Privacy Act of 1974; System of Records, 48242-48244 [E9-22790]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 74, Number 182 (Tuesday, September 22, 2009)]
[Notices]
[Pages 48242-48244]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-22790]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID USA-2009-0027]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Army is proposing to alter a system of 
records in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on October 22, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Department of the Army, Privacy Office, U.S. Army Records 
Management and Declassification Agency, 7701 Telegraph Road, Casey 
Building, Suite 144, Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, (703) 428-6185.

[[Page 48243]]


SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on September 14, 2009, 
to the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: September 14, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
    Department of Defense.
A0145-2 TRADOC

SYSTEM NAME:
    Junior ROTC/NDCC Instructor Files (October 5, 2000, 65 FR 59403)

CHANGES:
* * * * *

SYSTEM NAME:
    Delete entry and replace with ``Junior ROTC/National Defense Cadet 
Corps Instructor Files.''

SYSTEM LOCATION:
    Delete entry and replace with ``Department of the Army, 
Headquarters, United States Army Cadet Command (ATCC-JRI), 55 Patch 
Road, Fort Monroe, VA 23651-5000.''

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Delete entry and replace with ``Retired officers and 
noncommissioned officers requesting to be certified, those already 
certified waiting to be assigned as instructors or presently working as 
a Junior Reserve Officers Training Corps instructor.''
* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``10 U.S.C. 2031, Junior Reserve 
Officers' Training Corps; 10 U.S.C. 3013, Secretary of the Army; Army 
Regulation 145-2, Organization, Administration, Operation, and Support; 
and E.O. 9397 (SSN), as amended.''

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records contained therein may specifically be disclosed outside 
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.''
* * * * *

STORAGE:
    Delete entry and replace with ``Electronic storage media and paper 
records.''

RETRIEVABILITY:
    Delete entry and replace with ``By name or Social Security Number 
(SSN).''

SAFEGUARDS:
    Delete entry and replace with ``Records are stored on data 
repository servers located in U.S. Army Accessions Command G-6 Network 
Operations Center at Fort Monroe Virginia, and on continuity of 
operations servers located at the U.S. Army Accessions Command G-6 
Network Operations Center in Indianapolis, Indiana. In addition, the 
system will be a controlled system with passwords, and Common Access 
Card (CAC) governing access to data.''

RETENTION AND DISPOSAL:
    Delete entry and replace with ``Records are maintained then 
destroyed 2 years after instructor's separation. Hardcopy records are 
shredded after they are scanned into the system. Once in the system and 
have reached the disposition date they will be electronically 
deleted.''

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Commander, U.S. Army Cadet Command 
(ATCC-JRI), 55 Patch Road, Fort Monroe, VA 23651-5000.''

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this record system 
should address written inquiries to the Department of the Army, 
Headquarters, United States Army Cadet Command (ATCC-JRI), 55 Patch 
Road, Fort Monroe, VA 23651-5000.
    Individual should provide full name, Social Security Number (SSN) 
or other information verifiable from the record itself.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Department of the Army, Headquarters, United 
States Army Cadet Command (ATCC-JRI), 55 Patch Road, Fort Monroe, VA 
23651-5000.
    Individual should provide full name, Social Security Number (SSN) 
or other information verifiable from the record itself.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.
* * * * *

RECORD SOURCE CATEGORIES:
    Delete entry and replace with ``Individual retired and 
noncommissioned officer instructor applicants, staff and faculty of 
appropriate high school and supporting district and U.S. Army Cadet 
Command brigade responsible for overseeing the Program of Instruction 
being conducted and the operation of the units at schools in their area 
of operation.''
* * * * *
A0145-2 TRADOC

SYSTEM NAME:
    Junior ROTC/National Defense Cadet Corps Instructor Files.

[[Page 48244]]

SYSTEM LOCATION:
    Department of the Army, Headquarters, United States Army Cadet 
Command, (ATCC-JRI), 55 Patch Road, Fort Monroe, VA 23651-5000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Retired officers and noncommissioned officers requesting to be 
certified, those already certified waiting to be assigned as 
instructors or presently working as a Junior Reserve Officers Training 
Corps instructor.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, Social Security Number (SSN), instructor evaluation forms, 
qualification data, biographical sketches and similar or related 
documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 2031, Junior Reserve Officers' Training Corps; 10 U.S.C. 
3013, Secretary of the Army; Army Regulation 145-2, Organization, 
Administration, Operation, and Support; and E.O. 9397 (SSN), as 
amended.

PURPOSE(S):
    To provide record of qualifications, experience, effectiveness, and 
similar related information on potential and/or assigned instructors 
and guest speakers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained herein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic storage media and paper records.

RETRIEVABILITY:
    By name or Social Security Number (SSN).

SAFEGUARDS:
    Records are stored on data repository servers located in U.S. Army 
Accessions Command G-6 Network Operations Center at Fort Monroe 
Virginia, and on continuity of operations servers located at the U.S. 
Army Accessions Command G-6 Network Operations Center in Indianapolis, 
Indiana. In addition, the system will be a controlled system with 
passwords, and Common Access Card (CAC) governing access to data.

RETENTION AND DISPOSAL:
    Records are maintained then destroyed 2 years after instructor's 
separation. Hardcopy records are shredded after they are scanned into 
the system. Once in the system and have reached the disposition date 
they will be electronically.

SYSTEM MANAGER(S) AND ADDRESS:
    Commander, U.S. Army Cadet Command (ATCC-JRI), 55 Patch Road, Fort 
Monroe, VA 23651-5000.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the Department of the Army, Headquarters, United States 
Army Cadet Command (ATCC-JRI), 55 Patch Road, Fort Monroe, VA 23651-
5000.
    Individual should provide full name, Social Security Number (SSN), 
or other information verifiable from the record itself.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Department of the Army, Headquarters, United States Army Cadet Command, 
(ATCC-JRI), 55 Patch Road, Fort Monroe, VA 23651-5000.
    Individual should provide full name, Social Security Number (SSN), 
or other information verifiable from the record itself.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

CONTESTING RECORD PROCEDURES:
    The Army's rules for accessing records, contesting contents; and 
appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

RECORD SOURCE CATEGORIES:
    Individual retired and noncommissioned officer instructor 
applicants, staff and faculty of appropriate high school and supporting 
district and U.S. Army Cadet Command brigade responsible for overseeing 
the Program of Instruction being conducted and the operation of the 
units at schools in their area of operation.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
[FR Doc. E9-22790 Filed 9-21-09; 8:45 am]
BILLING CODE 5001-06-P