Privacy Act of 1974; System of Records, 39657-39663 [E9-18894]
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Federal Register / Vol. 74, No. 151 / Friday, August 7, 2009 / Notices
Individuals should provide their
name, home address, and
representative’s name.
The Office
of the Secretary of Defense systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on July 17, 2009, to the House
Committee on Oversight and
Government Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
SUPPLEMENTARY INFORMATION:
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the DLA Privacy Act Office,
Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA
22060–6221.
Individuals should provide their
name, home address, and
representative’s name.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records,
for contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the DLA Privacy Act
Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
Dated: July 21, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
RECORD SOURCE CATEGORIES:
DMDC 02 DoD
Information is provided by
constituent, the constituent’s
representative, and from agency files.
SYSTEM NAME:
Defense Enrollment Eligibility
Reporting System (DEERS) (April 22,
2009)
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
CHANGES:
[FR Doc. E9–18908 Filed 8–6–09; 8:45 am]
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BILLING CODE 5001–06–P
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD–2009–OS–0113]
Privacy Act of 1974; System of
Records
Office of the Secretary, DoD.
Notice to Alter a System of
Records.
AGENCY:
ACTION:
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SUMMARY: The Office of the Secretary of
Defense is proposing to alter a systems
of records notice in its existing
inventory of record systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a),
as amended.
DATES: This proposed action will be
effective without further notice on
September 8, 2009 unless comments are
received which result in a contrary
determination.
Send comments to the
Privacy Act Officer, Freedom of
Information Directorate, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301–1155.
FOR FURTHER INFORMATION CONTACT: Mrs.
Cindy Allard at (703) 588–6830.
ADDRESSES:
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Delete entry and replace with ‘‘5
U.S.C. 301, Departmental Regulations;
10 U.S.C. Chapter 53, Miscellaneous
Rights and Benefits, Chapter 54,
Commissary and Exchange Benefits,
Chapter 55 Medical and Dental Care,
Chapter 58 Benefits and Services for
Members being Separated or Recently
Separated, and Chapter 75 Deceased
Personnel; 10 U.S.C. 136 Under
Secretary of Defense for Personnel
Readiness; 20 U.S.C. 1070a (f)(4), Higher
Education Opportunity Act; 31 U.S.C.
3512(c) Executive Agency Accounting
and Other Financial Management; 50
U.S.C. Chapter 23, Internal Security;
DoD Directive 1341.1, Defense
Enrollment/Eligibility Reporting
System; DoD Instruction 1341.2, DEERS
Procedures; 5 U.S.C. App. 3 (Pub. L. 95–
452, as amended Inspector General Act
of 1978; Pub. L. 106–265, Federal LongTerm Care Insurance; and 10 U.S.C.
2358, Research and Development
Projects; 42 U.S.C., Chapter 20,
Subchapter I–G, Registration and Voting
by Absent Uniformed Services Voters
and Overseas Voters in Elections for
Federal Office, Sec. 1973ff, Federal
responsibilities and DoD Directive
1000.4, Federal Voting Assistance
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Fmt 4703
Sfmt 4703
39657
Program (FVAP); Homeland Security
Presidential Directive 12, Policy for a
common Identification Standard for
Federal Employees and Contractors; 38
CFR part 9.20, Traumatic injury
protection, Servicemembers’ Group Life
Insurance and Veterans’ Group Life
Insurance; and E.O. 9397 (SSN) as
amended.’’
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, these records may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
1. To the Social Security
Administration (SSA) to perform
computer data matching against the SSA
Wage and Earnings Record file for the
purpose of identifying employers of
Department of Defense (DoD)
beneficiaries eligible for health care.
This employer data will in turn be used
to identify those employed beneficiaries
who have employment-related group
health insurance, to coordinate
insurance benefits provided by DoD
with those provided by the other
insurance. This information will also be
used to perform computer data
matching against the SSA Master
Beneficiary Record file for the purpose
of identifying DoD beneficiaries eligible
for health care who are enrolled in the
Medicare Program, to coordinate
insurance benefits provided by DoD
with those provided by Medicare.
2. To the Office of Disability and
Insurance Security Programs, for the
purpose of expediting disability
processing of wounded military service
members and veterans.
3. To other Federal agencies and
State, local and territorial governments
to identify fraud and abuse of the
Federal agency’s programs and to
identify debtors and collect debts and
overpayment in the DoD health care
programs.
4. To each of the fifty States and the
District of Columbia for the purpose of
conducting an on going computer
matching program with State Medicaid
agencies to determine the extent to
which State Medicaid beneficiaries may
be eligible for Uniformed Services
health care benefits, including
CHAMPUS, TRICARE, and to recover
Medicaid monies from the CHAMPUS
program.
5. To provide dental care providers
assurance of treatment eligibility.
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39658
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6. To Federal agencies and/or their
contractors, in response to their
requests, for purposes of authenticating
the identity of individuals who,
incident to the conduct of official
business, present the Common Access
Card or similar identification as proof of
identity to gain physical or logical
access to government and contractor
facilities, locations, networks, or
systems.
7. To State and local child support
enforcement agencies for purposes of
providing information, consistent with
the requirements of 29 U.S.C. 1169(a),
42 U.S.C. 666(a)(19), and E.O. 12953
and in response to a National Medical
Support Notice (NMSN) (or equivalent
notice if based upon the statutory
authority for the NMSN), regarding the
military status of identified individuals
and whether, and for what period of
time, the children of such individuals
are or were eligible for DoD health care
coverage. Note: Information requested
by the States is not disclosed when it
would contravene U.S. national policy
or security interests (42 U.S.C. 653(e)).
8. To the Department of Health and
Human Services (HHS):
a. For purposes of providing
information, consistent with the
requirements of 42 U.S.C. 653 and in
response to an HHS request, regarding
the military status of identified
individuals and whether, and for what
period of time, the children of such
individuals are or were eligible for DoD
healthcare coverage. Note: Information
requested by HHS is not disclosed when
it would contravene U.S. national policy
or security interests (42 U.S.C. 653(e)).
b. For purposes of providing
information so that specified Medicare
determinations, specifically late
enrollment and waiver of penalty, can
be made for eligible (1) DoD military
retirees and (2) spouses (or former
spouses) and/or dependents of either
military retirees or active duty military
personnel, pursuant to section 625 of
the Medicare Prescription Drug,
Improvement, and Modernization Act of
2002 (as codified at 42 U.S.C. 1395p and
1395r).
c. To the Office of Child Support
Enforcement, Federal Parent Locator
Service, pursuant to 42 U.S.C. 653 and
653a; to assist in locating individuals for
the purpose of establishing parentage;
establishing, setting the amount of,
modifying, or enforcing child support
obligations; or enforcing child custody
or visitation orders; the relationship to
a child receiving benefits provided by a
third party and the name and SSN of
those third party providers who have a
legal responsibility. Identifying
delinquent obligors will allow State
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Jkt 217001
Child Support Enforcement agencies to
commence wage withholding or other
enforcement actions against the
obligors.
d. For purposes of providing
information to the Centers for Medicare
and MEDICAID Services (CMS) to
account for the impact of DoD
healthcare on local reimbursement rates
for the Medicare Advantage program as
required in 42 CFR 422.306.
9. To the American Red Cross for
purposes of providing emergency
notification and assistance to members
of the Armed Forces, retirees, family
members or survivors.
10. To the Department of Veterans
Affairs (DVA):
a. To provide military personnel, pay
and wounded, ill and injured
identification data for present and
former military personnel for the
purpose of evaluating use of veterans’
benefits, validating benefit eligibility
and maintaining the health and well
being of veterans and their family
members.
b. To provide identifying military
personnel data to the DVA and its
insurance program contractor for the
purpose of notifying separating eligible
Reservists of their right to apply for
Veteran’s Group Life Insurance coverage
under the Veterans Benefits
Improvement Act of 1996 (38 U.S.C.
1968) and for DVA to administer the
Traumatic Servicemember’s Group Life
Insurance (TSGLI) (Traumatic Injury
Protection Rider to Servicemember’s
Group Life Insurance (TSGLI), 38 CFR
part 9.20).
c. To register eligible veterans and
their dependents for DVA programs.
d. Providing identification of former
military personnel and survivor’s
financial benefit data to DVA for the
purpose of identifying military retired
pay and survivor benefit payments for
use in the administration of the DVA’s
Compensation and Pension Program (38
U.S.C. 5106). The information is to be
used to process all DVA award actions
more efficiently, reduce subsequent
overpayment collection actions, and
minimize erroneous payments.
e. To conduct computer matching
programs regulated by the Privacy Act
of 1974, as amended (5 U.S.C. 552a), for
the purposes of:
(1) Providing full identification of
active duty military personnel,
including full time National Guard/
Reserve support personnel, for use in
the administration of DVA’s
Compensation and Pension benefit
program. The information is used to
determine continued eligibility for DVA
disability compensation to recipients
who have returned to active duty so that
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Fmt 4703
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benefits can be adjusted or terminated
as required and steps taken by DVA to
collect any resulting overpayment (38
U.S.C. 5304(c)).
(2) Providing military personnel and
financial data to the Veterans Benefits
Administration, DVA for the purpose of
determining initial eligibility and any
changes in eligibility status to insure
proper payment of benefits for GI Bill
education and training benefits by the
DVA under the Montgomery GI Bill
(Title 10 U.S.C., Chapter 1606—Selected
Reserve and Title 38 U.S.C., Chapter
30—Active Duty), the REAP educational
benefit (Title 10 U.S.C., Chapter 1607),
and the National Call to Service
enlistment educational benefit (Title 10,
Chapter 510). The Post-9/11 GI Bill
(Title 38 U.S.C., Chapter 33) and The
Transferability of education assistance
to family members. The administrative
responsibilities designated to both
agencies by the law require that data be
exchanged in administering the
programs.
(3) Providing identification of reserve
duty, including full time support
National Guard/Reserve military
personnel, to the DVA, for the purpose
of deducting reserve time served from
any DVA disability compensation paid
or waiver of VA benefit. The law (10
U.S.C. 12316) prohibits receipt of
reserve pay and DVA compensation for
the same time period, however, it does
permit waiver of DVA compensation to
draw reserve pay.
(4) Providing identification of former
active duty military personnel who
received separation payments to the
DVA for the purpose of deducting such
repayment from any DVA disability
compensation paid. The law requires
recoupment of severance payments
before DVA disability compensation can
be paid (10 U.S.C. 1174).
f. To provide identifying military
personnel data to the DVA for the
purpose of notifying such personnel of
information relating to educational
assistance as required by the Veterans
Programs Enhancement Act of 1998 (38
U.S.C. 3011 and 3034).
11. To DoD Civilian Contractors and
grantees for the purpose of performing
research on manpower problems for
statistical analyses.
12. To consumer reporting agencies to
obtain current addresses of separated
military personnel to notify them of
potential benefits eligibility.
13. To Defense contractors to monitor
the employment of former DoD
employees and military members
subject to the provisions of 41 U.S.C.
423.
14. To Federal and Quasi Federal
agencies, territorial, State, and local
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governments to support personnel
functions requiring data on prior
military service credit for their
employees or for job applications. To
determine continued eligibility and help
eliminate fraud and abuse in benefit
programs and to collect debts and
overpayments owed to these programs.
Information released includes name,
Social Security Number, and military or
civilian address of individuals. To
detect fraud, waste and abuse pursuant
to the authority contained in the
Inspector General Act of 1978, as
amended (Pub. L. 95–452) for the
purpose of determining eligibility for,
and/or continued compliance with, any
Federal benefit program requirements.
15. To Federal and Quasi Federal
agencies, territorial, State and local
governments, and contractors and
grantees for the purpose of supporting
research studies concerned with the
health and well-being of active duty,
reserve, and retired personnel or
veterans, to include family members.
DMDC will disclose information from
this system of records for research
purposes when DMDC:
a. Has determined that the use or
disclosure does not violate legal or
policy limitations under which the
record was provided, collected, or
obtained;
b. Has determined that the research
purpose (1) cannot be reasonably
accomplished unless the record is
provided in individually identifiable
form, and (2) warrants the risk to the
privacy of the individual that additional
exposure of the record might bring;
c. Has required the recipient to (1)
establish reasonable administrative,
technical, and physical safeguards to
prevent unauthorized use or disclosure
of the record, and (2) remove or destroy
the information that identifies the
individual at the earliest time at which
removal or destruction can be
accomplished consistent with the
purpose of the research project, unless
the recipient has presented adequate
justification of a research or health
nature for retaining such information,
and (3) make no further use or
disclosure of the record except (A) in
emergency circumstances affecting the
health or safety of any individual, (B)
for use in another research project,
under these same conditions, and with
written authorization of the Department,
(C) for disclosure to a properly
identified person for the purpose of an
audit related to the research project, if
information that would enable research
subjects to be identified is removed or
destroyed at the earliest opportunity
consistent with the purpose of the audit,
or (D) when required by law;
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d. Has secured a written statement
attesting to the recipients’
understanding of, and willingness to
abide by these provisions.
16. To Federal and State agencies for
purposes of obtaining socioeconomic
information on Armed Forces personnel
so that analytical studies can be
conducted with a view to assessing the
present needs and future requirements
of such personnel.
17. To Federal and State agencies to
validate demographic data (e.g., Social
Security Number, citizenship status,
date and place of birth, etc.) for
individuals in DoD personnel and pay
files so that accurate information is
available in support of DoD
requirements.
18. To the Bureau of Citizenship and
Immigration Services, Department of
Homeland Security, for purposes of
facilitating the verification of
individuals who may be eligible for
expedited naturalization (Pub. L. 108–
136, Section 1701, and E.O. 13269,
Expedited Naturalization).
19. To the Federal voting program to
provide unit and e-mail addresses for
the purpose of notifying the military
members where to obtain absentee
ballots.
20. To the Department of Homeland
Security for the conduct of studies
related to the health and well-being of
Coast Guard members and to
authenticate and identify Coast Guard
personnel.
21. To Coast Guard recruiters in the
performance of their assigned duties.
22. To Federal Agencies, to include
OPM, Postal Service, Executive Office of
the President and Administrative Office
of the Courts; to conduct computer
matching programs regulated by the
Privacy Act of 1974, as amended (5
U.S.C. 552a), for the purpose of:
a. Providing all reserve military
members eligible for TRICARE Reserve
Select (TRS) to be matched against the
Federal agencies for providing those
reserve military members that are also
Federal civil service employees. This
disclosure by the Federal agencies will
provide the DoD with the FEHB
eligibility and Federal employment
information necessary to determine
continuing eligibility for the TRS
program. Only those reservists not
eligible for FEHB are eligible for TRS
(Section 1076d of title 10).
b. Providing all reserve military
members to be matched against the
Federal agencies for the purpose of
identifying the Reserve Forces who are
also employed by the Federal
Government in a civilian position, so
that reserve status can be terminated if
necessary. To accomplish an emergency
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39659
mobilization, individuals occupying
critical civilian positions cannot be
mobilized as Reservists.
c. To the Department of Education for
the purpose of identifying dependent
children of those military members
killed in Operation Iraq Freedom and
Operation Enduring Freedom (OIF/
OEF), Afghanistan Only, for possible
benefits.’’
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DMDC 02 DoD
SYSTEM NAME:
Defense Enrollment Eligibility
Recording System (DEERS)
SYSTEM LOCATION:
EDS—Service Management Center,
1075 West Entrance Drive, Auburn
Hills, MI 48326–2723.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Active duty members and other
Uniformed Servicemembers, i.e.,
Department of Defense (DoD), Coast
Guard, NOAA and USPHS; Reserve
Members; National Guard members;
State National Guard Employees;
Presidential Appointees of all Federal
Government agencies; DoD and
Uniformed Service civil service
employees, except Presidential
appointees; Disabled American
veterans; DoD and Uniformed Service
contract employees; Former members
(Reserve service, discharged RR or SR
following notification of retirement
eligibility); Medal of Honor recipients;
Non-DoD civil service employees; U.S.
Military Academy Students; Nonappropriated fund DoD and Uniformed
Service employees (NAF); Non-Federal
Agency Civilian associates, i.e.
American Red Cross Emergency
Services paid employees, Non-DoD
contract employees; Reserve retirees not
yet eligible for retired pay; Retired
military members eligible for retired
pay; Foreign Affiliates; DoD OCONUS
Hires; DoD Beneficiaries; Civilian
Retirees; Dependents; Members of the
general public treated for a medical
emergency in a DoD Medical Facility;
Emergency Contact Person; Care Givers;
Prior Military Eligible for VA benefits.
CATEGORIES OF RECORDS IN THE SYSTEM:
Computer files containing
beneficiary’s name; Service or Social
Security Number; enrollment number;
relationship of beneficiary to sponsor;
residence address of beneficiary or
sponsor; date of birth of beneficiary; sex
of beneficiary; branch of Service of
sponsor; dates of beginning and ending
eligibility; number of family members of
sponsor; primary unit duty location of
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sponsor; race and ethnic origin of
beneficiary; occupation of sponsor;
rank/pay grade of sponsor; disability
documentation; wounded, ill and
injured identification information;
Medicare eligibility and enrollment
data; primary and secondary
fingerprints and photographs of
beneficiaries; blood test results;
Deoxyribonucleic Acid (DNA); dental
care eligibility codes and dental x-rays.
Catastrophic Cap and Deductible
(CCD) transactions, including monetary
amounts; CHAMPUS/TRICARE claim
records containing enrollee, participant
and health care facility, provider data
such as cause of treatment, amount of
payment, name and Social Security or
tax identification number of providers
or potential providers of care;
citizenship data/country of birth; civil
service employee employment
information (agency and bureau, pay
plan and grade, nature of action code
and nature of action effective date,
occupation series, dates of promotion
and expected return from overseas,
service computation date); claims data;
compensation data; contractor fee
payment data; date of separation of
former enlisted and officer personnel;
demographic data (kept on others
beyond beneficiaries) date of birth,
home of record State, sex, race,
education level; Department of Veterans
Affairs disability payment records;
digital signatures where appropriate to
assert validity of data; e-mail (home/
work); emergency contact information;
immunization data; Information
Assurance (IA) Workforce information;
language data; military personnel
information (rank, assignment/
deployment, length of service, military
occupation, education, and benefit
usage); pharmacy benefits; reason
leaving military service or DoD civilian
service; Reserve member’s civilian
occupation and employment
information; education benefit
eligibility and usage; special military
pay information; SGLI/FGLI; stored
documents for proving identity and
association; workforce information (e.g.
Acquisition, First Responders); Privacy
Act audit logs.
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AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. Chapters 53,
Miscellaneous Rights and Benefits,
Chapter 54, Commissary and Exchange
Benefits, Chapter 55 Medical and Dental
Care, Chapter 58 Benefits and Services
for Members being Separated or
Recently Separated, and Chapter 75
Deceased Personnel; 10 U.S.C. 136
Under Secretary of Defense for
Personnel Readiness; 20 U.S.C.
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Jkt 217001
1070a(f)(4), Higher Education
Opportunity Act; 31 U.S.C. 3512(c)
Executive Agency Accounting and
Other Financial Management; 50 U.S.C.
Chapter 23, Internal Security; DoD
Directive 1341.1, Defense Enrollment/
Eligibility Reporting System; DoD
Instruction 1341.2, DEERS Procedures; 5
U.S.C. App. 3 (Pub. L. 95–452, as
amended Inspector General Act of 1978;
Pub. L. 106–265, Federal Long-Term
Care Insurance; and 10 U.S.C. 2358,
Research and Development Projects; 42
U.S.C., Chapter 20, Subchapter I–G,
Registration and Voting by Absent
Uniformed Services Voters and
Overseas Voters in Elections for Federal
Office, Sec. 1973ff, Federal
responsibilities and DoD Directive
1000.4, Federal Voting Assistance
Program (FVAP); Homeland Security
Presidential Directive 12, Policy for a
common Identification Standard for
Federal Employees and Contractors; 38
CFR part 9.20, Traumatic injury
protection, Servicemembers’ Group Life
Insurance and Veterans’ Group Life
Insurance; and E.O. 9397 (SSN), as
amended.
PURPOSE(S):
The purpose of the system is to
provide a database for determining
eligibility to DoD entitlements and
privileges; to support DoD health care
management programs; to provide
identification of deceased members; to
record the issuance of DoD badges and
identification cards, i.e., Common
Access Cards (CAC) or beneficiary
cards; and to detect fraud and abuse of
the benefit programs by claimants and
providers to include appropriate
collection actions arising out of any
debts incurred as a consequence of such
programs.
To authenticate and identify DoD
affiliated personnel (e.g., contractors); to
assess manpower, support personnel
and readiness functions; to perform
statistical analyses; identify current DoD
civilian and military personnel for
purposes of detecting fraud and abuse of
benefit programs; to register current
DoD civilian and military personnel and
their authorized dependents for
purposes of obtaining medical
examination, treatment or other benefits
to which they are entitled; to ensure
benefit eligibility is retained after
separation from the military;
information will be used by agency
officials and employees, or authorized
contractors, and other DoD Components
for personnel and manpower studies;
and to assist in recruiting prior-service
personnel.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records may specifically be disclosed
outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
1. To the Social Security
Administration (SSA) to perform
computer data matching against the SSA
Wage and Earnings Record file for the
purpose of identifying employers of
Department of Defense (DoD)
beneficiaries eligible for health care.
This employer data will in turn be used
to identify those employed beneficiaries
who have employment-related group
health insurance, to coordinate
insurance benefits provided by DoD
with those provided by the other
insurance. This information will also be
used to perform computer data
matching against the SSA Master
Beneficiary Record file for the purpose
of identifying DoD beneficiaries eligible
for health care who are enrolled in the
Medicare Program, to coordinate
insurance benefits provided by DoD
with those provided by Medicare.
2. To the Office of Disability and
Insurance Security Programs, for the
purpose of expediting disability
processing of wounded military service
members and veterans.
3. To other Federal agencies and
State, local and territorial governments
to identify fraud and abuse of the
Federal agency’s programs and to
identify debtors and collect debts and
overpayment in the DoD health care
programs.
4. To each of the fifty States and the
District of Columbia for the purpose of
conducting an on going computer
matching program with State Medicaid
agencies to determine the extent to
which State Medicaid beneficiaries may
be eligible for Uniformed Services
health care benefits, including
CHAMPUS, TRICARE, and to recover
Medicaid monies from the CHAMPUS
program.
5. To provide dental care providers
assurance of treatment.
6. To Federal agencies and/or their
contractors, in response to their
requests, for purposes of authenticating
the identity of individuals who,
incident to the conduct of official
business, present the Common Access
Card or similar identification as proof of
identity to gain physical or logical
access to government and contractor
facilities, locations, networks, or
systems.
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7. To State and local child support
enforcement agencies for purposes of
providing information, consistent with
the requirements of 29 U.S.C. 1169(a),
42 U.S.C. 666(a)(19), and E.O. 12953
and in response to a National Medical
Support Notice (NMSN) (or equivalent
notice if based upon the statutory
authority for the NMSN), regarding the
military status of identified individuals
and whether, and for what period of
time, the children of such individuals
are or were eligible for DoD health care
coverage. Note: Information requested
by the States is not disclosed when it
would contravene U.S. national policy
or security interests (42 U.S.C. 653(e)).
8. To the Department of Health and
Human Services (HHS):
a. For purposes of providing
information, consistent with the
requirements of 42 U.S.C. 653 and in
response to an HHS request, regarding
the military status of identified
individuals and whether, and for what
period of time, the children of such
individuals are or were eligible for DoD
healthcare coverage. Note: Information
requested by HHS is not disclosed when
it would contravene U.S. national policy
or security interests (42 U.S.C. 653(e)).
b. For purposes of providing
information so that specified Medicare
determinations, specifically late
enrollment and waiver of penalty, can
be made for eligible (1) DoD military
retirees and (2) spouses (or former
spouses) and/or dependents of either
military retirees or active duty military
personnel, pursuant to section 625 of
the Medicare Prescription Drug,
Improvement, and Modernization Act of
2002 (as codified at 42 U.S.C. 1395p and
1395r).
c. To the Office of Child Support
Enforcement, Federal Parent Locator
Service, pursuant to 42 U.S.C. 653 and
653a; to assist in locating individuals for
the purpose of establishing parentage;
establishing, setting the amount of,
modifying, or enforcing child support
obligations; or enforcing child custody
or visitation orders; the relationship to
a child receiving benefits provided by a
third party and the name and SSN of
those third party providers who have a
legal responsibility. Identifying
delinquent obligors will allow State
Child Support Enforcement agencies to
commence wage withholding or other
enforcement actions against the
obligors.
d. For purposes of providing
information to the Centers for Medicare
and MEDICAID Services (CMS) to
account for the impact of DoD
healthcare on local reimbursement rates
for the Medicare Advantage program as
required in 42 CFR 422.306.
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9. To the American Red Cross for
purposes of providing emergency
notification and assistance to members
of the Armed Forces, retirees, family
members or survivors.
10. To the Department of Veterans
Affairs (DVA):
a. To provide military personnel, pay
and wounded, ill and injured
identification data for present and
former military personnel for the
purpose of evaluating use of veterans’
benefits, validating benefit eligibility
and maintaining the health and well
being of veterans and their family
members.
b. To provide identifying military
personnel data to the DVA and its
insurance program contractor for the
purpose of notifying separating eligible
Reservists of their right to apply for
Veteran’s Group Life Insurance coverage
under the Veterans Benefits
Improvement Act of 1996 (38 U.S.C.
1968) and for DVA to administer the
Traumatic Servicemember’s Group Life
Insurance (TSGLI) (Traumatic Injury
Protection Rider to Servicemember’s
Group Life Insurance (TSGLI), 38 CFR
part 9.20).
c. To register eligible veterans and
their dependents for DVA programs.
d. Providing identification of former
military personnel and survivor’s
financial benefit data to DVA for the
purpose of identifying military retired
pay and survivor benefit payments for
use in the administration of the DVA’s
Compensation and Pension Program (38
U.S.C. 5106). The information is to be
used to process all DVA award actions
more efficiently, reduce subsequent
overpayment collection actions, and
minimize erroneous payments.
e. To conduct computer matching
programs regulated by the Privacy Act
of 1974, as amended (5 U.S.C. 552a), for
the purposes of:
(1) Providing full identification of
active duty military personnel,
including full time National Guard/
Reserve support personnel, for use in
the administration of DVA’s
Compensation and Pension benefit
program. The information is used to
determine continued eligibility for DVA
disability compensation to recipients
who have returned to active duty so that
benefits can be adjusted or terminated
as required and steps taken by DVA to
collect any resulting over payment (38
U.S.C. 5304(c)).
(2) Providing military personnel and
financial data to the Veterans Benefits
Administration, DVA for the purpose of
determining initial eligibility and any
changes in eligibility status to insure
proper payment of benefits for GI Bill
education and training benefits by the
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DVA under the Montgomery GI Bill
(Title 10 U.S.C., Chapter 1606—Selected
Reserve and Title 38 U.S.C., Chapter
30—Active Duty), the REAP educational
benefit (Title 10 U.S.C., Chapter 1607),
and the National Call to Service
enlistment educational benefit (Title 10,
Chapter 510). The Post 9/11 GI Bill
(Title 38 U.S.C., Chapter 33) and The
Transferability of education assistance
to family members. The administrative
responsibilities designated to both
agencies by the law require that data be
exchanged in administering the
programs.
(3) Providing identification of reserve
duty, including full time support
National Guard/Reserve military
personnel, to the DVA, for the purpose
of deducting reserve time served from
any DVA disability compensation paid
or waiver of VA benefit. The law (10
U.S.C. 12316) prohibits receipt of
reserve pay and DVA compensation for
the same time period, however, it does
permit waiver of DVA compensation to
draw reserve pay.
(4) Providing identification of former
active duty military personnel who
received separation payments to the
DVA for the purpose of deducting such
repayment from any DVA disability
compensation paid. The law requires
recoupment of severance payments
before DVA disability compensation can
be paid (10 U.S.C. 1174).
f. To provide identifying military
personnel data to the DVA for the
purpose of notifying such personnel of
information relating to educational
assistance as required by the Veterans
Programs Enhancement Act of 1998 (38
U.S.C. 3011 and 3034).
11. To DoD Civilian Contractors and
grantees for the purpose of performing
research on manpower problems for
statistical analyses.
12. To consumer reporting agencies to
obtain current addresses of separated
military personnel to notify them of
potential benefits eligibility.
13. To Defense contractors to monitor
the employment of former DoD
employees and military members
subject to the provisions of 41 U.S.C.
423.
14. To Federal and Quasi Federal
agencies, territorial, State, and local
governments to support personnel
functions requiring data on prior
military service credit for their
employees or for job applications. To
determine continued eligibility and help
eliminate fraud and abuse in benefit
programs and to collect debts and over
payments owed to these programs.
Information released includes name,
Social Security Number, and military or
civilian address of individuals. To
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detect fraud, waste and abuse pursuant
to the authority contained in the
Inspector General Act of 1978, as
amended (Pub. L. 95–452) for the
purpose of determining eligibility for,
and/or continued compliance with, any
Federal benefit program requirements.
15. To Federal and Quasi Federal
agencies, territorial, State and local
governments, and contractors and
grantees for the purpose of supporting
research studies concerned with the
health and well being of active duty,
reserve, and retired personnel or
veterans, to include family members.
DMDC will disclose information from
this system of records for research
purposes when DMDC:
a. Has determined that the use or
disclosure does not violate legal or
policy limitations under which the
record was provided, collected, or
obtained;
b. Has determined that the research
purpose (1) cannot be reasonably
accomplished unless the record is
provided in individually identifiable
form, and (2) warrants the risk to the
privacy of the individual that additional
exposure of the record might bring;
c. Has required the recipient to (1)
establish reasonable administrative,
technical, and physical safeguards to
prevent unauthorized use or disclosure
of the record, and (2) remove or destroy
the information that identifies the
individual at the earliest time at which
removal or destruction can be
accomplished consistent with the
purpose of the research project, unless
the recipient has presented adequate
justification of a research or health
nature for retaining such information,
and (3) make no further use or
disclosure of the record except (A) in
emergency circumstances affecting the
health or safety of any individual, (B)
for use in another research project,
under these same conditions, and with
written authorization of the Department,
(C) for disclosure to a properly
identified person for the purpose of an
audit related to the research project, if
information that would enable research
subjects to be identified is removed or
destroyed at the earliest opportunity
consistent with the purpose of the audit,
or (D) when required by law;
d. Has secured a written statement
attesting to the recipients’
understanding of, and willingness to
abide by these provisions.
16. To Federal and State agencies for
purposes of obtaining socioeconomic
information on Armed Forces personnel
so that analytical studies can be
conducted with a view to assessing the
present needs and future requirements
of such personnel.
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17. To Federal and State agencies to
validate demographic data (e.g., Social
Security Number, citizenship status,
date and place of birth, etc.) for
individuals in DoD personnel and pay
files so that accurate information is
available in support of DoD
requirements.
18. To the Bureau of Citizenship and
Immigration Services, Department of
Homeland Security, for purposes of
facilitating the verification of
individuals who may be eligible for
expedited naturalization (Pub. L. 108–
136, Section 1701, and E.O. 13269,
Expedited Naturalization).
19. To the Federal voting program to
provide unit and e-mail addresses for
the purpose of notifying the military
members where to obtain absentee
ballots.
20. To the Department of Homeland
Security for the conduct of studies
related to the health and well-being of
Coast Guard members and to
authenticate and identify Coast Guard
personnel.
21. To Coast Guard recruiters in the
performance of their assigned duties.
22. To Federal Agencies, to include
OPM, Postal Service, Executive Office of
the President and Administrative Office
of the Courts; to conduct computer
matching programs regulated by the
Privacy Act of 1974, as amended (5
U.S.C. 552a), for the purpose of:
a. Providing all reserve military
members eligible for TRICARE Reserve
Select (TRS) to be matched against the
Federal agencies for providing those
reserve military members that are also
Federal civil service employees. This
disclosure by the Federal agencies will
provide the DoD with the FEHB
eligibility and Federal employment
information necessary to determine
continuing eligibility for the TRS
program. Only those reservists not
eligible for FEHB are eligible for TRS
(Section 1076d of title 10).
b. Providing all reserve military
members to be matched against the
Federal agencies for the purpose of
identifying the Reserve Forces who are
also employed by the Federal
Government in a civilian position, so
that reserve status can be terminated if
necessary. To accomplish an emergency
mobilization, individuals occupying
critical civilian positions cannot be
mobilized as Reservists.
c. To the Department of Education for
the purpose of identifying dependent
children of those military members
killed in Operation Iraq Freedom and
Operation Enduring Freedom (OIF/
OEF), Afghanistan Only, for possible
benefits.
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The DoD ‘‘Blanket Routine Uses’’
published at the beginning of OSD’s
compilation of systems of records
notices apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on magnetic
tapes and disks, and are housed in a
controlled computer media library.
RETRIEVABILITY:
Records about individuals are
retrieved by an algorithm which uses
name, Social Security Number, date of
birth, rank, and duty location as
possible inputs. Retrievals are made on
summary basis by geographic
characteristics and location and
demographic characteristics.
Information about individuals will not
be distinguishable in summary
retrievals. Retrievals for the purposes of
generating address lists for direct mail
distribution may be made using
selection criteria based on geographic
and demographic keys.
SAFEGUARDS:
Computerized records are maintained
in a controlled area accessible only to
authorized personnel. Entry to these
areas is restricted to those personnel
with a valid requirement and
authorization to enter. Physical entry is
restricted by the use of locks, guards,
and administrative procedures (e.g., fire
protection regulations).
Access to personal information is
restricted to those who require the
records in the performance of their
official duties, and to the individuals
who are the subjects of the record or
their authorized representatives. Access
to personal information is further
restricted by the use of passwords,
which are changed periodically. All
individuals granted access to this
system of records are to have received
Information Assurance and Privacy Act
training.
RETENTION AND DISPOSAL:
Data is destroyed when superseded or
when no longer needed for operational
purposes, whichever is later.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Director, Defense Manpower
Data Center, DoD Center Monterey Bay,
400 Gigling Road, Seaside, CA 93955–
6771.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the Deputy
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Director, Defense Manpower Data
Center, DoD Center Monterey Bay, 400
Gigling Road, Seaside, CA 93955–6771.
Written requests should contain the
full name, Social Security Number
(SSN), date of birth, and current address
and telephone number of the individual.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the OSD/JS FOIA Requester
Service Center, 1155 Defense Pentagon,
Washington, DC 20301–1155.
Written requests should contain the
name and number of this system of
records notice along with the full name,
Social Security Number (SSN), date of
birth, and current address and
telephone number of the individual and
be signed.
CONTESTING RECORD PROCEDURES:
The OSD rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in OSD Administrative
Instruction 81; 32 CFR part 311; or may
be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Individuals, personnel, pay, and
benefit systems of the military and
civilian departments and agencies of the
Defense Department, the Coast Guard,
the Public Health Service, the National
Oceanic and Atmospheric
Administration, Department of Veterans
Affairs, and other Federal agencies.
received which would result in a
contrary determination.
ADDRESSES: Send comments to the
Defense Finance and Accounting
Service, FOIA/PA Program Manager,
Corporate Communications and
Legislative Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
FOR FURTHER INFORMATION CONTACT: Ms.
Linda Krabbenhoft at (303) 589–3510.
SUPPLEMENTARY INFORMATION: The
Defense Finance and Accounting
Service systems of notices subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The specific changes to the records
systems being amended are set forth
below followed by the notices, as
amended, published in their entirety.
The proposed amendments are not
within the purview of subsection (r) of
the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, which requires the
submission of a new or altered system
report.
Dated: July 28, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
T1205
SYSTEM NAME:
Junior Reserve Officer Training Corps
Payment Reimbursement System (April
28, 2000, 65 FR 24935).
CHANGES:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
*
None.
DEPARTMENT OF DEFENSE
Office of the Secretary
Privacy Act of 1974; Systems of
Records
Defense Finance and
Accounting Service, DoD.
ACTION: Notice to Amend a System of
Records.
AGENCY:
The Defense Finance and
Accounting Service (DFAS) is proposing
to amend systems of records notices in
its inventory of record systems subject
to the Privacy Act of 1974 (5 U.S.C.
552a), as amended.
DATES: This proposed action will be
effective without further notice on
September 8, 2009 unless comments are
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*
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
[Docket ID: DoD–2009–OS–0123]
17:09 Aug 06, 2009
*
Delete entry and replace with
‘‘Defense Finance and Accounting
Service, 8899 East 56th Street,
Indianapolis, IN 46269–0002.’’
*
*
*
*
*
BILLING CODE 5001–06–P
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*
SYSTEM LOCATION:
[FR Doc. E9–18894 Filed 8–6–09; 8:45 am]
SUMMARY:
*
Delete entry and replace with ‘‘10
U.S.C. 2031, as amended, Junior Reserve
Officers’ Training Corps, Reserve
Officers’ Training Corps Program for
Secondary Educational Institutions;
DoD Instruction 1205.13, Junior Reserve
Officers Training Corps Program;
DoDFMR 7000.14–R, Volume 10,
Chapter 21; Headquarters, Defense
Finance and Accounting Service,
Memorandum of April 10, 1996;
(Department of the Navy, Headquarters,
U.S. Marine Corps, Memorandum of
April 26, 1996; Department of the Navy,
Office of the Assistant Secretary,
Memorandum of June 21, 1996;
Department of the Navy, Office of the
Assistant Secretary, Memorandum of
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39663
June 21, 1996, and E.O. 9397 (SSN), as
amended.’’
PURPOSE(S):
Delete entry and replace with ‘‘The
purpose of this system is as follows:
To accomplish payroll computations
and the reimbursement portion of the
Junior Reserve Officer Training Corps
Instructor Program.
To provide statements and/or reports
to each instructor and school/school
district.
To answer inquiries from applicable
Services and/or financial institution
where funds were distributed.
To provide information required by
an auditor during an audit of the
program.
To assist the Services with audit of
individual instructor, school, and/or
school district.’’
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, these records
contained therein may specifically be
disclosed outside the DoD as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
To the school/school district to
provide information regarding the
instructor’s computed minimum
instructor pay, and the amount being
reimbursed by the applicable Military
Service.
To the Treasury Department to
provide information on check issues
and electronic funds transfers.
To the Federal Reserve Banks to
distribute payments made through the
direct deposit system to financial
organizations or their processing agents
authorized by individuals to receive and
deposit payments in their accounts.
The DoD ‘‘Blanket Routine Uses’’
published at the beginning of the DFAS
compilation of systems of records
notices also apply to this system.
*
*
*
*
*
STORAGE:
Delete entry and replace with ‘‘The
records are hard copy documents or
electronic storage media.’’
RETRIEVABILITY:
Delete entry and replace with ‘‘Name
and Social Security Number.’’
SAFEGUARDS:
Delete entry and replace with
‘‘Records are stored in an office building
protected by guards, controlled
screening, use of visitor registers,
electronic access, and/or locks. Access
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Agencies
[Federal Register Volume 74, Number 151 (Friday, August 7, 2009)]
[Notices]
[Pages 39657-39663]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-18894]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2009-OS-0113]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to Alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense is proposing to alter a
systems of records notice in its existing inventory of record systems
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
September 8, 2009 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Freedom of
Information Directorate, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Mrs. Cindy Allard at (703) 588-6830.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
systems of records notices subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on July 17, 2009, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: July 21, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
DMDC 02 DoD
SYSTEM NAME:
Defense Enrollment Eligibility Reporting System (DEERS) (April 22,
2009)
CHANGES:
* * * * *
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ``5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. Chapter 53, Miscellaneous Rights and Benefits,
Chapter 54, Commissary and Exchange Benefits, Chapter 55 Medical and
Dental Care, Chapter 58 Benefits and Services for Members being
Separated or Recently Separated, and Chapter 75 Deceased Personnel; 10
U.S.C. 136 Under Secretary of Defense for Personnel Readiness; 20
U.S.C. 1070a (f)(4), Higher Education Opportunity Act; 31 U.S.C.
3512(c) Executive Agency Accounting and Other Financial Management; 50
U.S.C. Chapter 23, Internal Security; DoD Directive 1341.1, Defense
Enrollment/Eligibility Reporting System; DoD Instruction 1341.2, DEERS
Procedures; 5 U.S.C. App. 3 (Pub. L. 95-452, as amended Inspector
General Act of 1978; Pub. L. 106-265, Federal Long-Term Care Insurance;
and 10 U.S.C. 2358, Research and Development Projects; 42 U.S.C.,
Chapter 20, Subchapter I-G, Registration and Voting by Absent Uniformed
Services Voters and Overseas Voters in Elections for Federal Office,
Sec. 1973ff, Federal responsibilities and DoD Directive 1000.4, Federal
Voting Assistance Program (FVAP); Homeland Security Presidential
Directive 12, Policy for a common Identification Standard for Federal
Employees and Contractors; 38 CFR part 9.20, Traumatic injury
protection, Servicemembers' Group Life Insurance and Veterans' Group
Life Insurance; and E.O. 9397 (SSN) as amended.''
* * * * *
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
these records may specifically be disclosed outside the DoD as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
1. To the Social Security Administration (SSA) to perform computer
data matching against the SSA Wage and Earnings Record file for the
purpose of identifying employers of Department of Defense (DoD)
beneficiaries eligible for health care. This employer data will in turn
be used to identify those employed beneficiaries who have employment-
related group health insurance, to coordinate insurance benefits
provided by DoD with those provided by the other insurance. This
information will also be used to perform computer data matching against
the SSA Master Beneficiary Record file for the purpose of identifying
DoD beneficiaries eligible for health care who are enrolled in the
Medicare Program, to coordinate insurance benefits provided by DoD with
those provided by Medicare.
2. To the Office of Disability and Insurance Security Programs, for
the purpose of expediting disability processing of wounded military
service members and veterans.
3. To other Federal agencies and State, local and territorial
governments to identify fraud and abuse of the Federal agency's
programs and to identify debtors and collect debts and overpayment in
the DoD health care programs.
4. To each of the fifty States and the District of Columbia for the
purpose of conducting an on going computer matching program with State
Medicaid agencies to determine the extent to which State Medicaid
beneficiaries may be eligible for Uniformed Services health care
benefits, including CHAMPUS, TRICARE, and to recover Medicaid monies
from the CHAMPUS program.
5. To provide dental care providers assurance of treatment
eligibility.
[[Page 39658]]
6. To Federal agencies and/or their contractors, in response to
their requests, for purposes of authenticating the identity of
individuals who, incident to the conduct of official business, present
the Common Access Card or similar identification as proof of identity
to gain physical or logical access to government and contractor
facilities, locations, networks, or systems.
7. To State and local child support enforcement agencies for
purposes of providing information, consistent with the requirements of
29 U.S.C. 1169(a), 42 U.S.C. 666(a)(19), and E.O. 12953 and in response
to a National Medical Support Notice (NMSN) (or equivalent notice if
based upon the statutory authority for the NMSN), regarding the
military status of identified individuals and whether, and for what
period of time, the children of such individuals are or were eligible
for DoD health care coverage. Note: Information requested by the States
is not disclosed when it would contravene U.S. national policy or
security interests (42 U.S.C. 653(e)).
8. To the Department of Health and Human Services (HHS):
a. For purposes of providing information, consistent with the
requirements of 42 U.S.C. 653 and in response to an HHS request,
regarding the military status of identified individuals and whether,
and for what period of time, the children of such individuals are or
were eligible for DoD healthcare coverage. Note: Information requested
by HHS is not disclosed when it would contravene U.S. national policy
or security interests (42 U.S.C. 653(e)).
b. For purposes of providing information so that specified Medicare
determinations, specifically late enrollment and waiver of penalty, can
be made for eligible (1) DoD military retirees and (2) spouses (or
former spouses) and/or dependents of either military retirees or active
duty military personnel, pursuant to section 625 of the Medicare
Prescription Drug, Improvement, and Modernization Act of 2002 (as
codified at 42 U.S.C. 1395p and 1395r).
c. To the Office of Child Support Enforcement, Federal Parent
Locator Service, pursuant to 42 U.S.C. 653 and 653a; to assist in
locating individuals for the purpose of establishing parentage;
establishing, setting the amount of, modifying, or enforcing child
support obligations; or enforcing child custody or visitation orders;
the relationship to a child receiving benefits provided by a third
party and the name and SSN of those third party providers who have a
legal responsibility. Identifying delinquent obligors will allow State
Child Support Enforcement agencies to commence wage withholding or
other enforcement actions against the obligors.
d. For purposes of providing information to the Centers for
Medicare and MEDICAID Services (CMS) to account for the impact of DoD
healthcare on local reimbursement rates for the Medicare Advantage
program as required in 42 CFR 422.306.
9. To the American Red Cross for purposes of providing emergency
notification and assistance to members of the Armed Forces, retirees,
family members or survivors.
10. To the Department of Veterans Affairs (DVA):
a. To provide military personnel, pay and wounded, ill and injured
identification data for present and former military personnel for the
purpose of evaluating use of veterans' benefits, validating benefit
eligibility and maintaining the health and well being of veterans and
their family members.
b. To provide identifying military personnel data to the DVA and
its insurance program contractor for the purpose of notifying
separating eligible Reservists of their right to apply for Veteran's
Group Life Insurance coverage under the Veterans Benefits Improvement
Act of 1996 (38 U.S.C. 1968) and for DVA to administer the Traumatic
Servicemember's Group Life Insurance (TSGLI) (Traumatic Injury
Protection Rider to Servicemember's Group Life Insurance (TSGLI), 38
CFR part 9.20).
c. To register eligible veterans and their dependents for DVA
programs.
d. Providing identification of former military personnel and
survivor's financial benefit data to DVA for the purpose of identifying
military retired pay and survivor benefit payments for use in the
administration of the DVA's Compensation and Pension Program (38 U.S.C.
5106). The information is to be used to process all DVA award actions
more efficiently, reduce subsequent overpayment collection actions, and
minimize erroneous payments.
e. To conduct computer matching programs regulated by the Privacy
Act of 1974, as amended (5 U.S.C. 552a), for the purposes of:
(1) Providing full identification of active duty military
personnel, including full time National Guard/Reserve support
personnel, for use in the administration of DVA's Compensation and
Pension benefit program. The information is used to determine continued
eligibility for DVA disability compensation to recipients who have
returned to active duty so that benefits can be adjusted or terminated
as required and steps taken by DVA to collect any resulting overpayment
(38 U.S.C. 5304(c)).
(2) Providing military personnel and financial data to the Veterans
Benefits Administration, DVA for the purpose of determining initial
eligibility and any changes in eligibility status to insure proper
payment of benefits for GI Bill education and training benefits by the
DVA under the Montgomery GI Bill (Title 10 U.S.C., Chapter 1606--
Selected Reserve and Title 38 U.S.C., Chapter 30--Active Duty), the
REAP educational benefit (Title 10 U.S.C., Chapter 1607), and the
National Call to Service enlistment educational benefit (Title 10,
Chapter 510). The Post-9/11 GI Bill (Title 38 U.S.C., Chapter 33) and
The Transferability of education assistance to family members. The
administrative responsibilities designated to both agencies by the law
require that data be exchanged in administering the programs.
(3) Providing identification of reserve duty, including full time
support National Guard/Reserve military personnel, to the DVA, for the
purpose of deducting reserve time served from any DVA disability
compensation paid or waiver of VA benefit. The law (10 U.S.C. 12316)
prohibits receipt of reserve pay and DVA compensation for the same time
period, however, it does permit waiver of DVA compensation to draw
reserve pay.
(4) Providing identification of former active duty military
personnel who received separation payments to the DVA for the purpose
of deducting such repayment from any DVA disability compensation paid.
The law requires recoupment of severance payments before DVA disability
compensation can be paid (10 U.S.C. 1174).
f. To provide identifying military personnel data to the DVA for
the purpose of notifying such personnel of information relating to
educational assistance as required by the Veterans Programs Enhancement
Act of 1998 (38 U.S.C. 3011 and 3034).
11. To DoD Civilian Contractors and grantees for the purpose of
performing research on manpower problems for statistical analyses.
12. To consumer reporting agencies to obtain current addresses of
separated military personnel to notify them of potential benefits
eligibility.
13. To Defense contractors to monitor the employment of former DoD
employees and military members subject to the provisions of 41 U.S.C.
423.
14. To Federal and Quasi Federal agencies, territorial, State, and
local
[[Page 39659]]
governments to support personnel functions requiring data on prior
military service credit for their employees or for job applications. To
determine continued eligibility and help eliminate fraud and abuse in
benefit programs and to collect debts and overpayments owed to these
programs. Information released includes name, Social Security Number,
and military or civilian address of individuals. To detect fraud, waste
and abuse pursuant to the authority contained in the Inspector General
Act of 1978, as amended (Pub. L. 95-452) for the purpose of determining
eligibility for, and/or continued compliance with, any Federal benefit
program requirements.
15. To Federal and Quasi Federal agencies, territorial, State and
local governments, and contractors and grantees for the purpose of
supporting research studies concerned with the health and well-being of
active duty, reserve, and retired personnel or veterans, to include
family members. DMDC will disclose information from this system of
records for research purposes when DMDC:
a. Has determined that the use or disclosure does not violate legal
or policy limitations under which the record was provided, collected,
or obtained;
b. Has determined that the research purpose (1) cannot be
reasonably accomplished unless the record is provided in individually
identifiable form, and (2) warrants the risk to the privacy of the
individual that additional exposure of the record might bring;
c. Has required the recipient to (1) establish reasonable
administrative, technical, and physical safeguards to prevent
unauthorized use or disclosure of the record, and (2) remove or destroy
the information that identifies the individual at the earliest time at
which removal or destruction can be accomplished consistent with the
purpose of the research project, unless the recipient has presented
adequate justification of a research or health nature for retaining
such information, and (3) make no further use or disclosure of the
record except (A) in emergency circumstances affecting the health or
safety of any individual, (B) for use in another research project,
under these same conditions, and with written authorization of the
Department, (C) for disclosure to a properly identified person for the
purpose of an audit related to the research project, if information
that would enable research subjects to be identified is removed or
destroyed at the earliest opportunity consistent with the purpose of
the audit, or (D) when required by law;
d. Has secured a written statement attesting to the recipients'
understanding of, and willingness to abide by these provisions.
16. To Federal and State agencies for purposes of obtaining
socioeconomic information on Armed Forces personnel so that analytical
studies can be conducted with a view to assessing the present needs and
future requirements of such personnel.
17. To Federal and State agencies to validate demographic data
(e.g., Social Security Number, citizenship status, date and place of
birth, etc.) for individuals in DoD personnel and pay files so that
accurate information is available in support of DoD requirements.
18. To the Bureau of Citizenship and Immigration Services,
Department of Homeland Security, for purposes of facilitating the
verification of individuals who may be eligible for expedited
naturalization (Pub. L. 108-136, Section 1701, and E.O. 13269,
Expedited Naturalization).
19. To the Federal voting program to provide unit and e-mail
addresses for the purpose of notifying the military members where to
obtain absentee ballots.
20. To the Department of Homeland Security for the conduct of
studies related to the health and well-being of Coast Guard members and
to authenticate and identify Coast Guard personnel.
21. To Coast Guard recruiters in the performance of their assigned
duties.
22. To Federal Agencies, to include OPM, Postal Service, Executive
Office of the President and Administrative Office of the Courts; to
conduct computer matching programs regulated by the Privacy Act of
1974, as amended (5 U.S.C. 552a), for the purpose of:
a. Providing all reserve military members eligible for TRICARE
Reserve Select (TRS) to be matched against the Federal agencies for
providing those reserve military members that are also Federal civil
service employees. This disclosure by the Federal agencies will provide
the DoD with the FEHB eligibility and Federal employment information
necessary to determine continuing eligibility for the TRS program. Only
those reservists not eligible for FEHB are eligible for TRS (Section
1076d of title 10).
b. Providing all reserve military members to be matched against the
Federal agencies for the purpose of identifying the Reserve Forces who
are also employed by the Federal Government in a civilian position, so
that reserve status can be terminated if necessary. To accomplish an
emergency mobilization, individuals occupying critical civilian
positions cannot be mobilized as Reservists.
c. To the Department of Education for the purpose of identifying
dependent children of those military members killed in Operation Iraq
Freedom and Operation Enduring Freedom (OIF/OEF), Afghanistan Only, for
possible benefits.''
* * * * *
DMDC 02 DoD
SYSTEM NAME:
Defense Enrollment Eligibility Recording System (DEERS)
SYSTEM LOCATION:
EDS--Service Management Center, 1075 West Entrance Drive, Auburn
Hills, MI 48326-2723.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Active duty members and other Uniformed Servicemembers, i.e.,
Department of Defense (DoD), Coast Guard, NOAA and USPHS; Reserve
Members; National Guard members; State National Guard Employees;
Presidential Appointees of all Federal Government agencies; DoD and
Uniformed Service civil service employees, except Presidential
appointees; Disabled American veterans; DoD and Uniformed Service
contract employees; Former members (Reserve service, discharged RR or
SR following notification of retirement eligibility); Medal of Honor
recipients; Non-DoD civil service employees; U.S. Military Academy
Students; Non-appropriated fund DoD and Uniformed Service employees
(NAF); Non-Federal Agency Civilian associates, i.e. American Red Cross
Emergency Services paid employees, Non-DoD contract employees; Reserve
retirees not yet eligible for retired pay; Retired military members
eligible for retired pay; Foreign Affiliates; DoD OCONUS Hires; DoD
Beneficiaries; Civilian Retirees; Dependents; Members of the general
public treated for a medical emergency in a DoD Medical Facility;
Emergency Contact Person; Care Givers; Prior Military Eligible for VA
benefits.
CATEGORIES OF RECORDS IN THE SYSTEM:
Computer files containing beneficiary's name; Service or Social
Security Number; enrollment number; relationship of beneficiary to
sponsor; residence address of beneficiary or sponsor; date of birth of
beneficiary; sex of beneficiary; branch of Service of sponsor; dates of
beginning and ending eligibility; number of family members of sponsor;
primary unit duty location of
[[Page 39660]]
sponsor; race and ethnic origin of beneficiary; occupation of sponsor;
rank/pay grade of sponsor; disability documentation; wounded, ill and
injured identification information; Medicare eligibility and enrollment
data; primary and secondary fingerprints and photographs of
beneficiaries; blood test results; Deoxyribonucleic Acid (DNA); dental
care eligibility codes and dental x-rays.
Catastrophic Cap and Deductible (CCD) transactions, including
monetary amounts; CHAMPUS/TRICARE claim records containing enrollee,
participant and health care facility, provider data such as cause of
treatment, amount of payment, name and Social Security or tax
identification number of providers or potential providers of care;
citizenship data/country of birth; civil service employee employment
information (agency and bureau, pay plan and grade, nature of action
code and nature of action effective date, occupation series, dates of
promotion and expected return from overseas, service computation date);
claims data; compensation data; contractor fee payment data; date of
separation of former enlisted and officer personnel; demographic data
(kept on others beyond beneficiaries) date of birth, home of record
State, sex, race, education level; Department of Veterans Affairs
disability payment records; digital signatures where appropriate to
assert validity of data; e-mail (home/work); emergency contact
information; immunization data; Information Assurance (IA) Workforce
information; language data; military personnel information (rank,
assignment/deployment, length of service, military occupation,
education, and benefit usage); pharmacy benefits; reason leaving
military service or DoD civilian service; Reserve member's civilian
occupation and employment information; education benefit eligibility
and usage; special military pay information; SGLI/FGLI; stored
documents for proving identity and association; workforce information
(e.g. Acquisition, First Responders); Privacy Act audit logs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. Chapters 53,
Miscellaneous Rights and Benefits, Chapter 54, Commissary and Exchange
Benefits, Chapter 55 Medical and Dental Care, Chapter 58 Benefits and
Services for Members being Separated or Recently Separated, and Chapter
75 Deceased Personnel; 10 U.S.C. 136 Under Secretary of Defense for
Personnel Readiness; 20 U.S.C. 1070a(f)(4), Higher Education
Opportunity Act; 31 U.S.C. 3512(c) Executive Agency Accounting and
Other Financial Management; 50 U.S.C. Chapter 23, Internal Security;
DoD Directive 1341.1, Defense Enrollment/Eligibility Reporting System;
DoD Instruction 1341.2, DEERS Procedures; 5 U.S.C. App. 3 (Pub. L. 95-
452, as amended Inspector General Act of 1978; Pub. L. 106-265, Federal
Long-Term Care Insurance; and 10 U.S.C. 2358, Research and Development
Projects; 42 U.S.C., Chapter 20, Subchapter I-G, Registration and
Voting by Absent Uniformed Services Voters and Overseas Voters in
Elections for Federal Office, Sec. 1973ff, Federal responsibilities and
DoD Directive 1000.4, Federal Voting Assistance Program (FVAP);
Homeland Security Presidential Directive 12, Policy for a common
Identification Standard for Federal Employees and Contractors; 38 CFR
part 9.20, Traumatic injury protection, Servicemembers' Group Life
Insurance and Veterans' Group Life Insurance; and E.O. 9397 (SSN), as
amended.
PURPOSE(S):
The purpose of the system is to provide a database for determining
eligibility to DoD entitlements and privileges; to support DoD health
care management programs; to provide identification of deceased
members; to record the issuance of DoD badges and identification cards,
i.e., Common Access Cards (CAC) or beneficiary cards; and to detect
fraud and abuse of the benefit programs by claimants and providers to
include appropriate collection actions arising out of any debts
incurred as a consequence of such programs.
To authenticate and identify DoD affiliated personnel (e.g.,
contractors); to assess manpower, support personnel and readiness
functions; to perform statistical analyses; identify current DoD
civilian and military personnel for purposes of detecting fraud and
abuse of benefit programs; to register current DoD civilian and
military personnel and their authorized dependents for purposes of
obtaining medical examination, treatment or other benefits to which
they are entitled; to ensure benefit eligibility is retained after
separation from the military; information will be used by agency
officials and employees, or authorized contractors, and other DoD
Components for personnel and manpower studies; and to assist in
recruiting prior-service personnel.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
1. To the Social Security Administration (SSA) to perform computer
data matching against the SSA Wage and Earnings Record file for the
purpose of identifying employers of Department of Defense (DoD)
beneficiaries eligible for health care. This employer data will in turn
be used to identify those employed beneficiaries who have employment-
related group health insurance, to coordinate insurance benefits
provided by DoD with those provided by the other insurance. This
information will also be used to perform computer data matching against
the SSA Master Beneficiary Record file for the purpose of identifying
DoD beneficiaries eligible for health care who are enrolled in the
Medicare Program, to coordinate insurance benefits provided by DoD with
those provided by Medicare.
2. To the Office of Disability and Insurance Security Programs, for
the purpose of expediting disability processing of wounded military
service members and veterans.
3. To other Federal agencies and State, local and territorial
governments to identify fraud and abuse of the Federal agency's
programs and to identify debtors and collect debts and overpayment in
the DoD health care programs.
4. To each of the fifty States and the District of Columbia for the
purpose of conducting an on going computer matching program with State
Medicaid agencies to determine the extent to which State Medicaid
beneficiaries may be eligible for Uniformed Services health care
benefits, including CHAMPUS, TRICARE, and to recover Medicaid monies
from the CHAMPUS program.
5. To provide dental care providers assurance of treatment.
6. To Federal agencies and/or their contractors, in response to
their requests, for purposes of authenticating the identity of
individuals who, incident to the conduct of official business, present
the Common Access Card or similar identification as proof of identity
to gain physical or logical access to government and contractor
facilities, locations, networks, or systems.
[[Page 39661]]
7. To State and local child support enforcement agencies for
purposes of providing information, consistent with the requirements of
29 U.S.C. 1169(a), 42 U.S.C. 666(a)(19), and E.O. 12953 and in response
to a National Medical Support Notice (NMSN) (or equivalent notice if
based upon the statutory authority for the NMSN), regarding the
military status of identified individuals and whether, and for what
period of time, the children of such individuals are or were eligible
for DoD health care coverage. Note: Information requested by the States
is not disclosed when it would contravene U.S. national policy or
security interests (42 U.S.C. 653(e)).
8. To the Department of Health and Human Services (HHS):
a. For purposes of providing information, consistent with the
requirements of 42 U.S.C. 653 and in response to an HHS request,
regarding the military status of identified individuals and whether,
and for what period of time, the children of such individuals are or
were eligible for DoD healthcare coverage. Note: Information requested
by HHS is not disclosed when it would contravene U.S. national policy
or security interests (42 U.S.C. 653(e)).
b. For purposes of providing information so that specified Medicare
determinations, specifically late enrollment and waiver of penalty, can
be made for eligible (1) DoD military retirees and (2) spouses (or
former spouses) and/or dependents of either military retirees or active
duty military personnel, pursuant to section 625 of the Medicare
Prescription Drug, Improvement, and Modernization Act of 2002 (as
codified at 42 U.S.C. 1395p and 1395r).
c. To the Office of Child Support Enforcement, Federal Parent
Locator Service, pursuant to 42 U.S.C. 653 and 653a; to assist in
locating individuals for the purpose of establishing parentage;
establishing, setting the amount of, modifying, or enforcing child
support obligations; or enforcing child custody or visitation orders;
the relationship to a child receiving benefits provided by a third
party and the name and SSN of those third party providers who have a
legal responsibility. Identifying delinquent obligors will allow State
Child Support Enforcement agencies to commence wage withholding or
other enforcement actions against the obligors.
d. For purposes of providing information to the Centers for
Medicare and MEDICAID Services (CMS) to account for the impact of DoD
healthcare on local reimbursement rates for the Medicare Advantage
program as required in 42 CFR 422.306.
9. To the American Red Cross for purposes of providing emergency
notification and assistance to members of the Armed Forces, retirees,
family members or survivors.
10. To the Department of Veterans Affairs (DVA):
a. To provide military personnel, pay and wounded, ill and injured
identification data for present and former military personnel for the
purpose of evaluating use of veterans' benefits, validating benefit
eligibility and maintaining the health and well being of veterans and
their family members.
b. To provide identifying military personnel data to the DVA and
its insurance program contractor for the purpose of notifying
separating eligible Reservists of their right to apply for Veteran's
Group Life Insurance coverage under the Veterans Benefits Improvement
Act of 1996 (38 U.S.C. 1968) and for DVA to administer the Traumatic
Servicemember's Group Life Insurance (TSGLI) (Traumatic Injury
Protection Rider to Servicemember's Group Life Insurance (TSGLI), 38
CFR part 9.20).
c. To register eligible veterans and their dependents for DVA
programs.
d. Providing identification of former military personnel and
survivor's financial benefit data to DVA for the purpose of identifying
military retired pay and survivor benefit payments for use in the
administration of the DVA's Compensation and Pension Program (38 U.S.C.
5106). The information is to be used to process all DVA award actions
more efficiently, reduce subsequent overpayment collection actions, and
minimize erroneous payments.
e. To conduct computer matching programs regulated by the Privacy
Act of 1974, as amended (5 U.S.C. 552a), for the purposes of:
(1) Providing full identification of active duty military
personnel, including full time National Guard/Reserve support
personnel, for use in the administration of DVA's Compensation and
Pension benefit program. The information is used to determine continued
eligibility for DVA disability compensation to recipients who have
returned to active duty so that benefits can be adjusted or terminated
as required and steps taken by DVA to collect any resulting over
payment (38 U.S.C. 5304(c)).
(2) Providing military personnel and financial data to the Veterans
Benefits Administration, DVA for the purpose of determining initial
eligibility and any changes in eligibility status to insure proper
payment of benefits for GI Bill education and training benefits by the
DVA under the Montgomery GI Bill (Title 10 U.S.C., Chapter 1606--
Selected Reserve and Title 38 U.S.C., Chapter 30--Active Duty), the
REAP educational benefit (Title 10 U.S.C., Chapter 1607), and the
National Call to Service enlistment educational benefit (Title 10,
Chapter 510). The Post 9/11 GI Bill (Title 38 U.S.C., Chapter 33) and
The Transferability of education assistance to family members. The
administrative responsibilities designated to both agencies by the law
require that data be exchanged in administering the programs.
(3) Providing identification of reserve duty, including full time
support National Guard/Reserve military personnel, to the DVA, for the
purpose of deducting reserve time served from any DVA disability
compensation paid or waiver of VA benefit. The law (10 U.S.C. 12316)
prohibits receipt of reserve pay and DVA compensation for the same time
period, however, it does permit waiver of DVA compensation to draw
reserve pay.
(4) Providing identification of former active duty military
personnel who received separation payments to the DVA for the purpose
of deducting such repayment from any DVA disability compensation paid.
The law requires recoupment of severance payments before DVA disability
compensation can be paid (10 U.S.C. 1174).
f. To provide identifying military personnel data to the DVA for
the purpose of notifying such personnel of information relating to
educational assistance as required by the Veterans Programs Enhancement
Act of 1998 (38 U.S.C. 3011 and 3034).
11. To DoD Civilian Contractors and grantees for the purpose of
performing research on manpower problems for statistical analyses.
12. To consumer reporting agencies to obtain current addresses of
separated military personnel to notify them of potential benefits
eligibility.
13. To Defense contractors to monitor the employment of former DoD
employees and military members subject to the provisions of 41 U.S.C.
423.
14. To Federal and Quasi Federal agencies, territorial, State, and
local governments to support personnel functions requiring data on
prior military service credit for their employees or for job
applications. To determine continued eligibility and help eliminate
fraud and abuse in benefit programs and to collect debts and over
payments owed to these programs. Information released includes name,
Social Security Number, and military or civilian address of
individuals. To
[[Page 39662]]
detect fraud, waste and abuse pursuant to the authority contained in
the Inspector General Act of 1978, as amended (Pub. L. 95-452) for the
purpose of determining eligibility for, and/or continued compliance
with, any Federal benefit program requirements.
15. To Federal and Quasi Federal agencies, territorial, State and
local governments, and contractors and grantees for the purpose of
supporting research studies concerned with the health and well being of
active duty, reserve, and retired personnel or veterans, to include
family members. DMDC will disclose information from this system of
records for research purposes when DMDC:
a. Has determined that the use or disclosure does not violate legal
or policy limitations under which the record was provided, collected,
or obtained;
b. Has determined that the research purpose (1) cannot be
reasonably accomplished unless the record is provided in individually
identifiable form, and (2) warrants the risk to the privacy of the
individual that additional exposure of the record might bring;
c. Has required the recipient to (1) establish reasonable
administrative, technical, and physical safeguards to prevent
unauthorized use or disclosure of the record, and (2) remove or destroy
the information that identifies the individual at the earliest time at
which removal or destruction can be accomplished consistent with the
purpose of the research project, unless the recipient has presented
adequate justification of a research or health nature for retaining
such information, and (3) make no further use or disclosure of the
record except (A) in emergency circumstances affecting the health or
safety of any individual, (B) for use in another research project,
under these same conditions, and with written authorization of the
Department, (C) for disclosure to a properly identified person for the
purpose of an audit related to the research project, if information
that would enable research subjects to be identified is removed or
destroyed at the earliest opportunity consistent with the purpose of
the audit, or (D) when required by law;
d. Has secured a written statement attesting to the recipients'
understanding of, and willingness to abide by these provisions.
16. To Federal and State agencies for purposes of obtaining
socioeconomic information on Armed Forces personnel so that analytical
studies can be conducted with a view to assessing the present needs and
future requirements of such personnel.
17. To Federal and State agencies to validate demographic data
(e.g., Social Security Number, citizenship status, date and place of
birth, etc.) for individuals in DoD personnel and pay files so that
accurate information is available in support of DoD requirements.
18. To the Bureau of Citizenship and Immigration Services,
Department of Homeland Security, for purposes of facilitating the
verification of individuals who may be eligible for expedited
naturalization (Pub. L. 108-136, Section 1701, and E.O. 13269,
Expedited Naturalization).
19. To the Federal voting program to provide unit and e-mail
addresses for the purpose of notifying the military members where to
obtain absentee ballots.
20. To the Department of Homeland Security for the conduct of
studies related to the health and well-being of Coast Guard members and
to authenticate and identify Coast Guard personnel.
21. To Coast Guard recruiters in the performance of their assigned
duties.
22. To Federal Agencies, to include OPM, Postal Service, Executive
Office of the President and Administrative Office of the Courts; to
conduct computer matching programs regulated by the Privacy Act of
1974, as amended (5 U.S.C. 552a), for the purpose of:
a. Providing all reserve military members eligible for TRICARE
Reserve Select (TRS) to be matched against the Federal agencies for
providing those reserve military members that are also Federal civil
service employees. This disclosure by the Federal agencies will provide
the DoD with the FEHB eligibility and Federal employment information
necessary to determine continuing eligibility for the TRS program. Only
those reservists not eligible for FEHB are eligible for TRS (Section
1076d of title 10).
b. Providing all reserve military members to be matched against the
Federal agencies for the purpose of identifying the Reserve Forces who
are also employed by the Federal Government in a civilian position, so
that reserve status can be terminated if necessary. To accomplish an
emergency mobilization, individuals occupying critical civilian
positions cannot be mobilized as Reservists.
c. To the Department of Education for the purpose of identifying
dependent children of those military members killed in Operation Iraq
Freedom and Operation Enduring Freedom (OIF/OEF), Afghanistan Only, for
possible benefits.
The DoD ``Blanket Routine Uses'' published at the beginning of
OSD's compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on magnetic tapes and disks, and are housed
in a controlled computer media library.
RETRIEVABILITY:
Records about individuals are retrieved by an algorithm which uses
name, Social Security Number, date of birth, rank, and duty location as
possible inputs. Retrievals are made on summary basis by geographic
characteristics and location and demographic characteristics.
Information about individuals will not be distinguishable in summary
retrievals. Retrievals for the purposes of generating address lists for
direct mail distribution may be made using selection criteria based on
geographic and demographic keys.
SAFEGUARDS:
Computerized records are maintained in a controlled area accessible
only to authorized personnel. Entry to these areas is restricted to
those personnel with a valid requirement and authorization to enter.
Physical entry is restricted by the use of locks, guards, and
administrative procedures (e.g., fire protection regulations).
Access to personal information is restricted to those who require
the records in the performance of their official duties, and to the
individuals who are the subjects of the record or their authorized
representatives. Access to personal information is further restricted
by the use of passwords, which are changed periodically. All
individuals granted access to this system of records are to have
received Information Assurance and Privacy Act training.
RETENTION AND DISPOSAL:
Data is destroyed when superseded or when no longer needed for
operational purposes, whichever is later.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Director, Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Deputy
[[Page 39663]]
Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400
Gigling Road, Seaside, CA 93955-6771.
Written requests should contain the full name, Social Security
Number (SSN), date of birth, and current address and telephone number
of the individual.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the OSD/JS
FOIA Requester Service Center, 1155 Defense Pentagon, Washington, DC
20301-1155.
Written requests should contain the name and number of this system
of records notice along with the full name, Social Security Number
(SSN), date of birth, and current address and telephone number of the
individual and be signed.
CONTESTING RECORD PROCEDURES:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
RECORD SOURCE CATEGORIES:
Individuals, personnel, pay, and benefit systems of the military
and civilian departments and agencies of the Defense Department, the
Coast Guard, the Public Health Service, the National Oceanic and
Atmospheric Administration, Department of Veterans Affairs, and other
Federal agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E9-18894 Filed 8-6-09; 8:45 am]
BILLING CODE 5001-06-P