Privacy Act of 1974; System of Records, 31949-31954 [E9-15886]
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Federal Register / Vol. 74, No. 127 / Monday, July 6, 2009 / Notices
of Rebekah Bina, Attorney Advisor,
Investigations and Hearings Division,
Enforcement Bureau, Room 4–C330,
with a copy to Michele Berlove, Acting
Assistant Chief, Investigations and
Hearings Division, Enforcement Bureau,
Room 4–C330, Federal Communications
Commission. If sent by commercial
overnight mail (other than U.S. Postal
Service Express Mail and Priority Mail),
the response should be sent to the
Federal Communications Commission,
9300 East Hampton Drive, Capitol
Heights, Maryland 20743. If sent by
first-class, Express, or Priority mail, the
response should be sent to Rebekah
Bina, Attorney Advisor, Investigations
and Hearings Division, Enforcement
Bureau, Federal Communications
Commission, 445 12th Street, SW.,
Room 4–C330, Washington, DC 20554,
with a copy to Michele Berlove, Acting
Assistant Chief, Investigations and
Hearings Division, Enforcement Bureau,
Federal Communications Commission,
445 12th Street, SW., Room 4–C330,
Washington, DC 20554. You shall also
transmit a copy of the response via email to Rebekah.Bina@fcc.gov and to
Michele.Berlove@fcc.gov.
If you have any questions, please
contact Ms. Bina via mail, by telephone
at (202) 418–7931 or by e-mail at
Rebekah.Bina@fcc.gov. If Ms. Bina is
unavailable, you may contact Ms.
Michele Berlove, Acting Assistant Chief,
Investigations and Hearings Division, by
telephone at (202) 418–1477 and by email at Michele.Berlove@fcc.gov.
Sincerely yours,
Hillary S. DeNigro,
Chief, Investigations and Hearings
Division, Enforcement Bureau.
cc: Taurus N. Ziedas, United States
Attorney’s Office, Department of Justice
(via e-mail); Kristy Carroll, Esq.,
Universal Service Administrative
Company (via e-mail)
[FR Doc. E9–15823 Filed 7–2–09; 8:45 am]
BILLING CODE 6712–01–P
FEDERAL HOUSING FINANCE
AGENCY
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Privacy Act of 1974; System of
Records
AGENCY: Federal Housing Finance
Agency.
ACTION: Notice of new systems of
records with request for comments.
SUMMARY: In accordance with the
Privacy Act of 1974 (Privacy Act), the
Federal Housing Finance Agency
(FHFA) is issuing public notice of its
17:06 Jul 02, 2009
Jkt 217001
DATES: The addition of these three new
systems of records will become effective
on August 17, 2009 without further
notice unless comments necessitate
otherwise.
Submit comments to FHFA
only once, identified by ‘‘2009–N–08’’,
using any one of the following methods:
• Mail/Hand Delivery: Alfred M.
Pollard, General Counsel, Attention:
Comments/2009–N–08, Federal Housing
Finance Agency, 1700 G Street, NW.,
Fourth Floor, Washington, DC 20552.
Hand delivered packages should be
logged at the Guard Desk, First Floor, on
business days between 9 a.m. and 5 p.m.
• E-mail: RegComments@fhfa.gov.
Comments may be sent by e-mail to
Alfred M. Pollard, General Counsel.
ADDRESSES:
[No. 2009–N–08]
VerDate Nov<24>2008
intent to establish and maintain three
new Privacy Act systems of records
covering the Federal Home Loan Bank
System Directory, the Financial
Management System, and the
Correspondence Tracking System. The
first system is titled ‘‘FHFA—1 Federal
Home Loan Bank System Directory.’’
The proposed system of records is
necessary, as it will contain contact
information for current Federal Home
Loan Bank (Bank) presidents, chairs,
vice chairs, directors, and senior staff;
members of the Bank’s Affordable
Housing Advisory Councils (AHAC);
and senior staff at the Banks, Office of
Finance, and FHFA. The system will
facilitate effective communications
between the FHFA, Banks, and Office of
Finance. The second system is titled
‘‘FHFA—2 Financial Management
System.’’ The proposed system of
records is necessary, as it will contain
financial and procurement records for
prospective, present and former
employees, contractors, and vendors of
FHFA. The records may include names,
social security numbers, credit card
numbers, accounts, reimbursements,
pay records, transactions, payment
agreements, and certificates. The FHFA
will use the system to ensure the orderly
processing of administrative actions
within the agency. The third new
system is titled ‘‘FHFA—3
Correspondence Tracking System.’’ The
proposed system of records is necessary,
as it will contain correspondence and
records of communications between
FHFA and individuals or entities
submitting requests or inquiries to the
agency. These records are collected and
maintained to facilitate the orderly
processing of correspondence by the
agency and may include names,
supporting documents, and contact
information supplied by individuals or
entities.
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31949
Please include ‘‘Comments/2009–N–08’’
in the subject line of the message.
• Federal eRulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments. If
you submit your comment to the
Federal eRulemaking Portal, please also
send it by e-mail to the FHFA at
RegComments@fhfa.gov to ensure
timely receipt by the agency. Include
the following information in the subject
line of your submission: Comments/
2009–N–08. See SUPPLEMENTARY
INFORMATION for additional information
on submission and posting of
comments.
FOR FURTHER INFORMATION CONTACT: John
Major, Privacy Act Officer,
john.major@fhfa.gov or 202–408–2849,
or David A. Lee, Senior Agency Official
for Privacy, david.lee@fhfa.gov or 202–
408–2514 (not toll free numbers),
Federal Housing Finance Agency, 1700
G Street, NW., Fourth Floor,
Washington DC 20552. The telephone
number for the Telecommunications
Device for the Deaf is 800–877–8339.
SUPPLEMENTARY INFORMATION:
I. Comments
Instructions: FHFA seeks public
comments on the three proposed new
systems and will take all comments into
consideration before issuing the final
notice. See 5 U.S.C. 552a(e)(4) and (11).
Comments should include ‘‘2009–N–
08’’ and reference any or all titles your
comment addresses: ‘‘FHFA—1 Federal
Home Loan Bank System Directory’’;
‘‘FHFA—2 Financial Management
System.’’; or ‘‘FHFA—3 Correspondence
Tracking System.’’
Posting and Public Availability of
Comments: All comments received will
be posted without change on the FHFA
Web site at https://www.fhfa.gov, and
will include any personal information
provided. In addition, copies of all
comments received will be available for
examination by the public on business
days between the hours of 10 a.m. and
3 p.m., at the Federal Housing Finance
Agency, Fourth Floor, 1700 G Street,
NW., Washington DC 20552. To make
an appointment to inspect comments,
please call the Office of General Counsel
at 202–414–6924.
Introduction: This notice informs the
public of FHFA’s proposal to establish
and maintain three new systems of
records. This notice satisfies the Privacy
Act requirement that an agency publish
a system of records notice in the Federal
Register when there is an addition to
the agency’s system of records. It has
been recognized by Congress that
application of all requirements of the
Privacy Act to certain categories of
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Federal Register / Vol. 74, No. 127 / Monday, July 6, 2009 / Notices
records may have an undesirable and
often unacceptable effect upon agencies
in the conduct of necessary public
business. Consequently, Congress
established general exemptions and
specific exemptions that could be used
to exempt records from provisions of the
Privacy Act. Congress also required that
exempting records from provisions of
the Privacy Act would require the head
of an agency to publish a determination
to exempt a record from the Act as a
rule in accordance with the
Administrative Procedures Act. The
Director of FHFA has determined that
records and information in these three
new systems of records are not exempt
from requirements of the Privacy Act.
As required by 5 U.S.C. 552a(r) of the
Privacy Act, as amended, and pursuant
to paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’’ dated
December 12, 2000, 65 FR 239, FHFA
has submitted a report describing the
three new systems of records covered by
this notice, to the Committee on
Government Operations of the House of
Representatives, the Committee on
Governmental Affairs of the Senate, and
the Office of Management and Budget.
The proposed three new systems of
records described above are set forth in
their entirety below.
Dated: June 29, 2009.
James B. Lockhart III,
Director, Federal Housing Finance Agency.
FHFA–1
SYSTEM NAME:
Federal Home Loan Bank System
Directory.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Federal Housing Finance Agency,
1700 G Street, NW., Washington, DC
20552.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current Federal Home Loan Bank
(Bank) presidents, chairs, vice chairs,
directors and senior staff; members of
the Bank’s Affordable Housing Advisory
Councils; and senior staff at the Office
of Finance, and Federal Housing
Finance Agency (FHFA).
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CATEGORIES OF RECORDS IN THE SYSTEM:
Records contain information such as
name, role, organization, address, phone
number, and e-mail address.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Federal Home Loan Bank Act (12
U.S.C. 1421–1449), as amended by the
VerDate Nov<24>2008
17:06 Jul 02, 2009
Jkt 217001
Housing and Economic Recovery Act of
2008, Public Law 110–289, 122 Stat.
2654 (2008).
PURPOSE(S):
FHFA collects records to maintain
current contact information and
facilitate effective communications
between individuals at FHFA, the
Banks, and the Office of Finance.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
It shall be a routine use to disclose
information contained in this system for
the purposes and to the users identified
below:
1. The Banks in order to provide
contact information for individuals
covered by the system.
2. The United States Department of
Justice (DOJ) or another Federal agency
conducting litigation, or any court or
adjudicative or administrative body, if:
a. FHFA, any employee of FHFA in
his/her official capacity or in his/her
individual capacity if DOJ has agreed to
represent the employee, or the United
States or any agency thereof, is a party
to or has a significant interest in the
litigation or proceeding; and
b. FHFA determines that use of the
records is relevant and necessary to the
litigation or proceeding.
3. The appropriate Federal, State,
local or foreign agency or authority
responsible for auditing, investigating or
prosecuting a violation or potential
violation of a criminal or civil law, rule,
or regulation or for enforcing or
implementing a statute, rule, regulation,
or order, if information in the system
indicates such a violation.
4. Any source, including a Federal,
State, or local agency maintaining civil,
criminal or other relevant enforcement
information or other pertinent
information, such as current licenses,
but only to the extent necessary for
FHFA to obtain information relevant to
a decision concerning the hiring or
retention of an individual, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit.
5. Another Federal agency if the
records are relevant and necessary to
carry out that agency’s authorized
functions and to the decision on a
matter, including, but not limited to the
hiring or retention of an individual, the
issuance of a security clearance, the
reporting of an investigation of an
individual, the letting of a contract, or
issuance of a license, grant, or other
benefit by the requesting agency.
6. The Office of Management and
Budget in connection with the review of
private relief legislation.
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7. An authorized appeal grievance
examiner, a formal complaints
examiner, an equal employment
opportunity investigator, or an arbitrator
or other duly authorized official
engaged in investigation or settlement of
a grievance, complaint, or appeal filed
by an employee.
8. The Office of Personnel
Management in connection with the
evaluation and oversight of Federal
personnel management concerning
wages, benefits, retirement deductions,
and other information necessary to carry
out government-wide personnel
functions, and to other Federal agencies
to facilitate employee transfers.
9. Authorized employees of a Federal
agency for purposes of an audit.
10. A congressional office in response
to an inquiry from the congressional
office made at the request of the subject
individual.
11. The DOJ to determine whether
disclosure is required by the Freedom of
Information Act (5 U.S.C. 552) (FOIA).
12. An individual or entity submitting
a FOIA request if the information is
subject to a FOIA exemption but the
FHFA determines not to assert the
exemption.
13. State and local taxing authorities
if the Secretary of the Treasury has
entered into an agreement, and the
employee is subject to tax by that
authority, whether or not tax is
withheld.
14. Appropriate persons, consultants,
contractors, entities or others when:
a. FHFA suspects or confirms that the
security or confidentiality of
information in a system of records has
been compromised;
b. FHFA determines that as a result of
the suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of systems or programs
(whether maintained by FHFA or
another agency or entity) that rely upon
the compromised information; and
c. The disclosure made to such
agencies, entities and persons is
reasonably necessary to assist in
connection with FHFA’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize or
remedy such harm.
15. The National Archives and
Records Administration and the General
Services Administration for records
management inspections, surveys and
studies and to determine whether the
records have sufficient historical or
other value to warrant accessioning into
the National Archives of the United
States.
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16. FHFA personnel having a need for
access to the records to perform their
official functions.
17. A consultant, person, or entity
that contracts or subcontracts with
FHFA, to the extent necessary for the
performance of the contract or
subcontract and consistent with the
purpose of the system, provided that the
person or entity acknowledges in
writing that it is required to maintain
Privacy Act safeguards for the
information.
18. The U.S. Department of the
Treasury, Federal debt collection
centers, other appropriate Federal
agencies, and private collection
contractors or other third parties
authorized by law, for the purpose of
collecting or assisting in the collection
of delinquent debts owed to FHFA or
the Federal government. Disclosure will
be limited to the individual’s name,
Social Security number, and other
information necessary to establish the
identity of the individual, and the
existence, validity, amount, status, and
history of the debt.
19. The U.S. Department of the
Treasury to effect issuance of wage
payments through electronic funds
transfer.
20. The Internal Revenue Service and
Social Security Administration.
21. Federal, State and local agencies
to assist in processing unemployment
claims and enforcing child and spousal
support obligations.
22. Federal, State and local
government authorities, medical
personnel, first responders and other
emergency services personnel, and
contractors, agency employees or others
as necessary for continuity of operations
planning, testing and execution, to
ensure personnel accountability, or to
respond to medical or other emergency
situations.
23. Federal agencies as a data source
for management information through
the production of summary descriptive
statistics and analytical studies in
support of the functions for which the
records are maintained or for related
studies.
RETRIEVABILITY:
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
RECORD SOURCE CATEGORIES:
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POLICIES AND PRACTICE FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
SAFEGUARDS:
System access is restricted to
authorized users from FHFA, the Banks,
and the Office of Finance according to
fixed permission levels.
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Federal Housing Finance Agency,
1700 G Street, NW., Washington DC
20552.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Records pertaining to a particular
individual are retained for the length of
the individual’s term of service. Records
are updated as information changes but
at least annually.
CATEGORIES OF RECORDS IN THE SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS:
Division for Bank Regulation, Federal
Housing Finance Agency, 1700 G Street,
NW., Washington, DC 20552.
NOTIFICATION PROCEDURES:
Direct inquiries as to whether this
system contains a record pertaining to
an individual to the Privacy Act Officer
by electronic mail, regular mail, or fax.
The electronic mail address is:
privacy@fhfa.gov. The regular mail
address is: Privacy Act Officer, Federal
Housing Finance Agency, 1625 Eye
Street, NW., Washington, DC 20006. The
fax number is: 202–408–2580. For the
quickest possible handling, you should
mark your electronic mail, letter, or fax
and the subject line, envelope, or fax
cover sheet ‘‘Privacy Act Request’’ in
accordance with the procedures set
forth in 12 CFR part 1204.
RECORD ACCESS PROCEDURES:
Direct requests for access,
amendment, or correction to a record to
the Privacy Act Officer, Federal Housing
Finance Agency, 1625 Eye Street, NW.,
Washington DC 20006, in accordance
with the procedures set forth in 12 CFR
part 1204.
Direct requests to contest or appeal an
adverse determination for a record to
the Privacy Act Appeals Officer, Federal
Housing Finance Agency, 1625 Eye
Street, NW., Washington DC 20006, in
accordance with the procedures set
forth in 12 CFR part 1204.
SYSTEM NAME:
PO 00000
Financial Management System.
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Financial Management Records:
These records relate to government
travel, vendor accounts, other employee
reimbursements, interagency
transactions, employee pay records,
vendor registration data, purchase card
accounts and transactions, and program
payment agreements.
Procurement Records: These records
relate to contractors/vendors if they are
individuals, purchase card holders,
including the name, social security
number, and credit card number for
employees who hold Government use
cards, and procurement integrity
certificates containing certifications by
procurement officials that they are
familiar with the Federal Procurement
Policy Act.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Federal Home Loan Bank Act (12
U.S.C. 1421–1449) and Federal Housing
Enterprises Financial Safety and
Soundness Act of 1992 (12 U.S.C. 4501,
et seq.), as amended by the Housing and
Economic Recovery Act of 2008, Public
Law No. 110–289, 122 Stat. 2654 (2008);
Government Organizations and
Employees (5 U.S.C. 5701–5709); Money
and Finance (31 U.S.C. 3512); Federal
Acquisition Regulation (48 CFR chapter
1).
PURPOSE(S):
CONTESTING RECORD PROCEDURES:
FHFA–2
17:06 Jul 02, 2009
SYSTEM LOCATION:
Records cover prospective, present
and former employees, contractors, and
vendors of the Federal Housing Finance
Agency (FHFA).
None.
Records in this system are stored in
electronic format.
None.
RETENTION AND DISPOSAL:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
STORAGE:
VerDate Nov<24>2008
SECURITY CLASSIFICATION:
Records can be retrieved by last name,
first name, organization, Bank name,
and role.
The subject individuals and Bank,
Office of Finance, and FHFA staff.
None.
31951
FHFA collects and maintains these
records to ensure the orderly processing
of administrative actions within the
agency.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
It shall be a routine use to disclose
information contained in this system for
the purposes and to the users identified
below:
1. The Administrative Resource
Center, Bureau of the Public Debt to
complete administrative processing.
2. The United States Department of
Justice (DOJ) or another Federal agency
conducting litigation, or any court or
adjudicative or administrative body, if:
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Federal Register / Vol. 74, No. 127 / Monday, July 6, 2009 / Notices
a. FHFA, any employee of FHFA in
his/her official capacity or in his/her
individual capacity if DOJ has agreed to
represent the employee, or the United
States or any agency thereof, is a party
to or has a significant interest in the
litigation or proceeding; and
b. FHFA determines that use of the
records is relevant and necessary to the
litigation or proceeding.
3. The appropriate Federal, State,
local or foreign agency or authority
responsible for auditing, investigating,
or prosecuting a violation or potential
violation of a criminal or civil law, rule,
or regulation or for enforcing or
implementing a statute, rule, regulation,
or order, if information in the system
indicates such a violation.
4. Any source, including a Federal,
State, or local agency maintaining civil,
criminal or other relevant enforcement
information or other pertinent
information, such as current licenses,
but only to the extent necessary for the
FHFA to obtain information relevant to
a decision concerning the hiring or
retention of an individual, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant, or other benefit.
5. Another Federal agency if the
records are relevant and necessary to
carry out that agency’s authorized
functions and to the decision on a
matter, including, but not limited to the
hiring or retention of an individual, the
issuance of a security clearance, the
reporting of an investigation of an
individual, the letting of a contract, or
issuance of a license, grant, or other
benefit by the requesting agency.
6. The Office of Management and
Budget in connection with the review of
private relief legislation.
7. An authorized appeal grievance
examiner, a formal complaints
examiner, an equal employment
opportunity investigator, an arbitrator,
or other duly authorized official
engaged in investigation or settlement of
a grievance, complaint, or appeal filed
by an employee.
8. The Office of Personnel
Management in connection with the
evaluation and oversight of Federal
personnel management concerning
wages, benefits, retirement deductions,
and other information necessary to carry
out government-wide personnel
functions, and to other Federal agencies
to facilitate employee transfers.
9. Authorized employees of a Federal
agency for purposes of an audit.
10. A congressional office in response
to an inquiry from the congressional
office made at the request of the subject
individual.
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17:06 Jul 02, 2009
Jkt 217001
11. The DOJ to determine whether
disclosure is required by the Freedom of
Information Act (5 U.S.C. 552) (FOIA).
12. An individual or entity submitting
a FOIA request if the information is
subject to a FOIA exemption but the
FHFA determines not to assert the
exemption.
13. State and local taxing authorities
if the Secretary of the Treasury has
entered into an agreement, and the
employee is subject to tax by that
authority, whether or not tax is
withheld.
14. Appropriate persons, consultants,
contractors, entities or others when:
a. FHFA suspects or confirms that the
security or confidentiality of
information in a system of records has
been compromised;
b. FHFA determines that as a result of
the suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of systems or programs
(whether maintained by FHFA or
another agency or entity) that rely upon
the compromised information; and
c. The disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with FHFA’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize or
remedy such harm.
15. The National Archives and
Records Administration and the General
Services Administration for records
management inspections, surveys, and
studies and to determine whether the
records have sufficient historical or
other value to warrant accessioning into
the National Archives of the United
States.
16. FHFA personnel having a need for
access to the records to perform their
official functions.
17. A consultant, person, or entity
that contracts or subcontracts with
FHFA, to the extent necessary for the
performance of the contract or
subcontract and consistent with the
purpose of the system, provided that the
person or entity acknowledges in
writing that it is required to maintain
Privacy Act safeguards for the
information.
18. The U.S. Department of the
Treasury, Federal debt collection
centers, other appropriate Federal
agencies, and private collection
contractors or other third parties
authorized by law, for the purpose of
collecting or assisting in the collection
of delinquent debts owed to FHFA or
the Federal government. Disclosure will
be limited to the individual’s name,
Social Security number, and other
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Fmt 4703
Sfmt 4703
information necessary to establish the
identity of the individual, and the
existence, validity, amount, status, and
history of the debt.
19. The U.S. Department of the
Treasury to effect issuance of wage
payments through electronic funds
transfer.
20. The Internal Revenue Service and
Social Security Administration.
21. Federal, State and local agencies
to assist in processing unemployment
claims and enforcing child and spousal
support obligations.
22. Federal, State and local
government authorities, medical
personnel, first responders and other
emergency services personnel, and
contractors, agency employees or others
as necessary for continuity of operations
planning, testing and execution, to
ensure personnel accountability, or to
respond to medical or other emergency
situations.
23. Federal agencies as a data source
for management information through
the production of summary descriptive
statistics and analytical studies in
support of the functions for which the
records are maintained or for related
studies.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
In accordance with the Privacy Act (5
U.S.C. 552a(b)(12)), disclosures may be
made to ‘‘consumer reporting agencies’’
as defined in 31 U.S.C. 3701(a)(3) to aid
in the collection of outstanding debts
owed to the Federal Government. After
following the prerequisites of 31 U.S.C.
3711, FHFA may disclose information
necessary to establish the identity of the
individual responsible for the claim,
including name, address and taxpayer
identification number, the amount,
status and history of the claim, and the
agency or program under which the
claim arose.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are stored on
paper, microform or in electronic media.
RETRIEVABILITY:
By name, social security number or
other assigned identifier.
SAFEGUARDS:
Records are maintained in controlled
access areas. Identification cards are
verified to ensure that only authorized
personnel are present. Electronic
records are protected by restricted
access procedures, including the use of
passwords and sign-on protocols that
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Federal Register / Vol. 74, No. 127 / Monday, July 6, 2009 / Notices
periodically are changed. Only
employees whose official duties require
access are allowed to view, administer
and control these records.
RETENTION AND DISPOSAL:
Records are maintained in accordance
with National Archives and Records
Administration retention schedules.
Paper and microform records ready for
disposal are destroyed by shredding or
maceration. Records in electronic media
are electronically erased using accepted
techniques.
SYSTEM MANAGER(S) AND ADDRESS:
Office of Budget and Financial
Management, Federal Housing Finance
Agency, 1700 G Street, NW.,
Washington DC 20552.
NOTIFICATION PROCEDURES:
Direct inquiries as to whether this
system contains a record pertaining to
an individual to the Privacy Act Officer,
Federal Housing Finance Agency, 1625
Eye Street, NW., Washington DC 20006,
in accordance with the procedures set
forth in 12 CFR part 1204.
RECORD ACCESS PROCEDURES:
Direct requests to access, amend or
correct a record to the Privacy Act
Officer, Federal Housing Finance
Agency, 1625 Eye Street, NW.,
Washington DC 20006, in accordance
with the procedures set forth in 12 CFR
part 1204.
CONTESTING RECORD PROCEDURES:
Direct requests to contest or appeal an
adverse determination for a record to
the Privacy Act Appeals Officer, Federal
Housing Finance Agency, 1625 Eye
Street, NW., Washington DC 20006, in
accordance with the procedures set
forth in 12 CFR part 1204.
RECORD SOURCE CATEGORIES:
Information is provided by the subject
of the record, authorized
representatives, supervisors, employers,
other employees, other Federal, State or
local agencies, and commercial entities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FHFA–3
SYSTEM NAME:
mstockstill on PROD1PC66 with NOTICES
Correspondence Tracking System
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Federal Housing Finance Agency,
1700 G Street NW., Washington DC
20552.
VerDate Nov<24>2008
17:06 Jul 02, 2009
Jkt 217001
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
An individual or entity who has
submitted a request or inquiry
concerning Federal Housing Finance
Agency (FHFA) activities or practices.
CATEGORIES OF RECORDS IN THE SYSTEM:
Correspondence and records of
communications between FHFA and
individuals or entities submitting
requests or inquiries, including copies
of supporting documents and contact
information supplied by the individuals
or entities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Federal Home Loan Bank Act (12
U.S.C. 1421–1449) and Federal Housing
Enterprises Financial Safety and
Soundness Act of 1992 (12 U.S.C. 4501,
et seq.), as amended by the Housing and
Economic Recovery Act of 2008, Public
Law 110–289, 122 Stat. 2654 (2008).
PURPOSE(S):
FHFA collects and maintains these
records to facilitate the orderly
processing of correspondence by the
agency.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
It shall be a routine use to disclose
information contained in this system for
the purposes and to the users identified
below:
1. The United States Department of
Justice (DOJ) or another Federal agency
conducting litigation, or any court or
adjudicative or administrative body, if:
a. FHFA, any employee of FHFA in
his/her official capacity or in his/her
individual capacity if DOJ has agreed to
represent the employee, or the United
States or any agency thereof, is a party
to or has a significant interest in the
litigation or proceeding; and
b. FHFA determines that use of the
records is relevant and necessary to the
litigation or proceeding.
2. The appropriate Federal, State,
local or foreign agency or authority
responsible for auditing, investigating or
prosecuting a violation or potential
violation of a criminal or civil law, rule,
or regulation or for enforcing or
implementing a statute, rule, regulation,
or order, if information in the system
indicates such a violation.
3. Any source, including a Federal,
State, or local agency maintaining civil,
criminal or other relevant enforcement
information or other pertinent
information, such as current licenses,
but only to the extent necessary for the
FHFA to obtain information relevant to
a decision concerning the hiring or
retention of an individual, the issuance
PO 00000
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Fmt 4703
Sfmt 4703
31953
of a security clearance, the letting of a
contract, or the issuance of a license,
grant or other benefit.
4. Another Federal agency if the
records are relevant and necessary to
carry out that agency’s authorized
functions and to the decision on a
matter, including, but not limited to the
hiring or retention of an individual, the
issuance of a security clearance, the
reporting of an investigation of an
individual, the letting of a contract, or
issuance of a license, grant or other
benefit by the requesting agency.
5. The Office of Management and
Budget in connection with the review of
private relief legislation.
6. An authorized appeal grievance
examiner, a formal complaints
examiner, an equal employment
opportunity investigator, or an arbitrator
or other duly authorized official
engaged in investigation or settlement of
a grievance, complaint or appeal filed
by an employee.
7. The Office of Personnel
Management in connection with the
evaluation and oversight of Federal
personnel management concerning
wages, benefits, retirement deductions
and other information necessary to carry
out government-wide personnel
functions, and to other Federal agencies
to facilitate employee transfers.
8. Authorized employees of a Federal
agency for purposes of an audit.
9. A congressional office in response
to an inquiry from the congressional
office made at the request of the subject
individual.
10. The DOJ to determine whether
disclosure is required by the Freedom of
Information Act (5 U.S.C. 552) (FOIA).
11. An individual or entity submitting
a FOIA request if the information is
subject to a FOIA exemption but the
FHFA determines not to assert the
exemption.
12. State and local taxing authorities
if the Secretary of the Treasury has
entered into an agreement, and the
employee is subject to tax by that
authority, whether or not tax is
withheld.
13. Appropriate persons, consultants,
contractors, entities or others when:
a. FHFA suspects or confirms that the
security or confidentiality of
information in a system of records has
been compromised;
b. FHFA determines that as a result of
the suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of systems or programs
(whether maintained by FHFA or
another agency or entity) that rely upon
the compromised information; and
E:\FR\FM\06JYN1.SGM
06JYN1
mstockstill on PROD1PC66 with NOTICES
31954
Federal Register / Vol. 74, No. 127 / Monday, July 6, 2009 / Notices
c. The disclosure made to such
agencies, entities and persons is
reasonably necessary to assist in
connection with FHFA’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize or
remedy such harm.
14. The National Archives and
Records Administration and the General
Services Administration for records
management inspections, surveys and
studies and to determine whether the
records have sufficient historical or
other value to warrant accessioning into
the National Archives of the United
States.
15. FHFA personnel having a need for
access to the records to perform their
official functions.
16. A consultant, person, or entity
that contracts or subcontracts with
FHFA, to the extent necessary for the
performance of the contract or
subcontract and consistent with the
purpose of the system, provided that the
person or entity acknowledges in
writing that it is required to maintain
Privacy Act safeguards for the
information.
17. The U.S. Department of the
Treasury, Federal debt collection
centers, other appropriate Federal
agencies, and private collection
contractors or other third parties
authorized by law, for the purpose of
collecting or assisting in the collection
of delinquent debts owed to FHFA or
the Federal government. Disclosure will
be limited to the individual’s name,
Social Security number, and other
information necessary to establish the
identity of the individual, and the
existence, validity, amount, status, and
history of the debt.
18. The U.S. Department of the
Treasury to effect issuance of wage
payments through electronic funds
transfer.
19. The Internal Revenue Service and
Social Security Administration.
20. Federal, State and local agencies
to assist in processing unemployment
claims and enforcing child and spousal
support obligations.
21. Federal, State and local
government authorities, medical
personnel, first responders and other
emergency services personnel, and
contractors, agency employees or others
as necessary for continuity of operations
planning, testing and execution, to
ensure personnel accountability, or to
respond to medical or other emergency
situations.
22. Federal agencies as a data source
for management information through
the production of summary descriptive
statistics and analytical studies in
support of the functions for which the
VerDate Nov<24>2008
17:06 Jul 02, 2009
Jkt 217001
records are maintained or for related
studies.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
RECORDS SOURCE CATEGORIES:
The information is obtained from the
subject individual or entity,
congressional offices that initiate a
request or inquiry, and other parties
providing information to FHFA in an
attempt to resolve the request or
inquiry.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
STORAGE:
Records in this system are stored in
electronic media and in hard copy.
[FR Doc. E9–15886 Filed 7–2–09; 8:45 am]
BILLING CODE 8070–01–P
RETRIEVABILITY:
Electronic media and paper format are
indexed and retrieved by unique
identification number that may be cross
referenced to the individual’s name.
FEDERAL RESERVE SYSTEM
SAFEGUARDS:
The companies listed in this notice
have applied to the Board for approval,
pursuant to the Bank Holding Company
Act of 1956 (12 U.S.C. 1841 et seq.)
(BHC Act), Regulation Y (12 CFR Part
225), and all other applicable statutes
and regulations to become a bank
holding company and/or to acquire the
assets or the ownership of, control of, or
the power to vote shares of a bank or
bank holding company and all of the
banks and nonbanking companies
owned by the bank holding company,
including the companies listed below.
The applications listed below, as well
as other related filings required by the
Board, are available for immediate
inspection at the Federal Reserve Bank
indicated. The applications also will be
available for inspection at the offices of
the Board of Governors. Interested
persons may express their views in
writing on the standards enumerated in
the BHC Act (12 U.S.C. 1842(c)). If the
proposal also involves the acquisition of
a nonbanking company, the review also
includes whether the acquisition of the
nonbanking company complies with the
standards in section 4 of the BHC Act
(12 U.S.C. 1843). Unless otherwise
noted, nonbanking activities will be
conducted throughout the United States.
Additional information on all bank
holding companies may be obtained
from the National Information Center
website at www.ffiec.gov/nic/.
Unless otherwise noted, comments
regarding each of these applications
must be received at the Reserve Bank
indicated or the offices of the Board of
Governors not later than July 31, 2009.
A. Federal Reserve Bank of New
York (Ivan Hurwitz, Bank Applications
Officer) 33 Liberty Street, New York,
New York 10045–0001:
1. Haven Bancorp, MHC and Haven
Bancorp, Inc., both of Hoboken, New
Jersey; to become bank holding
companies by acquiring 100 percent of
Records are maintained in controlled
access areas. Electronic records are
protected by restricted access
procedures, including the use of
passwords and sign-on protocols that
periodically are changed. Only
employees whose official duties require
access are allowed to view, administer
and control these records.
RETENTION AND DISPOSAL:
Records are maintained in accordance
with National Archives and Records
Administration retention schedules.
Records are disposed of according to
accepted techniques.
SYSTEM MANAGER(S) AND ADDRESS:
Office of the Director, Federal
Housing Finance Agency, 1700 G Street,
NW., Washington DC 20552.
NOTIFICATION PROCEDURES:
Direct inquiries as to whether this
system contains a record pertaining to
an individual to the Privacy Act Officer,
Federal Housing Finance Agency, 1625
Eye Street, NW., Washington DC 20006,
in accordance with the procedures set
forth in 12 CFR part 1204.
RECORD ACCESS PROCEDURES:
Direct requests to access, amend or
correct a record to the Privacy Act
Officer, Federal Housing Finance
Agency, 1625 Eye Street, NW.,
Washington DC 20006, in accordance
with the procedures set forth in 12 CFR
part 1204.
CONTESTING RECORD PROCEDURES:
Direct requests to contest or appeal an
adverse determination for a record to
the Privacy Act Appeals Officer, Federal
Housing Finance Agency, 1625 Eye
Street, NW., Washington DC 20006, in
accordance with the procedures set
forth in 12 CFR part 1204.
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Formations of, Acquisitions by, and
Mergers of Bank Holding Companies
E:\FR\FM\06JYN1.SGM
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]]>Agencies
[Federal Register Volume 74, Number 127 (Monday, July 6, 2009)]
[Notices]
[Pages 31949-31954]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-15886]
=======================================================================
-----------------------------------------------------------------------
FEDERAL HOUSING FINANCE AGENCY
[No. 2009-N-08]
Privacy Act of 1974; System of Records
AGENCY: Federal Housing Finance Agency.
ACTION: Notice of new systems of records with request for comments.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974 (Privacy Act), the
Federal Housing Finance Agency (FHFA) is issuing public notice of its
intent to establish and maintain three new Privacy Act systems of
records covering the Federal Home Loan Bank System Directory, the
Financial Management System, and the Correspondence Tracking System.
The first system is titled ``FHFA--1 Federal Home Loan Bank System
Directory.'' The proposed system of records is necessary, as it will
contain contact information for current Federal Home Loan Bank (Bank)
presidents, chairs, vice chairs, directors, and senior staff; members
of the Bank's Affordable Housing Advisory Councils (AHAC); and senior
staff at the Banks, Office of Finance, and FHFA. The system will
facilitate effective communications between the FHFA, Banks, and Office
of Finance. The second system is titled ``FHFA--2 Financial Management
System.'' The proposed system of records is necessary, as it will
contain financial and procurement records for prospective, present and
former employees, contractors, and vendors of FHFA. The records may
include names, social security numbers, credit card numbers, accounts,
reimbursements, pay records, transactions, payment agreements, and
certificates. The FHFA will use the system to ensure the orderly
processing of administrative actions within the agency. The third new
system is titled ``FHFA--3 Correspondence Tracking System.'' The
proposed system of records is necessary, as it will contain
correspondence and records of communications between FHFA and
individuals or entities submitting requests or inquiries to the agency.
These records are collected and maintained to facilitate the orderly
processing of correspondence by the agency and may include names,
supporting documents, and contact information supplied by individuals
or entities.
DATES: The addition of these three new systems of records will become
effective on August 17, 2009 without further notice unless comments
necessitate otherwise.
ADDRESSES: Submit comments to FHFA only once, identified by ``2009-N-
08'', using any one of the following methods:
Mail/Hand Delivery: Alfred M. Pollard, General Counsel,
Attention: Comments/2009-N-08, Federal Housing Finance Agency, 1700 G
Street, NW., Fourth Floor, Washington, DC 20552. Hand delivered
packages should be logged at the Guard Desk, First Floor, on business
days between 9 a.m. and 5 p.m.
E-mail: RegComments@fhfa.gov. Comments may be sent by e-
mail to Alfred M. Pollard, General Counsel. Please include ``Comments/
2009-N-08'' in the subject line of the message.
Federal eRulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments. If you submit your
comment to the Federal eRulemaking Portal, please also send it by e-
mail to the FHFA at RegComments@fhfa.gov to ensure timely receipt by
the agency. Include the following information in the subject line of
your submission: Comments/2009-N-08. See SUPPLEMENTARY INFORMATION for
additional information on submission and posting of comments.
FOR FURTHER INFORMATION CONTACT: John Major, Privacy Act Officer,
john.major@fhfa.gov or 202-408-2849, or David A. Lee, Senior Agency
Official for Privacy, david.lee@fhfa.gov or 202-408-2514 (not toll free
numbers), Federal Housing Finance Agency, 1700 G Street, NW., Fourth
Floor, Washington DC 20552. The telephone number for the
Telecommunications Device for the Deaf is 800-877-8339.
SUPPLEMENTARY INFORMATION:
I. Comments
Instructions: FHFA seeks public comments on the three proposed new
systems and will take all comments into consideration before issuing
the final notice. See 5 U.S.C. 552a(e)(4) and (11). Comments should
include ``2009-N-08'' and reference any or all titles your comment
addresses: ``FHFA--1 Federal Home Loan Bank System Directory'';
``FHFA--2 Financial Management System.''; or ``FHFA--3 Correspondence
Tracking System.''
Posting and Public Availability of Comments: All comments received
will be posted without change on the FHFA Web site at https://www.fhfa.gov, and will include any personal information provided. In
addition, copies of all comments received will be available for
examination by the public on business days between the hours of 10 a.m.
and 3 p.m., at the Federal Housing Finance Agency, Fourth Floor, 1700 G
Street, NW., Washington DC 20552. To make an appointment to inspect
comments, please call the Office of General Counsel at 202-414-6924.
Introduction: This notice informs the public of FHFA's proposal to
establish and maintain three new systems of records. This notice
satisfies the Privacy Act requirement that an agency publish a system
of records notice in the Federal Register when there is an addition to
the agency's system of records. It has been recognized by Congress that
application of all requirements of the Privacy Act to certain
categories of
[[Page 31950]]
records may have an undesirable and often unacceptable effect upon
agencies in the conduct of necessary public business. Consequently,
Congress established general exemptions and specific exemptions that
could be used to exempt records from provisions of the Privacy Act.
Congress also required that exempting records from provisions of the
Privacy Act would require the head of an agency to publish a
determination to exempt a record from the Act as a rule in accordance
with the Administrative Procedures Act. The Director of FHFA has
determined that records and information in these three new systems of
records are not exempt from requirements of the Privacy Act.
As required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, and
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated December 12, 2000, 65 FR 239, FHFA has submitted a
report describing the three new systems of records covered by this
notice, to the Committee on Government Operations of the House of
Representatives, the Committee on Governmental Affairs of the Senate,
and the Office of Management and Budget.
The proposed three new systems of records described above are set
forth in their entirety below.
Dated: June 29, 2009.
James B. Lockhart III,
Director, Federal Housing Finance Agency.
FHFA-1
SYSTEM NAME:
Federal Home Loan Bank System Directory.
Security classification:
None.
SYSTEM LOCATION:
Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC
20552.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current Federal Home Loan Bank (Bank) presidents, chairs, vice
chairs, directors and senior staff; members of the Bank's Affordable
Housing Advisory Councils; and senior staff at the Office of Finance,
and Federal Housing Finance Agency (FHFA).
CATEGORIES OF RECORDS IN THE SYSTEM:
Records contain information such as name, role, organization,
address, phone number, and e-mail address.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Federal Home Loan Bank Act (12 U.S.C. 1421-1449), as amended by
the Housing and Economic Recovery Act of 2008, Public Law 110-289, 122
Stat. 2654 (2008).
PURPOSE(S):
FHFA collects records to maintain current contact information and
facilitate effective communications between individuals at FHFA, the
Banks, and the Office of Finance.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
It shall be a routine use to disclose information contained in this
system for the purposes and to the users identified below:
1. The Banks in order to provide contact information for
individuals covered by the system.
2. The United States Department of Justice (DOJ) or another Federal
agency conducting litigation, or any court or adjudicative or
administrative body, if:
a. FHFA, any employee of FHFA in his/her official capacity or in
his/her individual capacity if DOJ has agreed to represent the
employee, or the United States or any agency thereof, is a party to or
has a significant interest in the litigation or proceeding; and
b. FHFA determines that use of the records is relevant and
necessary to the litigation or proceeding.
3. The appropriate Federal, State, local or foreign agency or
authority responsible for auditing, investigating or prosecuting a
violation or potential violation of a criminal or civil law, rule, or
regulation or for enforcing or implementing a statute, rule,
regulation, or order, if information in the system indicates such a
violation.
4. Any source, including a Federal, State, or local agency
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, such as current licenses, but only to
the extent necessary for FHFA to obtain information relevant to a
decision concerning the hiring or retention of an individual, the
issuance of a security clearance, the letting of a contract, or the
issuance of a license, grant, or other benefit.
5. Another Federal agency if the records are relevant and necessary
to carry out that agency's authorized functions and to the decision on
a matter, including, but not limited to the hiring or retention of an
individual, the issuance of a security clearance, the reporting of an
investigation of an individual, the letting of a contract, or issuance
of a license, grant, or other benefit by the requesting agency.
6. The Office of Management and Budget in connection with the
review of private relief legislation.
7. An authorized appeal grievance examiner, a formal complaints
examiner, an equal employment opportunity investigator, or an
arbitrator or other duly authorized official engaged in investigation
or settlement of a grievance, complaint, or appeal filed by an
employee.
8. The Office of Personnel Management in connection with the
evaluation and oversight of Federal personnel management concerning
wages, benefits, retirement deductions, and other information necessary
to carry out government-wide personnel functions, and to other Federal
agencies to facilitate employee transfers.
9. Authorized employees of a Federal agency for purposes of an
audit.
10. A congressional office in response to an inquiry from the
congressional office made at the request of the subject individual.
11. The DOJ to determine whether disclosure is required by the
Freedom of Information Act (5 U.S.C. 552) (FOIA).
12. An individual or entity submitting a FOIA request if the
information is subject to a FOIA exemption but the FHFA determines not
to assert the exemption.
13. State and local taxing authorities if the Secretary of the
Treasury has entered into an agreement, and the employee is subject to
tax by that authority, whether or not tax is withheld.
14. Appropriate persons, consultants, contractors, entities or
others when:
a. FHFA suspects or confirms that the security or confidentiality
of information in a system of records has been compromised;
b. FHFA determines that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of
systems or programs (whether maintained by FHFA or another agency or
entity) that rely upon the compromised information; and
c. The disclosure made to such agencies, entities and persons is
reasonably necessary to assist in connection with FHFA's efforts to
respond to the suspected or confirmed compromise and prevent, minimize
or remedy such harm.
15. The National Archives and Records Administration and the
General Services Administration for records management inspections,
surveys and studies and to determine whether the records have
sufficient historical or other value to warrant accessioning into the
National Archives of the United States.
[[Page 31951]]
16. FHFA personnel having a need for access to the records to
perform their official functions.
17. A consultant, person, or entity that contracts or subcontracts
with FHFA, to the extent necessary for the performance of the contract
or subcontract and consistent with the purpose of the system, provided
that the person or entity acknowledges in writing that it is required
to maintain Privacy Act safeguards for the information.
18. The U.S. Department of the Treasury, Federal debt collection
centers, other appropriate Federal agencies, and private collection
contractors or other third parties authorized by law, for the purpose
of collecting or assisting in the collection of delinquent debts owed
to FHFA or the Federal government. Disclosure will be limited to the
individual's name, Social Security number, and other information
necessary to establish the identity of the individual, and the
existence, validity, amount, status, and history of the debt.
19. The U.S. Department of the Treasury to effect issuance of wage
payments through electronic funds transfer.
20. The Internal Revenue Service and Social Security
Administration.
21. Federal, State and local agencies to assist in processing
unemployment claims and enforcing child and spousal support
obligations.
22. Federal, State and local government authorities, medical
personnel, first responders and other emergency services personnel, and
contractors, agency employees or others as necessary for continuity of
operations planning, testing and execution, to ensure personnel
accountability, or to respond to medical or other emergency situations.
23. Federal agencies as a data source for management information
through the production of summary descriptive statistics and analytical
studies in support of the functions for which the records are
maintained or for related studies.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
Policies and practice for storing, retrieving, accessing, retaining and
disposing of records in the system:
Storage:
Records in this system are stored in electronic format.
Retrievability:
Records can be retrieved by last name, first name, organization,
Bank name, and role.
Safeguards:
System access is restricted to authorized users from FHFA, the
Banks, and the Office of Finance according to fixed permission levels.
Retention and disposal:
Records pertaining to a particular individual are retained for the
length of the individual's term of service. Records are updated as
information changes but at least annually.
System manager(s) and address:
Division for Bank Regulation, Federal Housing Finance Agency, 1700
G Street, NW., Washington, DC 20552.
Notification procedures:
Direct inquiries as to whether this system contains a record
pertaining to an individual to the Privacy Act Officer by electronic
mail, regular mail, or fax. The electronic mail address is:
privacy@fhfa.gov. The regular mail address is: Privacy Act Officer,
Federal Housing Finance Agency, 1625 Eye Street, NW., Washington, DC
20006. The fax number is: 202-408-2580. For the quickest possible
handling, you should mark your electronic mail, letter, or fax and the
subject line, envelope, or fax cover sheet ``Privacy Act Request'' in
accordance with the procedures set forth in 12 CFR part 1204.
Record access procedures:
Direct requests for access, amendment, or correction to a record to
the Privacy Act Officer, Federal Housing Finance Agency, 1625 Eye
Street, NW., Washington DC 20006, in accordance with the procedures set
forth in 12 CFR part 1204.
Contesting record procedures:
Direct requests to contest or appeal an adverse determination for a
record to the Privacy Act Appeals Officer, Federal Housing Finance
Agency, 1625 Eye Street, NW., Washington DC 20006, in accordance with
the procedures set forth in 12 CFR part 1204.
Record source categories:
The subject individuals and Bank, Office of Finance, and FHFA
staff.
Exemptions claimed for the system:
None.
FHFA-2
System name:
Financial Management System.
Security classification:
None.
System location:
Federal Housing Finance Agency, 1700 G Street, NW., Washington DC
20552.
Categories of individuals covered by the system:
Records cover prospective, present and former employees,
contractors, and vendors of the Federal Housing Finance Agency (FHFA).
Categories of records in the system:
Financial Management Records: These records relate to government
travel, vendor accounts, other employee reimbursements, interagency
transactions, employee pay records, vendor registration data, purchase
card accounts and transactions, and program payment agreements.
Procurement Records: These records relate to contractors/vendors if
they are individuals, purchase card holders, including the name, social
security number, and credit card number for employees who hold
Government use cards, and procurement integrity certificates containing
certifications by procurement officials that they are familiar with the
Federal Procurement Policy Act.
Authority for maintenance of the system:
The Federal Home Loan Bank Act (12 U.S.C. 1421-1449) and Federal
Housing Enterprises Financial Safety and Soundness Act of 1992 (12
U.S.C. 4501, et seq.), as amended by the Housing and Economic Recovery
Act of 2008, Public Law No. 110-289, 122 Stat. 2654 (2008); Government
Organizations and Employees (5 U.S.C. 5701-5709); Money and Finance (31
U.S.C. 3512); Federal Acquisition Regulation (48 CFR chapter 1).
Purpose(s):
FHFA collects and maintains these records to ensure the orderly
processing of administrative actions within the agency.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
It shall be a routine use to disclose information contained in this
system for the purposes and to the users identified below:
1. The Administrative Resource Center, Bureau of the Public Debt to
complete administrative processing.
2. The United States Department of Justice (DOJ) or another Federal
agency conducting litigation, or any court or adjudicative or
administrative body, if:
[[Page 31952]]
a. FHFA, any employee of FHFA in his/her official capacity or in
his/her individual capacity if DOJ has agreed to represent the
employee, or the United States or any agency thereof, is a party to or
has a significant interest in the litigation or proceeding; and
b. FHFA determines that use of the records is relevant and
necessary to the litigation or proceeding.
3. The appropriate Federal, State, local or foreign agency or
authority responsible for auditing, investigating, or prosecuting a
violation or potential violation of a criminal or civil law, rule, or
regulation or for enforcing or implementing a statute, rule,
regulation, or order, if information in the system indicates such a
violation.
4. Any source, including a Federal, State, or local agency
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, such as current licenses, but only to
the extent necessary for the FHFA to obtain information relevant to a
decision concerning the hiring or retention of an individual, the
issuance of a security clearance, the letting of a contract, or the
issuance of a license, grant, or other benefit.
5. Another Federal agency if the records are relevant and necessary
to carry out that agency's authorized functions and to the decision on
a matter, including, but not limited to the hiring or retention of an
individual, the issuance of a security clearance, the reporting of an
investigation of an individual, the letting of a contract, or issuance
of a license, grant, or other benefit by the requesting agency.
6. The Office of Management and Budget in connection with the
review of private relief legislation.
7. An authorized appeal grievance examiner, a formal complaints
examiner, an equal employment opportunity investigator, an arbitrator,
or other duly authorized official engaged in investigation or
settlement of a grievance, complaint, or appeal filed by an employee.
8. The Office of Personnel Management in connection with the
evaluation and oversight of Federal personnel management concerning
wages, benefits, retirement deductions, and other information necessary
to carry out government-wide personnel functions, and to other Federal
agencies to facilitate employee transfers.
9. Authorized employees of a Federal agency for purposes of an
audit.
10. A congressional office in response to an inquiry from the
congressional office made at the request of the subject individual.
11. The DOJ to determine whether disclosure is required by the
Freedom of Information Act (5 U.S.C. 552) (FOIA).
12. An individual or entity submitting a FOIA request if the
information is subject to a FOIA exemption but the FHFA determines not
to assert the exemption.
13. State and local taxing authorities if the Secretary of the
Treasury has entered into an agreement, and the employee is subject to
tax by that authority, whether or not tax is withheld.
14. Appropriate persons, consultants, contractors, entities or
others when:
a. FHFA suspects or confirms that the security or confidentiality
of information in a system of records has been compromised;
b. FHFA determines that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of
systems or programs (whether maintained by FHFA or another agency or
entity) that rely upon the compromised information; and
c. The disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with FHFA's efforts to
respond to the suspected or confirmed compromise and prevent, minimize
or remedy such harm.
15. The National Archives and Records Administration and the
General Services Administration for records management inspections,
surveys, and studies and to determine whether the records have
sufficient historical or other value to warrant accessioning into the
National Archives of the United States.
16. FHFA personnel having a need for access to the records to
perform their official functions.
17. A consultant, person, or entity that contracts or subcontracts
with FHFA, to the extent necessary for the performance of the contract
or subcontract and consistent with the purpose of the system, provided
that the person or entity acknowledges in writing that it is required
to maintain Privacy Act safeguards for the information.
18. The U.S. Department of the Treasury, Federal debt collection
centers, other appropriate Federal agencies, and private collection
contractors or other third parties authorized by law, for the purpose
of collecting or assisting in the collection of delinquent debts owed
to FHFA or the Federal government. Disclosure will be limited to the
individual's name, Social Security number, and other information
necessary to establish the identity of the individual, and the
existence, validity, amount, status, and history of the debt.
19. The U.S. Department of the Treasury to effect issuance of wage
payments through electronic funds transfer.
20. The Internal Revenue Service and Social Security
Administration.
21. Federal, State and local agencies to assist in processing
unemployment claims and enforcing child and spousal support
obligations.
22. Federal, State and local government authorities, medical
personnel, first responders and other emergency services personnel, and
contractors, agency employees or others as necessary for continuity of
operations planning, testing and execution, to ensure personnel
accountability, or to respond to medical or other emergency situations.
23. Federal agencies as a data source for management information
through the production of summary descriptive statistics and analytical
studies in support of the functions for which the records are
maintained or for related studies.
Disclosure to consumer reporting agencies:
In accordance with the Privacy Act (5 U.S.C. 552a(b)(12)),
disclosures may be made to ``consumer reporting agencies'' as defined
in 31 U.S.C. 3701(a)(3) to aid in the collection of outstanding debts
owed to the Federal Government. After following the prerequisites of 31
U.S.C. 3711, FHFA may disclose information necessary to establish the
identity of the individual responsible for the claim, including name,
address and taxpayer identification number, the amount, status and
history of the claim, and the agency or program under which the claim
arose.
Policies and practices for storing, retrieving, accessing, retaining
and disposing of records in the system:
Storage:
Records in this system are stored on paper, microform or in
electronic media.
Retrievability:
By name, social security number or other assigned identifier.
Safeguards:
Records are maintained in controlled access areas. Identification
cards are verified to ensure that only authorized personnel are
present. Electronic records are protected by restricted access
procedures, including the use of passwords and sign-on protocols that
[[Page 31953]]
periodically are changed. Only employees whose official duties require
access are allowed to view, administer and control these records.
Retention and disposal:
Records are maintained in accordance with National Archives and
Records Administration retention schedules. Paper and microform records
ready for disposal are destroyed by shredding or maceration. Records in
electronic media are electronically erased using accepted techniques.
System manager(s) and address:
Office of Budget and Financial Management, Federal Housing Finance
Agency, 1700 G Street, NW., Washington DC 20552.
Notification procedures:
Direct inquiries as to whether this system contains a record
pertaining to an individual to the Privacy Act Officer, Federal Housing
Finance Agency, 1625 Eye Street, NW., Washington DC 20006, in
accordance with the procedures set forth in 12 CFR part 1204.
Record access procedures:
Direct requests to access, amend or correct a record to the Privacy
Act Officer, Federal Housing Finance Agency, 1625 Eye Street, NW.,
Washington DC 20006, in accordance with the procedures set forth in 12
CFR part 1204.
Contesting record procedures:
Direct requests to contest or appeal an adverse determination for a
record to the Privacy Act Appeals Officer, Federal Housing Finance
Agency, 1625 Eye Street, NW., Washington DC 20006, in accordance with
the procedures set forth in 12 CFR part 1204.
Record source categories:
Information is provided by the subject of the record, authorized
representatives, supervisors, employers, other employees, other
Federal, State or local agencies, and commercial entities.
Exemptions claimed for the system:
None.
FHFA-3
System name:
Correspondence Tracking System
Security classification:
None.
System location:
Federal Housing Finance Agency, 1700 G Street NW., Washington DC
20552.
Categories of individuals covered by the system:
An individual or entity who has submitted a request or inquiry
concerning Federal Housing Finance Agency (FHFA) activities or
practices.
Categories of records in the system:
Correspondence and records of communications between FHFA and
individuals or entities submitting requests or inquiries, including
copies of supporting documents and contact information supplied by the
individuals or entities.
Authority for maintenance of the system:
The Federal Home Loan Bank Act (12 U.S.C. 1421-1449) and Federal
Housing Enterprises Financial Safety and Soundness Act of 1992 (12
U.S.C. 4501, et seq.), as amended by the Housing and Economic Recovery
Act of 2008, Public Law 110-289, 122 Stat. 2654 (2008).
Purpose(s):
FHFA collects and maintains these records to facilitate the orderly
processing of correspondence by the agency.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
It shall be a routine use to disclose information contained in this
system for the purposes and to the users identified below:
1. The United States Department of Justice (DOJ) or another Federal
agency conducting litigation, or any court or adjudicative or
administrative body, if:
a. FHFA, any employee of FHFA in his/her official capacity or in
his/her individual capacity if DOJ has agreed to represent the
employee, or the United States or any agency thereof, is a party to or
has a significant interest in the litigation or proceeding; and
b. FHFA determines that use of the records is relevant and
necessary to the litigation or proceeding.
2. The appropriate Federal, State, local or foreign agency or
authority responsible for auditing, investigating or prosecuting a
violation or potential violation of a criminal or civil law, rule, or
regulation or for enforcing or implementing a statute, rule,
regulation, or order, if information in the system indicates such a
violation.
3. Any source, including a Federal, State, or local agency
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, such as current licenses, but only to
the extent necessary for the FHFA to obtain information relevant to a
decision concerning the hiring or retention of an individual, the
issuance of a security clearance, the letting of a contract, or the
issuance of a license, grant or other benefit.
4. Another Federal agency if the records are relevant and necessary
to carry out that agency's authorized functions and to the decision on
a matter, including, but not limited to the hiring or retention of an
individual, the issuance of a security clearance, the reporting of an
investigation of an individual, the letting of a contract, or issuance
of a license, grant or other benefit by the requesting agency.
5. The Office of Management and Budget in connection with the
review of private relief legislation.
6. An authorized appeal grievance examiner, a formal complaints
examiner, an equal employment opportunity investigator, or an
arbitrator or other duly authorized official engaged in investigation
or settlement of a grievance, complaint or appeal filed by an employee.
7. The Office of Personnel Management in connection with the
evaluation and oversight of Federal personnel management concerning
wages, benefits, retirement deductions and other information necessary
to carry out government-wide personnel functions, and to other Federal
agencies to facilitate employee transfers.
8. Authorized employees of a Federal agency for purposes of an
audit.
9. A congressional office in response to an inquiry from the
congressional office made at the request of the subject individual.
10. The DOJ to determine whether disclosure is required by the
Freedom of Information Act (5 U.S.C. 552) (FOIA).
11. An individual or entity submitting a FOIA request if the
information is subject to a FOIA exemption but the FHFA determines not
to assert the exemption.
12. State and local taxing authorities if the Secretary of the
Treasury has entered into an agreement, and the employee is subject to
tax by that authority, whether or not tax is withheld.
13. Appropriate persons, consultants, contractors, entities or
others when:
a. FHFA suspects or confirms that the security or confidentiality
of information in a system of records has been compromised;
b. FHFA determines that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of
systems or programs (whether maintained by FHFA or another agency or
entity) that rely upon the compromised information; and
[[Page 31954]]
c. The disclosure made to such agencies, entities and persons is
reasonably necessary to assist in connection with FHFA's efforts to
respond to the suspected or confirmed compromise and prevent, minimize
or remedy such harm.
14. The National Archives and Records Administration and the
General Services Administration for records management inspections,
surveys and studies and to determine whether the records have
sufficient historical or other value to warrant accessioning into the
National Archives of the United States.
15. FHFA personnel having a need for access to the records to
perform their official functions.
16. A consultant, person, or entity that contracts or subcontracts
with FHFA, to the extent necessary for the performance of the contract
or subcontract and consistent with the purpose of the system, provided
that the person or entity acknowledges in writing that it is required
to maintain Privacy Act safeguards for the information.
17. The U.S. Department of the Treasury, Federal debt collection
centers, other appropriate Federal agencies, and private collection
contractors or other third parties authorized by law, for the purpose
of collecting or assisting in the collection of delinquent debts owed
to FHFA or the Federal government. Disclosure will be limited to the
individual's name, Social Security number, and other information
necessary to establish the identity of the individual, and the
existence, validity, amount, status, and history of the debt.
18. The U.S. Department of the Treasury to effect issuance of wage
payments through electronic funds transfer.
19. The Internal Revenue Service and Social Security
Administration.
20. Federal, State and local agencies to assist in processing
unemployment claims and enforcing child and spousal support
obligations.
21. Federal, State and local government authorities, medical
personnel, first responders and other emergency services personnel, and
contractors, agency employees or others as necessary for continuity of
operations planning, testing and execution, to ensure personnel
accountability, or to respond to medical or other emergency situations.
22. Federal agencies as a data source for management information
through the production of summary descriptive statistics and analytical
studies in support of the functions for which the records are
maintained or for related studies.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining
and disposing of records in the system:
Storage:
Records in this system are stored in electronic media and in hard
copy.
Retrievability:
Electronic media and paper format are indexed and retrieved by
unique identification number that may be cross referenced to the
individual's name.
Safeguards:
Records are maintained in controlled access areas. Electronic
records are protected by restricted access procedures, including the
use of passwords and sign-on protocols that periodically are changed.
Only employees whose official duties require access are allowed to
view, administer and control these records.
Retention and disposal:
Records are maintained in accordance with National Archives and
Records Administration retention schedules. Records are disposed of
according to accepted techniques.
System manager(s) and address:
Office of the Director, Federal Housing Finance Agency, 1700 G
Street, NW., Washington DC 20552.
Notification procedures:
Direct inquiries as to whether this system contains a record
pertaining to an individual to the Privacy Act Officer, Federal Housing
Finance Agency, 1625 Eye Street, NW., Washington DC 20006, in
accordance with the procedures set forth in 12 CFR part 1204.
Record access procedures:
Direct requests to access, amend or correct a record to the Privacy
Act Officer, Federal Housing Finance Agency, 1625 Eye Street, NW.,
Washington DC 20006, in accordance with the procedures set forth in 12
CFR part 1204.
Contesting record procedures:
Direct requests to contest or appeal an adverse determination for a
record to the Privacy Act Appeals Officer, Federal Housing Finance
Agency, 1625 Eye Street, NW., Washington DC 20006, in accordance with
the procedures set forth in 12 CFR part 1204.
Records source categories:
The information is obtained from the subject individual or entity,
congressional offices that initiate a request or inquiry, and other
parties providing information to FHFA in an attempt to resolve the
request or inquiry.
Exemptions claimed for the system:
None.
[FR Doc. E9-15886 Filed 7-2-09; 8:45 am]
BILLING CODE 8070-01-P
