Privacy Act of 1974; Systems of Records, 41875-41877 [E9-19871]

Download as PDF Federal Register / Vol. 74, No. 159 / Wednesday, August 19, 2009 / Notices RETENTION AND DISPOSAL: DEPARTMENT OF DEFENSE Disposition pending (until the National Archives and Records Administration has approved retention and disposition of these records, treat as permanent). SYSTEM MANAGER(S) AND ADDRESS: Defense Intelligence Agency, Directorate of Human Capital, Office for Human Capital Online Services. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Freedom of Information Office, Defense Intelligence Agency (DAN–1A), 200 MacDill Blvd., Washington, DC 20340– 5100. Individuals should provide their full name, current address, telephone number and Social Security Number (SSN). RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves, contained in this system of records, should address written inquiries to the Freedom of Information Office, Defense Intelligence Agency (DAN–1A), 200 MacDill Blvd., Washington, DC 20340– 5100. Individuals should provide their full name, current address, telephone number and Social Security Number. CONTESTING RECORD PROCEDURES: Defense Intelligence Agency’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DIA Regulation 12–12 ‘‘Defense Intelligence Agency Privacy Program’’; 32 CFR part 319—Defense Intelligence Agency Privacy Program; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: jlentini on DSKJ8SOYB1PROD with NOTICES Agency officials, employees, educational institutions, parent Service of individual and immediate supervisor on station, and other Government officials. DMDC 06 Office of the Secretary Federal Creditor Agency Debt Collection Data Base (October 2, 2007, 72 FR 56069) [Docket ID DoD–2009–OS–0127] REASON: Privacy Act of 1974; System of Records Office of the Secretary, DoD. Notice to delete five systems of AGENCY: ACTION: records. SUMMARY: The Office of the Secretary of Defense is deleting five systems of records notices in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on September 18, 2009 unless comments are received which result in a contrary determination. ADDRESSES: Send comments to the Privacy Act Officer, Office of Freedom of Information, Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301–1155. FOR FURTHER INFORMATION CONTACT: Mrs. Cindy Allard at (703) 588–6830. SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The Office of the Secretary of Defense proposes to delete five systems of records notices from its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The proposed deletions are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Dated: August 12, 2009. Patricia L. Toppings, OSD Federal Register Liaison Officer, Department of Defense. Based on review of DMDC 06, it has been concluded that this system is no longer maintained. It has been confirmed that all past records have been deleted in accordance with established OSD records instructions and that the Federal Creditor Agency Debt Collection Data Base program is no longer in use at DMDC. WUSU 15 USUHS Security Status Master List (February 22, 1993, 58 FR 10920). REASON: Based on review of WUSU 15, it has been concluded that this system is covered by DSS V5–05, Joint Personnel Adjudication System, a DoD umbrella system and can therefore be deleted. WUSU 02 Uniformed Services University of the Health Sciences (USUHS) Payroll System (February 22, 1993, 58 FR 10920). REASON: Based on review of WUSU 02, it has been concluded that this system is covered under a DoD umbrella SORN, T7335, Defense Civilian Payroll System (DFAS) and can therefore be deleted. DMDC 03 Defense Outreach Referral System (DORS) (October 2, 2007, 72 FR 56066). REASON: Based on review of DMDC 03, it has been concluded that this system is no longer maintained. It has been confirmed that all past records have been deleted in accordance with established DoD records instructions and that the Defense Outreach Referral System program is no longer in use at DMDC. [FR Doc. E9–19874 Filed 8–18–09; 8:45 am] BILLING CODE 5001–06–P DMDC 09 DELETIONS: Archival Purchase Card File (February 19, 2008, 73 FR 9100). DEPARTMENT OF DEFENSE Office of the Secretary REASON: EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E9–19870 Filed 8–18–09; 8:45 am] BILLING CODE 5001–06–P VerDate Nov<24>2008 16:53 Aug 18, 2009 41875 Jkt 217001 Based on review of DMDC 09, it has been concluded that this system is covered by GSA/Govt 6, GSA SmartPay Purchase Charge Card Program, a government umbrella system, and can therefore be deleted. PO 00000 Frm 00015 Fmt 4703 Sfmt 4703 [Docket ID DoD–2009–OS–0125] Privacy Act of 1974; Systems of Records AGENCY: Defense Finance and Accounting Service, DoD. E:\FR\FM\19AUN1.SGM 19AUN1 41876 Federal Register / Vol. 74, No. 159 / Wednesday, August 19, 2009 / Notices ACTION: Notice to Amend a System of Records. SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing to amend a system of records notice in its inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on September 18, 2009 unless comments are received which would result in a contrary determination. ADDRESSES: Send comments to the Defense Finance and Accounting Service, FOIA/PA Program Manager, Corporate Communications and Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249–0150. FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 589–3510. SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service systems of notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the records systems being amended are set forth below followed by the notices, as amended, published in their entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Irvington Place, Denver, CO 80279– 8000. Defense Finance and Accounting Service, DFAS–Limestone, 27 Arkansas Road, Limestone ME 04751–1500. Defense Finance and Accounting Service, DFAS–Japan, Building 206 Unit 5220, APO AP 96328–5220. Defense Finance and Accounting Service, DFAS–Columbus, 3990 East Broad St, Columbus, OH 43213–1152. Defense Finance and Accounting Service, DFAS–Pacific, 477 Essex Street, Pearl Harbor, HI 96860–5806. Air Force Bases—For list of Air Force Bases, contact DFAS–Omaha, (DFAS– AD/OM), Post Office Box 7030, Bellevue NE 68005–1930. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Active and Reserve duty United States Air Force (USAF), Army, Navy, Marine Corps, guard members, Defense Security Service and National GeospatialIntelligence Agency civilian employees, Department of Defense (DoD) civilian employees, and other Federal civilian employees paid by appropriated funds and whose pay is processed by the Defense Finance and Accounting Service. CATEGORIES OF RECORDS IN THE SYSTEM: Social Security Number (SSN), financial status reports, and appropriation for processing accounting transactions. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: T7206 5 U.S.C. 301, Departmental Regulations; Department of Defense Financial Management Regulation (DoDFMR) 7000.14–R Vol. 4; 31 U.S.C. Sections 3511, and 3513; and E.O. 9397 (SSN), as amended. SYSTEM NAME: PURPOSE(S): General Accounting and Finance System—Base Level (GAFS–BL) (August 13, 2007, 72 FR 45232). * * * * * For use in tracking the budget execution of appropriated funds. It will contain accounting records for funding authority, commitments, obligations, and provides balances of available funds. The system will produce monthly financial status reports and receive transaction and payment data from the Defense Travel System (DTS). Dated: August 12, 2009. Patricia L. Toppings, OSD Federal Register Liaison Officer, Department of Defense. CHANGES: Change system ID to ‘‘T7206a’’. * * * * * T7206a ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: SYSTEM NAME: jlentini on DSKJ8SOYB1PROD with NOTICES General Accounting and Finance System—Base Level (GAFS–BL). SYSTEM LOCATION: Defense Information Systems Agency, Defense Enterprise Computing Center, Ogden, 7879 Wardleigh Road, Hill Air Force Base, Utah 84058–5997. Defense Finance and Accounting Service, DFAS–Denver, 6760 E. VerDate Nov<24>2008 16:53 Aug 18, 2009 Jkt 217001 In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ published at the beginning of the DoD PO 00000 Frm 00016 Fmt 4703 Sfmt 4703 compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records in file folders and electronic storage media. RETRIEVABILITY: Social Security Number (SSN). SAFEGUARDS: Records are stored in an office building protected by guards, controlled screening, use of visitor registers, electronic access, and/or locks. Access to records is limited to authorized individuals who are properly screened and cleared on a need-to-know basis in the performance of their duties. Passwords and digital signatures are used to control access to the system data, and procedures are in place to deter and detect browsing and unauthorized access. Physical and electronic access are limited to persons responsible for servicing and authorized to use the system. RETENTION AND DISPOSAL: Records may be temporary in nature and deleted when actions are completed, superseded, obsolete, or no longer needed. Other records may be cut off at the end of the payroll year, and then destroyed up to 6 years and 3 months after cutoff. Records are destroyed by degaussing the electronic media and recycling hardcopy records. The recycled hardcopies are destroyed by shredding, burning, or pulping. SYSTEM MANAGER(S) AND ADDRESS: Defense Finance and Accounting Service, Denver, System Management Directorate, Accounting and Cash Systems, 6760 E. Irvington Place, Denver, CO 80279–8000. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. Requests should contain individual’s full name, Social Security Number (SSN), current address, telephone number, and provide a reasonable description of what the requestor is seeking. E:\FR\FM\19AUN1.SGM 19AUN1 Federal Register / Vol. 74, No. 159 / Wednesday, August 19, 2009 / Notices RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279– 8000. Requests should contain individual’s full name, Social Security Number (SSN), current address, telephone number, and provide a reasonable description of what the requestor is seeking. CONTESTING RECORD PROCEDURES: The DFAS rules for accessing records, for contesting contents and appealing initial agency determinations are published in DFAS Regulation 5400.11– R; 32 CFR part 324; or may be obtained from Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, (703) 428–6185. SUPPLEMENTARY INFORMATION: The Department of the Army systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on August 12, 2009, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: August 12, 2009. Patricia L. Toppings, OSD Federal Register Liaison Officer, Department of Defense. A0040–5a DASG DoD RECORD SOURCE CATEGORIES: From the individual, DoD Components, and other Federal agencies such as Health and Human Services and Department of Veterans Affairs. SYSTEM NAME: EXEMPTIONS CLAIMED FOR THE SYSTEM: * None. Defense Medical Surveillance System (April 30, 2009, 74 FR 19944). CHANGES: * * * * [FR Doc. E9–19871 Filed 8–18–09; 8:45 am] CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: BILLING CODE 5001–06–P Delete entry and replace with ‘‘Department of Defense military personnel (active and reserve) and their family members; separated service members and retirees; DoD civilian personnel; contract personnel deploying with the Armed Forces; applicants for military service; and individuals who participate in DoD health surveys.’’ DEPARTMENT OF DEFENSE Department of the Army [Docket ID USA–2009–0024] Privacy Act of 1974; System of Records AGENCY: CATEGORIES OF RECORDS IN THE SYSTEM: ACTION: Delete entry and replace with ‘‘Information in this system of records originates from personnel systems, medical records, health surveys (e.g., Pentagon Post Disaster Health Assessment, periodic, pre and post deployment health assessments) and/or health assessments made from specimen collections (remaining serum from blood samples) from which serologic tests can be performed (serum number, specimen locator information, collection date, place of collection). Records being maintained include but are not limited to individual’s name, Social Security Number, date of birth, sex, branch of service, home address, age, occupation, job series, rank, grade, education level, Department of the Army, DoD. Notice to alter a system of jlentini on DSKJ8SOYB1PROD with NOTICES records. SUMMARY: The Department of the Army is proposing to alter a system of records in its existing inventory of records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: The proposed action will be effective on September 18, 2009 unless comments are received that would result in a contrary determination. ADDRESSES: Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325–3905. VerDate Nov<24>2008 16:53 Aug 18, 2009 Jkt 217001 PO 00000 Frm 00017 Fmt 4703 Sfmt 4703 41877 Armed Forces Qualification Test data, marital status, number of dependents, medical encounters, medical treatment facility, condition of medical and physical health and capabilities, responses to survey questions, register number assigned, and similar records, information and reports, relevant to the various registries; and specimen collections (remaining serum from blood samples) from which serologic tests can be performed (serum number, specimen locator information, collection date, place of collection).’’ * * * * * A0040–5a DASG DoD SYSTEM NAME: Defense Medical Surveillance System. SYSTEM LOCATION: Armed Forces Health Surveillance Center, Building T–20, Room 213, 6900 Georgia Avenue, NW., Washington, DC 20307–5001; and Armed Forces Health Surveillance Center, 503 Robert Grant Avenue, Silver Spring, MD 20910–7500. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Department of Defense military personnel (active and reserve) and their family members; separated service members and retirees; DoD civilian personnel; contract personnel deploying with the Armed Forces; applicants for military service; and individuals who participate in DoD health surveys. CATEGORIES OF RECORDS IN THE SYSTEM: Information in this system of records originates from personnel systems, medical records, health surveys (e.g., Pentagon Post Disaster Health Assessment, periodic, pre and post deployment health assessments) and/or health assessments made from specimen collections (remaining serum from blood samples) from which serologic tests can be performed (serum number, specimen locator information, collection date, place of collection). Records being maintained include but are not limited to individual’s name, Social Security Number, date of birth, sex, branch of service, home address, age, occupation, job series, rank, grade, education level, Armed Forces Qualification Test data, marital status, number of dependents, medical encounters, medical treatment facility, condition of medical and physical health and capabilities, responses to survey questions, register number assigned, and similar records, information and reports, relevant to the various registries; and specimen collections (remaining serum from blood samples) from which serologic tests can be performed (serum number, E:\FR\FM\19AUN1.SGM 19AUN1

Agencies

[Federal Register Volume 74, Number 159 (Wednesday, August 19, 2009)]
[Notices]
[Pages 41875-41877]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-19871]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2009-OS-0125]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DoD.

[[Page 41876]]


ACTION: Notice to Amend a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to amend a system of records notice in its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
September 18, 2009 unless comments are received which would result in a 
contrary determination.

ADDRESSES: Send comments to the Defense Finance and Accounting Service, 
FOIA/PA Program Manager, Corporate Communications and Legislative 
Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-0150.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 589-
3510.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
systems of notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: August 12, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
T7206

System name:
    General Accounting and Finance System--Base Level (GAFS-BL) (August 
13, 2007, 72 FR 45232).
* * * * *

Changes:
    Change system ID to ``T7206a''.
* * * * *
T7206a

System name:
    General Accounting and Finance System--Base Level (GAFS-BL).

System location:
    Defense Information Systems Agency, Defense Enterprise Computing 
Center, Ogden, 7879 Wardleigh Road, Hill Air Force Base, Utah 84058-
5997.
    Defense Finance and Accounting Service, DFAS-Denver, 6760 E. 
Irvington Place, Denver, CO 80279-8000.
    Defense Finance and Accounting Service, DFAS-Limestone, 27 Arkansas 
Road, Limestone ME 04751-1500.
    Defense Finance and Accounting Service, DFAS-Japan, Building 206 
Unit 5220, APO AP 96328-5220.
    Defense Finance and Accounting Service, DFAS-Columbus, 3990 East 
Broad St, Columbus, OH 43213-1152.
    Defense Finance and Accounting Service, DFAS-Pacific, 477 Essex 
Street, Pearl Harbor, HI 96860-5806.
    Air Force Bases--For list of Air Force Bases, contact DFAS-Omaha, 
(DFAS-AD/OM), Post Office Box 7030, Bellevue NE 68005-1930.

Categories of individuals covered by the system:
    Active and Reserve duty United States Air Force (USAF), Army, Navy, 
Marine Corps, guard members, Defense Security Service and National 
Geospatial-Intelligence Agency civilian employees, Department of 
Defense (DoD) civilian employees, and other Federal civilian employees 
paid by appropriated funds and whose pay is processed by the Defense 
Finance and Accounting Service.

Categories of records in the system:
    Social Security Number (SSN), financial status reports, and 
appropriation for processing accounting transactions.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; Department of Defense 
Financial Management Regulation (DoDFMR) 7000.14-R Vol. 4; 31 U.S.C. 
Sections 3511, and 3513; and E.O. 9397 (SSN), as amended.

Purpose(s):
    For use in tracking the budget execution of appropriated funds. It 
will contain accounting records for funding authority, commitments, 
obligations, and provides balances of available funds. The system will 
produce monthly financial status reports and receive transaction and 
payment data from the Defense Travel System (DTS).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
DoD compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Social Security Number (SSN).

Safeguards:
    Records are stored in an office building protected by guards, 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to authorized individuals who 
are properly screened and cleared on a need-to-know basis in the 
performance of their duties. Passwords and digital signatures are used 
to control access to the system data, and procedures are in place to 
deter and detect browsing and unauthorized access. Physical and 
electronic access are limited to persons responsible for servicing and 
authorized to use the system.

Retention and disposal:
    Records may be temporary in nature and deleted when actions are 
completed, superseded, obsolete, or no longer needed. Other records may 
be cut off at the end of the payroll year, and then destroyed up to 6 
years and 3 months after cutoff. Records are destroyed by degaussing 
the electronic media and recycling hardcopy records. The recycled 
hardcopies are destroyed by shredding, burning, or pulping.

System manager(s) and address:
    Defense Finance and Accounting Service, Denver, System Management 
Directorate, Accounting and Cash Systems, 6760 E. Irvington Place, 
Denver, CO 80279-8000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Freedom of Information/Privacy Act Program Manager, Corporate 
Communications and Legislative Liaison, 6760 E. Irvington Place, 
Denver, CO 80279-8000.
    Requests should contain individual's full name, Social Security 
Number (SSN), current address, telephone number, and provide a 
reasonable description of what the requestor is seeking.

[[Page 41877]]

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications and Legislative Liaison, 
6760 E. Irvington Place, Denver, CO 80279-8000.
    Requests should contain individual's full name, Social Security 
Number (SSN), current address, telephone number, and provide a 
reasonable description of what the requestor is seeking.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 6760 
E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    From the individual, DoD Components, and other Federal agencies 
such as Health and Human Services and Department of Veterans Affairs.

Exemptions claimed for the system:
    None.
[FR Doc. E9-19871 Filed 8-18-09; 8:45 am]
BILLING CODE 5001-06-P