Privacy Act of 1974: Systems of Records, 47851-47855 [E9-22388]
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Federal Register / Vol. 74, No. 179 / Thursday, September 17, 2009 / Notices
inspection and copying at the principal
office of the Exchange. All comments
received will be posted without change;
the Commission does not edit personal
identifying information from
submissions. You should submit only
information that you wish to make
available publicly. All submissions
should refer to File Number SR–BX–
2009–055 and should be submitted on
or before October 8, 2009.
For the Commission, by the Division of
Trading and Markets, pursuant to delegated
authority.13
Florence E. Harmon,
Deputy Secretary.
[FR Doc. E9–22366 Filed 9–16–09; 8:45 am]
BILLING CODE 8010–01–P
SOCIAL SECURITY ADMINISTRATION
[Docket No. SSA–2009–0063]
Notice of Senior Executive Service
Performance Review Board
Membership
Social Security Administration.
Notice of Senior Executive
Service Performance Review Board
Membership.
AGENCY:
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ACTION:
Title 5, U.S. Code 4314 (c)(4), requires
that the appointment of Performance
Review Board members be published in
the Federal Register before service on
said Board begins.
The following persons will serve on
the Performance Review Board which
oversees the evaluation of performance
appraisals of Senior Executive Service
members of the Social Security
Administration:
Sean Brune *
JoEllen Felice
Alan Heim *
Pete Herrera
Bonnie Kind *
Eileen McDaniel
Marcia Mosley
Steven Patrick *
Ronald Raborg
Roy Snyder
Tina Waddell
Daryl Wise *
* New Member
Dated: September 11, 2009
Reginald F. Wells,
Deputy Commissioner for Human Resources.
[FR Doc. E9–22394 Filed 9–16–09; 8:45 am]
BILLING CODE 4191–02–P
13 17
CFR 200.30–3(a)(12).
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DEPARTMENT OF TRANSPORTATION
Office of the Secretary
Aviation Proceedings, Agreements
Filed the Week Ending September 5,
2009
The following Agreements were filed
with the Department of Transportation
under the Sections 412 and 414 of the
Federal Aviation Act, as amended (49
U.S.C. 1383 and 1384) and procedures
governing proceedings to enforce these
provisions. Answers may be filed within
21 days after the filing of the
application.
Docket Number: DOT–OST–2009–
0213.
Date Filed: September 3, 2009.
Parties: Members of the International
Air Transport Association.
Subject: PTC3 South Asian
Subcontinent—South East Asia. PTC3
Within South East Asia except between
Malaysia and Guam PTC3 South East
Asia—Japan, Korea except between
Korea (Rep. of) and Guam, Northern
Mariana Islands Special Passenger
Amending Resolution from Viet Nam to
South Asian Subcontinent, South East
Asia, Japan, Korea (Memo 1316).
Intended effective date: 15 September
2009.
Renee V. Wright,
Program Manager, Docket Operations Federal
Register Liaison.
[FR Doc. E9–22418 Filed 9–16–09; 8:45 am]
BILLING CODE 4910–9X–P
DEPARTMENT OF TRANSPORTATION
Office of the Secretary
Privacy Act of 1974: Systems of
Records
AGENCY: Maritime Administration
(MARAD), DOT.
ACTION: Notice to establish systems of
records.
SUMMARY: DOT intends to establish
systems of records under the Privacy
Act of 1974.
DATES: Effective Date: October 27, 2009.
If no comments are received, the
proposal will become effective on the
above date. If comments are received,
the comments will be considered and,
where adopted, the documents will be
republished with changes.
ADDRESSES: Send comments to: Habib
Azarsina, Departmental Privacy Officer,
S–80, United States Department of
Transportation, Office of the Secretary
of Transportation, 1200 New Jersey
Ave., SE., Washington, DC 20590, or
habib.azarsina@dot.gov.
PO 00000
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47851
FOR FURTHER INFORMATION CONTACT:
Habib Azarsina, Departmental Privacy
Officer, S–80, United States Department
of Transportation, Office of the
Secretary of Transportation, 1200 New
Jersey Ave., SE., Washington, DC 20590,
telephone 202–366–1965 or
habib.azarsina@dot.gov.
The
Department of Transportation system of
records notice subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended, has
been published in the Federal Register
and is available from the above
mentioned address.
SUPPLEMENTARY INFORMATION:
System Number:
DOT/MARAD 31
SYSTEM NAME:
Mariner Outreach System (MOS).
SECURITY CLASSIFICATION:
Unclassified, Sensitive.
SYSTEM LOCATION:
NCCIPS Data Center Loading Dock,
Cypress Loop Road, Building 9323,
Stennis Space Center, MS 39529.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM OF RECORDS:
The Mariner Outreach System (MOS)
contains information about U.S. Coast
Guard (USCG) mariners. MOS provides
a systematic way to monitor the
adequacy of our nation’s merchant
mariner pool and to track and maintain
contact information and qualifications
of mariners. Therefore, there is the
potential for the following categories of
individual’s information to be covered
by this system:
• Data about mariners who hold or
previously held a USCG credential.
CATEGORIES OF RECORDS IN THE SYSTEM:
MOS contains the following types of
information:
• Information from the Merchant
Mariner License and Documentation
(MMLD) including personal data such
as last 4 digits of SSN, date of birth
(DOB), place of birth (POB).
• Mariners updated contact
information, e.g., address, e-mail(s), and
phone number(s).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
National Security Directive #28
(October 5, 1989), Merchant Marine Act
of 1936; Maritime Security Act of 2003
(Pub. L. 108–136).
PURPOSES:
MOS is an invaluable tool for MARAD
and its partners to make valid vessel
and human resources projections;
identify potential mariner shortfalls;
allow mariners to provide up-to-date/
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Federal Register / Vol. 74, No. 179 / Thursday, September 17, 2009 / Notices
accurate contact information; and to
facilitate crewing of vessels should a
mariner shortage occur.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
The Office of Maritime Workforce
Development’s routine use of
information is for resource projection,
maintain contact information and
facilitate filling shortages. The merchant
mariners who hold or previously held a
USCG credential can self-register and
update his/her own contact information
after registration.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Data is stored in this system on a
dedicated server.
RETENTION AND DISPOSAL:
RETRIEVABILITY:
Registered mariners can only view
their own personal records by user ID,
obtained from initial self-registration,
and password.
Authorized administrator at Maritime
Workforce Development can retrieve
data for analysis, resource protection,
and facilitation of crewing of vessels, as
necessary, by last name, first name and
last 4-digits of social security number.
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SAFEGUARDS:
The production environment is
located in a secure zone behind a
firewall, called a Demilitarized Zone
(DMZ) that enables secure connections
from the Internet.
DOT Crisis and Security Management
Center (CSMC) monitors all traffic
within the department looking for any
possible attacks. CSMC works with the
modes during possible attacks. MARAD
has Cisco ASA devices to monitor
events on the system, detect attacks, and
provide identification of unauthorized
use of the system.
The Stennis Data Center in
Mississippi hosting MOS is occupied by
the Department of Navy contractor
personnel and is not open to the general
public. The Data Center is uniquely
constructed. It was formerly an
ammunition manufacturing facility and
as such, its external walls are
constructed completely of steel
reinforced concrete that is 12 to 48
inches thick. It has no windows. The
construction materials as well as its
location inside of the Stennis Space
Center significantly reduce its
vulnerability to most conventional types
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14:35 Sep 16, 2009
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of external threats i.e. vehicle born
improvised explosive devices (VBIEDs),
burglary, trespassing, and unauthorized
entry.
The facility operates in a secure
closed manner. Outside personnel do
not have unescorted access to the
facility. Mail deliveries are received by
facility personnel who screen all
material before being brought into the
facility. All equipment is delivered and
sent through a secure loading dock. All
equipment is installed either by or
under the supervision of facility
personnel.
The test and development
environments are available only to local
personnel and selected users connecting
via a Virtual Private Network.
System data is protected by daily
backups to Linear Tape Open (LTO3)
tape. In addition, daily backups of data
to a local server hard drive, which are
kept for a period of 14 days to safeguard
the data.
The files are retained and disposed of
according to the MARAD Records
Schedule, according to the National
Archives and Records Administration,
and DOT policy.
Director, Office of Maritime
Workforce Development, Maritime
Administration, 1200 New Jersey Ave.,
SE., Washington, DC 20590. 202–366–
5469.
Individuals wishing to know if their
records appear in this system may make
a request in writing to the FOIA/Privacy
Act Officer, Maritime Administration,
1200 New Jersey Ave, SE., W26–499,
Washington, DC 20590. The request
must include the requester’s name,
mailing address, telephone number and/
or e-mail address, a description and, if
possible, the location of the records
requested, and verification of identity
(such as, a statement under penalty or
perjury that the requester is the
individual who he or she claims to be).
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about them in this system
should apply to the FOIA/Privacy Act
Officer, following the same procedure as
indicated under ‘‘Notification
procedure.’’ Mariners can log into the
system to view their documents.
CONTESTING RECORD PROCEDURES:
Individuals seeking to contest the
content of information about them in
this system should apply to the FOIA/
Privacy Act Officer, following the same
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Information in MOS is obtained from
U.S. Coast Guard (USCG) and registered
merchant mariners.
The data from USCG include: (a)
MMLD data which contain credentials
information, e.g., merchant mariners
credentials (MMC), merchant mariners
document (MMD), merchant mariners’
standards, training certification, and
watch keeping (STCW), merchant
mariners’ license, certificate of registry
(COR); (b) Personal info: Name (e.g., first
name, middle name, last name, e-mail
addresses, resident address, citizenship,
personal contact information); (c)
merchant mariners’ sea service records.
Registered merchant mariners data
source: During self-registration, the
merchant mariner enters into MOS his/
her last 4 digits of SSN, first name, last
name, place of birth, date of birth, and
the password of his/her choice. A
registered mariner can use the user id
and password to update his/her own
information later on.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
DOT/MARAD 32
SYSTEM NAME:
Maritime Service Compliance System
(MSCS).
SECURITY CLASSIFICATION:
NOTIFICATION PROCEDURE:
Frm 00076
RECORD SOURCE CATEGORIES:
System Number:
SYSTEM OWNER(S) AND ADDRESS:
PO 00000
procedure as indicated under
‘‘Notification procedure.’’
Unclassified, Sensitive.
SYSTEM LOCATION:
NCCIPS Data Center Loading Dock,
Cypress Loop Road, Building 9323,
Stennis Space Center, MS 39529.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM OF RECORDS:
The following categories of
individuals are covered by this system:
• Current and former students of the
U.S. Merchant Marine Academy
(USMMA) at Kings Point, NY.
• Current and former students
enrolled in the Student Incentive
Payment (SIP) program at the six (6)
State Maritime Academies (SMAs).
CATEGORIES OF RECORDS IN THE SYSTEM:
MSCS contains the following types of
information:
• Current SMA SIP and USMMA
students’ name, address, SSN, date of
birth (DOB) and graduation date.
• Former SMA SIP and USMMA
students’ name, address, SSN, DOB.
• Data to determine former student
compliance with obligation
requirements.
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Federal Register / Vol. 74, No. 179 / Thursday, September 17, 2009 / Notices
• Data to determine SIP funding
provided to SMA (SIP) cadets.
• Data to determine if a graduate from
the SMA or the USMMA has received a
deferment or waiver from MARAD of
their service obligation.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Merchant Marine Act of 1936;
Maritime Security Act of 2003 (Pub. L.
108–136).
PURPOSES:
MSCS provides an online method for
students and graduates of the maritime
academies to report their compliance
with post-graduation national service
obligation requirements. The system
also assists MARAD in monitoring and
documenting student’s enrollment
status while attending the maritime
academies, making subsidy payments to
SMA SIP students, and maintaining a
record of the maritime academy
graduates fulfillment of their service
obligations. The MSCS also contains the
graduate’s employment determination
waivers, and graduate school
deferments.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
MSCS is used by current students and
graduates to report their compliance
with service obligation requirements.
MSCS is used by the Office of Maritime
Workforce Development at MARAD to
monitor student’s enrollment status.
MSCS is used by the USMMA to enter
service obligation information on the
USMMA graduates.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
events on the system, detect attacks, and
provide identification of unauthorized
use of the system.
The Stennis Data Center in
Mississippi hosting MSCS is occupied
by the Department of Navy contractor
personnel and is not open to the general
public. The Data Center is uniquely
constructed. It was formerly an
ammunition manufacturing facility and
as such, its external walls are
constructed completely of steel
reinforced concrete that is 12 to 48
inches thick. It has no windows. The
construction materials as well as its
location inside of the Stennis Space
Center significantly reduce its
vulnerability to most conventional types
of external threats i.e. vehicle born
improvised explosive devices (VBIEDs),
burglary, trespassing, and unauthorized
entry.
The facility operates in a secure
closed manner. Outside personnel do
not have unescorted access to the
facility. Mail deliveries are received by
facility personnel who screen all
material before being brought into the
facility. All equipment is delivered and
sent through a secure loading dock. All
equipment is installed either by or
under the supervision of facility
personnel. The test and development
environments are available only to local
personnel and selected users connecting
via a Virtual Private Network.
System data is protected by daily
backups to Linear Tape Open (LTO3)
tape. In addition, daily backups of data
to a local server hard drive, which are
kept for a period of 14 days to safeguard
the data.
RETENTION AND DISPOSAL:
The files are retained and disposed of
according to the MARAD Records
Schedule, according to the National
Archives and Records Administration,
and DOT policy.
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
47853
(such as, a statement under penalty or
perjury that the requester is the
individual who he or she claims to be).
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about them in this system
should apply to the FOIA/Privacy Act
Officer, following the same procedure as
indicated under ‘‘Notification
procedure.’’ Mariners can log into the
system to view their documents.
CONTESTING RECORD PROCEDURES:
Individuals seeking to contest the
content of information about them in
this system should apply to the FOIA/
Privacy Act Officer, following the same
procedure as indicated under
‘‘Notification procedure.’’
RECORD SOURCE CATEGORIES:
Information in MSCS is obtained from
the USMMA and the SMA, and both
current and former students of the
USMMA and current and former
students enrolled in the SIP program at
the six (6) SMAs.
Information includes students’ names
(first, middle initial, and last),
addresses, SSNs, date of birth,
enrollment status while attending the
Academies, subsidy payments to SMA
SIP students, records of the graduates’
fulfillment of service obligations,
graduates’ employment determination
waivers, and graduate school
deferments.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
System Number:
DOT/MARAD 33
SYSTEM NAME:
Payroll Labor Distribution System
(PLDS).
SECURITY CLASSIFICATION:
Unclassified, Sensitive.
SYSTEM OWNER(S) AND ADDRESS:
SYSTEM LOCATION:
Records are retrievable by name or
social security number.
Academies Program Officer, Maritime
Administration, U.S. Department of
Transportation, 1200 New Jersey
Avenue, SE., Washington, DC 20590.
202–366–0284.
NCCIPS Data Center Loading Dock,
Cypress Loop Road, Building 9323,
Stennis Space Center, MS 39529.
ACCESSIBILITY/SAFEGUARDS:
NOTIFICATION PROCEDURE:
The production environment is
located in a secure zone behind a
firewall, called a Demilitarized Zone
(DMZ) that enables secure connections
from the Internet.
DOT Crisis and Security Management
Center (CSMC) monitors all traffic
within the department looking for any
possible attacks. CSMC works with the
modes during possible attacks. MARAD
has Cisco ASA devices to monitor
Individuals wishing to know if their
records appear in this system may make
a request in writing to the FOIA/Privacy
Act Officer, Maritime Administration,
1200 New Jersey Ave., SE., W26–499,
Washington, DC 20590. The request
must include the requester’s name,
mailing address, telephone number and/
or e-mail address, a description and, if
possible, the location of the records
requested, and verification of identity
The Payroll Labor Distribution System
is a system, which creates Accounting
Transaction files based on Payroll
information from IR Labor Cost File and
the Reserve Fleet Files. This system has
a biweekly processing cycle, which
performs by the Federal users in the
MARAD office of accounting through a
menu processor, the processing
programs, and data entry programs.
Therefore, there is the potential for
the following categories of individuals’
Data is stored in this system on a
dedicated server.
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RETRIEVABILITY:
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM OF RECORDS:
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Federal Register / Vol. 74, No. 179 / Thursday, September 17, 2009 / Notices
RETRIEVABILITY:
information to be covered by this
system:
• Data about MARAD personnel
(officials and employees).
Only authorized staff in the Chief
Financial Officer (CFO) office can
retrieve records by searching name, SSN
and/or project.
CATEGORIES OF RECORDS IN THE SYSTEM:
The input of information into PLDS is
not discretionary. Utilizing information
from Department of Interior (DOI)
Payroll system and the Reserve Fleet
files, PLDS performs accounting,
reconciliation and cost assignment
using data from both sources. PLDS
contains the following types of
information:
• DOI (Labor Cost File) which
includes MARAD personnel’s personal
information, e.g., SSN, first name,
middle name, last name, pay grade and
step, salary data.
• Reserve Fleet files contain MARAD
personnel’s personal information, e.g.,
SSN, first name, middle name, last
name, hours worked during a pay
period.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Maritime Domain Awareness (MDA)
program and the Maritime Security Act
of 2003 (Pub. L. 108–136).
PURPOSES:
The Payroll Labor Distribution System
allows for the utilization of payroll
information, received from DOI (Labor
Cost File), in performing the routine
accounting functions for the Maritime
Administration (MARAD) officials and
employees. These functions include the
comparison and reconciliation of data
from the Labor Cost Distribution File
against data on the Reserve Fleet Files.
These functions also include the
assignment of costs to project numbers
based on information taken from the
Reserve Fleet files, and the creation of
accounting transactions for input into
the Departmental Accounting Financial
Information System (Dafis) Accounting
System.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
cprice-sewell on DSK2BSOYB1PROD with NOTICES
The routine use of the information is
for payroll accounting procedures,
including reconciliation with the DOI
Payroll system.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Data is stored in this system on a
dedicated server.
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14:35 Sep 16, 2009
Jkt 217001
ACCESSIBILITY/SAFEGUARDS:
The production environment is
located in a secure zone behind a
firewall, called a Demilitarized Zone
(DMZ) that enables secure connections
from the Internet.
DOT Crisis and Security Management
Center (CSMC) monitors all traffic
within the department looking for any
possible attacks. CSMC works with the
modes during possible attacks. MARAD
has Cisco ASA devices to monitor
events on the system, detect attacks, and
provide identification of unauthorized
use of the system.
The Stennis Data Center in
Mississippi hosting PLDS is occupied
by the Department of Navy contractor
personnel and is not open to the general
public. The Data Center is uniquely
constructed. It was formerly an
ammunition manufacturing facility and
as such, its external walls are
constructed completely of steel
reinforced concrete that is 12 to 48
inches thick. It has no windows. The
construction materials as well as its
location inside of the Stennis Space
Center significantly reduce its
vulnerability to most conventional types
of external threats i.e. vehicle born
improvised explosive devices (VBIEDs),
burglary, trespassing, and unauthorized
entry.
The facility operates in a secure
closed manner. Outside personnel do
not have unescorted access to the
facility. Mail deliveries are received by
facility personnel who screen all
material before being brought into the
facility. All equipment is delivered and
sent through a secure loading dock. All
equipment is installed either by or
under the supervision of facility
personnel.
The test and development
environments are available only to local
personnel and selected users connecting
via a Virtual Private Network.
System data is protected by daily
backups to Linear Tape Open (LTO3)
tape. In addition, daily backups of data
to a local server hard drive, which are
kept for a period of 14 days to safeguard
the data.
RETENTION AND DISPOSAL:
The files are retained and disposed of
according to the MARAD Records
Schedule, according to the National
Archives and Records Administration,
and DOT policy. Currently PLDS
records are retained for 12 years.
PO 00000
Frm 00078
Fmt 4703
Sfmt 4703
Records older than 12 years will be
purged by system owner.
SYSTEM OWNER(S) AND ADDRESS:
John Hoban, Deputy Chief Financial
Officer (CFO), Maritime Administration,
1200 New Jersey Ave., SE., Washington,
DC 20590. John.Hoban@dot.gov. 202–
366–5110.
NOTIFICATION PROCEDURE:
Individuals wishing to know if their
records appear in this system may make
a request in writing to the FOIA/Privacy
Act Officer. (DOT employees may make
the request in person or in writing). The
request must include the requester’s
name, mailing address, telephone
number and/or e-mail address, a
description and, if possible, the location
of the records requested, and
verification of identity (such as, a
statement under penalty or perjury that
the requester is the individual who he
or she claims to be).
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about them in this system
should apply to the FOIA/Privacy Act
Officer, following the same procedure as
indicated under ‘‘Notification
procedure.’’
CONTESTING RECORD PROCEDURES:
Individuals seeking to contest the
content of information about them in
this system should apply to the FOIA/
Privacy Act Officer, following the same
procedure as indicated under
‘‘Notification procedure.’’
RECORD SOURCE CATEGORIES:
Information in PLDS is obtained from
DOI and Reserve Fleet files.
The records retrieved from DOI’s
Labor Cost File per pay period (via
secured ftp) contain personal
information such as SSN, name (last,
middle, first), pay grade and step, and
salary.
The data in Reserve Fleet File include
SSN, name (last, middle, first), hours
worked during a pay period.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
System Number:
DOT/MARAD 34
SYSTEM NAME:
Personnel Management Information
System (PMIS).
SECURITY CLASSIFICATION:
Unclassified, Sensitive.
SYSTEM LOCATION:
NCCIPS Data Center Loading Dock,
Cypress Loop Road, Building 9323,
Stennis Space Center, MS 39529.
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Federal Register / Vol. 74, No. 179 / Thursday, September 17, 2009 / Notices
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM OF RECORDS:
The following categories of
individuals are covered by PMIS:
1. All active MARAD employees,
which include U.S. Merchant Marine
Academy (USMMA) Federal employees.
2. All inactive MARAD and USMMA
employees, which include retirees.
CATEGORIES OF RECORDS IN THE SYSTEM:
PMIS contains the following types of
records:
• Payroll information such as pay
grade, salary, awards, thrift savings data
(TSP), reduction in force (RIF)
Personnel data include SSN, name (first,
middle, last), security clearance level,
employment status, organization, etc.
• Project labor charges has the labor
rate information for each MARAD
mission project.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Merchant Marine Act of 1936.
PURPOSES:
PMIS is used for personnel
management, which includes name,
labor charges, approved project codes.
The information is utilized for project
management and forecasting labor
charges.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
PMIS provides MARAD managers
with timely Personnel Compensation &
Benefit (PC&B) information to allow
informed decision-making, which can
be the cost effects of current and future
staffing and the financial position of
their organizations. PMIS is also used to
generate bi-weekly, monthly, and ad hoc
management reports, e.g., a within grade
increase (WGI) projection report for the
employees’ pay increase and budget cost
within an organization.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
DOT Crisis and Security Management
Center (CSMC) monitors all traffic
within the department looking for any
possible attacks. CSMC works with the
modes during possible attacks. MARAD
has Cisco ASA devices to monitor
events on the system, detect attacks, and
provide identification of unauthorized
use of the system.
The Stennis Data Center in
Mississippi hosting PMIS is occupied by
the Department of Navy contractor
personnel and is not open to the general
public. The Data Center is uniquely
constructed. It was formerly an
ammunition manufacturing facility and
as such, its external walls are
constructed completely of steel
reinforced concrete that is 12 to 48
inches thick. It has no windows. The
construction materials as well as its
location inside of the Stennis Space
Center significantly reduces its
vulnerability to most conventional types
of external threats i.e. vehicle born
improvised explosive devices (VBIEDs),
burglary, trespassing, and unauthorized
entry.
The facility operates in a secure
closed manner. Outside personnel do
not have unescorted access to the
facility. Mail deliveries are received by
facility personnel who screen all
material before being brought into the
facility. All equipment is delivered and
sent through a secure loading dock. All
equipment is installed either by or
under the supervision of facility
personnel.
The test and development
environments are available only to local
personnel and selected users connecting
via a Virtual Private Network.
System data is protected by daily
backups to Linear Tape Open (LTO3)
tape. In addition, daily backups of data
to a local server hard drive, which are
kept for a period of 14 days to safeguard
the data.
RETENTION AND DISPOSAL:
None.
47855
Act Officer, Maritime Administration
1200 New Jersey Ave, SE., W26–499,
Washington, DC 20590. The request
must include the requester’s name,
mailing address, telephone number
and/or e-mail address, a description
and, if possible, the location of the
records requested, and verification of
identity (such as, a statement under
penalty or perjury that the requester is
the individual who he or she claims to
be).
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about them in this system
should apply to the FOIA/Privacy Act
Officer, following the same procedure as
indicated under ‘‘Notification
procedure.’’ Mariners can log into the
system to view their documents.
CONTESTING RECORD PROCEDURES:
Individuals seeking to contest the
content of information about them in
this system should apply to the FOIA/
Privacy Act Officer, following the same
procedure as indicated under
‘‘Notification procedure.’’
RECORD SOURCE CATEGORIES:
Information in PMIS is obtained from
U.S. Department of Interior (DOI) and
DOT/FAA Federal Personnel and
Payroll System (FPPS).
The data from DOI includes
employees’ payroll data such as SSN,
name (first, middle, last), hours worked,
and salary.
The information from FPPS contains
number of employees for each
organization, SSN, name (first, middle,
last), salary, type of pay plan, and leave
balance.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Dated: September 10, 2009.
Habib Azarsina,
Departmental Privacy Officer.
[FR Doc. E9–22388 Filed 9–16–09; 8:45 am]
BILLING CODE 4910–9X–P
Data is stored in this system on a
dedicated server.
The files are retained and disposed of
according to the MARAD Records
Schedule, according to the National
Archives and Records Administration,
and DOT policy. Schedule No. 232
(Dispose of when superseded by master
file processing updates.)
RETRIEVABILITY:
SYSTEM OWNER(S) AND ADDRESS:
Records are retrievable by last name,
organization code and pay period.
Deputy Chief Financial Officer (CFO),
Maritime Administration, 1200 New
Jersey Ave, SE., Washington, DC 20590.
202–366–5110.
Squaw Creek Southern Railroad, Inc.—
Lease and Operation Exemption—
Central of Georgia Railroad Company
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
cprice-sewell on DSK2BSOYB1PROD with NOTICES
STORAGE:
SAFEGUARDS:
The production environment is
located in a secure zone behind a
firewall, called a Demilitarized Zone
(DMZ) that enables secure connections
from the Internet.
VerDate Nov<24>2008
14:35 Sep 16, 2009
Jkt 217001
NOTIFICATION PROCEDURE:
Individuals wishing to know if their
records appear in this system may make
a request in writing to the FOIA/Privacy
PO 00000
Frm 00079
Fmt 4703
Sfmt 4703
DEPARTMENT OF TRANSPORTATION
Surface Transportation Board
[STB Finance Docket No. 35294]
Squaw Creek Southern Railroad, Inc.
(SQS), a Class III rail carrier, has filed
a verified notice of exemption under 49
CFR 1150.41 to lease and to operate,
pursuant to an amendment dated
August 31, 2009, to a lease agreement
E:\FR\FM\17SEN1.SGM
17SEN1
]]>Agencies
[Federal Register Volume 74, Number 179 (Thursday, September 17, 2009)]
[Notices]
[Pages 47851-47855]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-22388]
-----------------------------------------------------------------------
DEPARTMENT OF TRANSPORTATION
Office of the Secretary
Privacy Act of 1974: Systems of Records
AGENCY: Maritime Administration (MARAD), DOT.
ACTION: Notice to establish systems of records.
-----------------------------------------------------------------------
SUMMARY: DOT intends to establish systems of records under the Privacy
Act of 1974.
DATES: Effective Date: October 27, 2009. If no comments are received,
the proposal will become effective on the above date. If comments are
received, the comments will be considered and, where adopted, the
documents will be republished with changes.
ADDRESSES: Send comments to: Habib Azarsina, Departmental Privacy
Officer, S-80, United States Department of Transportation, Office of
the Secretary of Transportation, 1200 New Jersey Ave., SE., Washington,
DC 20590, or habib.azarsina@dot.gov.
FOR FURTHER INFORMATION CONTACT: Habib Azarsina, Departmental Privacy
Officer, S-80, United States Department of Transportation, Office of
the Secretary of Transportation, 1200 New Jersey Ave., SE., Washington,
DC 20590, telephone 202-366-1965 or habib.azarsina@dot.gov.
SUPPLEMENTARY INFORMATION: The Department of Transportation system of
records notice subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, has been published in the Federal Register and is available
from the above mentioned address.
System Number:
DOT/MARAD 31
SYSTEM NAME:
Mariner Outreach System (MOS).
SECURITY CLASSIFICATION:
Unclassified, Sensitive.
SYSTEM LOCATION:
NCCIPS Data Center Loading Dock, Cypress Loop Road, Building 9323,
Stennis Space Center, MS 39529.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM OF RECORDS:
The Mariner Outreach System (MOS) contains information about U.S.
Coast Guard (USCG) mariners. MOS provides a systematic way to monitor
the adequacy of our nation's merchant mariner pool and to track and
maintain contact information and qualifications of mariners. Therefore,
there is the potential for the following categories of individual's
information to be covered by this system:
Data about mariners who hold or previously held a USCG
credential.
CATEGORIES OF RECORDS IN THE SYSTEM:
MOS contains the following types of information:
Information from the Merchant Mariner License and
Documentation (MMLD) including personal data such as last 4 digits of
SSN, date of birth (DOB), place of birth (POB).
Mariners updated contact information, e.g., address, e-
mail(s), and phone number(s).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
National Security Directive 28 (October 5, 1989), Merchant
Marine Act of 1936; Maritime Security Act of 2003 (Pub. L. 108-136).
PURPOSES:
MOS is an invaluable tool for MARAD and its partners to make valid
vessel and human resources projections; identify potential mariner
shortfalls; allow mariners to provide up-to-date/
[[Page 47852]]
accurate contact information; and to facilitate crewing of vessels
should a mariner shortage occur.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The Office of Maritime Workforce Development's routine use of
information is for resource projection, maintain contact information
and facilitate filling shortages. The merchant mariners who hold or
previously held a USCG credential can self-register and update his/her
own contact information after registration.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Data is stored in this system on a dedicated server.
RETRIEVABILITY:
Registered mariners can only view their own personal records by
user ID, obtained from initial self-registration, and password.
Authorized administrator at Maritime Workforce Development can
retrieve data for analysis, resource protection, and facilitation of
crewing of vessels, as necessary, by last name, first name and last 4-
digits of social security number.
SAFEGUARDS:
The production environment is located in a secure zone behind a
firewall, called a Demilitarized Zone (DMZ) that enables secure
connections from the Internet.
DOT Crisis and Security Management Center (CSMC) monitors all
traffic within the department looking for any possible attacks. CSMC
works with the modes during possible attacks. MARAD has Cisco ASA
devices to monitor events on the system, detect attacks, and provide
identification of unauthorized use of the system.
The Stennis Data Center in Mississippi hosting MOS is occupied by
the Department of Navy contractor personnel and is not open to the
general public. The Data Center is uniquely constructed. It was
formerly an ammunition manufacturing facility and as such, its external
walls are constructed completely of steel reinforced concrete that is
12 to 48 inches thick. It has no windows. The construction materials as
well as its location inside of the Stennis Space Center significantly
reduce its vulnerability to most conventional types of external threats
i.e. vehicle born improvised explosive devices (VBIEDs), burglary,
trespassing, and unauthorized entry.
The facility operates in a secure closed manner. Outside personnel
do not have unescorted access to the facility. Mail deliveries are
received by facility personnel who screen all material before being
brought into the facility. All equipment is delivered and sent through
a secure loading dock. All equipment is installed either by or under
the supervision of facility personnel.
The test and development environments are available only to local
personnel and selected users connecting via a Virtual Private Network.
System data is protected by daily backups to Linear Tape Open
(LTO3) tape. In addition, daily backups of data to a local server hard
drive, which are kept for a period of 14 days to safeguard the data.
RETENTION AND DISPOSAL:
The files are retained and disposed of according to the MARAD
Records Schedule, according to the National Archives and Records
Administration, and DOT policy.
SYSTEM OWNER(S) AND ADDRESS:
Director, Office of Maritime Workforce Development, Maritime
Administration, 1200 New Jersey Ave., SE., Washington, DC 20590. 202-
366-5469.
NOTIFICATION PROCEDURE:
Individuals wishing to know if their records appear in this system
may make a request in writing to the FOIA/Privacy Act Officer, Maritime
Administration, 1200 New Jersey Ave, SE., W26-499, Washington, DC
20590. The request must include the requester's name, mailing address,
telephone number and/or e-mail address, a description and, if possible,
the location of the records requested, and verification of identity
(such as, a statement under penalty or perjury that the requester is
the individual who he or she claims to be).
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about them in this system
should apply to the FOIA/Privacy Act Officer, following the same
procedure as indicated under ``Notification procedure.'' Mariners can
log into the system to view their documents.
CONTESTING RECORD PROCEDURES:
Individuals seeking to contest the content of information about
them in this system should apply to the FOIA/Privacy Act Officer,
following the same procedure as indicated under ``Notification
procedure.''
RECORD SOURCE CATEGORIES:
Information in MOS is obtained from U.S. Coast Guard (USCG) and
registered merchant mariners.
The data from USCG include: (a) MMLD data which contain credentials
information, e.g., merchant mariners credentials (MMC), merchant
mariners document (MMD), merchant mariners' standards, training
certification, and watch keeping (STCW), merchant mariners' license,
certificate of registry (COR); (b) Personal info: Name (e.g., first
name, middle name, last name, e-mail addresses, resident address,
citizenship, personal contact information); (c) merchant mariners' sea
service records.
Registered merchant mariners data source: During self-registration,
the merchant mariner enters into MOS his/her last 4 digits of SSN,
first name, last name, place of birth, date of birth, and the password
of his/her choice. A registered mariner can use the user id and
password to update his/her own information later on.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
System Number:
DOT/MARAD 32
SYSTEM NAME:
Maritime Service Compliance System (MSCS).
SECURITY CLASSIFICATION:
Unclassified, Sensitive.
SYSTEM LOCATION:
NCCIPS Data Center Loading Dock, Cypress Loop Road, Building 9323,
Stennis Space Center, MS 39529.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM OF RECORDS:
The following categories of individuals are covered by this system:
Current and former students of the U.S. Merchant Marine
Academy (USMMA) at Kings Point, NY.
Current and former students enrolled in the Student
Incentive Payment (SIP) program at the six (6) State Maritime Academies
(SMAs).
CATEGORIES OF RECORDS IN THE SYSTEM:
MSCS contains the following types of information:
Current SMA SIP and USMMA students' name, address, SSN,
date of birth (DOB) and graduation date.
Former SMA SIP and USMMA students' name, address, SSN,
DOB.
Data to determine former student compliance with
obligation requirements.
[[Page 47853]]
Data to determine SIP funding provided to SMA (SIP)
cadets.
Data to determine if a graduate from the SMA or the USMMA
has received a deferment or waiver from MARAD of their service
obligation.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Merchant Marine Act of 1936; Maritime Security Act of 2003 (Pub. L.
108-136).
PURPOSES:
MSCS provides an online method for students and graduates of the
maritime academies to report their compliance with post-graduation
national service obligation requirements. The system also assists MARAD
in monitoring and documenting student's enrollment status while
attending the maritime academies, making subsidy payments to SMA SIP
students, and maintaining a record of the maritime academy graduates
fulfillment of their service obligations. The MSCS also contains the
graduate's employment determination waivers, and graduate school
deferments.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
MSCS is used by current students and graduates to report their
compliance with service obligation requirements. MSCS is used by the
Office of Maritime Workforce Development at MARAD to monitor student's
enrollment status. MSCS is used by the USMMA to enter service
obligation information on the USMMA graduates.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Data is stored in this system on a dedicated server.
RETRIEVABILITY:
Records are retrievable by name or social security number.
ACCESSIBILITY/SAFEGUARDS:
The production environment is located in a secure zone behind a
firewall, called a Demilitarized Zone (DMZ) that enables secure
connections from the Internet.
DOT Crisis and Security Management Center (CSMC) monitors all
traffic within the department looking for any possible attacks. CSMC
works with the modes during possible attacks. MARAD has Cisco ASA
devices to monitor events on the system, detect attacks, and provide
identification of unauthorized use of the system.
The Stennis Data Center in Mississippi hosting MSCS is occupied by
the Department of Navy contractor personnel and is not open to the
general public. The Data Center is uniquely constructed. It was
formerly an ammunition manufacturing facility and as such, its external
walls are constructed completely of steel reinforced concrete that is
12 to 48 inches thick. It has no windows. The construction materials as
well as its location inside of the Stennis Space Center significantly
reduce its vulnerability to most conventional types of external threats
i.e. vehicle born improvised explosive devices (VBIEDs), burglary,
trespassing, and unauthorized entry.
The facility operates in a secure closed manner. Outside personnel
do not have unescorted access to the facility. Mail deliveries are
received by facility personnel who screen all material before being
brought into the facility. All equipment is delivered and sent through
a secure loading dock. All equipment is installed either by or under
the supervision of facility personnel. The test and development
environments are available only to local personnel and selected users
connecting via a Virtual Private Network.
System data is protected by daily backups to Linear Tape Open
(LTO3) tape. In addition, daily backups of data to a local server hard
drive, which are kept for a period of 14 days to safeguard the data.
RETENTION AND DISPOSAL:
The files are retained and disposed of according to the MARAD
Records Schedule, according to the National Archives and Records
Administration, and DOT policy.
SYSTEM OWNER(S) AND ADDRESS:
Academies Program Officer, Maritime Administration, U.S. Department
of Transportation, 1200 New Jersey Avenue, SE., Washington, DC 20590.
202-366-0284.
NOTIFICATION PROCEDURE:
Individuals wishing to know if their records appear in this system
may make a request in writing to the FOIA/Privacy Act Officer, Maritime
Administration, 1200 New Jersey Ave., SE., W26-499, Washington, DC
20590. The request must include the requester's name, mailing address,
telephone number and/or e-mail address, a description and, if possible,
the location of the records requested, and verification of identity
(such as, a statement under penalty or perjury that the requester is
the individual who he or she claims to be).
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about them in this system
should apply to the FOIA/Privacy Act Officer, following the same
procedure as indicated under ``Notification procedure.'' Mariners can
log into the system to view their documents.
CONTESTING RECORD PROCEDURES:
Individuals seeking to contest the content of information about
them in this system should apply to the FOIA/Privacy Act Officer,
following the same procedure as indicated under ``Notification
procedure.''
RECORD SOURCE CATEGORIES:
Information in MSCS is obtained from the USMMA and the SMA, and
both current and former students of the USMMA and current and former
students enrolled in the SIP program at the six (6) SMAs.
Information includes students' names (first, middle initial, and
last), addresses, SSNs, date of birth, enrollment status while
attending the Academies, subsidy payments to SMA SIP students, records
of the graduates' fulfillment of service obligations, graduates'
employment determination waivers, and graduate school deferments.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
System Number:
DOT/MARAD 33
SYSTEM NAME:
Payroll Labor Distribution System (PLDS).
SECURITY CLASSIFICATION:
Unclassified, Sensitive.
SYSTEM LOCATION:
NCCIPS Data Center Loading Dock, Cypress Loop Road, Building 9323,
Stennis Space Center, MS 39529.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM OF RECORDS:
The Payroll Labor Distribution System is a system, which creates
Accounting Transaction files based on Payroll information from IR Labor
Cost File and the Reserve Fleet Files. This system has a biweekly
processing cycle, which performs by the Federal users in the MARAD
office of accounting through a menu processor, the processing programs,
and data entry programs.
Therefore, there is the potential for the following categories of
individuals'
[[Page 47854]]
information to be covered by this system:
Data about MARAD personnel (officials and employees).
CATEGORIES OF RECORDS IN THE SYSTEM:
The input of information into PLDS is not discretionary. Utilizing
information from Department of Interior (DOI) Payroll system and the
Reserve Fleet files, PLDS performs accounting, reconciliation and cost
assignment using data from both sources. PLDS contains the following
types of information:
DOI (Labor Cost File) which includes MARAD personnel's
personal information, e.g., SSN, first name, middle name, last name,
pay grade and step, salary data.
Reserve Fleet files contain MARAD personnel's personal
information, e.g., SSN, first name, middle name, last name, hours
worked during a pay period.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Maritime Domain Awareness (MDA) program and the Maritime Security
Act of 2003 (Pub. L. 108-136).
PURPOSES:
The Payroll Labor Distribution System allows for the utilization of
payroll information, received from DOI (Labor Cost File), in performing
the routine accounting functions for the Maritime Administration
(MARAD) officials and employees. These functions include the comparison
and reconciliation of data from the Labor Cost Distribution File
against data on the Reserve Fleet Files. These functions also include
the assignment of costs to project numbers based on information taken
from the Reserve Fleet files, and the creation of accounting
transactions for input into the Departmental Accounting Financial
Information System (Dafis) Accounting System.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The routine use of the information is for payroll accounting
procedures, including reconciliation with the DOI Payroll system.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Data is stored in this system on a dedicated server.
RETRIEVABILITY:
Only authorized staff in the Chief Financial Officer (CFO) office
can retrieve records by searching name, SSN and/or project.
ACCESSIBILITY/SAFEGUARDS:
The production environment is located in a secure zone behind a
firewall, called a Demilitarized Zone (DMZ) that enables secure
connections from the Internet.
DOT Crisis and Security Management Center (CSMC) monitors all
traffic within the department looking for any possible attacks. CSMC
works with the modes during possible attacks. MARAD has Cisco ASA
devices to monitor events on the system, detect attacks, and provide
identification of unauthorized use of the system.
The Stennis Data Center in Mississippi hosting PLDS is occupied by
the Department of Navy contractor personnel and is not open to the
general public. The Data Center is uniquely constructed. It was
formerly an ammunition manufacturing facility and as such, its external
walls are constructed completely of steel reinforced concrete that is
12 to 48 inches thick. It has no windows. The construction materials as
well as its location inside of the Stennis Space Center significantly
reduce its vulnerability to most conventional types of external threats
i.e. vehicle born improvised explosive devices (VBIEDs), burglary,
trespassing, and unauthorized entry.
The facility operates in a secure closed manner. Outside personnel
do not have unescorted access to the facility. Mail deliveries are
received by facility personnel who screen all material before being
brought into the facility. All equipment is delivered and sent through
a secure loading dock. All equipment is installed either by or under
the supervision of facility personnel.
The test and development environments are available only to local
personnel and selected users connecting via a Virtual Private Network.
System data is protected by daily backups to Linear Tape Open
(LTO3) tape. In addition, daily backups of data to a local server hard
drive, which are kept for a period of 14 days to safeguard the data.
RETENTION AND DISPOSAL:
The files are retained and disposed of according to the MARAD
Records Schedule, according to the National Archives and Records
Administration, and DOT policy. Currently PLDS records are retained for
12 years. Records older than 12 years will be purged by system owner.
SYSTEM OWNER(S) AND ADDRESS:
John Hoban, Deputy Chief Financial Officer (CFO), Maritime
Administration, 1200 New Jersey Ave., SE., Washington, DC 20590.
John.Hoban@dot.gov. 202-366-5110.
NOTIFICATION PROCEDURE:
Individuals wishing to know if their records appear in this system
may make a request in writing to the FOIA/Privacy Act Officer. (DOT
employees may make the request in person or in writing). The request
must include the requester's name, mailing address, telephone number
and/or e-mail address, a description and, if possible, the location of
the records requested, and verification of identity (such as, a
statement under penalty or perjury that the requester is the individual
who he or she claims to be).
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about them in this system
should apply to the FOIA/Privacy Act Officer, following the same
procedure as indicated under ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Individuals seeking to contest the content of information about
them in this system should apply to the FOIA/Privacy Act Officer,
following the same procedure as indicated under ``Notification
procedure.''
RECORD SOURCE CATEGORIES:
Information in PLDS is obtained from DOI and Reserve Fleet files.
The records retrieved from DOI's Labor Cost File per pay period
(via secured ftp) contain personal information such as SSN, name (last,
middle, first), pay grade and step, and salary.
The data in Reserve Fleet File include SSN, name (last, middle,
first), hours worked during a pay period.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
System Number:
DOT/MARAD 34
SYSTEM NAME:
Personnel Management Information System (PMIS).
SECURITY CLASSIFICATION:
Unclassified, Sensitive.
SYSTEM LOCATION:
NCCIPS Data Center Loading Dock, Cypress Loop Road, Building 9323,
Stennis Space Center, MS 39529.
[[Page 47855]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM OF RECORDS:
The following categories of individuals are covered by PMIS:
1. All active MARAD employees, which include U.S. Merchant Marine
Academy (USMMA) Federal employees.
2. All inactive MARAD and USMMA employees, which include retirees.
CATEGORIES OF RECORDS IN THE SYSTEM:
PMIS contains the following types of records:
Payroll information such as pay grade, salary, awards,
thrift savings data (TSP), reduction in force (RIF) Personnel data
include SSN, name (first, middle, last), security clearance level,
employment status, organization, etc.
Project labor charges has the labor rate information for
each MARAD mission project.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Merchant Marine Act of 1936.
PURPOSES:
PMIS is used for personnel management, which includes name, labor
charges, approved project codes. The information is utilized for
project management and forecasting labor charges.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
PMIS provides MARAD managers with timely Personnel Compensation &
Benefit (PC&B) information to allow informed decision-making, which can
be the cost effects of current and future staffing and the financial
position of their organizations. PMIS is also used to generate bi-
weekly, monthly, and ad hoc management reports, e.g., a within grade
increase (WGI) projection report for the employees' pay increase and
budget cost within an organization.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Data is stored in this system on a dedicated server.
RETRIEVABILITY:
Records are retrievable by last name, organization code and pay
period.
SAFEGUARDS:
The production environment is located in a secure zone behind a
firewall, called a Demilitarized Zone (DMZ) that enables secure
connections from the Internet.
DOT Crisis and Security Management Center (CSMC) monitors all
traffic within the department looking for any possible attacks. CSMC
works with the modes during possible attacks. MARAD has Cisco ASA
devices to monitor events on the system, detect attacks, and provide
identification of unauthorized use of the system.
The Stennis Data Center in Mississippi hosting PMIS is occupied by
the Department of Navy contractor personnel and is not open to the
general public. The Data Center is uniquely constructed. It was
formerly an ammunition manufacturing facility and as such, its external
walls are constructed completely of steel reinforced concrete that is
12 to 48 inches thick. It has no windows. The construction materials as
well as its location inside of the Stennis Space Center significantly
reduces its vulnerability to most conventional types of external
threats i.e. vehicle born improvised explosive devices (VBIEDs),
burglary, trespassing, and unauthorized entry.
The facility operates in a secure closed manner. Outside personnel
do not have unescorted access to the facility. Mail deliveries are
received by facility personnel who screen all material before being
brought into the facility. All equipment is delivered and sent through
a secure loading dock. All equipment is installed either by or under
the supervision of facility personnel.
The test and development environments are available only to local
personnel and selected users connecting via a Virtual Private Network.
System data is protected by daily backups to Linear Tape Open
(LTO3) tape. In addition, daily backups of data to a local server hard
drive, which are kept for a period of 14 days to safeguard the data.
RETENTION AND DISPOSAL:
The files are retained and disposed of according to the MARAD
Records Schedule, according to the National Archives and Records
Administration, and DOT policy. Schedule No. 232 (Dispose of when
superseded by master file processing updates.)
SYSTEM OWNER(S) AND ADDRESS:
Deputy Chief Financial Officer (CFO), Maritime Administration, 1200
New Jersey Ave, SE., Washington, DC 20590. 202-366-5110.
NOTIFICATION PROCEDURE:
Individuals wishing to know if their records appear in this system
may make a request in writing to the FOIA/Privacy Act Officer, Maritime
Administration 1200 New Jersey Ave, SE., W26-499, Washington, DC 20590.
The request must include the requester's name, mailing address,
telephone number and/or e-mail address, a description and, if possible,
the location of the records requested, and verification of identity
(such as, a statement under penalty or perjury that the requester is
the individual who he or she claims to be).
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about them in this system
should apply to the FOIA/Privacy Act Officer, following the same
procedure as indicated under ``Notification procedure.'' Mariners can
log into the system to view their documents.
CONTESTING RECORD PROCEDURES:
Individuals seeking to contest the content of information about
them in this system should apply to the FOIA/Privacy Act Officer,
following the same procedure as indicated under ``Notification
procedure.''
RECORD SOURCE CATEGORIES:
Information in PMIS is obtained from U.S. Department of Interior
(DOI) and DOT/FAA Federal Personnel and Payroll System (FPPS).
The data from DOI includes employees' payroll data such as SSN,
name (first, middle, last), hours worked, and salary.
The information from FPPS contains number of employees for each
organization, SSN, name (first, middle, last), salary, type of pay
plan, and leave balance.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Dated: September 10, 2009.
Habib Azarsina,
Departmental Privacy Officer.
[FR Doc. E9-22388 Filed 9-16-09; 8:45 am]
BILLING CODE 4910-9X-P
