Privacy Act of 1974; System of Records, 41874-41875 [E9-19870]

Download as PDF 41874 Federal Register / Vol. 74, No. 159 / Wednesday, August 19, 2009 / Notices exempt to the extent that disclosure would reveal the identity of a confidential source. NOTE: When claimed, this exemption allows limited protection of investigative reports maintained in a system of records used in personnel or administrative actions. Records maintained solely for statistical research or program evaluation purposes and which are not used to make decisions on the rights, benefits, or entitlement of an individual except for census records which may be disclosed under 13 U.S.C. 8, may be exempt pursuant to 5 U.S.C. 552a(k)(4). An exemption rule for this record system has been promulgated according to the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 322. For additional information contact the system manager. [FR Doc. E9–19866 Filed 8–18–09; 8:45 am] Dated: August 12, 2009. Patricia L. Toppings, OSD Federal Register Liaison Officer, Department of Defense. LDIA 05–0001 SYSTEM NAME: Human Resources Management System (HRMS) (March 6, 2008, 73 FR 12146). CHANGES: * * * * * ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Add routine use ‘‘To the Office of the Director of National Intelligence (ODNI) for Intelligence Community-aggregrate workforce planning, analysis and reporting purposes. Records provided to the ODNI for this routine use will not include any individual’s name or Social Security Number (SSN).’’ * * * * * Office of the Secretary [Docket ID DoD–2009–OS–0131] Privacy Act of 1974; System of Records AGENCY: Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). Defense Intelligence Agency, DoD. ACTION: Notice to alter a system of records. LDIA 05–0001 The Defense Intelligence Agency is proposing to alter a system of records in its existing inventory of records systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: The proposed action will be effective on September 18, 2009 unless comments are received that would result in a contrary determination. ADDRESSES: Freedom of Information Office, Defense Intelligence Agency (DAN–1A), 200 MacDill Blvd., Washington, DC 20340–5100. FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231–1193. SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency system of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on August 12, 2009, to the House Committee on Oversight and Government Reform, the Senate Human Resources Management System (HRMS). jlentini on DSKJ8SOYB1PROD with NOTICES SUMMARY: VerDate Nov<24>2008 16:53 Aug 18, 2009 Jkt 217001 SYSTEM NAME: SYSTEM LOCATION: Defense Intelligence Agency, Washington, DC 20340–0001. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former military and civilian personnel employed by or temporarily assigned to the DIA; current and former contract personnel; current and former civilian dependents, current and former military dependents ´ assigned to the Defense Attache System; and individuals applying for possible employment. DoD military, civilian, or contractor personnel nominated for security clearance/SCI access by DIA, and other DoD agencies and offices. CATEGORIES OF RECORDS IN THE SYSTEM: Records include, but are not limited to employment, security, education, training & career development, organizational and administrative information such as employee name, Social Security Number (SSN), addresses, phone numbers, emergency PO 00000 Frm 00014 Fmt 4703 Sfmt 4703 contacts and employee identification number, etc. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The National Security Act of 1947, as amended, (50 U.S.C. 401 et seq.); 10 U.S.C. 113, Secretary of Defense; 5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3102, Establishment of program of management; and E.O. 9397 (SSN), as amended. PURPOSE(S): To collect employment and related information to perform numerous administrative tasks, to include preparing, submitting, and approving official personnel actions; personnel appraisals; and making decisions on benefits & entitlements. HRMS provides a central, official data source for the production of work force demographics, reports, rosters, statistical analysis, and documentation/studies. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Defense Intelligence Agency’s compilation of systems of records notices apply to this system. To the Office of the Director of National Intelligence (ODNI) for Intelligence Community-aggregrate workforce planning, analysis and reporting purposes. Records provided to the ODNI for this routine use will not include any individual’s name or Social Security Number (SSN). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and electronic storage media. RETRIEVABILITY: Name and employee identification number. SAFEGUARDS: The server hosting HRMS is located in a secure area under employee supervision 24/7. Records are maintained and accessed by authorized personnel via Defense Intelligence Agency’s internal, classified network. These personnel are properly screened, cleared and trained in the protection of privacy information. E:\FR\FM\19AUN1.SGM 19AUN1 Federal Register / Vol. 74, No. 159 / Wednesday, August 19, 2009 / Notices RETENTION AND DISPOSAL: DEPARTMENT OF DEFENSE Disposition pending (until the National Archives and Records Administration has approved retention and disposition of these records, treat as permanent). SYSTEM MANAGER(S) AND ADDRESS: Defense Intelligence Agency, Directorate of Human Capital, Office for Human Capital Online Services. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Freedom of Information Office, Defense Intelligence Agency (DAN–1A), 200 MacDill Blvd., Washington, DC 20340– 5100. Individuals should provide their full name, current address, telephone number and Social Security Number (SSN). RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves, contained in this system of records, should address written inquiries to the Freedom of Information Office, Defense Intelligence Agency (DAN–1A), 200 MacDill Blvd., Washington, DC 20340– 5100. Individuals should provide their full name, current address, telephone number and Social Security Number. CONTESTING RECORD PROCEDURES: Defense Intelligence Agency’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DIA Regulation 12–12 ‘‘Defense Intelligence Agency Privacy Program’’; 32 CFR part 319—Defense Intelligence Agency Privacy Program; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: jlentini on DSKJ8SOYB1PROD with NOTICES Agency officials, employees, educational institutions, parent Service of individual and immediate supervisor on station, and other Government officials. DMDC 06 Office of the Secretary Federal Creditor Agency Debt Collection Data Base (October 2, 2007, 72 FR 56069) [Docket ID DoD–2009–OS–0127] REASON: Privacy Act of 1974; System of Records Office of the Secretary, DoD. Notice to delete five systems of AGENCY: ACTION: records. SUMMARY: The Office of the Secretary of Defense is deleting five systems of records notices in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on September 18, 2009 unless comments are received which result in a contrary determination. ADDRESSES: Send comments to the Privacy Act Officer, Office of Freedom of Information, Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301–1155. FOR FURTHER INFORMATION CONTACT: Mrs. Cindy Allard at (703) 588–6830. SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The Office of the Secretary of Defense proposes to delete five systems of records notices from its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The proposed deletions are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Dated: August 12, 2009. Patricia L. Toppings, OSD Federal Register Liaison Officer, Department of Defense. Based on review of DMDC 06, it has been concluded that this system is no longer maintained. It has been confirmed that all past records have been deleted in accordance with established OSD records instructions and that the Federal Creditor Agency Debt Collection Data Base program is no longer in use at DMDC. WUSU 15 USUHS Security Status Master List (February 22, 1993, 58 FR 10920). REASON: Based on review of WUSU 15, it has been concluded that this system is covered by DSS V5–05, Joint Personnel Adjudication System, a DoD umbrella system and can therefore be deleted. WUSU 02 Uniformed Services University of the Health Sciences (USUHS) Payroll System (February 22, 1993, 58 FR 10920). REASON: Based on review of WUSU 02, it has been concluded that this system is covered under a DoD umbrella SORN, T7335, Defense Civilian Payroll System (DFAS) and can therefore be deleted. DMDC 03 Defense Outreach Referral System (DORS) (October 2, 2007, 72 FR 56066). REASON: Based on review of DMDC 03, it has been concluded that this system is no longer maintained. It has been confirmed that all past records have been deleted in accordance with established DoD records instructions and that the Defense Outreach Referral System program is no longer in use at DMDC. [FR Doc. E9–19874 Filed 8–18–09; 8:45 am] BILLING CODE 5001–06–P DMDC 09 DELETIONS: Archival Purchase Card File (February 19, 2008, 73 FR 9100). DEPARTMENT OF DEFENSE Office of the Secretary REASON: EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E9–19870 Filed 8–18–09; 8:45 am] BILLING CODE 5001–06–P VerDate Nov<24>2008 16:53 Aug 18, 2009 41875 Jkt 217001 Based on review of DMDC 09, it has been concluded that this system is covered by GSA/Govt 6, GSA SmartPay Purchase Charge Card Program, a government umbrella system, and can therefore be deleted. PO 00000 Frm 00015 Fmt 4703 Sfmt 4703 [Docket ID DoD–2009–OS–0125] Privacy Act of 1974; Systems of Records AGENCY: Defense Finance and Accounting Service, DoD. E:\FR\FM\19AUN1.SGM 19AUN1

Agencies

[Federal Register Volume 74, Number 159 (Wednesday, August 19, 2009)]
[Notices]
[Pages 41874-41875]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-19870]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2009-OS-0131]


Privacy Act of 1974; System of Records

AGENCY: Defense Intelligence Agency, DoD.

ACTION: Notice to alter a system of records.

-----------------------------------------------------------------------

SUMMARY: The Defense Intelligence Agency is proposing to alter a system 
of records in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on September 18, 2009 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: Freedom of Information Office, Defense Intelligence Agency 
(DAN-1A), 200 MacDill Blvd., Washington, DC 20340-5100.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency system of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 12, 2009, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: August 12, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
LDIA 05-0001

System name:
    Human Resources Management System (HRMS) (March 6, 2008, 73 FR 
12146).

Changes:
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add routine use ``To the Office of the Director of National 
Intelligence (ODNI) for Intelligence Community-aggregrate workforce 
planning, analysis and reporting purposes. Records provided to the ODNI 
for this routine use will not include any individual's name or Social 
Security Number (SSN).''
* * * * *
LDIA 05-0001

System name:
    Human Resources Management System (HRMS).

System location:
    Defense Intelligence Agency, Washington, DC 20340-0001.

Categories of individuals covered by the system:
    Current and former military and civilian personnel employed by or 
temporarily assigned to the DIA; current and former contract personnel; 
current and former civilian dependents, current and former military 
dependents assigned to the Defense Attach[eacute] System; and 
individuals applying for possible employment. DoD military, civilian, 
or contractor personnel nominated for security clearance/SCI access by 
DIA, and other DoD agencies and offices.

Categories of records in the system:
    Records include, but are not limited to employment, security, 
education, training & career development, organizational and 
administrative information such as employee name, Social Security 
Number (SSN), addresses, phone numbers, emergency contacts and employee 
identification number, etc.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended, (50 U.S.C. 401 et 
seq.); 10 U.S.C. 113, Secretary of Defense; 5 U.S.C. 301, Departmental 
Regulations; 44 U.S.C. 3102, Establishment of program of management; 
and E.O. 9397 (SSN), as amended.

Purpose(s):
    To collect employment and related information to perform numerous 
administrative tasks, to include preparing, submitting, and approving 
official personnel actions; personnel appraisals; and making decisions 
on benefits & entitlements. HRMS provides a central, official data 
source for the production of work force demographics, reports, rosters, 
statistical analysis, and documentation/studies.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the Department of Defense 
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Defense Intelligence Agency's compilation of systems of records notices 
apply to this system.
    To the Office of the Director of National Intelligence (ODNI) for 
Intelligence Community-aggregrate workforce planning, analysis and 
reporting purposes. Records provided to the ODNI for this routine use 
will not include any individual's name or Social Security Number (SSN).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic storage media.

Retrievability:
    Name and employee identification number.

Safeguards:
    The server hosting HRMS is located in a secure area under employee 
supervision 24/7. Records are maintained and accessed by authorized 
personnel via Defense Intelligence Agency's internal, classified 
network. These personnel are properly screened, cleared and trained in 
the protection of privacy information.

[[Page 41875]]

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration has approved retention and disposition of these records, 
treat as permanent).

System manager(s) and address:
    Defense Intelligence Agency, Directorate of Human Capital, Office 
for Human Capital Online Services.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Freedom of Information Office, Defense 
Intelligence Agency (DAN-1A), 200 MacDill Blvd., Washington, DC 20340-
5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number (SSN).

Record access procedures:
    Individuals seeking access to information about themselves, 
contained in this system of records, should address written inquiries 
to the Freedom of Information Office, Defense Intelligence Agency (DAN-
1A), 200 MacDill Blvd., Washington, DC 20340-5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number.

Contesting record procedures:
    Defense Intelligence Agency's rules for accessing records, for 
contesting contents and appealing initial agency determinations are 
published in DIA Regulation 12-12 ``Defense Intelligence Agency Privacy 
Program''; 32 CFR part 319--Defense Intelligence Agency Privacy 
Program; or may be obtained from the system manager.

Record Source Categories:
    Agency officials, employees, educational institutions, parent 
Service of individual and immediate supervisor on station, and other 
Government officials.

Exemptions claimed for the system:
    None.

[FR Doc. E9-19870 Filed 8-18-09; 8:45 am]
BILLING CODE 5001-06-P