Privacy Act of 1974; System of Records, 35171-35172 [E9-17153]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy

[Federal Register Volume 74, Number 137 (Monday, July 20, 2009)]
[Notices]
[Pages 35171-35172]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-17153]


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DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID USN-2009-0017]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Department of the Navy is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
August 19, 2009 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Head of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Ms. Miriam Brown-Lam (202) 685-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: July 15, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01533-2

System name:
    Navy Junior Reserve Officer Training Corps (NJROTC) Payment 
Reimbursement System (May 4, 2007, 72 FR 25275).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 2031, Junior Reserve 
Officers' Training Corps, Reserve Officers' Training Corps Program for 
Secondary Educational Institutions; DoD Instruction 1205.13, Junior 
Reserve Officers' Training Corps (JROTC) Program; DoDFMR Volume 10, 
Chapter 21; OPNAVINST 1533.5A, Naval Junior Reserve Officers Training 
Corps (NJROTC); and E.O. 9397 (SSN).''
* * * * *

Safeguards:
    Delete entry and replace with ``As a minimum, records are accessed 
by person(s) responsible for servicing, and authorized to use, the 
record system in performance of their official duties and properly 
screened and cleared for the need-to-know. Additionally, records are 
stored in locked file cabinets.
    Access to the building is controlled through utilization of a swipe 
card. All guests are escorted. Access to electronic documents is 
limited by an officially issued Common Access Card (CAC) that is 
password protected.''

Retention and disposal:
    Delete entry and replace with ``Paper records and electronic 
storage media are maintained for a period of up to 6 years and 3 months 
from the fiscal year in which they were created, after which they are 
destroyed at the system location. If storage space is unavailable for 
this period of time, they may be sent to the Regional Records Service 
Facilities for the retention period. Destruction is by tearing, 
shredding, pulping, macerating, or burning.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Naval Service Training 
Command, Citizenship Development (NJROTC), 250 Dallas Street, Suite A, 
Pensacola, FL 32526-5268.
    Requests should contain individual's full name, Social Security 
Number (SSN) and the name of school. If the individual is no longer an 
NJROTC instructor, please provide dates of service as an instructor.
    The request must be signed, include current address and telephone 
number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Naval Service Training Command, 
Citizenship Development (NJROTC), 250 Dallas Street Suite A, Pensacola 
FL 32508-5268.
    Requests should contain individual's full name, Social Security 
Number (SSN) and if currently an NJROTC instructor, name of school. If 
no longer an NJROTC instructor, provide dates of service as an 
instructor.
    The request must be signed, include current address and telephone 
number. The system manager may require an original signature or a 
notarized signature as a means of proving the identity of the 
individual requesting access to the records.''

Contesting record procedures:
    Delete entry and replace with ``The Navy's rules for accessing 
records and contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5 and 32 CFR part 701. They may also be obtained from the system 
manager.''
* * * * *
N01533-2

System name:
    Navy Junior Reserve Officer Training Corps (NJROTC) Payment 
Reimbursement System.

System location:
    NSTC/NJROTC Program (CD211), 250 Dallas Street, Suite A, Pensacola, 
FL 32508-5268.

Categories of individuals covered by the system:
    All military retirees who participate in the NJROTC Instructor 
Program at selected high schools within the continental United States 
and various overseas locations.

Categories of records in the system:
    Name, Social Security Number (SSN), school/school district name and 
address, applicable active duty

[[Page 35172]]

entitlement amounts, and current gross retired pay amounts. Navy's 
applicable contribution percentage, gross and net contribution 
percentage, gross and net contribution amounts, and current employment 
period beginning and closing dates.

Authority for maintenance of the system:
    10 U.S.C. 2031, Junior Reserve Officers' Training Corps, Reserve 
Officers' Training Corps Program for Secondary Educational 
Institutions; DoD Instruction 1205.13, Junior Reserve Officers' 
Training Corps (JROTC) Program; DoDFMR Volume 10, Chapter 21; OPNAVINST 
1533.5A, Naval Junior Reserve Officers Training Corps (NJROTC); and 
E.O. 9397 (SSN).

Purpose(s):
    To accomplish payroll computations and the reimbursement portion of 
the NJROTC Instructor Program; to provide statements and/or reports to 
each instructor and school/school district; to answer inquiries from 
instructors, school districts or financial institutions where funds are 
distributed; to provide information required by an auditor during an 
audit of the program; and to assist the Department of the Navy with any 
audit of individual instructor, school/school district.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To the school/school district to provide information regarding the 
instructor's computed minimum instructor pay, and the amount being 
reimbursed by the Navy.
    To the Treasury Department to provide information on check issues 
and electronic funds transfers.
    To the Federal Reserve Banks to distribute payments made through 
the direct deposit system to financial organizations or their 
processing agents authorized by individuals to receive and deposit 
payments in their accounts.
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
Navy's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposition of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Information is retrieved by Instructor Name, Instructor Social 
Security Number (SSN), School Identification Code, School Name, 
District Identification Code, District Name, Retired Pay Grade, or by 
any combination of data elements within the database.

Safeguards:
    As a minimum, records are accessed by person(s) responsible for 
servicing, and authorized to use, the record system in performance of 
their official duties and properly screened and cleared for the need-
to-know. Additionally, records are stored in locked file cabinets.
    Access to the building is controlled through utilization of a swipe 
card. All guests are escorted. Access to electronic documents is 
limited by an officially issued Common Access Card (CAC) that is 
password protected.

Retention and disposal:
    Paper records and electronic storage media are maintained for a 
period of up to 6 years and 3 months from the fiscal year in which they 
were created, after which they are destroyed at the system location. If 
storage space is unavailable for this period of time, they may be sent 
to the Regional Records Service Facilities for the retention period. 
Destruction is by tearing, shredding, pulping, macerating, or burning.

System manager(s) and address:
    Naval Service Training Command, Citizenship Development, 250 Dallas 
Street, Suite A, Pensacola, FL 32526.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Naval Service Training Command, Citizenship 
Development (NJROTC), 250 Dallas Street, Suite A, Pensacola, FL 32526-
5268.
    Requests should contain individual's full name, Social Security 
Number (SSN) and the name of school. If the individual is no longer an 
NJROTC instructor, please provide dates of service as an instructor.
    The request must be signed, include current address and telephone 
number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Naval Service Training Command, Citizenship Development (NJROTC), 
250 Dallas Street Suite A, Pensacola FL 32508-5268.
    Requests should contain individual's full name, Social Security 
Number (SSN) and if currently an NJROTC instructor, name of school. If 
no longer an NJROTC instructor, provide dates of service as an 
instructor.
    The request must be signed, include current address and telephone 
number. The system manager may require an original signature or a 
notarized signature as a means of proving the identity of the 
individual requesting access to the records.

Contesting record procedures:
    The Navy's rules for accessing records and contesting contents and 
appealing initial agency determinations are published in Secretary of 
the Navy Instruction 5211.5 and 32 CFR part 701. They may also be 
obtained from the system manager.

Record source categories:
    Individual instructors; school/school district offices; Department 
of the Navy and the Defense Retiree and Annuitant System.

Exemptions claimed for the system:
    None.

[FR Doc. E9-17153 Filed 7-17-09; 8:45 am]
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