the DOI's Privacy Act regulations (43 CFR 2.51).
Additionally, electronic records are protected by a firewall, network
authentication (secure server), encryption, and file integrity auditing
software meeting the requirements of 43 CFR 2.51 which conform to
Office of Management and Budget and Departmental guidelines reflecting
the implementation of the Federal Information Security Management Act.
PHYSICAL SECURITY:
Each geographic location is physically secured by entry access
cards. When data is not in use by authorized personnel, paper and
microfiche records are stored in locked file cabinets or in secured
rooms. Electronically stored records are protected from unauthorized
access through use of access codes, entry logs, and other system-based
protection methods. The computer servers in which records are stored
are located in computer facilities that are secured by alarm systems
and off-master key access. A Privacy Act Warning Notice appears where
records containing information on individuals are stored or displayed.
Backup tapes are stored in a locked and controlled room in a secure,
off-site location.
ADMINISTRATIVE SECURITY:
All Departmental and/or contract employees must undergo mandatory
records, security, and IT training before access is granted.
RETENTION AND DISPOSAL:
Records will be disposed of in accordance with the National
Archives and Records Administration General Records Schedules.
SYSTEM MANAGER(S) AND ADDRESS:
(1) Aviation Safety and Evaluations Manager, NBC-AMD, Aviation
Safety and Evaluations Office, 300 E. Mallard Drive, Suite 200, Boise,
Idaho 83706, (2) Chief, Division of Technical Services, NBC-AMD, 300 E.
Mallard Drive, Suite 200, Boise, Idaho 83706, (3) Regional Director,
NBC-AMD, Alaska Regional Office, 4405 Lear Court, Alaska 95502-1052,
(4) Regional Director, NBC-AMD, Western Regional Office--Boise, 960
Broadway Avenue, Suite 300, Boise, Idaho 83706, (5) Regional Director,
NBC-AMD, Eastern Regional Office, 3190 NE Expressway, Suite 110,
Chamblee, GA 30341.
NOTIFICATION PROCEDURE:
A request for notification of the existence of records shall be
addressed to the appropriate System Manager. The request shall be in
writing, signed by the requestor, and comply with the content
requirements of 43 CFR 2.60.
RECORD ACCESS PROCEDURES:
A request for access to records shall be addressed to the
appropriate System Manager. The request shall be in writing, signed by
the requestor, and comply with the content requirements of 43 CFR 2.63.
CONTESTING RECORD PROCEDURES:
A request for amendment of a record shall be addressed to the
appropriate System Manager. The request shall be in writing, signed by
the requestor, and comply with the content requirements of 43 CFR 2.71.
RECORD SOURCE CATEGORIES:
Data originates from: (1) Professional, dual-function and
incidental pilots, air crews, mechanics and ground personnel employed
by Interior bureaus; (2) Pilots, aircrews, mechanics, and ground
personnel of commercial operators, utilized by Interior bureaus; (3)
Pilots, aircrews, mechanics, and ground personnel of cooperating
government agencies, organizations and private
[[Page 48776]]
individuals, or (4) aviation mishap investigation reports.
[FR Doc. E9-23114 Filed 9-23-09; 8:45 am]
BILLING CODE 4310-RM-P
