Privacy Act of 1974; System of Records, 39673-39674 [E9-18899]

Download as PDF Federal Register / Vol. 74, No. 151 / Friday, August 7, 2009 / Notices RECORD ACCESS PROCEDURES: through the vetting process and have ADP ratings. RETENTION AND DISPOSAL: The records are used to provide a centralized system within the Department of Defense to assess manpower trends, support personnel functions, perform longitudinal statistical analyses, and conduct scientific studies or medical follow-up programs and other related studies/ analyses. Records are retained as follows: (1) Input/source records are deleted or destroyed after data have been entered into the master file or when no longer needed for operational purposes, whichever is later. Exception: Apply NARA-approved disposition instructions to the data files residing in other DMDC data bases. (2) The Master File is retained permanently. At the end of the fiscal year, a snapshot is taken and transferred to the National Archives in accordance with 36 CFR part 1228.270 and 36 CFR part 1234. (3) Outputs records (electronic or paper summary reports) are deleted or destroyed when no longer needed for operational purposes. Note: This disposition instruction applies only to record keeping copies of the reports retained by DMDC. The DoD office requiring creation of the report should maintain its record keeping copy in accordance with NARA approved disposition instructions for such reports. (4) System documentation (codebooks, record layouts, and other system documentation) are retained permanently and transferred to the National Archives along with the master file in accordance with 36 CFR part 1228.270 and 36 CFR part 1234. Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Secretary of Defense/Joint Staff Freedom of Information Act Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301–1155. Written requests should contain the name and number of this system of records notice along with the full name, Social Security Number (SSN), date of birth, current address, and telephone number of the individual and be signed. CONTESTING RECORD PROCEDURES: The Office of the Secretary of Defense rules for accessing records, for contesting contents and appealing initial agency determinations are published in Office of the Secretary of Defense Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: Record sources are individuals via survey questionnaires, the military services, the Department of Veteran Affairs, the U.S. Coast Guard, the National Oceanic and Atmospheric Administration, the Public Health Service, the Office of Personnel Management, Environmental Protection Agency, Department of Health and Human Services, Department of Energy, Executive Office of the President, and the Selective Service System. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E9–18897 Filed 8–6–09; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Department of the Air Force Privacy Act of 1974; System of Records DoD. NOTIFICATION PROCEDURE: pwalker on DSK8KYBLC1PROD with NOTICES Deputy Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955– 6771. ACTION: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Privacy Act Officer, Office of Freedom of Information, Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301–1155. Written requests should contain the full name, Social Security Number (SSN), date of birth, current address, and telephone number of the individual. VerDate Nov<24>2008 17:09 Aug 06, 2009 Jkt 217001 AGENCY: Department of the Air Force, Dated: July 21, 2009. Patricia L. Toppings, OSD Federal Register Liaison Officer, Department of Defense. SYSTEM IDENTIFIER: F065 AFMC A SYSTEM NAME: Defense Enterprise Accounting and Management System (DEAMS). SYSTEM LOCATION: Defense Information Systems Agency Montgomery, 401 East Moore Drive, Building 857, Maxwell-AFB, Gunter Annex, Montgomery, AL 36114–3001, and Air Force installations financial management offices. Government civilians, suppliers, customers, Active Duty Air Force, Air Force Reserve, and Air National Guard military personnel. CATEGORIES OF RECORDS IN THE SYSTEM: Notice to add a system of records. SUMMARY: The Department of the Air Force proposes to add a system of records to its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: The proposed action will be effective on September 8, 2009, unless comments are received that would result in a contrary determination. ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office of PO 00000 Warfighting Integration and Chief Information Officer, SAF/XCPPI, 1800 Air Force Pentagon, Washington, DC 20330–1800. FOR FURTHER INFORMATION CONTACT: Mr. Ben Swilley at (703) 696–6489. SUPPLEMENTARY INFORMATION: The Department of the Air Force’s notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on July 17, 2009, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: [Docket ID USAF–2009–0048] SYSTEM MANAGER(S) AND ADDRESS: 39673 Frm 00069 Fmt 4703 Sfmt 4703 Data includes name, date of birth, mailing address, service work location (duty station), job order number, Air Force Specialty Code (AFSC), rank, grade, employee number, Social Security Number (SSN), personal bank account number, information concerning individual records of appointment or assignment; official authenticated time and attendance records, individual leave records, information on employee’s federal, state and local tax withholding and allotments. E:\FR\FM\07AUN1.SGM 07AUN1 39674 Federal Register / Vol. 74, No. 151 / Friday, August 7, 2009 / Notices AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM MANAGER AND ADDRESS: 5 U.S.C. 301, Departmental Regulations; Department of Defense Financial Management Regulation (DoDFMR) 7000.14–R Vol. 4; 5 U.S.C. Sections 5335, General Schedule Pay Rates; 5531, Government Organization and Employees; and 5533, Dual Pay and Dual Employment; and E.O. 9397 (SSN), as amended. Program Manager, Director Enterprise Finance, 554 ELSG/ED, Bldg. 266, Rm S230, 4225 Logistics Ave., WrightPatterson AFB, OH 45433–5769. PURPOSE(S): This system replaces the financial accounting legacy systems with a new system. DEAMS provides an integrated solution maintaining general ledger, accounts payable, accounts receivable, financial reporting, and billing information for the government. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USE: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The ‘‘DoD Blanket Routine Uses’’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and electronic storage media. Personal information is retrieved by name, Social Security Number (SSN), or employee number. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Director, Enterprise Finance, 554 ELSG/ED, Bldg. 266, Rm S230, 4225 Logistics Ave., WrightPatterson AFB, OH 45433–5769. Request must contain full name, Social Security Number (SSN), current mailing address, date of birth, service number and signature must be certified or attested to (the validity of a signature on a document) by a notary public. CONTESTING RECORDS PROCEDURES: The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37132, Controlling Internal, Public, and Interagency Air Force Information Collections; 32 CFR part 806b; or may be obtained from the system manager. DEAMS receives data from personnel records. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. SAFEGUARDS: System data is maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for a need-to-know. User access is managed by the Common Access Card authentication and valid Personal Identification Number. pwalker on DSK8KYBLC1PROD with NOTICES Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to Director, Enterprise Finance, 554 ELSG/ED, Bldg. 266, Rm S230, 4225 Logistics Ave., Wright-Patterson AFB, OH 45433–5769. Request must contain full name, Social Security Number (SSN), current mailing address, and signature. RECORD SOURCE CATEGORIES: RETRIEVABILITY: All records and data in the system will be retained based on the schedules defined in Defense Finance and Accounting Service 5015.2–M, Records Disposition Schedule. Paper records and DVDs are shredded, electronic records are degaussed. 17:09 Aug 06, 2009 [FR Doc. E9–18899 Filed 8–6–09; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Department of the Air Force [Docket ID USAF–2009–0054] Privacy Act of 1974; System of Records AGENCY: Department of the Air Force, DoD. RETENTION AND DISPOSAL: VerDate Nov<24>2008 NOTIFICATION PROCEDURES: Jkt 217001 ACTION: Notice to amend four systems of records. The Department of the Air Force proposes to amend four systems of records to its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. SUMMARY: PO 00000 Frm 00070 Fmt 4703 Sfmt 4703 DATES: The changes will be effective on September 8, 2009 unless comments are received that would result in a contrary determination. ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office of Warfighting Integration and Chief Information Officer, SAF/XCISI, 1800 Air Force Pentagon, Suite 220, Washington, DC 20330–1800. FOR FURTHER INFORMATION CONTACT: Mr. Ben Swilley at (703) 696–6648. SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record systems being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Dated: July 28, 2009. Patricia L. Toppings, OSD Federal Register Liaison Officer, Department of Defense. F031 AF SP C SYSTEM NAME: Complaint/Incident Reports (June 11, 1997, 62 FR 31793). CHANGES: * Change System ID to ‘‘F031 AF SF C’’. * * * * CATEGORIES OF RECORDS IN THE SYSTEM: Delete entry and replace with ‘‘Includes the incident or complaint report, statements by the subject or witness which includes their name, Social Security Number (SSN), status/ grade, date and place of birth, local and permanent address, home phone, and their sponsor’s name and social security number (SSN); information on seized or acquired property, if applicable, copies of forms referring cases to other agencies for final disposition, and other forms or reports required to complete basic report. Also includes an individual incident reference record.’’ * * * * * AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Delete entry and replace with ‘‘10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31–201, Volume 7, Security Forces Administration and Reports.’’ * * * * * E:\FR\FM\07AUN1.SGM 07AUN1

Agencies

[Federal Register Volume 74, Number 151 (Friday, August 7, 2009)]
[Notices]
[Pages 39673-39674]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-18899]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2009-0048]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to add a system of records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Air Force proposes to add a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on September 8, 2009, 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 
1800 Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Ben Swilley at (703) 696-6489.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 17, 2009, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: July 21, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM IDENTIFIER: F065 AFMC A

System Name:
    Defense Enterprise Accounting and Management System (DEAMS).

System Location:
    Defense Information Systems Agency Montgomery, 401 East Moore 
Drive, Building 857, Maxwell-AFB, Gunter Annex, Montgomery, AL 36114-
3001, and Air Force installations financial management offices.

Categories of Individuals Covered by the System:
    Government civilians, suppliers, customers, Active Duty Air Force, 
Air Force Reserve, and Air National Guard military personnel.

Categories of Records in the System:
    Data includes name, date of birth, mailing address, service work 
location (duty station), job order number, Air Force Specialty Code 
(AFSC), rank, grade, employee number, Social Security Number (SSN), 
personal bank account number, information concerning individual records 
of appointment or assignment; official authenticated time and 
attendance records, individual leave records, information on employee's 
federal, state and local tax withholding and allotments.

[[Page 39674]]

Authority for Maintenance of the System:
    5 U.S.C. 301, Departmental Regulations; Department of Defense 
Financial Management Regulation (DoDFMR) 7000.14-R Vol. 4; 5 U.S.C. 
Sections 5335, General Schedule Pay Rates; 5531, Government 
Organization and Employees; and 5533, Dual Pay and Dual Employment; and 
E.O. 9397 (SSN), as amended.

Purpose(s):
    This system replaces the financial accounting legacy systems with a 
new system. DEAMS provides an integrated solution maintaining general 
ledger, accounts payable, accounts receivable, financial reporting, and 
billing information for the government.

Routine Uses of Records Maintained in the System Including Categories 
of Users and the Purposes of Such Use:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the Department of Defense as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The ``DoD Blanket Routine Uses'' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records and electronic storage media.

Retrievability:
    Personal information is retrieved by name, Social Security Number 
(SSN), or employee number.

Safeguards:
    System data is maintained in a controlled facility. Physical entry 
is restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to person(s) 
responsible for servicing the record in performance of their official 
duties and who are properly screened and cleared for a need-to-know. 
User access is managed by the Common Access Card authentication and 
valid Personal Identification Number.

Retention and Disposal:
    All records and data in the system will be retained based on the 
schedules defined in Defense Finance and Accounting Service 5015.2-M, 
Records Disposition Schedule. Paper records and DVDs are shredded, 
electronic records are degaussed.

System Manager and Address:
    Program Manager, Director Enterprise Finance, 554 ELSG/ED, Bldg. 
266, Rm S230, 4225 Logistics Ave., Wright-Patterson AFB, OH 45433-5769.

Notification Procedures:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquiries to 
Director, Enterprise Finance, 554 ELSG/ED, Bldg. 266, Rm S230, 4225 
Logistics Ave., Wright-Patterson AFB, OH 45433-5769.
    Request must contain full name, Social Security Number (SSN), 
current mailing address, and signature.

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Director, Enterprise Finance, 554 ELSG/ED, Bldg. 266, Rm S230, 4225 
Logistics Ave., Wright-Patterson AFB, OH 45433-5769.
    Request must contain full name, Social Security Number (SSN), 
current mailing address, date of birth, service number and signature 
must be certified or attested to (the validity of a signature on a 
document) by a notary public.

Contesting Records Procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37132, Controlling Internal, Public, and 
Interagency Air Force Information Collections; 32 CFR part 806b; or may 
be obtained from the system manager.

Record Source Categories:
    DEAMS receives data from personnel records.

Exemptions Claimed for the System:
    None.

[FR Doc. E9-18899 Filed 8-6-09; 8:45 am]
BILLING CODE 5001-06-P