Privacy Act of 1974; System of Records, 48233-48236 [E9-22797]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 74, Number 182 (Tuesday, September 22, 2009)]
[Notices]
[Pages 48233-48236]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-22797]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2009-OS-0135]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to amend a system of records.

-----------------------------------------------------------------------

[[Page 48234]]

SUMMARY: The Defense Logistics Agency is proposing to amend a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective without further notice on 
October 22, 2009 unless comments are received which would result in a 
contrary determination.

ADDRESSES: Chief Privacy and FOIA Officer, Headquarters Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of 
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of new or altered systems reports.

    Dated: September 15, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
S400.30

SYSTEM NAME:
    Mass Transportation Fringe Benefit Program--Outside the National 
Capital Region (June 14, 2006, 71 FR 34319).

CHANGES:
* * * * *

SYSTEM LOCATION:
    Delete entry and replace with ``Headquarters, Defense Logistics 
Agency, 8725 John J. Kingman Road, Suite 6220, ATTN: DES-B, Fort 
Belvoir, VA 22060-6221 and the Defense Logistics Agency (DLA) primary 
Level field activities located outside the National Capital Region. 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.
    U.S. Department of Transportation, TRANServe, 400 7th Street, SW, 
Room P2-0327, Washington, DC 20590-0001.''
* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``5 U.S.C. 301, Departmental 
Regulations; 5 U.S.C. 7905, Programs to Encourage Commuting by Means 
Other Than Single-Occupancy Motor Vehicles; E.O. 12191, Federal 
Facility Ride Sharing Program; E.O. 13150, Federal Workforce 
Transportation; and E.O. 9397 (SSN) as amended.''

PURPOSE(S):
    Delete entry and replace with ``Information is collected and 
maintained for the purpose of managing the DLA Mass Transportation 
Fringe Benefit Program for participants Outside the National Capitol 
Region (ONCR), including receipt and processing of employee 
applications and distribution of the fare media to employees; to 
reimburse participants; to track the use of funds used to support the 
program; to evaluate employee participation in the program; and to 
prevent misuse of the funds involved.
    Participant records may be used by the DLA Primary Level Field 
Activity parking authorities for the purpose of identifying those 
individuals who receive a fare subsidy and also make use of a DLA 
Primary Level Field activity parking sticker.''

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records contained therein may specifically be disclosed outside 
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

    To U.S. Department of Transportation for the purposes of 
administering the Public Transportation Benefit Program and/or 
verifying the eligibility of individuals to receive a fare subsidy 
pursuant to transportation benefit program operated by the DoD or other 
Federal agencies.
    The DoD `Blanket Routine Uses' also apply to this system of 
records.''
* * * * *

RETRIEVABILITY:
    Delete entry and replace with ``Information is retrieved by 
individual's name and last 4 digits of their Social Security Number 
(SSN).''
* * * * *

RETENTION AND DISPOSAL:
    Delete entry and replace with ``Documents relating to the 
disbursement of transportation subsidies to employees, including 
applications of employees no longer in the program, superseded 
applications, certification logs, vouchers, spreadsheets, and other 
forms used to document the disbursement of subsidies are destroyed 
after 3 years.
    Documents relating to cash reimbursements for transportation 
expenses associated with transit passes or vanpools, specifically 
Standard Form (SF) 1164, entitled ``Claim for Reimbursement for 
Expenditures on Official Business,'' are destroyed 6 years and 3 months 
after period covered by account.''

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``ONCR Program Manager, Headquarters, 
Defense Logistics Agency, 8725 John J. Kingman Road, Suite 6220, ATTN: 
DES-B, Fort Belvoir, VA 22060-6221, and the ONCR Mass Transportation 
Fringe Benefit Program Points of Contact at the DLA Primary Level Field 
Activity Commanders.
    Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.''

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the DLA Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.
    Written requests for information should contain the full name of 
the individual, current address, telephone number, and the DLA Primary 
Level Activity which provided the subsidy.''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the DLA Privacy Act Office, Headquarters, Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221 or to the Privacy Act Office of the DLA 
Primary Level Activity providing the subsidy. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.
    Written requests for information should contain the full name of 
the individual, current address, telephone number, and the DLA Primary 
Level Field Activity which provided the subsidy.''

CONTESTING RECORD PROCEDURES:
    Delete entry and replace with ``The DLA rules for accessing 
records, for

[[Page 48235]]

contesting contents, and appealing initial agency determinations are 
contained in 32 CFR part 323, or may be obtained from the DLA Privacy 
Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 
John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.''
* * * * *
S400.30

SYSTEM NAME:
    Mass Transportation Fringe Benefit Program-Outside the National 
Capital Region

SYSTEM LOCATION:
    Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Suite 6220, ATTN: DES-B, Fort Belvoir, VA 22060-6221 and the Defense 
Logistics Agency (DLA) Primary Level Field activities located outside 
the National Capital Region. Official mailing addresses are published 
as an appendix to DLA's compilation of systems of records notices.
    U.S. Department of Transportation, TRANServe, 400 7th Street, SW, 
Room P2-0327, Washington, DC 20590-0001.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Defense Logistics Agency (DLA) civilian and military employees; 
non-appropriated funded employees; interns/students employed and paid 
directly by DoD (i.e. interns/students hired through contractual 
agreements are not eligible); eligible interns/students hired for the 
summer months; members of the Reserve Components who are performing 
active duty for more than 30 days located outside the National Capital 
Region who apply for and/or obtain a transit subsidy under the Mass 
Transportation Fringe Benefit Program (MTFBP); registered and non-
registered vanpool owners/operators.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include applicant's full name, last four digits of their 
Social Security Number, home address, office symbol and duty location, 
office telephone number, mode of transportation being used, cost(s) of 
commuting, reimbursement claim for expenditures, period covered, and 
amount of reimbursement, and records of vouchers, receipts or payments 
distributed, dates of participation and termination in program, and 
vanpool owner/operator certification.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 7905, Programs to 
Encourage Commuting by Means Other Than Single-Occupancy Motor 
Vehicles; E.O. 12191, Federal Facility Ride Sharing Program; E.O. 
13150, Federal Workforce Transportation; and E.O. 9397 (SSN) as 
amended.

PURPOSE(S):
    Information is collected and maintained for the purpose of managing 
the DLA Mass Transportation Fringe Benefit Program for participants 
Outside the National Capitol Region (ONCR), including receipt and 
processing of employee applications and distribution of the fare media 
to employees; to reimburse participants; to track the use of funds used 
to support the program; to evaluate employee participation in the 
program; and to prevent misuse of the funds involved.
    Participant records may be used by the DLA Primary Level Field 
Activity parking authorities for the purpose of identifying those 
individuals who receive a fare subsidy and also make use of a DLA 
Primary Level Field Activity parking sticker.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To U.S. Department of Transportation for the purposes of 
administering the Public Transportation Benefit Program and/or 
verifying the eligibility of individuals to receive a fare subsidy 
pursuant to transportation benefit program operated by the DoD or other 
Federal agencies.
    The DoD `Blanket Routine Uses' also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored on paper forms and on electronic storage media.

RETRIEVABILITY:
    Information is retrieved by individual's name and last 4 digits of 
their Social Security Number (SSN).

SAFEGUARDS:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to record is limited to person(s) 
responsible for servicing the records in the performance of their 
official duties and who are properly screened and cleared for need-to-
know. All individuals granted access to this system of records have 
received Privacy Act training.

RETENTION AND DISPOSAL:
    Documents relating to the disbursement of transportation subsidies 
to employees, including applications of employees no longer in the 
program, superseded applications, certification logs, vouchers, 
spreadsheets, and other forms used to document the disbursement of 
subsidies are destroyed after 3 years.
    Documents relating to cash reimbursements for transportation 
expenses associated with transit passes or vanpools, specifically 
Standard Form (SF) 1164, entitled ``Claim for Reimbursement for 
Expenditures on Official Business,'' are destroyed 6 years and 3 months 
after period covered by account.

SYSTEM MANAGER(S) AND ADDRESS:
    ONCR Program Manager, Headquarters, Defense Logistics Agency, 8725 
John J. Kingman Road, Suite 6220, ATTN: DES-B, Fort Belvoir, VA 22060-
6221, and the ONCR Mass Transportation Fringe Benefit Program Points of 
Contact at the DLA Primary Level Field Activity Commanders.
    Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the DLA Privacy Act Office, Headquarters, Defense Logistics Agency, 
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.
    Written requests for information should contain the full name of 
the individual, current address, telephone number, and the DLA Primary 
Level Field Activity which provided the subsidy.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the DLA 
Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 
8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221 or 
to the Privacy Act Office of the DLA Primary Level Field Activity 
providing the subsidy. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.

[[Page 48236]]

    Written requests for information should contain the full name of 
the individual, current address, telephone number, and the DLA Primary 
Level Field Activity which provided the subsidy.

CONTESTING RECORD PROCEDURES:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the DLA Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

RECORD SOURCE CATEGORIES:
    Applicant requesting transit subsidies; vanpool owner/operator; 
other federal agencies providing information regarding fare subsidies; 
and from periodic certifications and reports regarding fare subsidies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
[FR Doc. E9-22797 Filed 9-21-09; 8:45 am]
BILLING CODE 5001-06-P