Privacy Act of 1974; System of Records, 39652-39654 [E9-18906]
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39652
Federal Register / Vol. 74, No. 151 / Friday, August 7, 2009 / Notices
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
addresses are published as an appendix
to DLA’s compilation of systems of
records notices.
Individual should provide full name
and Social Security Number (SSN).
proposed amendment is not within the
purview of subsection (r) of the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new
or altered systems reports.
STORAGE:
CONTESTING RECORD PROCEDURES:
Records may be stored on paper and/
or on electronic storage media.
The DLA rules for accessing records,
for contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act Office,
Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA
22060–6221.
Dated: July 21, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
The DoD ‘‘Blanket Routine Uses’’
apply to this system of records.
RETRIEVABILITY:
Records are retrieved by name or
Social Security Number (SSN).
SAFEGUARDS:
Records are maintained in areas
accessible only to DLA personnel who
must use the records to perform their
duties. The computer files are password
protected with access restricted to
authorized users. Records are secured in
locked or guarded buildings, locked
offices, or locked cabinets during nonduty hours.
RECORD SOURCE CATEGORIES:
Record subject; personnel and leave
records; and medical certification and
similar data.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
RETENTION AND DISPOSAL:
[FR Doc. E9–18907 Filed 8–6–09; 8:45 am]
Records are destroyed one year after
the end of the year in which the file is
closed.
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
SYSTEM MANAGER(S) AND ADDRESS:
Staff Director, Human Resources
Policy and Information, Defense
Logistics Agency, ATTN: J–1, 8725 John
J. Kingman Road, Stop 6231, Fort
Belvoir, VA 22060–6221, and the
Human Resources Officers of the DLA
Primary Level field activities. Official
mailing addresses are published as an
appendix to DLA’s compilation of
systems of records notices.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the Privacy
Act Office, Headquarters, Defense
Logistics Agency, ATTN: DGA, 8725
John J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060–6221 or to the
Human Resources Office of the DLA
Primary Level field activity involved.
Official mailing addresses are published
as an appendix to DLA’s compilation of
systems of records notices.
Individual should provide full name
and Social Security Number (SSN).
pwalker on DSK8KYBLC1PROD with NOTICES
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Privacy Act Office,
Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA
22060–6221 or to the Human Resources
Office of the DLA Primary Level field
activity involved. Official mailing
VerDate Nov<24>2008
17:09 Aug 06, 2009
Jkt 217001
Office of the Secretary
[Docket ID: DOD–2009–OS–0111]
Privacy Act of 1974; System of
Records
Defense Logistics Agency, DoD.
Notice to Amend a System of
Records.
AGENCY:
ACTION:
SUMMARY: The Defense Logistics Agency
is proposing to amend a system of
records notice in its existing inventory
of record systems subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be
effective without further notice on
September 8, 2009 unless comments are
received which would result in a
contrary determination.
ADDRESSES: Chief Privacy and FOIA
Officer, Headquarters Defense Logistics
Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
FOR FURTHER INFORMATION CONTACT: Mr.
Lewis Oleinick at (703) 767–6194.
SUPPLEMENTARY INFORMATION: The
Defense Logistics Agency’s system of
record notices subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
PO 00000
Frm 00048
Fmt 4703
Sfmt 4703
S900.40
SYSTEM NAME:
Government Telephone Use Records
(September 8, 2003, 68 FR 52909).
CHANGES:
SYSTEM IDENTIFIER:
*
Replace entry with ‘‘S284.89.’’
*
*
*
*
SYSTEM LOCATION:
Delete entry and replace with
‘‘Records are located at Defense
Logistics Agency, Enterprise Support
Installations Management Headquarters,
Defense Logistics Agency, 8725 John J.
Kingman Road, Stop 6220, Fort Belvoir,
VA 22060–6221, and at the telephone
control offices within the DLA Primary
Level Field Activities. Official mailing
addresses are published as an appendix
to DLA’s compilation of systems of
records notices.’’
*
*
*
*
*
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘10
U.S.C. 133, Under Secretary of Defense
for Acquisition, Technology, and
Logistics; 44 U.S.C. 3501 et seq., Federal
Information Policy; Committee on
National Security Systems Directive No.
900, Governing Procedures of the
Committee on National Security
Systems promulgated pursuant to 47
U.S.C. 901 et seq., National
Telecommunications; E.O. 12731,
Principles of ethical conduct for
Government officers and employees; 5
CFR part 2635, Standards of Ethical
Conduct for Employees of the Executive
Branch; and DOD Instruction 5335.1,
Telecommunications Services In The
National Capital Region (NCR).’’
*
*
*
*
*
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ‘‘Staff
Director, Defense Logistics Agency,
Enterprise Support Installations
Management Headquarters, Defense
Logistics Agency, 8725 John J. Kingman
Road, Stop 6220, Fort Belvoir, VA
22060–6221, and the
Telecommunications Control Officers of
the DLA Primary Level Field Activities.
Official mailing addresses are published
E:\FR\FM\07AUN1.SGM
07AUN1
Federal Register / Vol. 74, No. 151 / Friday, August 7, 2009 / Notices
as an appendix to DLA’s compilation of
systems of records notices.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the Privacy
Act Office, Headquarters, Defense
Logistics Agency, ATTN: DGA, 8725
John J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060–6221. Individuals
need to provide their full name and the
DLA facility or activity where employed
at the time the records were created or
processed.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Privacy Act Office,
Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA
22060–6221. Individuals need to
provide their full name and the DLA
facility or activity where employed at
the time the records were created or
processed.’’
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ‘‘The
DLA rules for accessing records, for
contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act Office,
Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA
22060–6221.’’
*
*
*
*
*
S284.89
SYSTEM NAME:
Government Telephone Use Records.
pwalker on DSK8KYBLC1PROD with NOTICES
SYSTEM LOCATION:
Records are located at Defense
Logistics Agency, Enterprise Support
Installations Management,
Headquarters, Defense Logistics Agency,
8725 John J. Kingman Road, Stop 6220,
Fort Belvoir, VA 22060–6221, and at the
telephone control offices of the DLA
Primary Level Field Activities. Official
mailing addresses are published as an
appendix to DLA’s compilation of
systems of records notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DLA employees, military members,
contractors, and individuals authorized
to use government telephone systems,
including cellular telephones, pagers,
VerDate Nov<24>2008
17:09 Aug 06, 2009
Jkt 217001
and telecommunications devices for the
deaf or speech impaired and wireless air
cards. The records also cover
individuals who have been issued
telephone calling cards.
CATEGORIES OF RECORDS IN THE SYSTEM:
The records include individual’s
name and physical location; duty
telephone, cell, and pager numbers;
billing account codes; government
issued telephone calling card account
number; equipment and calling card
receipts and turn-in documents; and
details of telephone use to include dates
and times of telephone calls made or
received, numbers called or called from,
city and State, duration of calls, and
assessed costs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 133, Under Secretary of
Defense for Acquisition, Technology,
and Logistics; 44 U.S.C. 3501 et seq.,
Federal Information Policy; Committee
on National Security Systems Directive
No. 900, Governing Procedures of the
Committee on National Security
Systems promulgated pursuant to 47
U.S.C. 901 et seq., National
Telecommunications; E.O. 12731,
Principles of ethical conduct for
Government officers and employees; 5
CFR part 2635, Standards of Ethical
Conduct for Employees of the Executive
Branch; and DOD Instruction 5335.1,
Telecommunications Services In The
National Capital Region (NCR).
39653
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
Information may be released to
telecommunications service providers to
permit servicing the account. The DoD
‘‘Blanket Routine Uses’’ also apply to
this system of records.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored on paper and
on electronic storage media.
RETRIEVABILITY:
Records are retrieved by individual’s
name, billing account code, or
telephone number.
SAFEGUARDS:
Access to the data is limited to those
who require the records in the
performance of their official duties. The
electronic records employ user
identification and password protocols.
Physical entry is restricted by the use of
locks, guards, and administrative
procedures. Employees are periodically
briefed on the consequences of
improperly accessing restricted
databases or records.
RETENTION AND DISPOSAL:
Records are destroyed when 3 years
old. Initial telephone use reports may be
destroyed earlier if the information
needed to identify abuse has been
captured in other records.
PURPOSE(S):
SYSTEM MANAGER(S) AND ADDRESS:
Records are maintained to verify that
telephones are used for official business
or authorized purposes; to identify
inappropriate calls and the persons
responsible, and to collect the costs of
those calls from those responsible.
These records may be used as a basis for
disciplinary action against offenders.
Records are also maintained to ensure
proper certification and payment of
bills; to safeguard telecommunications
assets; for internal management control;
for reporting purposes; and to forecast
future telecommunications
requirements and costs.
Statistical data, with all personal
identifiers removed, may be used by
management officials for purposes of
conducting studies, evaluations, and
assessments.
Staff Director, Defense Logistics
Agency, Enterprise Support Installations
Management Headquarters, Defense
Logistics Agency, 8725 John J. Kingman
Road, Stop 6220, Fort Belvoir, VA
22060–6221, and the
Telecommunications Control Officers of
DLA Primary Level Field Activities.
Official mailing addresses are published
as an appendix to DLA’s compilation of
systems of records notices.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974 these
records may specifically be disclosed
outside the DOD as a routine use
PO 00000
Frm 00049
Fmt 4703
Sfmt 4703
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the Privacy
Act Office, Headquarters, Defense
Logistics Agency, ATTN: DGA, 8725
John J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060–6221.
Individuals need to provide their full
name and the DLA facility or activity
where employed at the time the records
were created or processed.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
E:\FR\FM\07AUN1.SGM
07AUN1
39654
Federal Register / Vol. 74, No. 151 / Friday, August 7, 2009 / Notices
in this system should address written
inquiries to the Privacy Act Office,
Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA
22060–6221.
Individuals need to provide their full
name and the DLA facility or activity
where employed at the time the records
were created or processed.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records,
for contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act Office,
Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA
22060–6221.
RECORD SOURCE CATEGORIES:
Data is supplied by the telephone
user, telecommunications service
providers, and DLA management.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E9–18906 Filed 8–6–09; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD–2009–OS–0124]
Privacy Act of 1974; Notice of a
Computer Matching Program
pwalker on DSK8KYBLC1PROD with NOTICES
AGENCY: Defense Manpower Data
Center, DoD.
ACTION: Notice of a computer matching
program.
SUMMARY: Subsection (e)(12) of the
Privacy Act of 1974, as amended, (5
U.S.C. 552a) requires agencies to
publish advance notice of any proposed
or revised computer matching program
by the matching agency for public
comment; however, this notification
will be completed by the DoD, the
source agency. The DoD, as the source
agency under the Privacy Act is hereby
giving notice to the record subjects of a
computer matching program between
the Office of Personnel Management
(OPM) and Defense Manpower Data
Center (DMDC) that their records are
being matched by computer. The
purpose of this agreement is for
disclosure of Federal Employees Health
Benefits (FEHB) Program and Federal
employment information to DMDC. This
disclosure by OPM will provide the DoD
with the FEHB eligibility and Federal
employment information necessary to
VerDate Nov<24>2008
17:09 Aug 06, 2009
Jkt 217001
determine continuing eligibility for the
TRICARE Reserve Select (TRS) program.
DATES: This proposed action will
become effective September 8, 2009 and
matching may commence unless
changes to the matching program are
required due to public comments or by
Congressional or Office of Management
and Budget objections. Any public
comment must be received before the
effective date.
ADDRESSES: Any interested party may
submit written comments to the
Director, Defense Privacy Office, 1901
South Bell Street, Suite 920, Arlington,
VA 22202–4512.
FOR FURTHER INFORMATION CONTACT: Mr.
Samuel P. Jenkins at telephone (703)
607–2943.
SUPPLEMENTARY INFORMATION: Pursuant
to subsection (o) of the Privacy Act of
1974, as amended, (5 U.S.C. 552a), the
DMDC and OPM have concluded an
agreement to conduct a computer
matching program between the agencies.
The purpose of this agreement is to
verify an individual’s continuing
eligibility for the TRICARE Reserve
Select (TRS) program.
The parties to this agreement have
determined that a computer matching
program is the most efficient,
expeditious, and effective means of
obtaining the information needed by the
OPM to identify individual’s ineligible
to continue the TRICARE Reserve Select
Program. If this identification is not
accomplished by computer matching,
but is done manually, the cost would be
prohibitive and it is possible that not all
individuals would be identified.
A copy of the computer matching
agreement between OPM and DMDC is
available upon request to the public.
Requests should be submitted to the
address caption above or to the Office of
Personnel Management, 1900 E Street,
NW., Room 5415, Washington, DC
20415.
Set forth below is the notice of the
establishment of a computer matching
program required by paragraph 6.c. of
the Office of Management and Budget
Guidelines on computer matching
published in the Federal Register at 54
FR 25818 on June 19, 1989.
The matching agreement, as required
by 5 U.S.C. 552a(r) of the Privacy Act,
and an advance copy of this notice was
submitted on July 28, 2009, to the House
Committee on Government Reform, the
Senate Committee on Governmental
Affairs, and the Administrator of the
Office of Information and Regulatory
Affairs, Office of Management and
Budget pursuant to paragraph 4d of
Appendix I to OMB Circular No. A–130,
‘Federal Agency Responsibilities for
PO 00000
Frm 00050
Fmt 4703
Sfmt 4703
Maintaining Records about Individuals,’
dated February 8, 1996 (61 FR 6435).
Dated: July 28, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
Notice of a Computer Matching
Agreement Between the Office of
Personnel Management and the Defense
Manpower Data Center, Department of
Defense for Disclosure of Federal
Employees Health Benefits (FEHB)
Program Eligibility in Determining
Eligibility for TRICARE Reserve Select
A. Participating Agencies:
Participants in this computer matching
program are the Office of Personnel and
Management (OPM) and the Defense
Manpower Data Center (DMDC) of the
Department of Defense (DoD). The
DMDC is the source agency, i.e., the
activity disclosing the records for the
purpose of the match. The OPM is the
specific recipient activity or matching
agency, i.e., the agency that actually
performs the computer matching.
B. Purpose of the Match: The purpose
of this agreement is to establish the
conditions, safeguards and procedures
under which the Office of Personnel
Management (OPM) will disclose FEHB
eligibility and Federal employment
information to the Defense Manpower
Data Center (DMDC), Defense
Enrollment and Eligibility Reporting
System Office (DEERS), and the Office
of the Assistant Secretary of Defense
(Reserve Affairs). This disclosure by
OPM will provide the DoD with the
FEHB eligibility and Federal
employment information necessary to
determine continuing eligibility for the
TRICARE Reserve Select (TRS) program.
C. Authority for Conducting the
Match: This CMA is executed to comply
with the Privacy Act of 1974 (Title 5
United States Code (U.S.C.) 552a), as
amended, (as amended by Public Law
(Pub. L.) 100–503, the Computer
Matching and Privacy Protection Act
(CMPPA) of 1988), the Office of
Management and Budget (OMB)
Circular A–130, titled ‘‘Management of
Federal Information Resources’’ at 61
Federal Register (FR) 6435 (February
20, 1996), and OMB guidelines
pertaining to computer matching at 54
FR 25818 (June 19, 1989).
The John Warner National Defense
Authorization Act of 2007 (NDAA of
2007) established the enhanced
TRICARE Reserve Select program as of
Oct. 1, 2007. Selected Reserve members,
who are eligible for FEHB under chapter
89 of title 5, U.S.C. are ineligible for
TRICARE Reserve Select. This
agreement implements the additional
E:\FR\FM\07AUN1.SGM
07AUN1
]]>Agencies
[Federal Register Volume 74, Number 151 (Friday, August 7, 2009)]
[Notices]
[Pages 39652-39654]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-18906]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2009-OS-0111]
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to Amend a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Defense Logistics Agency is proposing to amend a system of
records notice in its existing inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective without further notice on
September 8, 2009 unless comments are received which would result in a
contrary determination.
ADDRESSES: Chief Privacy and FOIA Officer, Headquarters Defense
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new or altered systems reports.
Dated: July 21, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
S900.40
SYSTEM NAME:
Government Telephone Use Records (September 8, 2003, 68 FR 52909).
CHANGES:
SYSTEM IDENTIFIER:
Replace entry with ``S284.89.''
* * * * *
SYSTEM LOCATION:
Delete entry and replace with ``Records are located at Defense
Logistics Agency, Enterprise Support Installations Management
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Stop
6220, Fort Belvoir, VA 22060-6221, and at the telephone control offices
within the DLA Primary Level Field Activities. Official mailing
addresses are published as an appendix to DLA's compilation of systems
of records notices.''
* * * * *
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ``10 U.S.C. 133, Under Secretary of
Defense for Acquisition, Technology, and Logistics; 44 U.S.C. 3501 et
seq., Federal Information Policy; Committee on National Security
Systems Directive No. 900, Governing Procedures of the Committee on
National Security Systems promulgated pursuant to 47 U.S.C. 901 et
seq., National Telecommunications; E.O. 12731, Principles of ethical
conduct for Government officers and employees; 5 CFR part 2635,
Standards of Ethical Conduct for Employees of the Executive Branch; and
DOD Instruction 5335.1, Telecommunications Services In The National
Capital Region (NCR).''
* * * * *
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ``Staff Director, Defense Logistics
Agency, Enterprise Support Installations Management Headquarters,
Defense Logistics Agency, 8725 John J. Kingman Road, Stop 6220, Fort
Belvoir, VA 22060-6221, and the Telecommunications Control Officers of
the DLA Primary Level Field Activities. Official mailing addresses are
published
[[Page 39653]]
as an appendix to DLA's compilation of systems of records notices.''
NOTIFICATION PROCEDURE:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221. Individuals need to provide their
full name and the DLA facility or activity where employed at the time
the records were created or processed.''
RECORD ACCESS PROCEDURES:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Privacy Act Office, Headquarters, Defense
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060-6221. Individuals need to provide their full
name and the DLA facility or activity where employed at the time the
records were created or processed.''
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ``The DLA rules for accessing
records, for contesting contents, and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained
from the Privacy Act Office, Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.''
* * * * *
S284.89
SYSTEM NAME:
Government Telephone Use Records.
SYSTEM LOCATION:
Records are located at Defense Logistics Agency, Enterprise Support
Installations Management, Headquarters, Defense Logistics Agency, 8725
John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221, and at
the telephone control offices of the DLA Primary Level Field
Activities. Official mailing addresses are published as an appendix to
DLA's compilation of systems of records notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
DLA employees, military members, contractors, and individuals
authorized to use government telephone systems, including cellular
telephones, pagers, and telecommunications devices for the deaf or
speech impaired and wireless air cards. The records also cover
individuals who have been issued telephone calling cards.
CATEGORIES OF RECORDS IN THE SYSTEM:
The records include individual's name and physical location; duty
telephone, cell, and pager numbers; billing account codes; government
issued telephone calling card account number; equipment and calling
card receipts and turn-in documents; and details of telephone use to
include dates and times of telephone calls made or received, numbers
called or called from, city and State, duration of calls, and assessed
costs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 133, Under Secretary of Defense for Acquisition,
Technology, and Logistics; 44 U.S.C. 3501 et seq., Federal Information
Policy; Committee on National Security Systems Directive No. 900,
Governing Procedures of the Committee on National Security Systems
promulgated pursuant to 47 U.S.C. 901 et seq., National
Telecommunications; E.O. 12731, Principles of ethical conduct for
Government officers and employees; 5 CFR part 2635, Standards of
Ethical Conduct for Employees of the Executive Branch; and DOD
Instruction 5335.1, Telecommunications Services In The National Capital
Region (NCR).
PURPOSE(S):
Records are maintained to verify that telephones are used for
official business or authorized purposes; to identify inappropriate
calls and the persons responsible, and to collect the costs of those
calls from those responsible. These records may be used as a basis for
disciplinary action against offenders.
Records are also maintained to ensure proper certification and
payment of bills; to safeguard telecommunications assets; for internal
management control; for reporting purposes; and to forecast future
telecommunications requirements and costs.
Statistical data, with all personal identifiers removed, may be
used by management officials for purposes of conducting studies,
evaluations, and assessments.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974 these records may specifically be
disclosed outside the DOD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
Information may be released to telecommunications service providers
to permit servicing the account. The DoD ``Blanket Routine Uses'' also
apply to this system of records.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored on paper and on electronic storage media.
RETRIEVABILITY:
Records are retrieved by individual's name, billing account code,
or telephone number.
SAFEGUARDS:
Access to the data is limited to those who require the records in
the performance of their official duties. The electronic records employ
user identification and password protocols. Physical entry is
restricted by the use of locks, guards, and administrative procedures.
Employees are periodically briefed on the consequences of improperly
accessing restricted databases or records.
RETENTION AND DISPOSAL:
Records are destroyed when 3 years old. Initial telephone use
reports may be destroyed earlier if the information needed to identify
abuse has been captured in other records.
SYSTEM MANAGER(S) AND ADDRESS:
Staff Director, Defense Logistics Agency, Enterprise Support
Installations Management Headquarters, Defense Logistics Agency, 8725
John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221, and the
Telecommunications Control Officers of DLA Primary Level Field
Activities. Official mailing addresses are published as an appendix to
DLA's compilation of systems of records notices.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Privacy Act Office, Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.
Individuals need to provide their full name and the DLA facility or
activity where employed at the time the records were created or
processed.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained
[[Page 39654]]
in this system should address written inquiries to the Privacy Act
Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Individuals need to provide their full name and the DLA facility or
activity where employed at the time the records were created or
processed.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records, for contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
RECORD SOURCE CATEGORIES:
Data is supplied by the telephone user, telecommunications service
providers, and DLA management.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E9-18906 Filed 8-6-09; 8:45 am]
BILLING CODE 5001-06-P
